Minutes of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

27 July 2015

1 Welcome

Fa’anānā Efeso Collins opened the meeting in prayer.

2 Apologies

There were no apologies.

Secretarial note: Cr Anae tabled his apology for absence as he will be attending a trade symposium in China.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number OP/2015/112

MOVED by Deputy Chairperson HVR Robertson, seconded by Member SC Grey:

That the Ōtara-Papatoetoe Local Board confirm the ordinary minutes of its meeting, held on Monday, 15 June 2015, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

	The Chair acknowledged:
	The Community Members who spoke at the recent community hui held at the Ōtara Leisure Centre: · Bill Takerei, Chairperson of the Ōtara Network Action Committee Charitable Trust Choppa and Ross from Marist East Junior Rugby Club Terri, Annie and Sarah from Clover Park Community House Otara Scorpions Netball Club Waikare Komene of Roots Creative Entrepreneurs and Maddi Schmidt of Otara Health.
	The Deputy Chair acknowledged: Maureen Nepia, Local Board PA/Liaison-Otara-Papatoetoe whose brother died suddenly. Our sympathy goes to Maureen and her family. the death of South Auckland Rangers player Shaan Singh the son of club stalwart and President Mr Shiu Singh with compassion and deepest sympathy. Our thoughts go out to the family and players of his team
	Member McCracken acknowledged: · Maureen Nepia Local Board PA/Liaison-Otara-Papatoetoe who is leaving Council and wished her all the best for her future.

7 Petitions

There were no petitions.

Secretarial Note: Member Donna Lee joined the meeting at 5.08pm

8 Deputations

8.1	Deputation - The Bug Hub, a home for good garden bugs that attract different pollinators to grow plants beautifully and naturally
	Students from the Auckland Seventh Day Adventist High School were in attendance and presented a PowerPoint presentation. A copy of the PowerPoint has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number OP/2015/113 MOVED by Chairperson E Collins, seconded by Member LT Fuli: That the Ōtara-Papatoetoe Local Board thanks Luther Salanoa, Vaineke Anguna, Tatiana Papua, Wilfred Tau, Alisha Marsters, Helen Afoa, DJ Alama and Lily Latu from the Young Enterprise Company “Get the Bug” and their teacher Mrs Shirley Upton from the Auckland Seventh Day Adventist High School for their attendance and presentation. CARRIED
	Attachments a Get the Bug presentation b Order Form

9 Public Forum

9.1	Public Forum - Tony Edmonds, Hunters Corner development
	This item was withdrawn.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Manukau Ward Councillors Update

Resolution number OP/2015/114

MOVED by Member JR McCracken, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board:

a) receive the verbal report from Councillor Alf Filipaina.

b) receive the written report from Councillor Arthur Anae.

CARRIED

Hampton Park Reserve 334R East Tamaki Road - New Grazing Licence to current Occupant - Garland Spear Limited

Resolution number OP/2015/115

MOVED by Member JR McCracken, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board approve the grant of a new 5 year licence of Hampton Park Reserve and Hampton Park House from 1 December 2015 to Garland Spear Limited on commercial terms to be negotiated by Auckland Council Property Limited.

CARRIED

Auckland Transport - Update report for June 2015

Resolution number OP/2015/116

MOVED by Deputy Chairperson HVR Robertson, seconded by Member SC Grey:

That the Ōtara-Papatoetoe Local Board:

a) opposes paid parking in its town centres and areas in the Manukau centre business district including, Jack Conway Avenue and Ryan Place Manukau, until public transport is cost effective, on-time performance improves and better frequency.

b) opposes paid parking in close proximity to education establishments as prohibitive to education opportunities in the local area, and supports time restrictions of no less than one hour, and better monitoring to minimise parking infringements, and minimise all day car parking.

c) request Auckland Transport to engage with stakeholders that normally park their vehicles on Jack Conway Avenue and Ryan Place, to discuss alternative travel plans, and any other related transport matters, such as Auckland Transport’s Parking Strategy.

d) requests that the Kolmar/St George/Wallace intersection realignment project be progressed with Auckland Council Property Limited (ACPL) and Auckland Transport to realise local economic development benefits and town centre revitalisation.

CARRIED

Deputy Chair Ross Robertson declared an interest in item 15 and took no part in the discussion or voting.

Ōtara Papatoetoe Local Event Support Fund – Round 1 2015/2016

Resolution number OP/2015/117

MOVED by Member SC Grey, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board:

a) approve the Local Event Support Fund – Round 1 2015/2016 applications listed below:

Applicant	Event	Venue	Date	Amount Requested	Amount Approved
Karl Tusini-Rex Dawson Events Committee/ The Kings men	Tupu Library / Dawson Rd Event	Dawson Road	5 December 2015	$7,411	$7,411
Manukau Hope Trust	Hopefest 2015	Otara Town Centre Carpark - Newbury St Otara	6 December 2015	$14,650	$4,000
Hindu Heritage Research Foundation(NZ)	Papatoetoe Family Fun Day 2015	Alan Brewster Park-Papatoetoe	14 November 2015	$9,500	$4,500
Eddie-May Johnson	XKR8 Youth Touch Tournament	Manukau Sports Bowl	12 December 2015	$2,000	$500
Otara Business Association	White Sunday	Otara Town Centre	10 October 2015	$4,000	$3,500
Manukau City Baptist Church	Light Party 2015	Manukau City Baptist Church, 9 Lambie Drive, Manukau	3 October 2015	$1,500	$1,500
Hindu Heritage Research Foundation(NZ)	Papatoetoe Deepavali Festival of Light 2015	35 St. George Street, Papatoetoe, Town Hall	6 November 2015	$12,000	$2,000
Otara Business Association	Christmas In Otara	Otara Town Centre	22-24 December 2015	$6,000	$3,000
Head2Head Charity	2015 Hubbards Head2Head Walk	Start - Awhitu, Finish- Hui, 125km around the Manukau Harbour	14 – 15 November 2015	$4,000	$2,000
Des Punjabi Sports & Culture Club	Punjabi Intergenerational Sports Event	158 Kolmar Road Papatoetoe and Papatoetoe Sports Centre	3-4 October 2015	$5,000	$2,000
Maliutumai Community Trust	Auckland Niuean Lawn Bowling	Papatoetoe Sport Complex Lawn Bowls	16 January 2016	$2,000	$1,000
Women Wellness & Traditional Games	Punjabi Cultural Association	Allen Brewster Recreation Centre	21 November 2015	$2,000	$2,000
Life for Life Charitable Trust	Life for Life T20 Cricket Tournament	Papatoetoe Cricket Grounds	14 November 2015	$2,500	$2,500
Otara Business Association	Reimaging Otara	Otara Town Centre	24 October 2015	$4,000	$3,000
Counties Manukau Sports Foundation	2015 Counties Manukau Sporting Excellence Awards	Vodafone Events Centre	28 November 2015	$4,000	$1,000
Manukau Beautification Charitable Trust	Eye on Nature	Auckland Botanical Gardens, Manurewa	5-9 April 2016	$10,000	$10,000
			TOTAL	$166,561	$49,911

b) decline the Local Event Support Fund – Round 1 2015/2016 applications listed below:

Applicant	Event	Venue	Date	Amount Requested	Amount Approved
Otara Business Association	Spring Festival	Otara Town Centre	3 October 2015	$4,000	nil
Primal Youth Trust	UNDEFEATED	TBC	9-19 May 2016	$22,000	nil
Auckland Highland Games Association Incorporated	The Auckland Highland Games & Gathering	Three Kings Reserve, Cnr Mt Eden & Albert Roads, Three Kings	21 November 2015	$3,500	nil
NZ Women Ltd	Elvis in the Gardens	Auckland Botanic Gardens	13 March 2016	$2,000	nil
BSG Events	Manukau Kids Obstacle Duathlon	Barry Curtis Park, Manukau	14 April 2016	$2,000	nil
			TOTAL	$33,500	Nil

c) notes prior approval of the following grants as line items approved as part of the Community Development Arts and Culture work programme OP/2015/47 at the 15 June 2015 business meeting.

Applicant	Event	Venue	Date	Amount Requested	Amount in line item
Papatoetoe Garden & Floral Art Society Incorporated	Papatoetoe Garden Competition / Papatoetoe Garden & Floral Art Society Incorporated 84th Annual Rose and Floral Art Open Show	Papatoetoe Ward (Garden Competition) Wesley Methodist Church Hall, Kolmar Rd, Papatoetoe (Open Rose & Floral Art Show)	3 October 2015	$2,500	$2,500
Auckland Indian Retailers Association	Diwali Mela Papatoetoe	Charles Street	3 October 2015	$40,000	$15,000
Counties Manukau Sports Foundation	2015 Counties Manukau Sporting Excellence Awards	Vodafone Events Centre	28 November 2015	$4,000	$3,000
			TOTAL	$46,500	$20,500

CARRIED

Manukau Central Business Association Crime Prevention funding

Resolution number OP/2015/118

MOVED by Member SC Grey, seconded by Deputy Chairperson HVR Robertson:

That the Ōtara-Papatoetoe Local Board:

a) note that the Ministry of Justice has ceased the funding of a Crime Prevention Officer for the Manukau Central Business Association from 30 June 2015.

b) allocate $25,000 from the 2015/16 local board budget to the Manukau Central Business Association Incorporated for the salary of a Crime Prevention Officer for one year, subject to a formal funding agreement.

c) request Community Development and Safety to facilitate and report back to the local board against the funding agreement.

d) request a comprehensive briefing and input on how Business Improvement Districts (BIDs) and their relationship with council and local boards is to be organisationally supported into the future.

CARRIED

Business Association bulk funding

Resolution number OP/2015/119

MOVED by Deputy Chairperson HVR Robertson, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board:

a) allocate a total of $140,000 from the 2015/16 local board budget to Hunters Corner Town Centre Society Incorporated towards crime prevention, safety and economic development initiatives. This would be a net payment of $61,668 after deducting CCTV value and the June 2015 funding, and subject to accepting the accountability detailed in their respective funding agreements.

b) allocate a total of $110,000 from the 2015/16 local board budget to Papatoetoe Main Street Society Incorporated towards crime prevention, safety and economic development initiatives. This would be a net payment of $56,668 after deducting the CCTV value and the June 2015 funding, and subject to accepting the accountability detailed in their respective funding agreements.

c) allocate a total of $110,000 from the 2015/16 local board budget to Otara Business Association Incorporated towards crime prevention, safety and economic development initiatives. This would be a net payment $31,668 after deducting the CCTV value and the June 2015 funding, and subject to accepting the accountability detailed in their respective funding agreements.

d) adjust the LDI budgets in 2015/16 by transferring $125,000 from the line item for CCTV and town centre safety and economic development initiatives budget to the Community Response Fund budget line.

CARRIED

Manukau Harbour Forum: Legislative Change Requiring Agreement by Resolution

Resolution number OP/2015/120

MOVED by Member SC Grey, seconded by Member DI Lee:

That the Ōtara-Papatoetoe Local Board:

a) agrees with the recommendations of the Manukau Harbour Forum and resolves to:

i) appoint one named member (Lotu Fuli) and one named alternate member (Efeso Collins) to the Manukau Harbour Forum

ii) confirm that the chairperson and deputy chairperson of the Manukau Harbour Forum will be elected by a majority of members at the first meeting of each electoral term

iii) confirm the revised Terms of Reference for the Manukau Harbour Forum as appended to Agenda reports

iv) delegate authority to the Manukau Harbour Forum to make decisions within its terms of reference, noting that any significant or controversial decisions will only be made by the forum with the confirmation by resolution of all the member boards that would be affected by the decision and that the local board will reserve the right to hold and promote a different view to that of the forum on any issue that may impact the Ōtara-Papatoetoe Local Board area.

v) confirm that any changes to this agreement will be agreed first by the Manukau Harbour Forum then recommended to the nine member boards for their approval, noting that resolutions must be identical

vi) note that in order for the requirements of this new agreement for the Manukau Harbour Forum to be reached, the resolutions of each of the nine member boards made in respect of recommendations a) (i)-(v) above (with the exception of a) (i) where appointees are to be named) must be identical and that in the absence of identical resolutions by all member boards the Forum will not meet the requirements under clause 30a of Schedule 7 to the Local Government Act 2002.

CARRIED

Allocation of discretionary capital budget to local boards

Resolution number OP/2015/121

MOVED by Member SC Grey, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board provides this feedback on the allocation of Capital expenditure (Capex) funding to local boards:

a) Fixed amounts should set for Waiheke Local Board of $200,000 and Great Barrier Local Board of $100,000.

b) The remainder of the fund should be allocated across the remaining 19 local boards based 90% on population and 10% on deprivation.

c) There should be no weighting based on land area.

d) The reason for this allocation formula is that it is fairer. Deprivation needs to be given greater weighting. The land area component is unrealistic, bearing in mind that the Capex fund does not cover roading.

e) The Local Boards Funding Policy should include the above general allocation formula for any future capex allocations.

f) Local Boards still need to be able to fund capital projects by using their LDI funding to pay the consequential opex.

g) The board supports allowing accumulation of annual allocations over a three year period, and for more than three years with the approval of the Governing Body.

CARRIED

Urgent Decision Report - Community Impact Forum/Wiri Prison (Kohuora) and Social Impact Fund Allocations Committee appointment

Resolution number OP/2015/122

MOVED by Member SC Grey, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board note that:

a) Member Lotu Fuli has been appointed as alternate to the Community Impact Forum/ Wiri Prison (Kohuora) and representative to the Regional Strategy and Policy Corrections Facility at Wiri (Kohuora) Sub-committee.

b) Member Fuli has replaced Efeso Collins as a nominee for consideration as the one of the two Auckland Council representatives on the Department of Corrections’ Social Impact Fund Allocation Committee (SIFAC).

CARRIED

For Information: Reports referred to the Ōtara-Papatoetoe Local Board

Resolution number OP/2015/123

MOVED by Chairperson E Collins, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board:

a) note the Manurewa Local Board MR/2015/115 resolution regarding the Notice of Motion – Mt Smart Stadium.

b) note the Rodney Local Board Parks, Culture and Community Development Committee RODPC/2015/38 resolution regarding the Community Facilities Network Plan.

c) note the Regional Strategy and Policy Committee REG/2015/54 resolution regarding the Earthquake-Prone Building Legislation Upgrade.

CARRIED

Resolution number OP/2015/124

MOVED by Deputy Chairperson HVR Robertson, seconded by Member LT Fuli

That the Ōtara-Papatoetoe Local Board:

a) urges both Auckland Council and Regional Facilities Auckland (RFA) to retain Mt Smart Stadium in its current configuration and to use that stadium as a home for the New Zealand Warriors.

b) opposes any attempt to relocate the New Zealand Warriors from Mt Smart Stadium to QBE Stadium (formerly North Harbour Stadium).

c) calls on both Auckland Council and Regional Facilities Auckland to find speedway a new home such as Colin Dale Park and possibly shelving the planned upgrades to QBE Stadium (formerly North Harbour Stadium), and allocate funds to upgrade Mt Smart Stadium.

CARRIED

Ōtara-Papatoetoe Local Board Workshop Notes

Resolution number OP/2015/125

MOVED by Member MA Gush, seconded by Member DI Lee:

That the Ōtara-Papatoetoe Local Board receive the workshop notes for 8 June and 6 and 13 July 2015.

CARRIED

Ōtara Papatoetoe Local Board members portfolio update

Resolution number OP/2015/126

MOVED by Chairperson E Collins, seconded by Member LT Fuli:

That the verbal reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.

Member Robertson:

· Sunnyside tennis club grant for lights progressing

· Meeting with the Otara Scorpions Netball - upgrade to courts

· Attended the Local Board Hui

· Papatoetoe Main Street Society has a new chairperson

· Kohuora Park – new turf surface

· East Tamaki Rugby- new coach/committee doing well

· Citizenship ceremony

· Pearl of the Islands (Muslim community) in Papatoetoe trip to ANZAC cove

· Sutton Cres concept plans report not on the agenda for 27 July due to delays

· Hunters corner area (Heritage in Papatoetoe) significant to our community.

· Auckland Transport’s Approved Transport Programme 2015 Presentation to Southern Local Boards

· South Auckland Rangers signing off agreement

· Regional Strategy & Policy Corrections Facility at Wiri (Kohuora) Subcommittee

· Papatoetoe Town Centre revitalisation.

Member Grey:

· Attended monthly meeting of Manukau Now- window washers are an issue

· Security officer gratefully received

· Otara lakes and waterways steering meeting next month- good progress

· Revitalisation of Old Papatoetoe – met Auckland Council Property Limited

Member Fuli

· Attended the Civic Leadership reception dinner

· JobFest is on 7 August 2015 at North harbour Stadium, Albany - free buses

· Attended the Local Government New Zealand conference in Rotorua with Deputy Chair Robertson

CARRIED

Chairpersons Announcements

Resolution number OP/2015/127

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:

That the verbal update be received.

Pasifika festival
Maori input into local boards decision making
Moana Pasifika mentoring group
Meeting with the head of music department from the University of Auckland
The Southern Initiative – approved steering group model
Youth Awards function
Acknowledged working with Maureen Nepia and wishing her best wishes
Chairs forum committee reviewing policy advice to Elected Members from Council officers
Meeting with Bill Takerei from the Otara Network Action Committee (ONAC).

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.47 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Fa’anānā Efeso Collins
Deputy Chairperson	Ross Robertson, QSO
Members	Lotu Fuli
	Stephen Grey
	Mary Gush
	Donna Lee (from 5.08pm)
	John McCracken

		Cr Alf Filipaina (to 5.47pm)