Minutes of Kaipātiki Local Board

Kaipātiki Local Board

08 July 2015

1 Welcome

2 Apologies

Resolution number KT/2015/97

MOVED by Member L Waugh, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) accept the apology from Members Lorene Pigg and John Gillon for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number KT/2015/98

MOVED by Member L Waugh, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 10 June 2015, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1

Hinemoa Park Placemaking Group and Birkenhead Residents Association

Resolution number KT/2015/99

MOVED by Member L Pigg, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) receives the deputation from Mere Roberts of the Hinemoa Park Placemaking Group and Gillian Taylor of the Birkenhead Residents Association regarding the bike park facility on Birkenhead Wharf.

b) thanks Mere Roberts, Gillian Taylor, the Hinemoa Park Placemaking Group and the Birkenhead Residents Association for their attendance and presentation.

CARRIED

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 10 June 2015
	The minutes of the Kaipātiki Local Board meeting held on Wednesday 10 June 2015 were confirmed at item 4 of this agenda.

13	Bike Park Facility Birkenhead Wharf
	Roger Wilson and Marilyn Nicholls of Auckland Transport were in attendance to speak to the report.
	MOVED by Chairperson K McIntyre, seconded by Member L Waugh: That the Kaipātiki Local Board: a) notes that: i) Auckland Transport does not support removal or relocation of the bike park facility; ii) increasing cycle infrastructure is a key initiative in the Kaipātiki Local Board Plan. iii) there is currently no available budget to fund the removal of the bike park facility; iv) the cost of removing the bike shed is expected to be well in excess of the initial build cost of $60,000 and allocating funding to remove the shed would impact on the Board’s ability to support other community initiatives in Kaipātiki. b) agrees to participate in a community led working party to investigate ways to increase use and access by cycles, scooters and pedestrians to and from the wharf and associated Park facilities. c) nominates member Richard Hills as the lead Transport Portfolio holder to be the Kaipātiki Local Board representative on the working party with Member Lindsay Waugh as the alternative in the event that Member Hills cannot attend. d) agrees that the bike park facility will remain whilst the working party in b) completes its investigation and presents its findings to the board. CARRIED
	During discussion, under Standing Order 3.3.11, Member Grant Gillon was requested to apologise for the manner in which he addressed Auckland Transport staff. Member Gillon apologised.

MOVED by Member G Gillon, seconded by Member J Gillon:

Member G Gillon moved an amendment by way of replacement to the original motion:

a) recognises that it made an error when accepting Auckland Transport’s proposal for the bike cage at Birkenhead Wharf.

b) notes that there have been numerous representations since its construction relating to safety concerns of fishers, and boaters and yacht club, waka ama, and Aratika and recreational users.

c) notes that there has been minimal if any use of the cage since its construction.

d) notes that this yet is another example of Auckland Transport’s value laden approach to transport which results in many high cost low use projects in this board area.

e) requests that officers be requested to identify budget for the bike cage’s relocation.

f) requests that a working party be established to look at alternative sites for the bike cage and also to increase cycle and scooter use.

g) requests that Auckland Transport relocate the bike cage after the working party reports back.

h) record the Boards disappointment that the Birkenhead Placemaking Group was not consulted in the preparation of this report

A division was called for, voting on which was as follows:

For

Member G Gillon

Member J Gillon

Member L Pigg

Against

Member D Grant

Deputy Chairperson A Hartley

Member R Hills

Chairperson K McIntyre

Member L Waugh

Abstained

The amendment was declared lost by 3 votes to 5.

MOVED by Deputy Chairperson A Hartley, seconded by Member L Waugh:

a) That the Kaipātiki Local Board agrees that, pursuant to Standing Order 3.13.1(c), the motion under debate now be put to a vote.

A division was called for, voting on which was as follows:

For

Member D Grant

Deputy Chairperson A Hartley

Member R Hills

Chairperson K McIntyre

Member L Waugh

Against

Member G Gillon

Member J Gillon

Member L Pigg

Abstained

The motion was declared carried by 5 votes to 3.

The original motion was then put.

Resolution number KT/2015/100

MOVED by Chairperson K McIntyre, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) notes that:

i) Auckland Transport does not support removal or relocation of the bike park facility;

ii) increasing cycle infrastructure is a key initiative in the Kaipātiki Local Board Plan.

iii) there is currently no available budget to fund the removal of the bike park facility;

iv) the cost of removing the bike shed is expected to be well in excess of the initial build cost of $60,000 and allocating funding to remove the shed would impact on the Board’s ability to support other community initiatives in Kaipātiki.

b) agrees to participate in a community led working party to investigate ways to increase use and access by cycles, scooters and pedestrians to and from the wharf and associated Park facilities.

c) nominates member Richard Hills as the lead Transport Portfolio holder will be the Kaipātiki Local Board representative on the working party with Member Lindsay Waugh as the alternative in the event that Member Hills cannot attend.

d) agrees that the bike park facility will remain whilst the working party in b) completes its investigation and presents its findings to the board.

CARRIED

Secretarial Note: Pursuant to Standing Order 3.15.5, Members Grant Gillon and John Gillon requested their dissenting votes be recorded.

Auckland Transport Update on Issues Raised in June 2015 for the Kaipatiki Local Board

Marilyn Nicholls of Auckland Transport was in attendance to speak to the report.

Resolution number KT/2015/101

MOVED by Deputy Chairperson A Hartley, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) receives the report entitled ‘Auckland Transport Update on Issues Raised in June 2015 for the Kaipatiki Local Board’.

CARRIED

CDAC Work Programme 2015/2016

Kaye Glamuzina Manager, Arts & Culture and Kate Holst, Team Leader, Community Centres, were in attendance to speak to the report.

Two documents titled ‘2015/2016 Community Development, Arts and Culture work programme’ and ‘CDAC Capex Renewal Program 2015/2016’ were tabled.

A copy of the tabled documents will be placed on the official copy of the minutes and can be viewed on the Auckland Council website.

Secretarial Note: Member Grant Gillon declared a conflict of interest with Northart and Westshore Community Arts Council Inc.

Resolution number KT/2015/102

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) approves the 2015/2016 Community Development, Arts and Culture work programme as tabled, noting that the Community Development and Safety component is dependent upon the outcome of the Empowered Communities Approach.

b) approves the community lease work plan for 2015/2016 (Attachment B).

c) approves a funding agreement of $364,000 to the Kaipatiki Community Facilities Trust for 2015/2016, subject to the agreement being approved by the Chairperson.

d) approves funding agreements to the following community facilities for 2015/2016, subject to the agreement being approved by the Chairperson:

i) Bayview Community Centre - $36,015

ii) Birkdale Beach Haven Community Project - $68,087

iii) Glenfield Community Centre - $45,954

iv) Highbury Community House - $35,809

v) North Shore Community Health Network Inc. (Raeburn House) - $45,391

vi) Westshore Community Arts Council Inc. (Northart)- $80,571

e) notes that the figures in d) are uninflated and subject to the rate of inflation for the 2015/16 financial year being confirmed by council’s finance department.

f) approves the 2015/2016 Community Development, Arts and Culture CAPEX Renewal Program as follows:

Facility Name	Project description	Project Budget
Bayview Community Centre	Entrance redesign & rebuild	45,000
Marlborough Park Hall	Options to repurpose Hall as a youth facility are being considered and reported to the Board in September 2015	0
Mayfield Centre	Re roof	31,250
Norman King Square Building	Re-title entrance lobby & stairs	30,000
Northart Gallery	Lighting & ceiling upgrade	37,500
Shepherds Park Storage Shed	Re-roof and replace exterior cladding (old shed)	12,500
Total		156,250

g) requests staff investigate options for renewal of the shelter structure outside the Norman King Square Building.

h) requests that, in future, work programmes should include project contact details and officer contact details listed in separate columns.

CARRIED

Attachments

a 2015/2016 Community Development, Arts and Culture work programme

b CDAC Capex Renewal Program 2015/2016

Approval of Parks Work Programme 2015/16

Resolution number KT/2015/103

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) defers consideration of the 2015/16 parks work programme, pending further discussion with Parks staff at the next available workshop of the board, noting an alternative work programme will be presented to the 12 August 2015 business meeting.

CARRIED

Approval of the 136 Birkdale Road Aspirational Masterplan

Nina Rattray, Senior Landscape Architect and Roy Tebbutt from Strachan Group Architects were in attendance to speak to the report.

Resolution number KT/2015/104

MOVED by Chairperson K McIntyre, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) approves in principle the 136 Birkdale Road aspirational masterplan, subject to further investigation of the proposed site of the North Shore Resource Centre including:

i) the proximity to the retaining wall of the adjacent property;

ii) potential traffic generation;

iii) scale and design of the facility; and

iv) deliverable timelines.

b) notes the development of the 136 Birkdale Road aspirational masterplan was community led, responding to the feedback of the Birkdale and Beach Haven community, and that thanks are extended to the community stakeholders involved in the working group for their contribution and input.

c) agrees to commence investigation of developing a carpark across 134 and 136 Birkdale Road as indicated on the aspirational masterplan.

d) allocates up to $20,000 from its Planning and Development response fund to progress the investigation of the carpark development (including a transport assessment report) and North Shore Resource Centre site assessment.

e) requests staff report back to the board’s 12 August 2015 business meeting on the short and medium term options for relocating the North Shore Resource Centre, given the current lease will expire in October 2015.

f) thanks Roy Tebbutt and Nina Rattray for the work they have done in progressing this project to date.

CARRIED

Community Facilities Network Plan

Resolution number KT/2015/105

MOVED by Chairperson K McIntyre, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) supports in principle the draft Community Facilities Network Plan and associated draft Action Plan to guide council’s investment in the provision of community facilities.

b) requests that item 30 of the Action Plan be amended to read as follows, noting this amendment better captures the geographical scope of the proposed action.

Local Board

Facility Type

Facility or area

Network Priority

Action

Driver

Funding in LTP

Devonport-Takapuna

Kaipatiki

Arts and Culture

Lake House Arts Centre, The Depot, The Pumphouse, The Rose Centre, Victoria Picture Palace and Theatre

Northart

Research in partnership with delivery providers the provision of arts and culture facilities in Devonport, Takapuna, Kaipātiki and the Northern Metro Area, to identify needs, opportunities and gaps

Fit for purpose opportunity

c) requests that larger scale maps are provided, as the map in the draft Plan does not adequately capture and represent some facilities in the Kaipātiki area, such as the Mayfield Centre.

d) requests that Item 37 (Beach Haven Community Centre, Birkdale Community House) from the November 2014 iteration of the draft Action Plan be reinstated, as this action is seen as important for the local community.

e) notes that local board views will be reported to the Regional Strategy and Policy Committee in August 2015.

CARRIED

Local Board Services Monthly Report

A document titled ‘North Shore New Bus Network Consultation submission’ was tabled.

A copy of the tabled document will be placed on the official copy of the minutes and can be viewed on the Auckland Council website.

Resolution number KT/2015/106

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) endorses the draft Concept Design for the Highbury Corner component of the Birkenhead Mainstreet Project to go out for a public consultation campaign to begin in July/August 2015.

b) approves a request being made to Auckland Transport to re-allocate $150,000 from the Local Board Auckland Transport capital fund from the cancelled Southern Entrance component of the Birkenhead Mainstreet project to the Western Entrance and Highbury corner components of the Birkenhead Mainstreet project.

c) endorses the following Parks projects/ project aspects that were approved under delegated authority by the parks portfolio holders and local board chair:

i) Birkenhead War Memorial car park/ entrance concept design; and

ii) the following components of the Onepoto Domain Access Masterplan:

· the proposed footpath from the entrance of the domain to the Australian Rules Football Club building on the eastern side;

· the realignment/ line marking of carpark spaces; and

· the introduction of speed calming measures that include pedestrian access across the top.

d) acknowledges further information received by members from Shane Brannigan of the Onepoto Residents Association, and note that the concerns raised will be considered as part of further discussions on the Onepoto Domain Masterplan.

e) notes the delegated authority, approved at its 8 April 2015 meeting, for the Fernglen development plan and Onepoto Domain masterplan, lapsed on 30 June 2015.

f) approves the tabled feedback to the Northern Bus Network Consultation to be submitted prior to 13 July 2015, noting that the feedback will be made available for public to view online.

CARRIED

Attachments

a North Shore New Bus Network Consultation submission

Secretarial Note: Item 20 was taken after item 21.

Governing Body Members' Update

Resolution number KT/2015/107

MOVED by Chairperson K McIntyre, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) receives the verbal update from Councillor Chris Darby.

CARRIED

20	Members' Reports
	There were no member reports.

Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 17 June 2015 and Wednesday, 24 June 2015

Resolution number KT/2015/108

MOVED by Chairperson K McIntyre, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) receives the records for the Kaipātiki Local Board Workshops held on Wednesday 17 June 2015 and Wednesday, 24 June 2015.

CARRIED

Record of Kaipātiki Local Board Portfolio Briefings held in June 2015

Resolution number KT/2015/109

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) receives the record of Kaipātiki Local Board Portfolio Briefings held in June 2015.

CARRIED

24 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.29 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon	Until 12.25pm, Item 21
	John Gillon	From 9.07am, Item 8.1; Until 12.12pm, Item 21; From 12.24pm, Item 21
	Danielle Grant
	Richard Hills
	Lorene Pigg	From 9.09am, Item 8.1; Until 12.11pm, Item 19; From 12.23pm, Item 21
	Lindsay Waugh	Until 12.27pm, Item 21

Councillor	Chris Darby