Council Controlled Organisations Governance and Monitoring Committee
OPEN MINUTES
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Minutes of a meeting of the Council Controlled Organisations Governance and Monitoring Committee held in Rooms 1 and 2, Level 26, 135 Albert Street, Auckland on Thursday, 9 July 2015 at 10.03am.
Chairperson |
Deputy Mayor Penny Hulse |
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Deputy Chairperson |
Cr Calum Penrose |
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Members |
Cr Anae Arthur Anae |
From 10.34am, Item C3 |
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Cr Cameron Brewer |
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Cr Dr Cathy Casey |
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Member Precious Clark |
From 10.33am, Item C3 |
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Cr Ross Clow |
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Cr Chris Darby |
From 10.09am, Item 9 |
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Cr Denise Krum |
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Member David Taipari |
(Alternate) From 10.15am, Item C1 |
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Cr Penny Webster |
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Cr George Wood, CNZM |
From 10.06am, Item 9 |
Ex-officio |
Mayor Len Brown, JP |
From 10.06am, Item 9 |
ABSENT
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Cr Linda Cooper, JP |
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Cr Dick Quax |
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Member Glenn Wilcox |
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ALSO PRESENT
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Cr Bill Cashmore |
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Cr Sir John Walker |
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Cr Wayne Walker |
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IN ATTENDANCE
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David Hosking |
Highbrook Park Trust |
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Graeme Osborne |
Mangere Mountain Education Trust |
Council Controlled Organisations Governance and Monitoring Committee 09 July 2015 |
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1 Apologies
Resolution number COU/2015/44 MOVED by Chairperson PA Hulse, seconded by Cr CE Brewer: That the Council Controlled Organisations Governance and Monitoring Committee: a) accept the apologies from Cr LA Cooper and Member G Wilcox for absence, and from Cr AJ Anae, Cr G Wood, Member P Clark and Member D Taipari for lateness. |
2 Declaration of Interest
There were no declarations of interest.
3 Confirmation of Minutes
Resolution number COU/2015/45 MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose: That the Council Controlled Organisations Governance and Monitoring Committee: a) confirm the ordinary minutes of its meeting, held on Tuesday, 2 June 2015, including the confidential section, as a true and correct record. |
4 Petitions
There were no petitions.
5 Public Input
There was no public input.
6 Local Board Input
There was no local board input.
7 Extraordinary Business
There was no extraordinary business.
8 Notices of Motion
There were no notices of motion.
9 |
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Cr GS Wood entered the meeting at 10.06 am. Mayor LCM Brown entered the meeting at 10.06 am. Cr C Darby entered the meeting at 10.09 am. |
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Resolution number COU/2015/46 MOVED by Deputy Chairperson CM Penrose, seconded by Mayor LCM Brown: That the Council Controlled Organisations Governance and Monitoring Committee: a) approve any amendments to Highbrook Park Trust Deed, the Funding and Management Agreements, and any other ancillary documentation to give effect to the decision not to wind up the trust so that it may continue to operate for another fifteen years, with the intention that: i) there be a review at year five with a right of renewal for an additional five year terms (two by five years), if required; and ii) at each review will include feedback from Auckland Council’s Parks, Recreation and Sport department, and the Howick and Otara-Papatoetoe Local Boards. b) delegate to Auckland Council’s Director Legal and Risk the authority to execute, renew and ament all necessary documentation to give effect to clause a) above, including: i) Highbrook Park Trust Deed between Auckland Council and Highbrook Park Trust; and ii) Funding and Management Agreements and any other ancillary documentation between Auckland Council and Highbrook Developments Limited. |
10 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number COU/2015/47 MOVED by Chairperson PA Hulse, seconded by Cr RI Clow: That the Council Controlled Organisations Governance and Monitoring Committee: a) exclude the public from the following part(s) of the proceedings of this meeting. b) agree that Graeme Osborne (Mangere Mountain Education Trust) be permitted to remain for Confidential Item C2: Auckland Council's Legacy Council Controlled Organisation (CCO) : Mangere Mountain Education Trust after the public has been excluded, because of his knowledge of the item, which will help the Council Controlled Organisations Governance and Monitoring Committee in its decision-making. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Board Appointments : Auckland Council's Legacy Council Controlled Organisations (CCOs)
C2 Auckland Council's Legacy Council Controlled Organisation (CCO) : Mangere Mountain Education Trust
C3 Auckland Council Council Controlled Organisations (CCOs) and Tamaki Redevelopment Company Limited : Board Appointments
C4 Board Appointments : Auckland Council's Council Controlled Organisations (CCOs)
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
10.10am The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
11.43am The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C2 |
Auckland Council's Legacy Council Controlled Organisation (CCO) : Mangere Mountain Education Trust |
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Resolution number COU/2015/49 a) note the exemption for the Mangere Mountain Education Trust will not be renewed. b) note council staff will assist the trust and local board with an appointment programme for three council-appointed trustees and report back to the CCO Governance & Monitoring Committee at its 1 September 2015 meeting.
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11.43 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisations Governance and Monitoring Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................