Minutes of Parks, Recreation and Sport Committee

Parks, Recreation and Sport Committee

OPEN MINUTES

Minutes of a meeting of the Parks, Recreation and Sport Committee held in Room 1, Level 26, 135 Albert Street, Auckland on Wednesday, 29 July 2015 at 9.46am.

present

Deputy Chairperson	Calum Penrose, Presiding
Members	Cr Dr Cathy Casey
	Cr Bill Cashmore
	Cr Ross Clow
	Cr Chris Darby	From 10.04am, Item 5.1
	Cr Alf Filipaina
	Cr Mike Lee	From 11.11 am, Item 14.
	Cr Dick Quax
	Cr Sharon Stewart, QSM
	Cr Sir John Walker, KNZM, CBE	From 10.13 am, Item 6 until 10.37 am, Item 10.
	Cr John Watson	From 9.57 am, Item 5.1.
	Member Karen Wilson

ABSENT

Chairperson	Cr Hon Christine Fletcher, QSO
Mayor	Len Brown, JP
Deputy Mayor	Penny Hulse
	Cr Wayne Walker
	Member Glenn Wilcox

ALSO PRESENT

Cr George Wood, CNZM

From 11.10 am, Item 14.

Chair

Ōrakei Local Board

Desley Simpson

Until 10.10am, Item 6.1.

Deputy Chair Manurewa Local Board

Simeon Brown

Until 10.17am, Item 7.

Parks, Recreation and Sport Committee

29 July 2015

1 Apologies

Resolution number PAR/2015/42

MOVED by Cr AM Filipaina, seconded by Cr RI Clow:

That the Parks, Recreation and Sport Committee:

a) accept the apologies from, Mayor LCM Brown, Chairperson Cr Hon CE Fletcher, Deputy Mayor PA Hulse, Cr Wayne Walker, and Member Glenn Wilcox for absence, and from Cr Chris Darby and Cr Mike Lee for lateness.

CARRIED

2 Declaration of Interest

There were no declarations of interest.

3 Confirmation of Minutes

Resolution number PAR/2015/43

MOVED by Cr WB Cashmore, seconded by Cr RI Clow:

That the Parks, Recreation and Sport Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 9 June 2015, including the confidential section, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

5.1	BMX track, Merton Reserve, St Johns - East City BMX Club; Jude Eades
	Cr J Watson entered the meeting at 9.57 am. Cr C Darby entered the meeting at 10.04 am.
	Jude Eades, Sara Cannon, and Kylie de Vries, representing the East City BMX Club, were in attendance to present to the Parks, Recreation and Sport Committee.
	A Powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Desley Simpson, Chair of the Orākei Local Board, also spoke in support of the East City BMX Club presentation.
	Resolution number PAR/2015/44 MOVED by Member Wilson, seconded by Cr D Quax: That the Parks, Recreation and Sport Committee: a) receive the presentation and thank Jude Eades, Sara Cannon, and Kylie de Vries of the East City BMX Club and Desley Simpson for their attendance. CARRIED
	Attachments a 29 July 2015, Parks, Recreation and Sport Committee, Item 5.1 BMX track, Merton Reserve - St Johns, East City BMX Club; Jude Eades, Presentation.

6 Local Board Input

Cr JG Walker entered the meeting at 10.13 am.

6.1

Classification of Randwick Park (42R Secretariat Place) Manurewa - Simeon Brown

Simeon Brown, Deputy Chair of the Manurewa Local Board, spoke in support of the report for the classification of Randwick Park (42R Secretariat Place) Manurewa.

Resolution number PAR/2015/45

MOVED by Cr RI Clow, seconded by Cr SL Stewart:

That the Parks, Recreation and Sport Committee:

a) thank Simeon Brown, Deputy Chair of the Manurewa Local Board for his presentation.

CARRIED

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

Parks, Sports and Recreation - Acting General Manager's Report

The Acting General Manager – Parks, Sports and Recreation, Mark Bowater, outlined achievements and highlights, issues and challenges, and projects outlined in the report.

Mace Ward, Manager Asset Development, gave a verbal update regarding the Fukuoka Friendship Garden project.

Resolution number PAR/2015/46

MOVED by Cr CM Casey, seconded by Cr C Darby:

That the Parks, Recreation and Sport Committee:

a) receive the update report from the Acting General Manager – Parks, Sports and Recreation

b) thank and acknowledge staff members and Councillors involved in the Devonport Wharf renovation project

c) receive the verbal update from Mace Ward, Manager Asset Development, regarding the Fukuoka Friendship Garden project.

CARRIED

Delegation for operational cemeteries on Great Barrier Island

Cr JG Walker left the meeting at 10.37 am.

Cr RI Clow left the meeting at 10.38 am.

Catherine Moore, Manager Auckland Cemeteries, was congratulated for the speedy response and action taken in relation to vandalism at Papakura Cemetery.

Resolution number PAR/2015/47

MOVED by Cr C Darby, seconded by Cr AM Filipaina:

That the Parks, Recreation and Sport Committee:

a) amend the delegation for decision making for operational cemeteries on Great Barrier Island so that the delegation sits with the Great Barrier Local Board for the activities listed in table one below:

Activity	Responsibility
· Burial and sexton activities including grave aftercare and maintenance · Maintenance of cemetery records · Grounds maintenance of cemeteries · Monitor and ensure compliance with Cemeteries and Crematoria Bylaw, and other relevant legislation · Investigate and respond to complaints · Planning and delivery of capital d velopment and renewals programme	Great Barrier Local Board
· Regional cemetery planning · Implementation and oversight of regional cemetery management database · Contract management for burial and sexton duties contract	Regional Cemeteries
· Acquisitio of land for cemetery purposes	G verning Body

CARRIED

11	Approval to classify land at 35 to 41 Access Road Kumeu being Lot 1 DP 95110 as a local purpose reserve (community buildings)
	Cr RI Clow returned to the meeting at 10.48 am.
	Kat Teirney, Manager Community Occupancy, and Karen Walby, Advisor Community Lease, were in attendance in support of this item.
	An updated memorandum and spreadsheet on iwi consultation for Items 11 and 12 were tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments under Item 11.
	Resolution number PAR/2015/48 MOVED by Cr C Darby, seconded by Cr D Quax: That the Parks, Recreation and Sport Committee: a) approve the classification of Lot 1 DP 95110 (Attachment A) as a local purpose reserve (community buildings) pursuant to section 16(2A) of the Reserves Act 1977. CARRIED
	Attachments a 29 July 2015, Parks, Recreation and Sport Committee, Items 11 and 12, Update on Iwi consultation undertaken to date, Memorandum and Spreadsheet.

12	Approval to classify Lot 72 DP 46353 as recreation reserve on Baddeleys Beach Recreation Reserve
	Cr AM Filipaina left the meeting at 10.57 am.
	Kat Teirney, Manager Community Occupancy, and Karen Walby, Advisor Community Lease, were in attendance in support of this item.
	An updated memorandum and spreadsheet on iwi consultation for Items 11 and 12 were tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments under Item 11.
	Resolution number PAR/2015/49 MOVED by Cr J Watson, seconded by Cr RI Clow: That the Parks, Recreation and Sport Committee: a) approve the classification as recreation reserve of Lot 72 DP 46353 on the Baddeleys Beach Recreation Reserve pursuant to section 16(2A) of the Reserves Act 1977 b) request further information regarding the history of land title to be included in future reports on land classifications. CARRIED

Classification of Randwick Park (42R Secretariat Place) Manurewa

Cr AM Filipaina returned to the meeting at 11.01 am.

Resolution number PAR/2015/50

MOVED by Deputy Chairperson CM Penrose, seconded by Cr RI Clow:

That the Parks, Recreation and Sport Committee:

a) approve the classification of portions of Lot 136 DP 120831, Lot 136 DP 134985 and Lot 501 DP 146272 as Local Purpose (Community Building) reserve under section 16(2A) of the Reserves Act 1977, as per attached survey plan, for the purposes of establishing an early learning centre.

b) approve the classification of portions of Lot 502 DP 152375, Lot 52 DP 107193, Lot 136 DP 134985 and Lot 501 DP 146272 as Local Purpose (Community Building) reserve under section 16(2A) of the Reserves Act 1977, as per attached survey plan (in the agenda), for the purposes of establishing a community pavilion.

c) approve the classification of the remainder of the reserve: being Lot 52 DP 107193, Sec A SO 69467, Sec B SO 69467; Lot 136 DP 134985; Lot 136 DP 120831; Lot 502 DP 152375; Lot 204 DP 137348; and Lot 501 DP 146272, as recreational reserve under the Reserves Act 1977

d) request further information regarding the history of land title to be included in future reports on land classifications.

CARRIED

14	Proposed reclassification of 28 Racecourse Parade Reserve, Avondale
	Cr GS Wood entered the meeting at 11.10 am. Cr ME Lee entered the meeting at 11.11 am.
	Michael Bush, Development Manager, Auckland Council Property Limited, and Aaron Simperingham, Senior Engagement Advisor, Auckland Council Property Limited, were in attendance in support of this item.
	Resolution number PAR/2015/51 MOVED by Cr RI Clow, seconded by Member Wilson: That the Parks, Recreation and Sport Committee: a) approve the reclassification of Lot 6 DP 16112 from a recreation reserve to a local purpose (car park) reserve b) request clarification regarding the legal processes for iwi consultation for this item c) request further information regarding the history of land title to be included in future reports on land classifications. CARRIED

Approval to publically notify Muriwai Lifeguard Amenities Trust's request to vary their surf club licence

Cr RI Clow left the meeting at 11.15 am.

Resolution number PAR/2015/52

MOVED by Cr WB Cashmore, seconded by Cr SL Stewart:

That the Parks, Recreation and Sport Committee:

a) approve public notification of the Muriwai Surf Lifeguard Amenities Trust request to vary the following aspects of their licence at Muriwai Regional Park:

i. increase the maximum total number of people permitted in the facilities at any one time from 120 to 250,

ii. permit the Muriwai Volunteer Lifeguard Service to take up a club liquor licence for the surf club facility, including both levels of the surf club building and the lawn areas within the licence foot print,

iii. permit the Muriwai Surf Club to supply alcohol to other clubs and groups who hold a sub licence to occupy and undertake club activities at the surf club facility.

b) approve the appointment of an independent commissioner to hear submissions and make recommendations and decide variations to the licence

c) note that the Hearings Committee has the delegation to appoint an independent commissioner.

CARRIED

16	Regional Sport and Recreation Grants Programme
	Lisa Tocker, Manager Recreation Facilities & Service Delivery Central, and Ken Maplesden, Sport and Recreation Partnerships Manager, were in attendance in support of this item.
	Lisa and her team were congratulated for the work undertaken on this project.
	Resolution number PAR/2015/53 MOVED by Cr C Darby, seconded by Cr J Watson: That the Parks, Recreation and Sport Committee: a) approve implementation of the Regional Sport and Recreation Grants Programme for 2015/2016 and 2016/2017. CARRIED

17	Regional sport and recreation work programme 2015/2016
	Cr RI Clow returned to the meeting at 11.18 am.
	Lisa Tocker, Manager Recreation Facilities & Service Delivery Central, and Ken Maplesden, Sport and Recreation Partnerships Manager, were in attendance in support of this item.
	Lisa and her team were congratulated for the work undertaken on this project.
	Resolution number PAR/2015/54 MOVED by Member Wilson, seconded by Cr CM Casey: That the Parks, Recreation and Sport Committee: a) approve the sport and recreation region wide work programme for 2015/2016 b) approve disbursement of the $552,000 strategic partnership grant to the Aktive/Regional Sports Trust group to deliver on agreed priority Auckland Sport and Recreation Strategic Action Plan initiatives for 2015/2016. CARRIED

18 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.24 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Recreation and Sport Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................