Minutes of Franklin Local Board

Franklin Local Board

28 July 2015

1 Welcome

The Chairman opened the meeting and welcomed everyone present in Te Reo Maori in recognition of Maori Language week, and noted the presence of the Deputy Chair of the Independent Maori Statutory Board – Glenn Wilcox.

Resolution number FR/2015/103

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:

That the Franklin Local Board accord speaking rights for this meeting to Glenn Wilcox from the Independent Maori Statutory Board.

CARRIED

2 Apologies

Resolution number FR/2015/104

MOVED by Chairperson AP Baker, seconded by Member SJR Higgins:

That the Franklin Local Board accepts the apologies from Members Bell and Kay for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number FR/2015/105

MOVED by Deputy Chairperson AJ Naysmith, seconded by Member AQ Cole:

That the Franklin Local Board confirms the ordinary minutes of its meeting, held on Tuesday, 16 June 2015, as a true and correct record.

CARRIED

5 Leave of Absence

Resolution number FR/2015/106

MOVED by Chairperson AP Baker, seconded by Member AM Fulljames:

That the Franklin Local Board approves the requests for leaves of absence from Member Cole and Member Crompton.

CARRIED

6 Acknowledgements

There were no acknowledgements.

7 Petitions

7.1

Waiuku Sports Park Adjacent Neighbours

Resolution number FR/2015/107

MOVED by Deputy Chairperson AJ Naysmith, seconded by Member BS Crompton:

a) That the Franklin Local Board thanks John Burch, Lynn Harding and Steve Bingley for their attendance.

b) That the Franklin Local Board receives the petition regarding the Waiuku Sports Park project and requests Parks staff to continue engaging with neighbours throughout the development of this project.

CARRIED

8 Deputations

8.1

Franklin Tourism Group

Representatives from the Franklin Tourism Group addressed the Board on their initiatives within Franklin and requested support via the local board’s Local Economic Development Action Plan (refer Item 12 on the agenda).

Resolution number FR/2015/108

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:

That the Franklin Local Board thanks Bernadette Jackson and Ian Litchfield from the Franklin Tourism Group for their attendance.

CARRIED

9 Public Forum

9.1

Public Forum : Clevedon Conversations

Resolution number FR/2015/109

MOVED by Member AM Fulljames, seconded by Member MJF Bell:

That the Franklin Local Board thanks Nicki Henshaw, Ed Hall and Jane Masters from Clevedon Conversations for their attendance.

CARRIED

9.2	Public Forum : Beachlands Log Cabin Trust Update
	The Beachlands Log Cabin Trust presented on their activities over the past year , proposed projects for 2015/2016 and thanked the Board for their support.
	Resolution number FR/2015/110 MOVED by Member MJF Bell, seconded by Member AM Fulljames: That the Franklin Local Board thanks Jenny Carter, Dr Faye Clarke (Trustee) and Priyanka Deeswala (Trustee) from the Beachlands Log Cabin Trust and Charlie Peak from the Beachlands Hall Committee for their attendance. CARRIED
	Attachments a Presentation - Beachlands Log Cabin

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Local Economic Development Work Programme 2015-16

Resolution number FR/2015/111

MOVED by Member AM Fulljames, seconded by Deputy Chairperson AJ Naysmith:

That the Franklin Local Board approves the following items and funding as part of the 2015/2016 Local Economic Development work programme:

a) Employer summit/breakfast to engage with employers on the development of a collaborative model for the delivery of vocational education and skills by secondary/tertiary up to $5,000.

b) Funding for Franklin Tourism Group to:

i) broaden their membership across Franklin local board area by holding small events $2,500.

ii) evaluate the information needs and requirements for visitors to the Franklin local board area $2,500.

c) Support the development of Waiuku as a visitor gateway and enhance the services provided by Waiuku Visitor Centre $15,000.

d) Develop a strategy focussed on securing medium term funding to help improve local business performance in the Wairoa subdivision and increasing interest in joining some form of longer term business group $10,000.

e) Support the Equine Industry through a “Gateway and Careers Opportunity Day” on 13 October 2015 where a variety of speakers from the equine industry will speak in different sites around Franklin $665.

CARRIED

Franklin Local Board Hazard Report

Resolution number FR/2015/112

MOVED by Member LM Murphy, seconded by Member BS Crompton:

That the Franklin Local Board endorses the Franklin Local Board Hazard Report as per Attachment A (on pages 21 to 76 of the agenda).

CARRIED

Secretarial Note: Agenda attachments are available to the public via the Auckland Council website.

Franklin Local Event Support Fund – Round 1 2015/2016

Resolution number FR/2015/113

MOVED by Deputy Chairperson AJ Naysmith, seconded by Member BS Crompton:

That the Franklin Local Board agrees to either fund, partially fund or decline the applications for round one 2015/2016 Local Event Support Fund as follows:

Applicant	Event	Venue	Date	Amount Requested	Grants/ Declines
Kawakawa Bay Community Association Inc.	Kawakawa Bay Christmas in the Park	Kawakawa Bay Village Green	13 December 2015	$3,120	Defer to Sept/Oct
Waiuku Business & Development Association Inc.	Waiuku Blast to the Past	Tamakae Reserve /Town Centre Waiuku	24 October 2015	$11,408.51	Declines – already funded $5,000 via CDAC work programme FR/2015/96 (16 June 2015)
Beachlands Community Trust	Trolley Derby 2016	Beachlands and Omana Regional Park	01 October 2015	$6,000	Declines – already funded $5,000 via CDAC work programme FR/2015/96 (16 June 2015)
Business and Professional Women Franklin Inc.	BPW Franklin – Young Women’s Career Ready Workshop	Franklin: The Centre	31 October 2015	$1,000	Grants $1,000
Franklin Primary Schools Triathlon Committee	Franklin Primary Schools Triathlon	Clarks Beach	21 March 2016	$5,000	Declines – already funded $2,000 via CDAC work programme FR/2015/96 (16 June 2015)
Te Hihi School Friends of Our School (Foths/PTA)	Christmas in Karaka	Homes around Karaka	21 November 2015	$2,500	Declines – seen as school fundraiser
Counties Manukau Sports Foundation	2015 Counties Manukau Sporting Excellence Awards	Vodafone Events Centre Manukau	28 November 2015	$4,000	Declines – already funded $4,000 via community grants funding FR/2015/114 (16 June 2015)
Show me Shorts Film Festival Trust	Show me Shorts Film Festival 2015	Pukekohe Cinema 3, Capitol Cinema, Matakana Cinemas, Waiheke Island Community Cinemas and Great Barrier Social Club	5-18 November 2015	$1,000	Grants $1,000
Manukau Beautification Charitable Trust	Eye On Nature	Auckland Botanic Gardens	5-9 April 2016	$10,000	Grants $6,000
BSG Events	Beachlands Kids Triathlon	Te Puru Park, Beachlands	25 March 2016	$2,000	Grants $2,000
Head2Head Charity	2015 Hubbards Head2Head Walk	Start - Awhitu, Finish- Huia	14-15 November 2015	$4,000	Grants $2,000
NZ Women Limited	Elvis in the Gardens	Auckland Botanic Gardens	13 March 2016	$2,000	Grants $2,000
BSG Events	Manukau Kids Obstacle Duathlon	Barry Curtis Park, Manukau	14 April 2016	$2,000	Declines – already funded event in Beachlands which is in the Franklin Ward
New Foundation Trust	Mini Bridge Mentor Costs for Pukekohe Schools	Pukekohe Schools	1 June 2015 – 30 June 2016	$3,000	Declines – do not support salary costs
NZ Offshore Powerboat Association Inc.	NZ Offshore Powerboat Championship Series 2016	Sunkist Bay, Beachlands	13 February 2016	$5,000	Grants $5,000
			TOTAL	$62,028.51	$19,000

CARRIED

Secretarial Note: Please note CDAC is Community Development, Arts & Culture work programme.

Landowner approval for the installation of a sculpture on recreation reserve at 11 Kitchener Road, Waiuku

Resolution number FR/2015/115

MOVED by Deputy Chairperson AJ Naysmith, seconded by Member BS Crompton:

a) That the Franklin Local Board grants landowner approval to New Zealand Steel to install a sculpture by the artist Fred Graham on the recreation reserve at 11 Kitchener Road, Waiuku - subject to the following conditions:

i) A maximum period of two years from 1 August 2015 to allow the necessary planning, building consent and right of entry processes to be worked through by New Zealand Steel;

ii) An agreement is reached with New Zealand Steel in regards to installation, further site development and ongoing maintenance costs.

iii) Construction works and reinstatement of the reserve are subject to conditions to be supplied by the Manager Local and Sports Parks South.

b) That the Franklin Local Board considers acceptance of the ownership and ongoing costs of the Fred Graham sculpture at a subsequent meeting of the board.

CARRIED

Precedence of Business

Resolution number FR/2015/116

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:

That the Franklin Local Board agrees that Item 17 : Manukau Harbour Forum: Legislative Change Requiring Agreement by Resolution be accorded precedence at this time.

CARRIED

Precedence of Business

Resolution number FR/2015/118

MOVED by Chairperson AP Baker, seconded by Member AM Fulljames:

That the Franklin Local Board agrees that Items 18 to 20 : April - June 2015 Quarterly Pukekohe Town Centre Revitalisation Project update; Pukekohe Town Centre Revitalisation Committee: Future operation; and Allocation of discretionary capital budget to local boards be accorded precedence at this time.

CARRIED

16	Auckland Transport Update – July 2015
	Auckland Transport’s Elected Member Relationship Manager (South) tabled a memorandum which was circulated to members prior to the meeting regarding the requirement for additional funding to complete a project previously approved by the Board. The memorandum is attached to these minutes.
	Resolution number FR/2015/123 MOVED by Member AQ Cole, seconded by Member MJF Bell: a) That the report entitled ‘Auckland Transport Update – July 2015’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South) be received. b) That the Franklin Local Board requests Auckland Transport provides more information on why no new projects in Franklin are being allocated regional funding for LED streetlighting improvements, considering it is a priority strategic town in Auckland Council’s future growth strategy. c) That the Franklin Local Board requests Auckland Transport give urgent attention to the impact of the current train scheduling for those with disabilities and mobility issues transitioning at Papakura. d) That further to Franklin Local Board *resolution (FR/2014/124 c) iii))* on 24 August 2014 approving construction of project #348 (Kaiwaka Road new footpath, Waiuku) based on a rough estimate of cost of $50,000, the Franklin Local Board authorises Auckland Transport to proceed with construction of the project based on the firm estimate of cost of $66,500 to be funded from the Local Board Transport Capital Fund. CARRIED
	Attachments a Memorandum - Increased estimate for new footpath project #348

Manukau Harbour Forum: Legislative Change Requiring Agreement by Resolution

Resolution number FR/2015/117

MOVED by Member AM Fulljames, seconded by Deputy Chairperson AJ Naysmith:

That the Franklin Local Board agrees with the recommendations of the Manukau Harbour Forum and resolves to:

i) appoint one named member (Member Jill Naysmith) and one named alternate member (Member Alan Cole) to the Manukau Harbour Forum

ii) confirm that the chairperson and deputy chairperson of the Manukau Harbour Forum will be elected by a majority of members at the first meeting of each electoral term

iii) confirm the revised Terms of Reference for the Manukau Harbour Forum as appended to Agenda reports

iv) delegate authority to the Manukau Harbour Forum to make decisions within its terms of reference, noting that any significant or controversial decisions will only be made by the forum with the confirmation by resolution of all the member boards that would be affected by the decision and that the local board will reserve the right to hold and promote a different view to that of the forum on any issue that may impact the Franklin Local Board area

v) confirm that any changes to this agreement will be agreed first by the Manukau Harbour Forum then recommended to the nine member boards for their approval, noting that resolutions must be identical

vi) note that in order for the requirements of this new agreement for the Manukau Harbour Forum to be reached, the resolutions of each of the nine member boards made in respect of recommendations a)(i)-(v) above (with the exception of a)(i) where appointees are to be named) must be identical and that in the absence of identical resolutions by all member boards the Forum will not meet the requirements under clause 30a of Schedule 7 to the Local Government Act 2002.

CARRIED

April - June 2015 Quarterly Pukekohe Town Centre Revitalisation Project update to the Franklin Local Board

Resolution number FR/2015/119

MOVED by Chairperson AP Baker, seconded by Member LM Murphy:

That the Franklin Local Board receives the report on the Pukekohe Town Centre Revitalisation project for the April to June 2015 quarter.

CARRIED

Pukekohe Town Centre Revitalisation Committee: Future operation

Resolution number FR/2015/120

MOVED by Member AQ Cole, seconded by Member MJF Bell:

That the Franklin Local Board puts the Pukekohe Town Centre Revitalisation Committee into recess during the 2015/2016 financial year from 1 July 2015 until
1 June 2016.

CARRIED

Allocation of discretionary capital budget to local boards

Resolution number FR/2015/121

MOVED by Chairperson AP Baker, seconded by Member MJF Bell:

That the Franklin Local Board:

a) supports the allocation of the Local Board Capex Fund to local boards using the formula consistent with the allocation of funding through the Local Boards’ Funding Policy ie 90% population, 5% deprivation and 5% land area.

b) requests that if the Governing Body choose to deviate from the Local Board Funding Policy that growth be considered as a criteria for allocation.

c) supports the allocation of the Local Board Capex Fund to Waiheke and Great Barrier local boards using the approach consistent with the allocation of funding through the Local Board Funding Policy allocation ie 2.3% to Great Barrier Island Local Board and 2.7% to Waiheke Island Local Board.

d) supports the ability of local boards to accumulate the capex fund over the three years of the long term plan, and to seek approval of the Governing Body to accumulate funding for longer than three years, noting that this provides maximum flexibility for local boards.

e) recommends the Local Board Funding Policy should be amended to include a general allocation formula for any future funding allocations of 90% on population, 5% on deprivation and 5% on land area. The policy should also include a percentage allocation to the Great Barrier Island and Waiheke Island Local Boards.

f) supports local boards retaining maximum flexibility and have the ability to bring forward regionally funded projects by using their local boards capex fund allocation.

CARRIED

Resolution number FR/2015/122

MOVED by Member MJF Bell, seconded by Chairperson AP Baker:

g) That the Franklin Local Board recommends the local boards capex fund should be the only mechanism available to local boards to directly fund capital projects, i.e. not be able to fund capital projects and their consequential opex through their LDI funding.

The Chairman put the motion by a show of hands and declared it CARRIED by 6 votes to 3.

Secretarial Note: Pursuant to standing order 3.15.5 Members BS Crompton, AM Fulljames and LM Murphy requested their votes against the resolution g) above be recorded

Review of Franklin Local Board Representation on External Organisations

Resolution number FR/2015/125

MOVED by Chairperson AP Baker, seconded by Member AM Fulljames:

a) That the Franklin Local Board appoints local board member Malcolm Bell as the lead appointment to the Auckland Airport Noise Community Consultative Committee effective from 28 July 2015.

b) That the Franklin Local Board removes the appointment to the Franklin Health Forum as it is no longer required.

CARRIED

Review of Alcohol Bans 2015 - Hearings Date(s)

Resolution number FR/2015/126

MOVED by Member MJF Bell, seconded by Member LM Murphy:

a) That the Franklin Local Board confirms the following dates, times and venues for hearings on the review of alcohol bans:

i) Tuesday, 11 August 2015 at 3.30pm in the Local Board Chamber, Pukekohe Service Centre, 82 Manukau Road, Pukekohe; and

ii) Tuesday 18 August 2015 at 3.00pm in the Beachlands War Memorial Hall,
49 Wakelin Road, Beachlands.

b) That the Franklin Local Board confirms that deliberations for the review of alcohol bans will occur on Tuesday, 15 September 2015 at 1.30pm in the Local Board Chamber, 82 Manukau Road, Pukekohe.

CARRIED

Urgent Decision of the Franklin Local Board : Whitford Tennis Club Landowner Approval

MOVED by Member SJR Higgins, seconded by Member AM Fulljames:

That the Franklin Local Board notes the following urgent decision:

Whitford Tennis Club : Landowner Approval

a) That the Franklin Local Board provides landowner approval for the refurbishment of the existing tennis courts located at the Whitford War Memorial Domain, 53R Whitford-Maraetai Road, Whitford, by the Whitford Tennis Club Incorporated, at their cost.

b) That the Franklin Local Board delegates to the Local and Sports Park Manager-South, the setting of conditions around the construction works and reinstatement of the Domain.

Franklin Local Board Workshop Notes

Resolution number FR/2015/127

MOVED by Member MA Kay, seconded by Member MJF Bell:

That the Franklin Local Board receives the workshop notes for 9 June, 16 June,
30 June and 14 July 2015.

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.46am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Andrew Baker
Deputy Chairperson	Jill Naysmith
Members	Malcolm Bell	From 9.42am Part Item 7.1
	Alan Cole
	Brendon Crompton
	Angela Fulljames
	Sarah Higgins	Until 10.10am Part Item 8.2, From 10.42am Part Item 13
	Murray Kay	From 9.42am Part Item 7.1
	Dr Lyn Murphy

Glenn Wilcox	Deputy Chair, Independent Maori Statutory Board	Until 11.10am Pt Item 13