Arts, Culture and Events Committee

OPEN MINUTES

Minutes of a meeting of the Arts, Culture and Events Committee held Te Hana Te Ao Marama, Te Hana on Wednesday, 22 July 2015 at 10.38am.

present

Chairperson	Cr Alf Filipaina
Deputy Chairperson	Cr John Watson
Members	Cr Ross Clow	From 11.12am, Item 6.
	Cr Linda Cooper, JP
	Cr Wayne Walker
	Cr George Wood, CNZM

ABSENT

Mayor Len Brown

Cr Dr Cathy Casey

Member Precious Clark

Cr Christine Fletcher

Deputy Mayor Penny Hulse

Member Karen Wilson

ALSO PRESENT

James Colville	Rodney Local Board member
Paul Walden	Chair of Waiheke Local Board

Arts, Culture and Events Committee 22 July 2015

1          Apologies

Resolution number ART/2015/29

MOVED by Chairperson AM Filipaina, seconded by Deputy Chairperson J Watson:

That the Arts, Culture and Events Committee:

a) accept the apologies from Mayor LCM Brown, Cr CM Casey, Member P Clark, Cr CE Fletcher and Deputy Mayor PA Hulse for absence and from Cr RI Clow for lateness.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number ART/2015/30

MOVED by Chairperson AM Filipaina, seconded by Cr GS Wood:

That the Arts, Culture and Events Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 26 May 2015, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

5.1	Thomas de Thierry, Te Hana Te Ao Marama
	Resolution number ART/2015/31 MOVED by Cr GS Wood, seconded by Cr LA Cooper: That the Arts, Culture and Events Committee: a)      thank Te Hana Te Ao Marama for their welcome and the Chief Executive, Thomas de Thierry for his presentation on Te Hana Marae to the Arts, Culture and Events Committee. CARRIED

6 Local Board Input

6.1	Paul Walden, Chairperson Waiheke Local Board and Alex Stone, Chair of Waiheke Art Gallery
	Cr RI Clow entered the meeting at 11.12 am.
	A PowerPoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number ART/2015/32 MOVED by Deputy Chairperson J Watson, seconded by Cr WD Walker: That the Arts, Culture and Events Committee: a)         thank Paul Walden, Chairperson Waiheke Local Board and Alex Stone, Chair of Waiheke Art Gallery for their presentation to the Arts, Culture and Events Committee on the Waiheke Art Gallery. CARRIED
	Attachments a     22 July 2015, Arts, Culture and Events Committee, Item 6.1, Waiheke Art Gallery. b     22 July 2015, Arts, Culture and Events Committee, Item 6.1, Comparative Partnership Funding 2013.

6.2	James Colville, Rodney Local Board member
	Resolution number ART/2015/33 MOVED by Cr GS Wood, seconded by Chairperson AM Filipaina: That the Arts, Culture and Events Committee: a)         thank James Colville, Rodney Local Board for his attendance at the Arts, Culture and Events Committee meeting. CARRIED

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9	Auckland Tourism, Events and Economic Development (ATEED) feedback to Arts, Culture and Events Committee on Pasifika Festival 2015
	Resolution number ART/2015/34 MOVED by Cr LA Cooper, seconded by Chairperson AM Filipaina: That the Arts, Culture and Events Committee: a)      note that ATEED recommends that the Pasifika Festival is held at Western Springs in 2016. CARRIED

10	Update on upcoming events and festivals 2015/16
	A PowerPoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number ART/2015/35 MOVED by Chairperson AM Filipaina, seconded by Deputy Chairperson J Watson: That the Arts, Culture and Events Committee: a)      receive the update report on the upcoming events and festivals in 2015/16 year. CARRIED
	Attachments a     22 July 2015, Arts, Culture and Events Committee, Item 10, Events and Festivals 2015/16.

11	Arts and Culture Regional Work Programme - Quarter 4 Update
	A PowerPoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number ART/2015/36 MOVED by Chairperson AM Filipaina, seconded by Cr WD Walker: That the Arts, Culture and Events Committee: a)      receive the quarter four progress update on the Arts and Culture Regional Work Programme 2014/2015. CARRIED
	Attachments a     22 July 2015, Arts, Culture and Events Committee, Item 11, Arts and Culture Regional Work Programme - Quarter 4 Update.

12	Arts and Culture Regional Work Programme 2015/2016
	Resolution number ART/2015/37 MOVED by Cr RI Clow, seconded by Deputy Chairperson J Watson: That the Arts, Culture and Events Committee: a)      approve the Arts and Culture Regional Work Programme 2015/2016 (Attachment A) b)      approve the following community arts organisation funding agreements: i.        Q Theatre, $400,000.00 (uninflated opex budget) ii.       Te Tuhi, $530,000.00 (uninflated opex budget) iii.      Auckland Festival of Photography, $72,000 c)      delegate authority to the Manager, Arts and Culture to approve changes to individual items on the work programme within +/- 5% of the budget for that item, provided such changes do not significantly affect the intent of what has been agreed with the committee d)      delegate authority to the committee chair to approve changes to individual items on the work programme within +/- 30% of the budget for that item, provided such changes do not significantly affect the intent of what has been agreed with the committee. CARRIED
13	Arts and Culture Activities and Events Calendars – August 2015 to October 2015
	Resolution number ART/2015/38 MOVED by Chairperson AM Filipaina, seconded by Cr RI Clow: That the Arts, Culture and Events Committee: a)      receive the update of upcoming events being funded, delivered or facilitated by Auckland Council and upcoming arts and culture activities within council-operated facilities and delivered by council staff. CARRIED

14        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.30 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Arts, Culture and Events Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................