Minutes of Auckland Domain Committee

Auckland Domain Committee

04 August 2015

1 Apologies

Resolution number ADC/2015/1

MOVED by Chairperson CE Fletcher, seconded by Member RAH Thomas:

That the Auckland Domain Committee:

a) accept the apology from Mayor Brown for absence on council business.

CARRIED

2 Declaration of Interest

Member Glenn Wilcox declared an interest for Item 14: Alcohol ban review 2015, as he is a member of the Hearings Panel.

3 Confirmation of Minutes

4 Petitions

There were no petitions.

5 Public Input

5.1	Auckland Museum
	Sally Mauireva, Head of Public Engagement & Capital Projects presented a powerpoint presentation on behalf of the Auckland Museum Director in support of the Auckland Museum Master Plan. A copy has been placed on the official minutes and is available as a minutes attachment.
	Resolution number ADC/2015/2 MOVED by Chairperson CE Fletcher, seconded by Cr ME Lee: That the Auckland Domain Committee: a) receive the letter and presentation and thank Sally Manuireva for her attendance. b) agree that the presentation be forwarded to staff for consideration including exploration with Auckland Transport for a joint presentation to the Auckland Transport Board. CARRIED
	Attachments a 4 August 2015 - Auckland Domain Committee - Item 5.1- Auckland Museum presentation

5.2	Holocaust memorial request at Auckland Domain - Dian Ross
	Dian Ross and Sheree Stone, Holocaust Memorial Charitable Trust presented a power point presentation in support of their request. A copy has been placed on the official minutes and is available as a minutes attachment.
	Resolution number ADC/2015/3 MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson S Chambers: That the Auckland Domain Committee: a) receive the presentation and thank Dian Ross and Sheree Stone for their attendance. CARRIED
	Attachments a 4 August 2015 - Item 5.2: Holocaust memorial request at Auckland Domain - Holocaust presentation

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

Park Managers Report

Jane Aickin, Acting Manager Local and Sports Parks Central spoke in support of the report.

Resolution number ADC/2015/4

MOVED by Chairperson CE Fletcher, seconded by Member VI Tava:

That the Auckland Domain Committee:

a) receive the Park Managers report.

b) thank Jane Aickin, Acting Manager Local and Sports Parks Central and staff for the extensive report.

CARRIED

10	Auckland Domain Master Plan, update on the master plan development
	Shyrel Burt, Principal Analyst presented a powerpoint in support of the report. A copy has been placed on the official minutes and is available as a minutes attachment.
	MOVED by Chairperson CE Fletcher, seconded by Member RAH Thomas That the Auckland Domain Committee: a) endorse the key principles for the Auckland Domain master plan: Enhancing the Domain for peaceful respite i. Enhancing the legibility of the domain as an important cultural and heritage site ii. Creating safe, people friendly places and routes with high amenity iii. Improving connectivity to the domain and to the key features within it iv. Improving the Domain as a recreation and event destination v. Enhancing and maintaining the amenities and facilities within the Domain vi. Creating an environmentally sustainable park that is an exemplar on the world stage
	The following amendments (in italics) from Member Wilson were incorporated with the agreement of Mover and Seconder for discussion: That the Auckland Domain Committee: a) endorse the key principles for the Auckland Domain master plan: i. Recognising and Enhancing the Domain for peaceful respite ii. Recognising and Enhancing the legibility of the domain as an important cultural and heritage site to all Aucklanders iii. Creating safe, people friendly places and routes with high amenity iv. Improving connectivity to the domain and to the key features within it v. Improving the Domain as a recreation and event destination vi. Enhancing and maintaining the amenities and facilities within the Domain vii. Creating an environmentally sustainable park, which is in accordance with the principles of kaitiakitanga, that is an exemplar on the world stage viii. Recognising and enhancing the significance of the site to Maori and the Treaty of Waitangi.
	Resolution number ADC/2015/5 MOVED by Chairperson CE Fletcher, seconded by Member RAH Thomas: That the Auckland Domain Committee: a) agree to defer Item 10: Auckland Domain Master Plan, update on the master plan development to the 14 October meeting b) request a workshop be scheduled on the Auckland domain Master Plan prior to the October meeting c) recommend that staff incorporate the workshop information to the October meeting report d) thank Shyrel Burt, Principal Policy Analyst for her work on the Auckland Domain Master Plan. CARRIED
	Attachments a 4 August 2015 - Auckland Domain Committee - Item 10: Auckland Domain Master Plan, update on the master plan development - presentation

11	Auckland Domain Renewals Programme 2015-2016
	Mark Miller, Acting Manager Local Parks Central was in attendance and tabled an updated copy of the Auckland Domain Renewal Programme. A copy has been placed on the official minutes and is available as a minutes attachment.
	Resolution number ADC/2015/6 MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson S Chambers: That the Auckland Domain Committee: a) approve the final draft Auckland Domain Renewal Programme 2015-2016 b) delegate approval for changes to the renewal programme, within the existing budget allocation, to the Parks Manager c) thank Mark Miller, Acting Manager Local Parks Central for the report. CARRIED
	Attachments a 4 August 2015-Item 11: Tabled updated Auckland Domain Renewal Programme 2015/2016 document

12	Events in the Auckland Domain
	Annette Campion, Project Co-ordinator was in attendance for this item.
	Cr Penrose left the meeting at 4.03pm
	Resolution number ADC/2015/7 MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson S Chambers: That the Auckland Domain Committee: a) agree to continue the current Local Board Delegation process for event approvals and grants delegation to the Manager Local and Sports Parks Central who must consult with the Chair, Christine Fletcher and Deputy Chair Shale Chambers who can, in turn, elect to refer the decision to the Committee if deemed appropriate. This delegation shall apply until such time as an alternative delegation is considered alongside the development of event guidelines. b) approve the creation of an Auckland Domain Event Guideline that will include a robust definition of large, medium and small-scale events. c) request a further report on the draft guideline and delegations for approval of events in the Domain d) thank Annette Campion, Project Co-ordinator for her report. CARRIED

Street Trading in Auckland Domain

Mark Miller, Acting Manager Local Parks Central was in attendance.

Resolution number ADC/2015/8

MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson S Chambers:

That the Auckland Domain Committee:

a) approve the creation of dedicated assessment criteria and an Expressions of Interest approach to street trading in Auckland Domain

b) endorse the inclusion of dedicated street trading areas in the draft Auckland Domain Masterplan

c) delegate landowner approval authority to the Chair, Christine Fletcher, Deputy Chair, Shale Chambers and an Independent Member Statutory Board member.

CARRIED

14	Alcohol ban review 2015
	Daniel Pouwels, Principal Policy Analyst was in attendance for this item.
	Member Glenn Wilcox declared a conflict of interest and did not take part in the discussion or voting on the matter.
	Resolution number ADC/2015/9 MOVED by Deputy Chairperson S Chambers, seconded by Member RAH Thomas: That the Auckland Domain Committee: a) recommend to the Regulatory and Bylaws Committee on the current alcohol bans in place at the Auckland Domain as follows: i) support amending the time of the night-time daily alcohol ban to 10pm-7am during daylight savings and 7pm-7am outside daylight savings as it aligns with the recommended times in the Auckland Council Alcohol Control Bylaw 2014 ii) agree to extend the Christmas in the Park ban to other large free events b) thank Daniel Pouwels, Principal Policy Analyst for his report. CARRIED

Ecological restoration and volunteering

Sarah Peters, Volunteers and Biodiversity Co-ordinator, David Stejskal, Contract Co-ordinator, Environmental Local and Sports Parks and Bruce Edwards, Team Leader, Local and Sports Parks were in attendance for this item.

Resolution number ADC/2015/10

MOVED by Deputy Chairperson S Chambers, seconded by Member RAH Thomas:

That the Auckland Domain Committee:

a) receive the Ecological restoration and volunteering report

b) thank Sarah Peters, David Stejskal and Bruce Edwards for their extensive report

c) note Tejo Van Schie, pest control group who won an award in the community group for the Waitemata Local Board Good Citizens’ Award 2015.

CARRIED

Auckland Domain Plans and Policies

Resolution number ADC/2015/11

MOVED by Deputy Chairperson S Chambers, seconded by Member G Wilcox:

That the Auckland Domain Committee:

a) receive the Auckland Domain Plans and Policies report.

CARRIED

17 Consideration of Extraordinary Items

There were no extraordinary items.

4.57 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Auckland Domain Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Hon Christine Fletcher, QSO
Deputy Chairperson	Member Shale Chambers
Members	Cr Mike Lee
	Cr Calum Penrose	Until 4.03pm, Part item 12
	Member Vernon Tava
	Member Rob Thomas
	Member Glenn Wilcox
	Member Karen Wilson