Agenda of Orākei Local Board

Orākei Local Board

02 July 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input

This report was not available at the time of printing and will be distributed under separate cover.

13 Community Facilities Network Plan 7

14 Renewal of Community Lease to Kohimarama Bowling Club Inc. Melanesia Reserve, Mission Bay. 71

15 Auckland Transport Update: July 2015 81

16 Orakei Basin Advisory Group Update 89

17 Review of Alcohol Bans 2015 103

18 Orakei Local Board 2015/2016 Pools and Leisure Facilities Proposed Property Renewals 111

19 Chairperson's Report 115

20 Board Member Reports 127

21 Resolutions Pending Action 153

22 Local Board Workshop Record of Proceedings 159

23 Orakei Local Board Achievements Register 165

24 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Orākei Local Board:

a) confirms the minutes of its ordinary meeting, held on Thursday, 4 June 2015 and the minutes of its extraordinary meeting, held on Thursday, 11 June 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Orākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Orākei Local Board

02 July 2015

Community Facilities Network Plan

File No.: CP2015/11325

Purpose

1. Seek the Orākei Local Board’s support for the draft Community Facilities Network Plan (Attachment A) and associated draft Action Plan (Attachment B).

Executive Summary

2. Community facilities are vital to local communities as they provide space where people can connect, socialise, learn and participate, and contribute to improved lifestyles and sense of belonging, identity and pride among residents.

3. The draft Community Facilities Network Plan (the network plan) is a long-term aspirational plan to guide council’s investment in the provision of community facilities over the next 20 years. It introduces a more holistic approach to the planning and provision of community facilities to keep pace with Auckland’s growing and diverse population, fill gaps in provision and ensure existing facilities are fit for purpose. The aspiration is to deliver strategically placed and integrated community facilities.

4. The scope includes arts and culture facilities, community centres, libraries, pools and leisure centres and venues for hire (community and rural halls). The network plan provides direction on optimisation, major upgrades of existing facilities, development of new facilities and potential divestment of facilities no longer meeting community needs.

5. The strategic direction articulated in the network plan will be implemented by a comprehensive set of actions in the long-term draft Action Plan. To focus resource in the short term (1-3 years), actions have been prioritised. Actions with funding in the first five years of the Long-term Plan 2015-2025 will be progressed first, along with network priority actions in spatial priority areas and actions with opportunities for optimisation. For each action local boards will be closely involved in determining the best response to meet community need and aspirations.

6. The network plan has been developed through an extensive process involving several rounds of engagement and input from local boards. Most recently a revised draft network plan was discussed with local boards through workshops in March and April 2015. The majority of local boards were supportive. Discussions with local boards at the workshops have resulted in some changes to the network plan as outlined in this report.

7. After reporting to local boards, the next step is to seek the Regional Strategy and Policy Committee’s approval of the network plan and draft Action Plan in August 2015.

Recommendation/s

That the Orākei Local Board:

a) supports the draft Community Facilities Network Plan and associated draft Action Plan to guide council’s investment in the provision of community facilities

b) notes that local board views will be reported to the Regional Strategy and Policy Committee in August 2015.

Background

8. The network plan has been developed with cross departmental collaboration. The plan is informed by a review of current state and research from New Zealand and comparative international cities. Key milestones in the development of the network plan have been:

February 2014	Completion of current state review and research.
March 2014	Regional Strategy and Policy Committee (REG/2014/37) Approval of timeframes to develop the Community Facilities Network Plan and presentation of current state and research findings.
March 2014	Local board cluster workshops; Presentation on current state and research findings and discussion of key issues.
June 2014	Local board briefing on the first draft network plan.
August 2014	Regional Strategy and Policy Committee (REG/2014/98) Endorse draft Community Facilities Network Plan for engagement with local boards and key stakeholders.
August – Sept 2014	Workshops with local boards and key stakeholders on the draft network plan.
October - Nov 2014	Report to all local boards seeking formal feedback on the draft network plan and providing a summary of key stakeholder feedback.
December 2014	Decision to incorporate libraries into the scope of the network plan; Local Board briefing on libraries research.
February - Mar 2015	Workshops with local boards on revised draft network plan.

Comment

9. Aligned with the Auckland Plan, local board plans and relevant strategic action plans, the network plan articulates why council provides community facilities.

10. Community facilities contribute to building strong, healthy and vibrant communities by providing space where people can connect, socialise, learn and participate in a range of social, cultural, art and recreational activities. Community facilities contribute to improved lifestyles and a sense of belonging, identity and pride among residents.

11. The network plan identifies the challenges and opportunities for future community facility provision. Challenges include gaps and duplication in current provision, fit for purpose issues, increasing costs of maintaining the network and a growing and diversifying population. Opportunities include greater integration in the planning and delivery of community facilities, partnership opportunities and optimisation opportunities.

12. Four objectives articulate a new approach for the provision of community facilities which respond to these challenges and opportunities:

· work across all types of community facilities in integrated and coordinated planning and ensure future decisions are based on clear and robust evidence;

· maintain, improve and make the best use of our existing network of community facilities where these continue to meet community needs;

· focus investment on developing fit for purpose, integrated and connected community facilities; and

· explore opportunities to leverage and support partnerships with other providers.

13. The provision frameworks in the network plan outline the objectives, functions and provision approach for each type of community facility. This will guide the identification of gaps in the network and the types of spaces required to deliver fit for purpose facilities and respond to growth.

14. The long-term draft Action Plan lists actions to investigate potential gaps in the network and existing facilities with performance issues. A fundamental component for implementation is integrated and holistic planning across all types of community facilities, including those facilities outside council’s network. Each action will require detailed investigation, involving the local board and the community, to determine the appropriate response. The network plan includes detailed guidelines which can be adapted to guide the investigation process.

15. Local boards will play a significant role in determining the appropriate response for facilities or needs in their area. The governing body will make final decisions on the acquisition, divestment or major upgrades of community and allocation of funding over $1 million.

16. There are over 100 actions in the long-term draft Action Plan, and these will be implemented over time within the available resource and financial constraints. Actions have been assessed to determine those that are network priorities (highlighted in blue in the draft Action Plan). In the short-term, actions with capital funding in the first five years of the Long-term Plan 2015-2025 will be progressed first, along with network priority actions in spatial priority areas and actions with opportunities for optimisation.

Consideration

Local Board views and implications

17. There have been several rounds of engagement with local boards during the development of the network plan. Most recently a revised draft network plan (with libraries included) was discussed with local boards through workshops in March and April 2015. The majority of local boards were supportive of the revised network plan, in particular the:

· vision, outcomes and objectives for community facilities;

· move towards integrated and holistic planning and the evidence based approach to community facility development;

· aspiration to develop more connected and integrated facilities and opportunities to pilot this approach at existing facilities; and

· strategic improvements outlined in the Action Plan.

18. The following table outlines key themes from local board feedback and the associated response or amendments to the network plan.

Local Board Feedback	Response OR Amendments
Scope · Scope of the network plan does not include all community leases, sports clubs and non-council facilities that perform similar functions as council-owned community facilities.	· The network plan acknowledges the importance of all community facilities in meeting community needs. Section 1.2 explains not all leased and non-council facilities are listed in the plan as they are bound by lease terms or they are not in council’s jurisdiction. · Section 1.2 of the network plan has been amended to clarify what it means for facilities to be included in scope. · Section 1.3 outlines the approach to consider all community facilities in the implementation of the network plan. · New action added to investigate and plan for the provision of leased facilities.
Prioritisation weightings · Some boards felt the actions relating to gaps are given advantageous weighting over actions for existing facilities. · Some boards felt established areas of the region are disadvantaged against new growth areas. · Some boards felt spatial priorities are given too much weighting when not all boards support the concept. · Boards felt weighting for local board priority was too low.	· Section 5.2 (prioritisation) has been amended so the purpose is to determine which actions are network priorities. · The criteria and weighting now focus on three components: network importance (40%), community importance (40%) and building condition (20%). · Local board priority has the highest weighting within community importance.
Implementation approach · Clarity on local board and community involvement in the implementation process. · Investigation process needs to be adaptable for different communities. · Clarity on the application of the new empowered communities approach to community facilities.	· Section 5.1 articulates how the Network Plan and Action Plan will be implemented, including emphasis on local board and community involvement in this process. · Strategic improvement action will develop tools to implement the new empowered community approach to community facilities planning and development.
Wording and action amendments · Number of requests to amend wording of specific sections and actions.	· Minor wording amendments have been made to the network plan and Action Plan to address feedback and improve clarity. · Action Plan has been updated to reflect any recent progress.

Local Board Feedback

Response OR Amendments

Scope

· Scope of the network plan does not include all community leases, sports clubs and non-council facilities that perform similar functions as council-owned community facilities.

· The network plan acknowledges the importance of all community facilities in meeting community needs. Section 1.2 explains not all leased and non-council facilities are listed in the plan as they are bound by lease terms or they are not in council’s jurisdiction.

· Section 1.2 of the network plan has been amended to clarify what it means for facilities to be included in scope.

· Section 1.3 outlines the approach to consider all community facilities in the implementation of the network plan.

· New action added to investigate and plan for the provision of leased facilities.

Prioritisation weightings

· Some boards felt the actions relating to gaps are given advantageous weighting over actions for existing facilities.

· Some boards felt established areas of the region are disadvantaged against new growth areas.

· Some boards felt spatial priorities are given too much weighting when not all boards support the concept.

· Boards felt weighting for local board priority was too low.

· Section 5.2 (prioritisation) has been amended so the purpose is to determine which actions are network priorities.

· The criteria and weighting now focus on three components: network importance (40%), community importance (40%) and building condition (20%).

· Local board priority has the highest weighting within community importance.

Implementation approach

· Clarity on local board and community involvement in the implementation process.

· Investigation process needs to be adaptable for different communities.

· Clarity on the application of the new empowered communities approach to community facilities.

· Section 5.1 articulates how the Network Plan and Action Plan will be implemented, including emphasis on local board and community involvement in this process.

· Strategic improvement action will develop tools to implement the new empowered community approach to community facilities planning and development.

Wording and action amendments

· Number of requests to amend wording of specific sections and actions.

· Minor wording amendments have been made to the network plan and Action Plan to address feedback and improve clarity.

· Action Plan has been updated to reflect any recent progress.

Māori impact statement

19. Section 2.2 of the network plan outlines how council will implement the Maori Responsiveness Framework in relation to the planning and development of community facilities.

20. The provision of community facilities contributes to improving wellbeing among Maori communities by providing spaces to connect, socialise, learn skills and participate. Maori are users of all types of council’s community facilities. At aquatic facilities Maori make up 14% of users (compared to 9% of the population), 11% of leisure facility users and 9% of community centre users. Maori are under-represented as users at arts and culture facilities compared to the Auckland population.

21. The implementation of the network plan should improve provision and accessibility for the benefit of all Aucklanders, including Maori. The strategic improvement action to undertake research on non-users will help understand why some sectors of the population are under-represented as users of community facilities. This research should also provide useful information on improving accessibility and addressing barriers for non-users and under-represented sectors of the population.

22. The broader picture of community facility provision recognises that marae and kohanga reo are important social infrastructure for Maori and the community. Officers from Te Waka Angamua are scoping a project to address the future provision and development of marae facilities. Opportunities for aligned provision and/or partnerships with marae facilities will be considered in the implementation of the Community Facilities Network Plan.

Implementation

23. The Community Facilities Network Plan is aspirational and provides a road-map for council’s investment in community facilities over the next 20 years. The ability and timeframe to implement the network plan and associated actions is dependent on the level of budget allocated for community facility planning and development through future LTP and Annual Plan processes. The current tight fiscal environment means council needs to focus its attention on the greatest need. This plan provides direction for council to ensure the city gets the right facility in the right place at the right time.

24. A detailed implementation plan is being developed with cross-department collaboration. The implementation plan will address coordinating implementation across the different departments, progressing individual actions and reporting on implementation.

25. The draft Action Plan will be reviewed on an annual basis to reflect progress and re-evaluate priorities where necessary. Local boards have requested annual updates on the implementation progress.

Attachments

No.	Title	Page
a View	Community Facilities Network Plan	13
b View	Community Facilities Network Action Plan	61

Signatories

Authors

Anita Coy-Macken - Principal Policy Analyst

David Shamy - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Orākei Local Board

02 July 2015

Renewal of Community Lease to Kohimarama Bowling Club Inc. Melanesia Reserve, Mission Bay.

File No.: CP2015/10620

Purpose

1. This report seeks the Orakei Local Board approval to grant a renewal of the community lease to the Kohimarama Bowling Club Incorporated on Melanesia Recreation Reserve, Mission Bay.

2. This report also provides information on the public notification and iwi consultation process carried out for the new lease.

Executive Summary

3. The Kohimarama Bowling Club Incorporated (the club) occupies part of Melanesia Reserve, Mission Bay where it owns the clubrooms, green-keepers residence, garage and other small buildings as well as two artificial playing greens (Attachment A).

4. The club was formerly known as the Mission Bay Women’s’ Bowling Club and held the lease over this area from the 1960s until expiry on 31 May 2013. In 2013, the club amended its constitution to include men and changed its name to the Kohimarama Bowling Club.

5. Melanesia Reserve is owned and administered by Auckland Council as an unclassified recreation reserve, subject to the provisions of the Reserve Act 1977, but without an approved reserve management plan.

6. On 4 December 2014, the Orakei Local Board resolved to grant a new lease to the club for a term of two years from 1 June 2013, subject to public notification and iwi consultation with no objection and, any right of renewal confirmed after April 2015. (Attachment B)

7. Public notification and iwi consultation has been carried out providing no objections to the granting of the new lease.

8. This report recommends granting a 10 year renewal of lease to the Kohimarama Bowling Club, commencing on 1 June 2015 until expiry on 31 May 2025.

Recommendation/s

That the Orakei Local Board:

a) approves a renewal of the community lease to the Kohimarama Bowling Club Incorporated, Melanesia Reserve, Mission Bay, on the following terms and conditions:

i. Term – ten years commencing 1 June 2015, to 31 May 2025.

ii. Rent – $1 plus GST per annum.

iii. All other terms and conditions in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

Comments

9. Under the provision of the Reserves Act 1977, before granting a new lease on Melanesia Reserve, council was required to both publically notify and consult with iwi on its intention to grant a new lease to the club.

10. Consultation with iwi commenced on 13 March 2015 (Attachment C). Five iwi responded acknowledging Council’s consultation and confirming either no objection or deferring the lead on the matter to Ngati Whatua Orakei. Ngati Whatua Orakei confirmed it had no objection with the granting of a new lease.

11. Public notification of the lease appeared in the Eastern Bays Courier and The Central leader on 1 April 2015, as well as the public notice section of Auckland Council’s website from 1 April to 2 May 2015 (Attachment D). One public enquiry was received and no submissions were lodged in respect of the proposal to grant a new lease to the club.

12. The club will be hosting the regional finals of the National Tiger Turf Tournament during July and August this year. The club has also been allocated funding to upgrade its second green and install eight new shades beside the green. This funding is subject to the granting of the lease renewal.

Consideration

Local Board views and implications

13. In December 2014, the Local Board resolved to confirm any right of renewal to the lease after

April 2015.

Māori impact statement

14. Consultation documentation was provided to kaitiaki representatives of iwi groups who have a

relationship with the area. No objections to the lease were received.

15. There are no significant changes or impacts for Maori associated with the recommendations

in this report. Maori benefit as users of clubs and community facilities.

Implementation

16. There are no additional cost implications for Auckland Council.

17. Across Council staff, support the renewal of lease to the club.

18. The recommendations in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	Attachment A: Aerial View of Kohimarama Bowling Club	73
b View	Attachment B: Orakei LB Resolution, 1,12,2014	75
c View	Attachment C: Iwi Consultation	77
d View	Attachement D: Public Notification	79

Signatories

Author

Robyn Campbell - Community Lease Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Orākei Local Board

02 July 2015

Auckland Transport Update: July 2015

File No.: CP2015/00900

Purpose

1. The purpose of this report is to update the Board on a range of transport related issues in Orākei area during June 2015.

Recommendation/s

That the Orākei Local Board:

a) receives the July 2015 report from Auckland Transport.

Monthly Overview

Orākei Local Board Transport Capital Fund

2. The Process for Local Board Transport Capital Fund Projects

The Orakei Local Board has allocated all of its LBTCF funds up to June 2016. There is still $311,000 remaining in the budget allocation for the 2016/17 financial year.

Below is an update on any projects that have had status change in the last month:

Remuera Upgrade Projects (REVup)

3. 215 Clonbern Service Lane Improvements

This project has been completed.

4. 285 Clonbern Service Lane Fencing

This project has been completed.

5. 227 Summerhill Place Footpath

This project has been completed and is a fantastic asset to this community.

6. Glen Innes to Tamaki Drive Shared Path

Auckland Transport and the Transport Agency expected work to begin on section one of this project in April 2015. The resource consent team at Auckland Council made some further requests and this has caused a delay. The expectation of the project team is that physical works will begin in July, as a winter works application has also been filed.

Whilst physical works on section one have been delayed, further work has continued on section two, St Johns Road to Meadowbank Train Station. This work includes geotechnical work and assessment of linkages to the walkway from local communities. The linkages work is progressing well and this will form a programme of work that will be prioritised for delivery by the walking and cycling team.

7. Double Decker Bus

Auckland Transport is introducing double decker buses on the route from the City to Botany, which will travel via Main Highway, Ellerslie. Some maintenance and tree trimming is required to ensure buses have the clearance they need and Auckland Transport will liaise with the board when the specifics of this are known.

8. Remuera/ St Johns Road Corridor Management Plan (CMP)

Auckland Transport has begun meetings with residents and business assocations that have a direct interest in this stretch of corridor. The intention of these meetings is to better understand the parts of this road that work well and the parts that need to be identified for improvement. This information will feed in to a 30-year strategy document that informs Auckland Transport project teams for any future work on this road.

9. Purewa Station Feasibility

Auckland Transport has almost completed the feasibility study for this proposal, and will be in a position to brief the board in September with its findings.

10. St Johns Road and Meadowbank Road Parking

Auckland Transport has been requested by the Orakei Local Board to investigate changing the timed parking outside the Meadowbank shops situated along St Johns Road before the intersection of Meadowbank Road which currently stands as a P30. The request for a change in the timed parking came as a result of a new business opening in the area with other businesses in the same area noticing a downturn change in the availability of car parks. Auckland Transport has completed site observations which showed no parking availability issues during these observations meaning Auckland Transport has no requirement to change the current parking times. The Orakei Local Board facilitated two meetings with affected stakeholders which Auckland Transport attended. From each of the meetings, there were two options presented, option one (attached) and option two (attached). Following consultation, there were objections to both proposals with the majority opposing option one however there were still objections to option two. A change to the current situation would require a resolution from the Orakei Local Board to instigate the process of Auckland Transport proceeding with the preferred option. This would be still subject to the final approval by Auckland Transport’s Traffic Control Committee (TCC).

Implementation Issues

AT Ref #	TPL Ref #	Issue	Discussion	Action
AT2012/007954	9.8	Suggestions for new pedestrian crossing layouts in Ellerslie Town Centre	Auckland Council Urban Design staff have suggested options for improving pedestrian crossings in this town centre.	June 2014, The road safety team is currently reviewing the implementation of the pedestrian crossings suggested by the Road Safety Team. Feb 2015, Auckland Transport is waiting on the Ellerslie Residents Association to provide feedback on their priority for this project.
N/A	N/A	Stonefields Parking	It has been reported that the high density housing units that are currently being built in the Stonefields development only have one car park for each three bedroom unit and there are no parking bays on the streets. Many of the new units are used as rental properties and have multiple vehicles at each residence. This is resulting in the streets having cars parked down both sides, some partly on the berms and reducing the road width (at times) to one lane only.	This issue was discussed at the May 2013 OLB Meeting. A meeting between Auckland Transport and the Stonefields Residents Association (SRA) was held on 26 March 2014. In June 2014, the OLB approved a resolution seeking a ROC to install additional parking bays utilising the Transport Capital Fund. December 2014 Proposal is provided in the body of the report for the board’s consideration. Feb 2015: no agreement has been reached and it has been referred back to the SRA for further comment. March 2015:The OLB transport lead has asked the Stonefields residents to speak to the developers regarding additional car parks. May 2015: The OLB requested that AT meet with the SRA to assist in resolving issues for residents of Stonefields. June 2015: A meeting was held between SRA and AT on 17 June to discuss alternatives for the parking issues.
N/A		Support Orakei Local Board urban design initiatives	Auckland Transport has been requested to work with Auckland Council’s Urban Design Team on the following issues: 1. Creating a boulevard effect by planting further oak trees on the north side of Remuera Rd around the Victoria Ave shops; and 2. Issues relating to the Village Green project in respect of aspects where Auckland Transport has a role.	Auckland Transport continues to work with Auckland Council to support development of the Village Green plan, on an as required basis. AT does not intend to have further involvement, other than as a support and advocate for the Board to deliver these projects. Feb 2015, the first project will begin on 23 March and it will be the entrance to the village green from Remuera Road. This can now be removed as the only project remaining is now under the transport capital fund and will be reported once a ROC is available

Notes: N/A – A Customer Service Reference Number is not applicable to this item because either it was handled directly by the EMRM or it is a legacy issue or the request was for information that was outside the boundaries of a service request.

Attachments

No.	Title	Page
a View	St Johns Rd Meadowbank Consultation Drawing Option 1	85
b View	St Johns Rd Meadowbank Consultation Drawing Option 2	87

Signatories

Author

Melanie Dale, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland

Transport

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Orākei Local Board

02 July 2015

Review of Alcohol Bans 2015

File No.: CP2015/12765

Purpose

1. To confirm the date, time and location of hearings on the review of alcohol bans.

Executive Summary

2. Local boards have delegated responsibility to review the local alcohol bans in their local board areas.

3. The purpose of the review is to identify which existing local alcohol bans meet a new higher statutory threshold to enable them to be retained. Alcohol bans that do not meet the threshold will lapse on 31 October 2015.

4. 15 local boards have decided to undertake full public consultation, to obtain a greater understanding of the impact of alcohol related crime or disorder in the current alcohol ban areas.

5. The public consultation period runs from 19 June to 17 July 2015, where residents and stakeholders are being asked to provide evidence of alcohol related crime or disorder in their local parks, reserves, or open spaces (see attachment one – submission form).

6. Public hearings will take place in August 2015 for those submitters who have indicated that they wish to be heard. These will be heard by the designated Alcohol Ban Review Hearings Panel of the local board, as per the local boards’ resolution at the May business meeting.

7. The Alcohol Ban Review Hearings Panel is charged with determining which existing alcohol bans should remain and which should lapse, and making recommendations to the full local board by 31 October 2015.

Recommendation/s

That the Orākei Local Board:

a) receives this report.

b) notes that the board has agreed at the Orakei Local Board May 2015 business meeting:

i. to undertake full public consultation, to obtain a greater understanding of the impact of alcohol-related crime or disorder in the current alcohol ban areas

ii. that a hearings panel will hear from members of the public on this issue.

c) confirms that hearings and deliberations on this issue will be held at Orakei Community Centre, 156 Kepa Rd, Orakei and occur on;

i. Day 1 – 9.30am-5.00pm, Tuesday 18 August 2015, with a further hearings and deliberation day (if required) on;

ii. Day 2 – 9.30am-5.00pm, Tuesday 25 August 2015.

d) notes that the above dates will also be advertised in East and Bays Courier newspaper.

e) notes the report received in May, which set out the proposal to review alcohol bans in the local board area and outlined the process for the review of alcohol bans.

Comments

8. Alcohol bans are an accepted and effective way of helping to reduce alcohol related crime. They limit the amount of alcohol consumed in public places. This helps reduce crime including levels of intoxication, noise, litter, harm, and disorder.

9. Alcohol law reforms in 2013 resulted in amendments to the Local Government Act 2002 requiring all existing alcohol bans to be reviewed by 31 October 2015. The purpose of the review is to identify which existing local alcohol bans meet a new higher statutory threshold to enable them to be retained. Local boards will determine which existing alcohol bans should remain and which should lapse, based on the new statutory threshold.

10. Any existing alcohol bans not reviewed by 31 October 2015 will lapse (expire). New alcohol ban requests will be addressed from 1 November 2015 on a priority basis.

11. 15 local boards have decided to undertake full public consultation, to obtain a greater understanding of the impact of alcohol use in the current alcohol ban areas. In addition, a designated alcohol hearings panel will hear from members of the public on this issue.

12. The public consultation process begins on 19 June 2015, and public hearings will take place in August-September 2015.

13. The public submission process is specifically designed to obtain evidence of alcohol-related crime or disorder from the public for those alcohol bans where legacy council information or police data is limited. The decision required of the local board is which existing alcohol bans to retain and which to lapse.

14. The Regulatory and Bylaws Committee is also involved with this process.

Consideration

Local Board views and implications

15. This report seeks confirmation of hearings dates, times and location, for the Alcohol Ban Review Hearings Panel.

Māori impact statement

16. Managing alcohol related crime and harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

17. Feedback from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle, and believe that non-regulatory approaches should be considered to help reduce alcohol related crime and harm.

Implementation

18. The public should be informed about the date, time and location of the hearings.

Attachments

No.	Title	Page
a View	Alcohol Ban Review Submission Form	105
b View	Review of Alcohol Bans 2015 - Frequently Asked Questions	107

Signatories

Author	Chantal Creese - Senior Policy Advisor
Authoriser	Karen Lyons - Manager Local Board Services

Orākei Local Board

02 July 2015

Orakei Local Board 2015/2016 Pools and Leisure Facilities Proposed Property Renewals

File No.: CP2015/10830

Purpose

1. This report seeks approval from the Orakei Local Board for proposed 2015/16 property renewal capital works for Pools and Leisure Facilities.

Executive Summary

2. The property renewals programme is an annual capital works programme. The programme ensures that each Council facility can operate to the current level of service articulated in the relevant asset management plan.

3. The Orakei Local Board proposed property renewals programme for 2015/16 is detailed in this report as Point 17.

4. In the 2015/16 financial year, the Orakei Local Board’s Pools and Leisure Facilities budget is $10,000.00.

Recommendation/s

That the Local Board:

a) receives the 2015/2016 Pools and Leisure Facilities Proposed Property Renewals report.

b) approves the property renewals programme for 2015/2016 as listed in Appendix 1 for the upgrade and installation of a new fire system at Ellerslie Leisure Centre.

c) delegates responsibility to specified member/s (refer Appendix 1) to approve any moderate changes to the budget or project scope which will not exceed a 10 per cent deviation of the budget, in the event that there is a variation to identified costs or facility needs for its property renewals programme.

Discussion

5. Community facilities are an important part of realising the vision of Auckland to become the world’s most liveable city. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn and participate in a wide range of social, cultural, art and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

6. Investment in this property renewals programme will ensure that Council facilities remain valuable, well-maintained community assets that continue to meet user expectations. Not undertaking timely property renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

7. The property renewals programme, being led by the Property Department, is a planned and documented process comprising of seven project management framework phases. These phases are: data collection, feasibility, initiation, planning, execution & transition, closure, and benefits realisation. Local Board sign-off is within the third phase (initiation) of the property renewals programme process.

8. The property renewals programme process ensures that the proposed work-lists (Appendix 1) have received extensive input and assessment from both property and activity officers. The proposed property renewals programme (Appendix 1) includes the name of the Pools and Leisure Facilities Representative for each of the proposed work-lists.

9. Renewals for Glen Innes Pool and Leisure Centre have been detailed below as this facility is frequented by the community from within the Orakei area.

· Installation auto dosing system

· Replacement of pump/filter system for children’s teaching pool.

· Upgrade Fire Alarm Systems

· Upgrade of Disability change rooms

General

10. Through the development of the Long Term Plan 2015-2025 (LTP) current business activities within Auckland Council were divided into seven broad activity segments to ensure alignment with the Auckland Plan. One of these activity areas is Parks, Community and Lifestyle.

11. The Parks, Community and Lifestyle theme includes community services, libraries, parks, recreation, and pools and leisure activities.

12. The Pools and Leisure team have developed a property renewals strategy that aims to:

a) Prioritise work across the region to facilities most in need of renewal, do it once and do it right, with only one closure, minimising any disruption to operations; and

b) Review works across the pools and leisure portfolio and programme to identify opportunities to maximise Council’s purchasing power.

13. Over the course of the LTP it is proposed each facility will receive comprehensive and focused work to bring them up to the agreed level of service. In order to achieve the proposed benefits in the renewals strategy, a regional approach must be taken to ensure:

· Funding is based on need
With limited resources every dollar needs to be invested wisely to ensure an effective renewals programme. A needs based approach ensures funding is allocated in the right areas at the right time.

· More thorough and comprehensive scoping of works
Less likelihood of cost overruns and unforeseen project risks

· Delivery to Levels of Service (LoS)
Focused and consistent delivery on agreed levels of service across the region.

14. Renewals programmes will be based on the following categories:

· Comprehensive Upgrades
Over the course of the LTP each facility receives a comprehensive upgrade therefore moving away from ad hoc component level renewals planning to a systematic programme of comprehensive upgrades across the leisure portfolio

· Strategic Renewals
Strategic replacement of key assets to bring long term energy and maintenance savings combined with strategic procurement. For example, procuring a single provider of pool pumps and systematically replacing these creating the ability to share across the network or systematically replacing boilers with more energy efficient models to reduce energy costs

· Return on Investment initiatives
Specific funding for projects that have a strong return on investment such as the expansion of a group fitness area enabling additional membership capacity and growth.

Leisure Prioritisation Framework

15. Although the renewals planning process, specifically for Pools and Leisure for FY15/16 (Year 1) of the LTP, has remained somewhat the same as previous years, funding has however been prioritised in part using the renewals strategy and leisure prioritisation framework as a guide for prudent asset planning and financial decision making.

16. Projects have been categorised using the prioritisation criteria outlined below, with the focus on addressing all major Health and Safety related issues first and then addressing any infrastructural risk or high operational risk projects. Next year we will concentrate more on asset preservation and lower operational risk projects.

Priority Ranking	Type	Criteria
1	Health & Safety	A project that if not completed will result in a breach of health & safety regulations, or present risk to people
2	High Operational/Infrastructural risk	A project that if not complete will result in a major failure or breach of compliance needs that prevents the facility operating or a facility programme from operating
3	Asset Preservation	A project that if not complete will result in an unacceptable deterioration of the facility assets/building
4	Low Operational Risk	A project if not complete could result in a minor disruption to the operation of the facility/customer experience
5	Life-Cycle Replacement	A project that is not a 1 to 4 but is required to ensure the ongoing functionality of the asset or building

Prioritisation of Proposed Renewals Programme
Pools & Leisure - 2015/16
Orakei		Budget amount:	$10,000
Orakei		Amount remaining:	$0
Renewal	Ellerslie Rec Centre	Upgrade Fire Alarm System	10,000
$10,000

Consideration

Local Board views and implications

17. Council officers are seeking Local Board approval for the proposed Orakei Local Board property renewals programme for 2015/16. Council officers will report quarterly to the Local Board, including any reduction in project costs, to enable a review of budget options.

Māori impact statement

18. The Orakei Local Board 2015/2016 proposed property renewals programme will ensure that all facilities continue to be well-maintained community assets benefiting the local community, including Māori.

Implementation

19. This work will be implemented as part of Council’s Property Department’s usual business practice and delivered in partnership with the Pools and Leisure team.

Attachments

There are no attachments for this report.

Signatories

Author

Jane Franich - Contract Relationship Advisor

Authorisers

Rob McGee - Manager Leisure – Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Chairperson	Desley Simpson, JP
Deputy Chairperson	Colin Davis, JP
Members	Ken Baguley
	Troy Churton
	Kate Cooke
	Kit Parkinson
	Mark Thomas

No.	Title	Page
a View	Board Member Churton - July 2015	129
b View	Board Member Cooke - July 2015	131
c View	Board Member Davis - July 2015	133
d View	Board Member Parkinson - July 2015	135
e View	Board Member Thomas - July 2015	151

Author	Anthony Lewis - Local Board Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Author	Kim Lawgun - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards