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Audit and Risk
Committee
29 July 2015
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Secretarial note: Cr Sir
John Walker resigned as Chairperson of the Audit and Risk Committee.
Cr Dr Cathy Casey, Deputy
Chairperson, resigned from the Audit and Risk Committee on 28 July 2015.
Cr Bill Cashmore’s appointment
as Chairperson of the Audit and Risk Committee by His Worship the Mayor was
ratified by the Governing Body on 30 July 2015.
1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Office of the Auditor-General and Audit New Zealand briefing
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Sarah Lineham – Sector Manager Local
Government from the Office of the Auditor-General and Jo Smaill – Audit
Director from Audit NZ addressed the meeting regarding the agenda report and
responded to questions.
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Resolution number AUD/2015/25
MOVED
by Chairperson WB Cashmore, seconded by Cr MP Webster:
That the Audit and
Risk Committee:
a) receive the verbal update
from Sarah Lineham – Sector Manager Local Government from the Office of the
Auditor-General and Jo Smaill – Audit Director from Audit NZ.
CARRIED
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Cr George Wood entered the meeting at
1.49pm.
Cr Sir John Walker entered the meeting
at 1.51pm.
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10
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Audit New Zealand report on LTP consultation document
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Sarah Lineham – Sector Manager Local
Government from the Office of the Auditor-General and Jo Smaill – Audit
Director from Audit NZ assisted Matthew Walker in responding to questions.
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Resolution number AUD/2015/26
MOVED
by Chairperson WB Cashmore, seconded by Member P Conder:
That the Audit and
Risk Committee:
a) receive the Audit New
Zealand report on the audit of Auckland Council’s Consultation Document for
the 2015-2025 Long–term Plan.
CARRIED
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Cr George Wood left the meeting at 2.09pm.
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11
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Management Report Interim Audit 2015
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Resolution number AUD/2015/27
MOVED
by Chairperson WB Cashmore, seconded by Member R Tiffin:
That the Audit and
Risk Committee:
a) receive the interim
management report from Audit New Zealand on the findings arising from their
planning and first interim audit visits of Auckland Council for the year
ended 30 June 2015.
b) note the responses to the
issues identified by Audit New Zealand.
CARRIED
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12
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2015 Pro forma Group Financial Statements
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Resolution number AUD/2015/28
MOVED
by Cr MP Webster, seconded by Cr CE Brewer:
That the Audit and
Risk Committee:
a)
receive the 2015 Pro forma group
financial statements report.
b) approve
the 2015 Pro forma group
financial statements for Auckland Council and Group, subject to the
Pro forma being updated to reflect the feedback provided by Mr Roy
Tiffin and Mr Paul Conder and delegate to them authority to approve
any amendments resulting from consultation with Audit New Zealand.
CARRIED
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13
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Update on Targeted rates / reserves
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Greg Presland, member of the Waitakere
Ranges Local Board presented to the committee on the Te Henga Quarry
Aftercare Fund and treatment of reserve fund and tabled supporting
information. A copy has been placed on the official minutes and is available
on the Auckland Council website as a minutes attachment.
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Resolution number AUD/2015/29
MOVED
by Chairperson WB Cashmore, seconded by Cr JG Walker:
That the Audit and
Risk Committee:
a) receive this Update on
Targeted rates/reserves report.
CARRIED
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Attachments
a 29 July 2015 - Audit and Risk
Committee - Item 13 - Update on Targeted rates/reserves - Te Henga Quarry
Aftercare Fund and treatment of reserve fund
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17 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
Cr Linda Cooper left the meeting at
3.18pm.
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18 Procedural
motion to exclude the public
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Resolution
number AUD/2015/33
MOVED by Cr MP Webster, seconded by Cr CE Brewer:
That the
Audit and Risk Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Sarah Lineham - Sector Manager Local Government from
the Office of the Auditor-General be permitted to remain for
Confidential Items C1 to C3 after the public has been excluded, because of her
knowledge of matters being discussed, which will help the Audit and Risk
Committee in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Council-Controlled
Organisations Risk Management Information
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains discussions on risks that may jeopardise the business
operations of the entity.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Update
on Integrity and Investigation Activity
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 6.
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s6(a) - The making
available of the information would be likely to prejudice the maintenance
of the law, including the prevention, investigation, and detection of
offences and the right to a fair trial.
In particular, the report
contains operational information regarding investigation and other activity
, which if released may compromise the effective delivery of our integrity
and investigative services.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 6.
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C3 Update
on Internal Audit Activities
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(ii) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the
public interest.
In particular, the
report contains financial and operational information and details of
internal audit activity, which if released may jeopardise the effective
delivery of Internal Audit services.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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3.18pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
3.37pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Council-Controlled Organisations Risk Management Information
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This item was withdrawn.
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C2
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Update on Integrity and Investigation Activity
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That the Audit and Risk Committee:
a) receive the Update on Integrity
and Investigation Activity report.
b) agree that the Update on
Integrity and Investigation Activity report remains confidential.
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C3
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Update on Internal Audit Activities
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That the Audit and Risk Committee:
a) receive the Update on Internal
Audit Activities report.
b) approve the detailed audit
programme of work for the six months to December 2015.
c) note that the detailed audit
programme for the six months to 30 June 2016 will be tabled for approval at the
December 2015 meeting of the committee.
d) note the progress made by the
Internal Audit function in delivering on agreed “Internal Audit Strategy
2016-18” initiatives for the period February to June 2015.
e) agree that the Update on
Internal Audit Activities report remain confidential.
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3.37 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Audit and Risk Committee HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
