Audit and Risk Committee
OPEN MINUTES
|
Minutes of a meeting of the Audit and Risk Committee held in Room 1, Level 26, 135 Albert Street, Auckland on Wednesday, 29 July 2015 at 1.35pm.
Chairperson |
Cr Bill Cashmore |
|
|
|
Members |
Cr Cameron Brewer |
Until 3.25pm, Item C3 |
|
|
|
Mr Paul Conder, CA |
|
|
|
|
Cr Sharon Stewart, QSM |
|
|
|
|
Mr Roy Tiffin, FCA |
|
|
|
|
Cr Sir John Walker, KNZM, CBE |
From 1.51pm, Item 10 |
|
|
|
Cr Penny Webster |
|
|
|
ABSENT
|
Mayor Len Brown |
|
|
|
Deputy Mayor Penny Hulse |
|
|
ALSO PRESENT
|
Cr Linda Cooper |
|
|
|
Cr Calum Penrose |
|
|
|
Cr George Wood |
|
|
|
Member Greg Presland, Waitakere Ranges Local Board |
|
|
Audit and Risk Committee 29 July 2015 |
|
Secretarial note: Cr Sir John Walker resigned as Chairperson of the Audit and Risk Committee.
Cr Dr Cathy Casey, Deputy Chairperson, resigned from the Audit and Risk Committee on 28 July 2015.
Cr Bill Cashmore’s appointment as Chairperson of the Audit and Risk Committee by His Worship the Mayor was ratified by the Governing Body on 30 July 2015.
1 Apologies
Resolution number AUD/2015/23 MOVED by Chairperson WB Cashmore, seconded by Cr MP Webster: That the Audit and Risk Committee: a) accept the apologies from Mayor LCM Brown and Deputy Mayor PA Hulse for absence on council business and from Cr JG Walker for lateness. |
2 Declaration of Interest
There were no declarations of interest.
3 Confirmation of Minutes
Resolution number AUD/2015/24 MOVED by Member R Tiffin, seconded by Cr SL Stewart: That the Audit and Risk Committee: a) confirm the ordinary minutes of its meeting, held on Wednesday, 20 May 2015, including the confidential section, as a true and correct record. |
4 Petitions
There were no petitions.
5 Public Input
There was no public input.
6 Local Board Input
There was no local board input.
7 Extraordinary Business
There was no extraordinary business.
8 Notices of Motion
There were no notices of motion.
9 |
Office of the Auditor-General and Audit New Zealand briefing |
|
Sarah Lineham – Sector Manager Local Government from the Office of the Auditor-General and Jo Smaill – Audit Director from Audit NZ addressed the meeting regarding the agenda report and responded to questions.
|
|
Resolution number AUD/2015/25 MOVED by Chairperson WB Cashmore, seconded by Cr MP Webster: That the Audit and Risk Committee: a) receive the verbal update from Sarah Lineham – Sector Manager Local Government from the Office of the Auditor-General and Jo Smaill – Audit Director from Audit NZ. |
Cr George Wood entered the meeting at 1.49pm.
Cr Sir John Walker entered the meeting at 1.51pm.
10 |
|
|
Sarah Lineham – Sector Manager Local Government from the Office of the Auditor-General and Jo Smaill – Audit Director from Audit NZ assisted Matthew Walker in responding to questions.
|
|
Resolution number AUD/2015/26 MOVED by Chairperson WB Cashmore, seconded by Member P Conder: That the Audit and Risk Committee: a) receive the Audit New Zealand report on the audit of Auckland Council’s Consultation Document for the 2015-2025 Long–term Plan. |
Cr George Wood left the meeting at 2.09pm.
11 |
|
|
Resolution number AUD/2015/27 MOVED by Chairperson WB Cashmore, seconded by Member R Tiffin: That the Audit and Risk Committee: a) receive the interim management report from Audit New Zealand on the findings arising from their planning and first interim audit visits of Auckland Council for the year ended 30 June 2015. b) note the responses to the issues identified by Audit New Zealand. |
12 |
|
|
Resolution number AUD/2015/28 MOVED by Cr MP Webster, seconded by Cr CE Brewer: That the Audit and Risk Committee: a) receive the 2015 Pro forma group financial statements report. b) approve the 2015 Pro forma group financial statements for Auckland Council and Group, subject to the Pro forma being updated to reflect the feedback provided by Mr Roy Tiffin and Mr Paul Conder and delegate to them authority to approve any amendments resulting from consultation with Audit New Zealand. |
13 |
|
|
Greg Presland, member of the Waitakere Ranges Local Board presented to the committee on the Te Henga Quarry Aftercare Fund and treatment of reserve fund and tabled supporting information. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
|
|
Resolution number AUD/2015/29 MOVED by Chairperson WB Cashmore, seconded by Cr JG Walker: That the Audit and Risk Committee: a) receive this Update on Targeted rates/reserves report. |
|
a 29 July 2015 - Audit and Risk Committee - Item 13 - Update on Targeted rates/reserves - Te Henga Quarry Aftercare Fund and treatment of reserve fund |
14 |
|
|
Resolution number AUD/2015/30 MOVED by Chairperson WB Cashmore, seconded by Member P Conder: That the Audit and Risk Committee: a) note that, on 10 July 2015, Executive Lead Team endorsed the Compliance (Do it Right) Programme and implementation roadmap, resources and investment. |
15 |
Update on Enterprise Risk Management and Insurance Activities |
|
Resolution number AUD/2015/31 MOVED by Chairperson WB Cashmore, seconded by Cr MP Webster: That the Audit and Risk Committee: a) receive the Update on Enterprise Risk Management and Insurance activities report. |
16 |
|
|
Resolution number AUD/2015/32 MOVED by Chairperson WB Cashmore, seconded by Member P Conder: That the Audit and Risk Committee: a) receive an update on the risks reported by Council-Controlled Organisations. |
17 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Cr Linda Cooper left the meeting at 3.18pm.
Resolution number AUD/2015/33 MOVED by Cr MP Webster, seconded by Cr CE Brewer: That the Audit and Risk Committee: a) exclude the public from the following part(s) of the proceedings of this meeting. b) agree that Sarah Lineham - Sector Manager Local Government from the Office of the Auditor-General be permitted to remain for Confidential Items C1 to C3 after the public has been excluded, because of her knowledge of matters being discussed, which will help the Audit and Risk Committee in its decision-making. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Council-Controlled Organisations Risk Management Information
C2 Update on Integrity and Investigation Activity
C3 Update on Internal Audit Activities
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
3.18pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
3.37pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
Council-Controlled Organisations Risk Management Information |
|
3.37 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Audit and Risk Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................