Agenda of Hibiscus and Bays Local Board

I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 15 July 2015

4.30pm

Local Board Office
2 Glen Road
Browns Bay

Hibiscus and Bays Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding-Kirikiri
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

(Quorum 4 members)

Vivienne Sullivan

Local Board Democracy Advisor

8 July 2015

Contact Telephone: (09) 427 3317

Email: vivienne.sullivan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Portfolio	Description	Local Board Members
Local planning, policy and governance	Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes	Julia Parfitt –Chairperson Greg Sayers - Deputy Chairperson
Arts and culture	Arts centres, art programmes	Greg Sayers – Lead Julia Parfitt -Alternate
Events	General oversight of events programme music in parks, movies in parks	Greg Sayers and Julia Parfitt
Community services and facilities	Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections	Julia Parfitt –Lead Janet Fitzgerald - Alternate
Youth	Local board Youth Forum, Youth Representative	Lovisa Rasmussen – Lead Gaye Harding-Kirkiri - Alternate
Libraries		Lisa Whyte –Lead Gaye Harding-Kirkiri - Alternate
Recreation services	Pools, multi-sport facilities	Gaye Harding-Kirkiri – Lead Lisa Whyte - Alternate
Parks	Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval	David Cooper –Lead Julia Parfitt –Alternate Janet Fitzgerald – Lead Lovisa Rasmussen - Alternate
Built and natural environment	Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation	Janet Fitzgerald – Lead Julia Parfitt - Alternate
Economic Development	Economic development plans, developing ATEED relationship, broadband	Gary Holmes – Lead Gaye Harding-Kirkiri -Alternate
Street environment and town centres	Gateways and mainstreet upgrades, Urban design champion	David Cooper and Gary Holmes – Leads Janet Fitzgerald -Alternate
Transport		David Cooper – Lead Gary Holmes – Alternate Janet Fitzgerald – Lead Greg Sayers - Alternate
Regulatory, bylaws and compliance	Bylaw policy feedback	Gaye Harding-Kirkiri -Lead Julia Parfitt -Alternate
Resource consent applications	Input into notification decisions for resource consent applications	Gary Holmes – Lead Janet Fitzgerald - Alternate
Communications and engagement	Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP	Julia Parfitt – Lead Lovisa Rasmussen -Alternate
Finance	Budget overview, financial prudence and reporting, local board funding policy	Lisa Whyte – Lead Julia Parfitt - Alternate
Civil defence/ emergency management		David Cooper –Lead Greg Sayers -Alternate
Urban Design Champion		Gary Holmes – Lead Janet Fitzgerald - Alternate

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Bays Youth Community Trust 5

8.2 Community Recycling Centre Hibiscus Coast 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Hibiscus and Bays 2015/2016 Parks Capital Work Programme 9

13 Western Reserve Skate Park Renewal Project 15

14 CDAC Work Programme 2015/2016 23

15 Auckland Transport Update to Hibiscus and Bays Local Board, July 2015 33

16 New Road Name – Maraeariki Close, Awaiti Way, Wallis Lane and Crompton Place, Orewa 45

17 Change Road Name – Makenzie Terrace to Maka Terrace,Orewa 51

18 New Road Name – Te Kauae Rise and Kaipuke Crescent, Gulf Harbour 55

19 New Road Name – Manawanui Way, Orewa 63

20 New Road Name - Te Awa Place and Loretta Place, Red Beach, Orewa 69

21 Report from Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding subcommittee 75

22 Appointment of Local Board Members to Outside Organisations 87

23 Ward Councillors Update 89

24 Local Board Members Reports 91

25 Record of Workshop Meetings 93

26 Consideration of Extraordinary Items

Hibiscus and Bays Local Board

15 July 2015

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 17 June 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Bays Youth Community Trust

Executive Summary

1. Nathan Gilchrist, General Manager, Bays Youth Community Trust will be in attendance to make a presentation to the local board on the Bays Youth Community Trust.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Gilchrist for his presentation.

8.2 Community Recycling Centre Hibiscus Coast

Executive Summary

1. Mrs Betsy Kettle has requested a deputation for herself and Mr Richard Tong to discuss a community recycling centre on the Hibiscus Coast.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mrs Kettle and Mr Tong for their presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Hibiscus and Bays Local Board

15 July 2015

Hibiscus and Bays 2015/2016 Parks Capital Work Programme

File No.: CP2015/10795

Purpose

1. To present the Hibiscus and Bays Local Board Parks Capital Works Programme 2015/2016 for endorsement and approval.

Executive Summary

2. The proposed Hibiscus and Bays annual Parks Capital Work Programme for 2015/2016 has been developed in line with the draft Long-term Plan (LTP) 2015-2025. Budgets were approved by Auckland Council’s Budget Committee on 8 May 2015 and it was anticipated to be approved by the governing body on 25 June 2015.

3. The Hibiscus and Bays Local Board Parks Capital Works Programme 2015/2016 includes capital development projects, renewals and Locally Driven Initiatives (LDI). It also includes projects to be funded through the Sports Field Capacity Development Programme (SFCD), greenway priority funding and development contributions, all of which have been discussed with the Hibiscus and Bays Local Board at workshops on 8 April and 27 May 2015 (Attachment A).

4. The Hibiscus and Bays Local Board Parks Capital Works Programme 2015/2016 excludes possible local board projects which may be funded through the Local Board Discretionary Capex Fund. Parks and the local board will identify possible projects to be workshopped and confirmed with the local board at a later date.

5. The proposed Hibiscus and Bays Local Board Parks Capital Works Programme 2015/2016 presented is based on LTP budget information and excludes deferrals from the financial year 2014/2015. The Hibiscus and Bays Local Board Parks Capital Works Programme 2015/2016 information provides a strategic approach to enable staff to further scope projects in detail and set priorities, which will be workshopped with the Facilities and Reserves Committee prior to works commencing.

6. This report seeks flexibility in project scoping by acknowledging that asset conditions are dynamic and subject to change. It is important that a flexible approach is used for asset renewals to accommodate unforeseen circumstances, effectively deliver the renewals work programme, and mitigate against unforeseen health and safety issues. Should priorities change from those identified and approved by the local board, Parks will then provide updates on the proposed priority changes to the Facilities and Reserves Committee meetings throughout the 2015/2016 year.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the Parks Capital Works Programme 2015/2016 as outlined in Attachment A of this report.

b) delegate to the Hibiscus and Bays Facilities and Reserves Committee authority to approve the reprioritisation of existing asset renewals, if required, as informed by current condition assessments for the 2015/2016 financial year.

c) delegate to the Hibiscus and Bays Facilities and Reserves Committee the authority to approve design drawings for renewal and new development projects in 2015/2016.

Comments

7. The Hibiscus and Bays Local Board Parks Capital Works Programme 2015/2016 has been developed in line with the LTP, which was approved at Auckland Council’s Budget Committee on 8 May 2015, and was anticipated to be ratified by the governing body on 25 June 2015. Key projects are the Metropark East Sportsfield development, continuation of the development of reserve areas in Long Bay, and significant coastal renewal works.

8. The proposed programme is also in alignment with the following strategic documents :

· The Auckland Plan.

· The Hibiscus and Bays Local Board Plan.

· The Sport and Recreation Strategic Action Plan.

· The Parks and Open Spaces Strategic Action Plan.

9. The renewals programme is driven by asset conditions and the results of recent survey information. Assets in the poorest condition are given priority. Renewals cover several asset groups and include coastal structures, sports fields, playground, public toilet and car park renewals. Staff attended a workshop with the local board on 8 April 2015 and 27 May 2015, at which a draft renewals work programme for 2015/2016 year was presented.

10. The condition of park assets is dynamic and subject to factors beyond the Parks department’s control (weather events, vandalism, theft etc.). Flexibility is therefore recommended to address unforeseen, urgent renewals, in particular where they pose a health and safety risk.

11. A prioritised list of assets for scoping has been identified and is presented in Attachment A (dated 2 July 2015). The prioritisation is based on the condition of the assets. The information provided is the best information available to date while recognising that as time progresses updated information will be verified as part of asset management best practice. Should priorities from the Hibiscus and Bays Local Board Parks Capital Works Programme 2015/2016 change from those identified and approved by the local board, Parks will then provide updates on the proposed priority changes to the Hibiscus and Bays Local Board Parks Capital Works Programme 2015/2016 to the Facilities and Reserves Committee meetings throughout the 2015/2016 year.

12. A Central Risk Fund has been developed as part of council wide project management protocols for the 2015/2016 financial year. As a centrally managed contingency fund, it will be used to support capital projects which may be impacted or delayed by unexpected (and financial) un-planned risks occurring. Five per cent of the project’s budget will be held centrally, in order to mitigate against these unexpected risks.

13. The local board has indicated that further discussion will be undertaken relating to possible local board projects which may be funded through the Local Board Discretionary Capex Fund. Parks and the local board will identify projects which will be workshopped and confirmed with the local board at a later date.

Consideration

Local Board views and implications

14. It is anticipated that the local board are supportive in principle following workshop on the proposed Hibiscus and Bays Local Board Parks Capital Works Programme 2015/2016.

Māori impact statement

15. Parks and open spaces contribute to Maori well-being, values, culture and traditions. Where any aspects of the work programme are anticipated to have an impact on tangata whenua, appropriate engagement and involvement in decision making will follow. The impacts on Maori from each project will be assessed during the consultation phases and reported back to the local board.

Implementation

16. Following approval of the Hibiscus and Bays Local Board Parks Capital Works Programme 2015/2016, staff will initiate planning and implementation to facilitate delivery within the 2015/2016 financial year.

Attachments

No.	Title	Page
a View	Hibiscus and Bays Parks Work Programme 2015/2016	13

Signatories

Authors

Tony Strange - Parks Advisor Hibiscus and Bays

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

15 July 2015

Western Reserve Skate Park Renewal Project

File No.: CP2015/13600

Purpose

1. To present the detailed design for the Western Reserve Skate Park renewal project for approval by the Hibiscus and Bays Local Board.

Executive Summary

2. The skate park at Western Reserve, Orewa, is at the end of its useful life. Many of the main skate ramps and associated facilities require continuous maintenance, and a number of skate ramp pieces have been removed recently due to health and safety issues.

3. This project is intended to develop the Western Reserve Skate Park into a multi-use facility that caters for all ages and abilities. The design allows for use by skateboards, scooters and bikes, as well as offering socialising and viewing platform areas that are particularly important to the youth and families. The construction will be mainly concrete to improve the asset life span and reduce maintenance costs into the future.

4. The initial feasibility, planning and design budget was provided by the Hibiscus and Bays Local Board Small Local Improvement Projects (SLIPs) funding, with the physical works being funded from the 2015/2016 renewals budget to construct the skate park.

5. A steering group was established consisting of stakeholders from the local skating community, two Hibiscus and Bays Local Board Members, and Parks department representation. This steering group has met regularly since November 2014 and has produced the detailed design attached (Attachment A).

6. A design and construction contract (i.e. design and build) was awarded to Contrax Limited to ensure a high quality asset is produced, using the industry’s most experienced skate park builders to manage the design and construction, and to meet budget requirements.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the Western Reserve Skate Park detailed design by Landscapes Contrax Limited (dated 19/06/15) to enable physical works to commence in August 2015.

Comments

7. On 17 September 2014 (HB/2014/185) the Hibiscus and Bays Local Board approved allocating Small Local Improvement Projects (SLIPS) budget of $25,000 (opex) for planning and design work and $150,000 (capex) to be included as part of the renewal budget for the upgrade of Western Reserve Skate Park. A further $15,000 of SLIP’s funding was allocated by the Hibiscus and Bays Local Board on 18 March 2015 (HB/2015/23).

8. As part of the Murrays Bay Wharf procurement process Parks were advised that not all of the project could be funded through renewals and a further $160,000 (capex) was required to ensure that this project could be delivered. As a result the Hibiscus and Bays Local Board Chairperson and Deputy Chairperson signed an Urgent Memo, dated 17 December 2014, allocating funding of $160,000 to the Murrays Bay Wharf upgrade.

9. Parks staff advised the local board that the Western Reserve Skate Park is a renewal project and as such would be fully funded through the 2014/2015 renewals budget. This would enable the local board to re-allocate $150,000 (SLIPS) from the Western Reserve Skate Park as identified in resolution HB/2014/185 to fund the Murrays Bay Wharf renewals project.

10. The Western Reserve Skate Park project is intended to develop the park into a multi-use facility that caters for all ages and abilities. The design allows for use by skateboards, scooters and bikes, as well as offering socialising and viewing platform areas that are particularly important to the youth and families. The construction will be mainly concrete to improve the asset life span and reduce maintenance costs into the future.

11. A steering group was established consisting of stakeholders from the local skating community, two Hibiscus and Bays Local Board Members and Parks staff representation. This steering group has met regularly since November 2014 and has agreed on the detailed design attached. (Attachment A).

12. A design and construction contract (i.e. design and build) has been awarded to Contrax Limited to ensure a high quality asset is produced, using the industry’s most experienced skate park builders to manage the design and to meet budget requirements.

13. Total cost of construction and design is $350,100 against a budget of $302,000. Consultation through the steering group has concluded that certain design elements could be added in at a later date and may be provided through fundraising and/or sponsorship opportunities.

14. It was agreed that these items could be funded through other means such as holding “brand sales” to raise additional funds from the community or seek industry sponsors for particular elements.

Consideration

Local board views and implications

15. The steering group has agreed the detailed design for the Western Reserve Skate Park as attached. This report seeks the approval of this design by the Hibiscus and Bays Local Board for the purpose of physical work to commence in August 2015.

Maori impact statement

16. There are no perceived impacts or adverse effects for Maori with this project.

Implementation

17. It is desired to have the project completed in full by December 2015.

Attachments

No.	Title	Page
a View	Western Reserve Skate Park Design	17

Signatories

Authors

Tony Strange - Parks Advisor Hibiscus and Bays

Authorisers

Martin van Jaarsveld - Manager, Local & Sports Parks North; Local & Sports Parks

Mark Bowater - Manager Local and Sports Parks

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

15 July 2015

CDAC Work Programme 2015/2016

File No.: CP2015/05665

Purpose

1. This report presents the Community Development, Arts and Culture (CDAC) 2015/2016 Hibiscus and Bays Local Board work programme for approval.

Executive Summary

2. This report provides information to support local boards to make decisions required to approve the CDAC 2015/2016 work programme.

3. The draft CDAC work programme aims to provide a defined work programme for the 2015/2016 financial year. The work programme covers the following areas:

· community development and safety

· arts and culture

· events

· community facilities.

4. The CDAC work programme for the Hibiscus and Bays Local Board has been aligned to the following 2014-2017 Hibiscus and Bays Local Board Plan priorities:

· safe and supported communities

· connected communities with excellent transport choices

· valuing our local Maori identity

· easy access to recreation choices and open space

· a strong local economy with skilled jobs

· a great place to live because we planned for growth.

5. Local boards are being requested to approve the CDAC work programme for FY 2015/2016. Local boards are requested to note that delivery of Community Development and Safety (CDS) workstreams described in Attachment A is subject to the outcome of the current Empowered Communities Approach.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the Community Development, Arts and Culture 2015/2016 work programme (Attachment A to the agenda report), noting that the Community Development and Safety component is dependent upon the outcome of the Empowered Communities Approach.

b) approve the community lease work plan for 2015/2016 (Attachment B to the agenda report).

c) approve the 2015/2016 term grant for the East Coast Bays Community Centre of $62,440.

d) approve granting a licence to occupy and manage to the East Coast Bays Community Project Inc for part of Lot 40 DP 10801 comprising 1037 square meters and contained in NA301/186 and part of Lot 1 DP 79149 comprising 3113 square metres and contained in NA36A/368 and part of Lot 15 DP 10801 comprising 1037 square metres and contained in NA303/259

e) approve the following amounts for community arts organisation funding (subject to the funding agreements being approved by the local board chair or delegated authority):

i) Centrestage Theatre Trust, $20,200.00 (uninflated Opex Budget)

ii) Estuary Arts Charitable Trust, $65,529 ($50,000 LDI + $15,529 term grant)

iii) Mairangi Arts Centre Trust, $78,510.00 (uninflated Opex Budget).

Comments

6. The CDAC work programme for 2015/2016 has been developed using a co-ordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives and the Hibiscus and Bays Local Board Plan 2014-2017.

7. The CDAC work programmes align to the following 2014-2017 Hibiscus and Bays Local Board Plan priorities:

· safe and supported communities

· connected communities with excellent transport choices

· valuing our local Maori identity

· easy access to recreation choices and open space

· a strong local economy with skilled jobs

· a great place to live because we planned for growth.

8. The CDAC work programme 2015/2016 for the Hibiscus and Bays Local Board includes the following areas of activity:

· Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes for local residents and include graffiti prevention initiatives, capacity-building support for community organisations including HBC Community House and Stoney Homestead Trust, facilitating a community network in Whangaparaoa, and youth development initiatives such as Youth Voice and Youth Connections

· Arts and Culture: This includes administering funding agreements for Centrestage Theatre, Mairangi Arts Centre and the Estuary Arts Charitable Trust and overseeing construction of a new education wing at the Estuary Arts Centre.

· Events: This work programme includes a range of community events such as ANZAC day, local civic functions, and citizenship ceremonies as well as administering funding rounds for local event support funding

· Community Facilities: This includes administering funding agreements with community-led centres and undertaking capacity-building work with some centres, provision of community facilities and their promotion, community leasing, and delivering the local board capex renewals and level of service work. Specific projects include operating the Stillwater Hall.

9. The work programme includes scoped initiatives, the allocation of budgets and established timelines. A workshop was held with the local board and CDAC staff on 22 April 2015, to ensure activities align with the local board priorities and meet the needs of the Hibiscus and Bays community.

10. CDAC’s Community Development and Safety (CDS) unit will operationalise the Empowered Communities Approach, which is part of the 2015/2016 Long-term Plan approved on 8 May 2015 (GB/2015/31) and ratified on 25 June 2015 by the governing body. Broadly speaking, the changes proposed to the community development function are:

· move away from direct delivery (and therefore save overheads) and fund community groups to deliver more

· for local boards to play a much more active role by allocating more funding direct to groups

· transition delivery to a more empowered communities approach.

11. The Empowered Communities Approach model was considered by the Regional Strategy and Policy Committee at its meeting on 4 June 2015. This report recommends that the work programme be adopted based on current arrangements, noting that FY 2015/2016 will be a transition year for CDS.

12. Local boards are requested to approve the CDAC work programme for 2015/2016. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure these projects are delivered and evaluated. Portfolio holders and the local board will also be consulted on the prioritisation of the community facilities renewal projects and community leases.

Consideration

Local board views and implications

13. The draft 2015/2016 work programme was considered by the local board at a workshop on 22 April 2015. The views expressed by local board members are reflected in Attachment A.

Maori impact statement

14. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme aims to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives.

Implementation

15. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2015/2016 budget and reported on through the quarterly reporting process.

Attachments

No.	Title	Page
a View	CDAC Work Programme FY 2015/2016 Hibiscus and Bays Local	27
b View	Hibiscus and Bays Community Leasing Workplan 2015/2016	31

Signatories

Authors

Sarah Zimmerman – Senior Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

15 July 2015

Auckland Transport Update to Hibiscus and Bays Local Board, July 2015

File No.: CP2015/13319

Purpose

1. To respond to local board requests on transport-related matters and provide information to elected members about Auckland Transport (AT) activities.

Executive Summary

2. The report provides an update on transport matters for the information of the Hibiscus and Bays Local Board and a register of transport issues in the local board’s area, as collated by Auckland Transport’s Elected Member Relationship Manager North.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) request the provision of a rough order of cost for the following Local Board Transport Capital Fund projects:

· replacement of the existing timber boardwalks on the reserve adjacent to Beachfront Lane, Browns Bay, with either a hardier, less expensive timber that will be easier to maintain, or with areas of pressed concrete imprinted with a suitable design/colour(s)

· replacement of the existing narrow footpath along the beachfront on Orewa Domain, Orewa Recreation Reserve and Marine Parade, Orewa, with a 3m shared concrete path.

Comments

Auckland Council adopts its 10-year budget

3. Auckland Council has adopted its 10-year budget, setting rates, introducing an interim transport levy and agreeing on the level of investment in the region for the next ten years.

4. In addition to general rates increases, to help fund a number of crucial transport projects including busways, cycleways and walking options over the next three years, an interim transport levy will be introduced while the council works with central government on a transport accord to find alternative funding sources.

New Network for the Hibiscus Coast

5. The Hibiscus Coast will be the first area of Auckland to get a simplified and more frequent bus network. Northern Express services will operate between the coast and the city at least every 30 minutes seven days a week, and every 15 minutes at peak times. Travelling into the city is expected to be around 30 minutes quicker during off peak when AT rolls out its New Network on the Hibiscus Coast in October. More double decker buses will also be on the Northern Express from January 2016, increasing capacity by approximately 25% between Albany and Britomart.

6. The changes include an extension of the Northern Express to Silverdale and a resulting increase in the frequency of services between Albany and Britomart. Also included are more services on the weekends, a bus every half hour between Orewa and Manly, a new link for Millwater, a trial service for Arkles Bay and a trial to connect with the Gulf Harbour Ferry.

7. In response to public feedback, AT has reconfigured the multiple bus routes that currently travel to the North Shore and Britomart. There will be streamlined direct feeder services connecting to the Northern Express at the planned Hibiscus Coast Station, which will operate as a ‘pulse’ network where buses are scheduled to arrive together and then all depart at the same time. This arrangement will allow passengers to transfer to other services with a shorter waiting time between connections. The station is planned at the existing park and ride and will have up to 500 parking spaces.

8. When consultation on the New Network for the Hibiscus Coast was carried out this time last year, 874 submissions were received, with 71% either supporting or strongly supporting the New Network. As a result of public feedback, changes have been made to 10 of the 11 proposed routes.

9. For a copy of the consultation report, new bus service frequencies and route map go online to www.AT.govt.nz/NewNetwork.

10. New timetables will be available closer to launch of the new services.

New design for Auckland bus shelters

11. Last year AT asked for public feedback on three new bus shelter designs that were trialled on Symonds Street in the CBD.

12. The level of interest in the trial shelters was very encouraging with 856 feedback responses received. Public feedback helped AT gauge how the community felt about the trial designs and provided ideas about how to make Auckland’s new bus shelters even more appealing to bus users.

13. The designs were assessed against a range of criteria, such as public feedback, value for money, customer comfort, durability and ease of construction. Shelter A (image below) is the final choice, being attractive, adaptable, innovative, safe and comfortable.

14. The new shelters will help to create a more recognisable bus network and make life more pleasant for everyone who uses the buses. It is a modular system so can be configured to reflect local settings by using different sizes and layouts, building the shelter out of materials that reflect local character and attaching or inscribing art work.

15. New shelters will gradually be rolled out across Auckland from the middle of the year.

Travelwise update and school awards

16. The Travelwise programme is an innovative schools-based programme that aims to improve road safety and achieve a reduction in the number of vehicles driving to and from schools at peak times. The programme achieves this through encouraging and increasing alternative modes of travel and providing safer facilities for all road users.

17. There are currently 408 schools on the Travelwise programme, at which AT supports activities and events, helps with policies and systems, promotes road safety for children and drivers, offers scooter and cycle training, and runs Back to School and Slow Down promotions. Most of the schools have student groups which help with running the programme, together with a Lead Teacher who is the central point of contact for AT.

18. Since its inception in 2005, Travelwise has achieved the following results:

a. Approximately 202,000 students involved in the programme.

b. 75% of all Auckland school-aged students attend a Travelwise School.

c. Safe School Travel Plans have helped:

· Reduce car travel by taking 12,736 car trips off the road in the morning peak;

· Save 2,596,000 kms in car travel, about $20.35m a year on congestion, and about 150,000 litres of fuel;

· Reduce CO₂ emissions by 735 tonnes each year; and

· Improve safety around Auckland schools – crashes involving pedestrians and cyclists aged 5 to 13 have reduced by 58% at schools that have Safe School Travel Plans.

19. Travelwise awards are based on four criteria:

a. Mode share shift from when the school first started as a Travelwise School.

b. Their inclusion of road safety and active travel in the curriculum.

c. Efforts to involve the school community in road safety and mode share; and

d. The inclusion of these matters in the ethos and organisation of the school.

20. If a school is high achieving in all of these areas they are awarded Gold (e.g. mode shift of more than 4%), medium achievement is awarded Silver, and medium to low achievement is awarded Bronze.

21. The Hibiscus and Bays schools listed below have been recognised for their outstanding Travelwise achievements in 2014:

Gold award winners

Silver award winners

Bronze award winners

· Browns Bay School

· Campbells Bay School

· Murrays Bay School

· Orewa College

· Oteha Valley School

· Red Beach School

· Sherwood School

· Silverdale School

· St John's School

· Whangaparaoa School

· Long Bay School

· Mairangi Bay School

· Murrays Bay Intermediate School

· Glamorgan School

· Gulf Harbour School

· Kingsway Senior Campus

· Northcross Intermediate

· Orewa School

· Stanmore Bay School

· Stella Maris Primary School

· Whangaparaoa College

22. An event celebrating these achievements is planned for the end of Term 4.

Consultations

23. A proposal for the installation of NSAAT restrictions on Deep Creek Road, Torbay, as a result of a request made by Member Rasmussen, was forwarded to the local board's TPLs on 12 May 2015 with a request for responses no later than 28 May 2015. Advice from the TPLs on the planned upgrade of the adjacent reserve, installation of flood lights etc., and the limited parking available on the reserve, was forwarded to the engineers for consideration during the investigation. No objections to the proposal were received from local board members.

24. Documentation describing a proposal to install NSAAT restrictions on Maire Road, Orewa, to address visibility issues for pedestrians, was forwarded to the local board's TPLs on 12 May 2015 with a request for response no later than 28 May 2015. No objections to the proposal were received from local board members.

25. The local board's TPLs were asked on 29 May 2015 for assistance in developing AT's 2015/16 New Footpath programme, with responses required before the end of June 2015. They were asked which footpath schemes the local board supports, which footpath schemes it does not support and why, and whether there were requests they would like added to the list. The list of candidate projects was discussed at a meeting of the local board’s transport portfolio leads on 17 June 2015. No objections to the proposals were received from members.

26. In preparation for implementation of the New Network for the Hibiscus Coast and AT's consultation on proposed new bus stops outside the properties at 18 and 21 Puriri Avenue, Orewa, documentation was sent to the local board's TPLs on 24 June 2015 with a request for feedback no later than 8 July 2015.

27. As part of the Long Bay development, Auckland Council granted resource consent to construct ‘Stage 6’ of the proposed development, encompassing five yet to be named roads, commonly referred to as ‘Road 20’, ‘Road 21’, ‘Road 24’, ‘Road 25’ and ‘Road 26’. The roads are all two-way local roads and for the safe and efficient operation of the proposed internal road network, road humps are proposed on Roads 20, 21 and 26. Roads 24 and 25 are proposed to be designated as Shared Zones. Feedback on these proposals was requested from the local board's TPLs on 24 June 2015 with a request for feedback no later than 1 July 2015.

Update on the Hibiscus and Bays Local Board Transport Capital (LBTCF) Projects

28. As at 10 June 2015, the remaining budget available to the Hibiscus and Bays Local Board was $1,728,673, comprising $599,885 which it may allocate (funding for FY 2016-2017), and $1,128,788 which it must allocate before 30 June 2016 (funding for budget years up to and including 2015-2016).

29. Whilst the $599,885 allocation for 2016/2017, if not spent, will be available to the local board elected in October 2016, funds allocated for previous years will not be available to the newly elected local board.

30. Construction of the following LBTCF projects nominated by the Hibiscus and Bays Local Board has now been completed:

· East Coast Road - footpath guardrail in the vicinity of Spencer Road (Project 094);

· Safety improvements on Awaruku Road, Torbay (Project 096);

· Duck Creek Road, Stillwater – new footpath (Project 097);

· Titan Place to Silverdale Township, Silverdale – new footpath (Project 098);

· 504 Beach Road, Murrays Bay – footpath upgrade (Project 099);

· 201-246 Centreway Road, Orewa – new footpath (Project 100);

· Grand Drive – Tauranga Place, Orewa – new walkway and footpath (Project 101);

· Car parking along the southern side of Duck Creek Road adjacent to Stillwater Reserve, Stillwater (Project 209);

· St John’s School, Mairangi Bay – new footpath (Project 229);

· Glenvar Road, Torbay - relocation of edge line (Project 385);

· Okura River Road Bus Stop Hardstand Area (Project 395);

· Construction of a 280 m long footpath on the south side of Whangaparaoa Road from 601 Whangaparaoa Road to Cedar Terrace (Project 232);

· Project 240, the provision of a safe crossing point on Tavern Road, Silverdale, consisting of a central median kerb, two pram crossings and handrails.

31. Construction of Project 091, Mairangi Bay Art Walk, began on 2 March 2015 and is now substantially complete, with the remaining work associated with the installation of the mosaic panels and art poles.

32. Construction of Project 383, the provision of parallel car parks at 8 Galbraith Green, Silverdale, is almost complete, with the remaining work comprising re-grassing and road marking which will be completed early in July 2015.

33. Project 409, the provision of a 1.5m wide short connecting concrete footpath from the existing path on Waiwera Place, Waiwera, to the footpath in the beach front reserve, together with minor shrub trimming, clearance and minor changes to the park fence, began late in June 2015 and will be completed during July 2015, weather permitting.

34. The contract for Project 346, the provision of lighting on Western Reserve, Orewa, has been awarded to Coll Electrical. Whilst a timeframe for completion of the works cannot be confirmed at this stage, it is anticipated that this will be during September/October 2015.

35. The feasibility design for Project 411, Torbay Plaza revitalisation, is underway and further Torbay Plaza Working Party meetings to discuss progress are being scheduled regularly. A rough order of costs will be presented to the local board’s Transport Portfolio Leads (TPLs) on completion of the feasibility design.

36. The local board requested a rough order of costs for the provision of smart studs on the Hibiscus Coast Highway at the pedestrian crossings adjacent to Riverside Road and Florence Avenue (Project 427). Members have been advised however that it will not be possible to install smart studs at these locations as their use is controlled by NZTA, and that the only alternative would be to install speed feedback signs. This section of Hibiscus Coast Highway is a heavy freight and over-dimension route, so chicanes and speed tables are therefore not an option.

37. The following requests for rough orders of cost have also been received recently from the local board:

· replacement of the existing narrow footpath along the beachfront on Orewa Domain, Orewa Recreation Reserve and Marine Parade, Orewa, with a 3m shared concrete path.

38. The local board’s TPLs will be updated once the rough costs have been established.

Issues Update

39. The following Issues Update comprises issues raised by Elected Members and Local Board Services staff to 1 July 2015:

	Location	Issue	Status
1	Deep Creek Road, Torbay	Request for NSAAT restrictions on Deep Creek Road, Torbay.		Member Cooper asked on 25 March 2015 for investigation into the installation of NSAAT restrictions outside 44 Deep Creek Road, where the owner of the property says there is a safety concern for drivers exiting/entering this property and the adjacent school property. On 10 April 2015 the local board's TPLs were advised that AT's engineers will be carrying out a detailed investigation between now and early July 2015 to determine the need for the restrictions. Under detailed investigation by Road Corridor Operations engineers.
2	Orewa General	Be Accessible requests for Orewa Town Centre.		Numerous requests made by ‘Be Accessible’, a group which has highlighted safety issues in and around Orewa, have been responded to previously. Still outstanding is a request relating to pedestrian safety, which members have been advised will require lengthy investigation and site visits, together with liaison with AC Parks, and that a response can be expected in July 2015. Pedestrian safety, still under investigation, due in July.
3	Hibiscus and Bays General	Request for information about organisational structure relating to AT's Safety Team.		Member Cooper expressed concerns that there is no dedicated safety engineer shown on AT's organisation chart for the Hibiscus and Bays Local Board area, noting that this is a recent change and asking that the reason for the changes be advised and an explanation provided as to how safety concerns in the Hibiscus and Bays area are investigated now. On 10 June 2015 the local board's TPLs were advised that AT's safety team is currently still recruiting staff to fill its team structure. There may be changes to the team in the near future, but at this stage the Road Safety team is a regional team divided into two sub-teams, North/West and Central/South, to help investigate/resolve any community concerns, internal consultations and/or resource consents requiring road safety feedback. The division of teams is purely to resolve any safety concerns raised by the community, and provide feedback to other internal teams within the organisation. Extra works/requests in these areas are divided amongst all engineers of the Central/South team, to respond and provide feedback accordingly. It was noted that individual minor safety, safety around schools and regional projects are spread around the team, without dividing into the sub-teams. Engineers are not specifically allocated to each ward or local board area.
4	Browns Bay CBD	Taxis in Browns Bay		Members were previously provided with information about the Total Mobility scheme in response to complaints about the unresponsiveness of taxi companies when called by elderly residents in Browns Bay. With regard to the possible relocation of the taxi stand from Bute Road (the old New World Supermarket) closer to the new New World Supermarket in Inverness Road, Browns Bay, members were advised on 21 May 2015 that this was being investigated with the industry. Response to relocation of taxi stand available in July 2015.
5.	Gulf Harbour, Whangaparaoa	Request for installation of overflow parking at Gulf Harbour, Whangaparaoa.		On 14 May 2015 the local board's TPLs requested that AT fund the installation of bollards, gobi blocks and signage to provide a ‘green’ hard stand area, and signs indicating that this area is reserved for ferry parking only. The local board's TPL's were advised on 17 June 2015 that AT does not believe there is a shortage of parking in the Council's reserve, so would not be funding the requested improvements. However, the local board may wish to consider funding the suggested improvements through its LBTCF.
6	Orewa CBD	Be Accessible requests resulting from meeting 22 April 2015.		Further requests for safety improvements in Orewa town centre resulting from a discussion between the local board’s TPLs and AT's traffic engineer on 22 April 2015 are currently being investigated and members will be advised of the outcome of these as and when information becomes available.
7	The Strand and Waiwera Road, Waiwera	Requests from the WPORA with respect to The Strand and Waiwera Road, Waiwera.		Local board chairperson Julia Parfitt forwarded requests from the Waiwera Property Owners' and Residents' Association on 22 May 2015 for additional street lighting on The Strand, Waiwera, more frequent cleaning on Waiwera Road from Woody’s Bar and Grill to the beachfront where the drains are often blocked and it floods during rain, and a Public Toilet sign for the corner of Waiwera and Weranui Roads directing the public to the beachfront toilet block. With regard to the street sign, the local board’s TPLs were advised on 29 June 2015 that a Public Toilet sign will be installed at the corner of Waiwera Road and Weranui Road before the end of August 2015. To improve street lighting in the area, Members were told on 30 June 2015 that a new luminaire will be installed on the pole outside #12/14 The Strand in July/August 2015. Light spill from the luminaire will be controlled so that it doesn’t adversely affect the residents. The cesspit grates in the area were cleared of leaves and debris in May 2015 and street cleaning will continue on a regular one month cycle; however, if the need arises for ‘one-off’ clearing of the grates, residents should contact AT’s customer response team.
8	11 Delshaw Avenue, Stanmore Bay	Reinstatement / repair of vehicle crossing at 11 Delshaw Avenue, Stanmore Bay.		Member Sayers asked for assistance on behalf of the property owner at 11 Delshaw Avenue, Stanmore Bay, on 27 May 2015. The property's vehicle crossing had been poorly reinstated by a service provider and repairs requested late in 2014 had only been partially addressed by AT's contractors. An update was provided to Member Sayers on 18 June advising AT’s contractors had been asked to backfill the subsided trench, as the utility company’s and contractor’s responsibility for the work had now lapsed. Member Sayers was advised that it is however, the resident’s responsibility to reinstate the failed vehicle crossing.
9	Gulf Harbour Ferry	Request for information following breakdown of the Gulf Harbour ferry.		On 5 June 2015 Cr John Watson’s Governance Support Advisor advised that Cr Watson had received a number of emails complaining about the Gulf Harbour Ferry after a breakdown on 3 June which required intervention by the Coastguard. Under investigation by Ferry Services
10	New Network vs. Old Network	Request for information on frequency of existing bus services vs. the proposed New Network.		On 8 June 2015 Cr Wayne Walker's Governance Support Advisor asked how the frequencies of the existing bus services on the North Shore network compared with the proposed network existed. On 11 June 2015 Cr Walker's Governance Support Advisor and the local board's TPLs were provided with relevant statistics and advised that the New Network creates consistent frequencies for bus services between 7am and 7pm every 15 mins, 30 mins etc., whilst the current network has varied frequencies (early morning low frequency, morning peak high frequency, daytime varied, afternoon peak high, evening low). The information is unfortunately not available in a key such as the one set out for the New Network as it is much too complex.
11	Tavern Road, Silverdale	Concerns about a pedestrian refuge recently installed in Tavern Road, Silverdale.		Following the Hibiscus and Bays Local Board meeting on 17 June 2015 Member Fitzgerald advised that the pedestrian refuge recently installed in Tavern Road near the Hibiscus Coast Highway is being driven over by truck and trailer units because they are having difficulty turning off the Hibiscus Coast Highway and signs on the refuge have also been destroyed. Referred to Network Operations and Safety
12	29 - 39 Deep Creek Road, Waiake	Request for installation of NSAAT restrictions 29 - 39 Deep Creek Road, Waiake.		On 18 June 2015 Member Rasmussen requested an investigation into the installation of NSAAT restrictions over the stretch 29 – 39 Deep Creek Road, Waiake, noting that Traffic Operations staff are currently processing a report to AT’s Traffic Control Committee for the installation of NSAATS in the area 39 – 41 Deep Creek Road. Member Rasmussen was advised that the engineer's initial thoughts were that, because the road is relatively wide and straight in this area, NSAAT restrictions would not be approved, but it may be possible to install ‘hockey sticks’ between the driveways to keep vehicles from being parked too close to entranceways. This would also provide greater visibility for residents exiting their driveways and may allow a little more room for pedestrians to cross the road between the cars. Under investigation by Traffic Operations
13	Titan Place, Silverdale	Request for clean-up in Titan Place, Silverdale.		Following the Hibiscus and Bays Local Board meeting on 17 June 2015, local board staff forwarded photos of silt deposits in Titan Place, Silverdale, asking that the area be swept and that bollards be installed at a section of footpath which vehicles have been using to gain access to Flexman Place. On 29 June 2015 the local board’s TPLs were advised that AT’s contractors had removed the mud and the footpath was swept on 23 June 2015, and on 1 July 2015 they were advised that off-set powder coated barriers will be installed in an appropriate position on the section of footpath which vehicles have been using to gain access to Flexman Place. These will allow pedestrians, cyclists, mobility scooters and children on skateboards etc. to use the footpath but prevent its use by tractors and other vehicles. The work should be completed within the month.
14	Penlink Project, Whangaparaoa	Concerns about the safety rating applied by Auckland Transport to the Penlink Project.		Member Fitzgerald highlighted a Hibiscus Matters article in which Cr John Watson indicated AT should have applied a higher than 3/5 safety rating to the Penlink Project, asking how AT set this when the local board apparently indicated safety as their top priority in terms of the project. On 23 June 2015 the local board's TPLs were advised that, while Penlink scores measurably high (3 out of 5) on the profiling and fully acknowledges that the scheme, when built, will be built to a very high safety standard, it doesn’t score higher than this since the primary reason for its construction is not safety, i.e. there is not a high safety problem that Penlink would specifically address. Also acknowledged are the economic benefits of moving people and goods, the congestion relief and network resilience the scheme will provide but, whilst there will be some, it won’t provide huge safety benefits. In comparison, those areas that are known safety black spots that have schemes proposed to address their safety issues may not score as well (in the calculator) for the other elements that Penlink scores well on. It’s considered therefore that 3 out of 5 is a fair assessment from a safety perspective for the project.
15	Millwater / Bankside Roads and Longmore Lane intersection, Silverdale	Pedestrian Safety at the Millwater/Bankside Roads and Longmore Lane intersection, Silverdale.		At the Hibiscus and Bays Transport Portfolio Lead’s meeting on 17 June 2015 Member Fitzgerald asked whether the pedestrian phase of the signals at the intersection of Millwater/Bankside Roads and Longmore Lane intersection could be delayed for 2 – 3 seconds to improve safety for pedestrians, particularly children. There is a constant problem with red light runners at this intersection and parents, teachers and local board members are concerned that a child leaving the kerbside on the sound of the buzzer might be struck by one of the red light runners. Referred to ATOC and Road Safety
16	Lyons Avenue, Murrays Bay	Request for the implementation of speed calming measures on Lyons Avenue, Murrays Bay.		At a Hibiscus and Bays Local Board TPL meeting on 17 June the chairpreson, Julia Parfitt, requested the implementation of speed calming measures on Lyons Avenue, Murrays Bay, noting that this is a route where speeds are always excessive. Referred to Road Corridor Operations / Safety
17	Okura River Road, Okura	Request for information about proposed footpath for Okura River Road, Okura.		At the Hibiscus and Bays TPL meeting on 17 June 2015 local board chairperson Julia Parfitt queried what was planned for Okura River Road, Okura (68 Okura River Road – Vaughans Road, 1458, 1.80), which appears on AT's New Footpath Programme 2014 - 2015. On 1 July 2015 the local board's TPLs were advised that Okura River Road is a medium- to low-priority project on AT’s list, so is not likely to be constructed in the near future. For this reason it is not possible at this stage to determine on which side the footpath will be installed as it will require on-site investigations and a feasibility study to determine the best option.

Consideration

Local Board views and implications

40. This report is for the local board’s information.

Māori impact statement

41. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

42. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Council’s Annual Plan and Long-term Plan documents and there are no legal or legislative implications arising from the activities detailed in this report.

43. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories