Minutes of Ethnic Peoples Advisory Panel

Ethnic Peoples Advisory Panel

OPEN MINUTES

Minutes of a meeting of the Ethnic Peoples Advisory Panel held in the Board Room, Auckland Town Hall, Ground Floor, 301-305 Queen Street, Auckland on Wednesday, 1 July 2015 at 6.00pm.

present

Members	Dave Tomu
	Naoe Hashimoto
	Anita Keestra
	Yee Yang 'Square' Lee
	Wong Liu Shueng
	Christian Dee Yao

ABSENT

	Asoka Basnayake
	Carlos Abdelrahman
	Angela Lim
Liaison Councillor	Denise Krum

Ethnic Peoples Advisory Panel

01 July 2015

1 Apologies

Resolution number ETH/2015/18

MOVED by Member A Keestra, seconded by Member C Yao:

That the Ethnic Peoples Advisory Panel:

a) accept the apologies from Members A Lim, C Abdelrahman and Liaison Cr DA Krum for absence.

CARRIED

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

There were no declarations of interest.

3 Confirmation of Minutes

Resolution number ETH/2015/19

MOVED by Member D Tomu, seconded by Member N Hashimoto:

That the Ethnic Peoples Advisory Panel:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 13 May 2015, as a true and correct record.

CARRIED

4 Extraordinary Business

There was no extraordinary business.

4	Election of the Chairperson

	The deputy chairperson vacated the Chair.

	The Deputy Lead Officer assumed the Chair.

	The meeting agreed by show of hands that the chairperson be elected by closed ballot.

	The meeting agreed by show of hands that the chairperson be elected using voting system B (as described in Schedule 7, Clause 25 of the Local Government Act 2002).

	The Deputy Lead Officer called for nominations for the position of chairperson.

	MOVED by Member A Keestra, seconded by Member N Hashimoto: That Member Dave Tomu be elected chairperson of the Ethnic Peoples Advisory Panel 2014-2016 term.

	The Deputy Lead Officer called for further nominations.

	Resolution number ETH/2015/20 There being no further nominations, the Deputy Lead Officer: a) declared Member D Tomu elected as chairperson of the Ethnic Peoples Advisory Panel 2014-2016 term.

	The Deputy Lead Officer vacated the Chair and Member D Tomu assumed the Chair.

	The meeting agreed by show of hands that the deputy chairperson be elected by closed ballot.

	The meeting agreed by show of hands that the deputy chairperson be elected using voting system B (as described in Schedule 7, Clause 25 of the Local Government Act 2002).

	Nominations were called for the position of deputy chairperson.

	MOVED by Member C Yao, seconded by Member N Hashimoto: That Member Anita Keestra be elected deputy chairperson of the Ethnic Peoples Advisory Panel 2014-2016 term.

	Further nominations were called.

	Resolution number ETH/2015/21 There being no further nominations, the chairperson: b) declared Member A Keestra elected as deputy chairperson of the Ethnic Peoples Advisory Panel 2014-2016 term.

Kaipātiki Migrant Business Support Pilot Project

Resolution number ETH/2015/22

MOVED by Member Y Lee , seconded by Member A Keestra:

That the Ethnic Peoples Advisory Panel:

a) provide feedback on the Kaipātiki Migrant Business Support Pilot Project regarding its implementation as follows:

i) flexibility around the definition of “migrant business” (e.g, a migrant who may have been in the country for more than 2 years may start a business after that stage).

ii) service may be useful beyond the local board area: ensure businesses that may need the support don’t get excluded based on location.

iii) migrants with smaller or limited networks, or vulnerable migrants may benefit from targeted support.

b) provide advice regarding any key stakeholders that may be interested in assisting with the Kaipātiki Migrant Business Support Pilot Project:

i) Massey University: e.g., MPower research group.

c) note that panel members are invited to attend the proposed launch event at Raeburn House Community Hub in July (date to be confirmed).

CARRIED

Ethnic Peoples Advisory Panel - Work Programme Update

Resolution number ETH/2015/23

MOVED by Member Y Lee , seconded by Member A Keestra:

That the Ethnic Peoples Advisory Panel:

a) receive the Ethnic Peoples Advisory Panel Work Programme – 1 July 2015, and note that the panel’s support team will review and update the work programme to reflect the panel’s directions for the financial year 2015/16 (including work on refugee communities).

b) receive the Ethnic Peoples Advisory Panel Schedule of Feedback and Advice Provided – 1 July 2015, and note:

Further comments:

· Significance and Engagement Policy comments:

o refugee community not to be forgotten (e.g., Auckland Refugee Community Coalition);

o beyond a policy, beyond paper – a work culture;

o closing the feedback loop on advice received;

o building long-term relationships with the communities: dedicate time and be present;

o invite panel to engagement events;

o more visibility of outcomes: not just the end goal but key milestones achieved throughout the lifespan of a project;

o increase visibility to increase understanding;

o when deciding who to engage with:

- consider length of time the community/individual has been in New Zealand

- go beyond traditional market segments (age, gender) – focus on life milestones (e.g., times of transition in someone’s life, such as starting tertiary education, recent migration, parenthood, joining/leaving the workforce);

- consider community needs and interests;

o Morris Hargreaves and McIntyre engagement research

CARRIED

5 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.39 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ethnic Peoples Advisory Panel HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................