Minutes of Rodney Local Board

Rodney Local Board

20 July 2015

1 Welcome

The Chairperson opened the meeting and welcomed those in attendance.

2 Apologies

Resolution number RD/2015/88

MOVED by Deputy Chairperson SR Garner, seconded by Member AG Sayers:

That the Rodney Local Board:

a) accept the apology from Chairperson BM Steele for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number RD/2015/89

MOVED by Member BP Houlbrooke, seconded by Member PH Pirrie:

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 15 June 2015, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Muriwai visitor host/kaitiaki service
	Arthur Brown,Tourism Manager Nga Maunga Whakahii o Kaipara provided an update on the Muriwai visitor host/kaitiaki service that received funding from the Rodney Local Board in the 2014/2015 financial year. A copy of the tabled documentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number RD/2015/90 MOVED by Deputy Chairperson SR Garner, seconded by Member PH Pirrie: That the Rodney Local Board: a) thank Arthur Brown of Nga Maunga Whakahii o Kaipara Development Trust for his presentation on the outcome of the Muriwai visitor host/kaitiaki service which run over the 2014/2015 summer period and was supported by the local board through a one-off grant from the ‘Relationships with Community and Iwi’ budget. CARRIED
	Attachments a Tabled presentation

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Member Mclean present at 3.50pm

Allocation of Community Led Environmental Programmes Budget 2015/16

Tracy Tristram, Environmental Programmes Advisor and Guia Nonoy, Relationship Advisor were in attendance.

Resolution number RD/2015/91

MOVED by Deputy Chairperson SR Garner, seconded by Member BP Houlbrooke:

That the Rodney Local Board:

a) approve the allocation of $40,000 of the community-led environmental budget to the projects in the following table:

Project Title	Project details	Amount
Expanded war on weeds project	Providing the community with tools and support to better manage weeds and reduce the impact of weed plants.	$20,000
Takatu Landcare Group	Continue with the climbing asparagus and other weed control work in Takatu.	$10,000
Industrial Pollution Prevention Project (Wellsford)	An educational programme targeting businesses in Wellsford about the impacts their activities may be having on local waterways.	$10,000
TOTAL		$40,000

b) agree to allocate $20,000 toward the Mahurangi River Restoration Trust’s community led “targeted dredging” project with $10,000 from the community led environmental budget and $10,000 from the Parks Response Fund.

CARRIED

New community lease and licences to occupy to Matakana Branch Pony Club Incorporated

Karen Walby, Advisor Community Leases was in attendance.

Resolution number RD/2015/92

MOVED by Member JG McLean, seconded by Member JG Colville:

That the Rodney Local Board:

a) confirms that the ongoing need for additional leases on the Matakana Diamond Jubilee Park by recreational users will be confirmed following completion of a needs assessment to review the overall recreation needs of the Matakana community and this will be the first step to confirm priorities for any future leases.

b) approves a new community lease to the Matakana Branch Pony Club Incorporated for the pavilion on the Matakana Diamond Jubilee Park being part Allot 3, Parish of Matakana (Attachment B identifies the pavilion as leased area marked in yellow) subject to the following terms and conditions:

i) Term – 5 years commencing 1 August 2015 with one 5 year option of renewal at the complete discretion of the Rodney Local Board subject to the following;

a. There is no identified competing need for the land

b. There is an established need for use of the grounds by the Matakana Branch Pony Club Incorporated

c. That the Matakana Branch Pony Club Incorporated has complied with the terms and conditions of the lease

ii) Rent - $1.00 plus GST per annum if requested;

iii) The Matakana Branch Pony Club Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment C);

iv) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012

c) approve the Matakana Branch Pony Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment C).

d) approve a licence to occupy to the Matakana Branch Pony Club Incorporated for part of the Matakana Diamond Jubilee Park being part Allot 3, Parish of Matakana (Attachment B shows licence to occupy area as outlined in blue) subject to the following terms and conditions:

i) Term – 5 years commencing 1 August 2015 with one 5 year option of renewal at the complete discretion of Auckland Council subject to the following;

a. There is no identified competing need for the land

b. There is an established need for use of the grounds by the Matakana Branch Pony Club Incorporated

c. That the Matakana Branch Pony Club Incorporated has complied with the terms and conditions of the lease

ii) Rent - $1.00 plus GST per annum if requested;

iii) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012

e) approve a short term licence to occupy to the Matakana Branch Pony Club Incorporated for part of the Matakana Diamond Jubilee Park being Allot 3, Parish of Matakana (Attachment B shows area outlined in green and marked as Y) subject to the following terms and conditions:

i) Term – 1 year commencing 1 August 2015 renewable annually at the complete discretion of Auckland Council subject to the following;

a. That the Matakana Branch Pony Club Incorporated has complied with the terms and conditions of the lease

ii) Rent - $1.00 plus GST per annum if requested;

iii) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

Parakai alcohol ban

Resolution number RD/2015/93

MOVED by Member JG Colville, seconded by Member WW Flaunty:

That the Rodney Local Board:

a) approve the Parakai alcohol ban, as shown in Attachments A and B, pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015.

b) note that the decision to approve the Parakai alcohol ban in (a) above, meets the requirements of the Local Government Act 2002 and the Auckland Council Alcohol Control Bylaw 2014.

c) authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to Attachment A (Alcohol Bans Proposed to Retain) of this report to correct any identified errors or typographical edits.

CARRIED

15	Ward Councillor Update
	The Ward Councillor was not in attendance.

Local Board Members Reports

There were no local board member reports.

Deputation/Public Forum Update

Resolution number RD/2015/94

MOVED by Deputy Chairperson SR Garner, seconded by Member WW Flaunty:

That the Rodney Local Board:

a) receive the Deputation/Public Forum Update.

CARRIED

Rodney Local Board Workshop Records

Resolution number RD/2015/95

MOVED by Member BP Houlbrooke, seconded by Member TP Grace:

That the Rodney Local Board:

a) Workshop record for Monday, 6 July 2015 be accepted.

CARRIED

19 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.10 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Steven Garner
Members	James Colville
	Warren Flaunty, QSM
	Thomas Grace
	Beth Houlbrooke
	John McLean (from 3.50pm)	Item 12
	Phelan Pirrie
	Greg Sayers