Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 5 August 2015 at 3.02pm.

 

present

 

Chairperson

Peter Haynes

Left the meeting at 6.27pm during Item 21.

Re-entered the meeting at 6.42pm during Item 20.

Deputy Chairperson

Glenda Fryer

 

Members

Helga Arlington

 

 

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

Departed the meeting at 6.21pm after Item 20.

 

Margi Watson

Entered the meeting at 5.52pm during Item 15.

 

Tim Woolfield

Departed the meeting at 6.15pm after Item 18.

 

 

ALSO PRESENT

 

Governing Body Members

Cathy Casey

Entered the meeting at 5.16pm during Item 15.

Departed the meeting at 6.20pm after Item 21.

 

Christine Fletcher

Entered the meeting at 3.56pm during Item 11.1.

Departed the meeting at 6.20pm after Item 21.

 

 


Albert-Eden Local Board

05 August 2015

 

 

 

1          Welcome

 

 

2          Apologies

 

Resolution number AE/2015/115

MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)         Accepts the apology from Member Watson for lateness and notes the apologies from Governing Body Members Casey and Fletcher for lateness.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number AE/2015/116

MOVED by Member H Arlington, seconded by Member TH Woolfield:  

That the Albert-Eden Local Board:

a)         Confirms the minutes of its ordinary meeting, held on Wednesday, 1 July 2015, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

6.1

Kit Howden – Friends of Maungawhau

 

Resolution number AE/2015/117

MOVED by Deputy Chairperson GJ Fryer, seconded by Chairperson PD Haynes:  

That the Albert-Eden Local Board:

a)         Acknowledges the significant contribution that Kit Howden has made towards the restoration of Maungawhau over the last 15 years in his role as Chairperson of the Friends of Maungawhau organisation.

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

 

 

8          Deputations

 

 

8.1

Grant Mouldey - General Manager, Massive Company

 

Grant Mouldey, General Manager – Massive Company, and Marion Prebble – Producer – Massive Company, were in attendance to deliver a presentation during Deputation, outlining their organisation’s new Strategic Plan and activities within the local board area.

 

A document was tabled in support of this item.

A copy of the tabled document will be kept on file and made available on the Auckland Council website.

 

Resolution number AE/2015/118

MOVED by Member H Arlington, seconded by Member LA Corrick:  

That the Albert-Eden Local Board:

a)      Thanks Grant Mouldey, General Manager – Massive Company, and Marion Prebble, Producer – Massive Company, for their attendance and Deputation presentation.

CARRIED

 

Attachments

a     Massive Company Presentation

b     Massive Company Information

 

 

 

9          Public Forum

 

 

9.1

Richard Quince – Chamberlain Park

 

Richard Quince - resident, was in attendance to speak on Chamberlain Park.

 

Documents were tabled in support of this item.

A copy of the tabled documents will be kept on file and made available on the Auckland Council website.

 

Resolution number AE/2015/119

MOVED by Member TH Woolfield, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)         Thanks Richard Quince – resident, for his Public Forum presentation regarding Chamberlain Park.

CARRIED

 

Attachments

a     Letter from Auckland Golf Incorporated

b     Letter from Albert-Eden Local Board Chairperson Haynes

 

 

 

 

 

9.2

Helen Geary, Civic Trust Auckland - Chamberlain Park

 

Helen Geary, Member - Civic Trust Auckland, was in attendance to speak on Chamberlain Park.

 

Resolution number AE/2015/120

MOVED by Member LA Corrick, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)         Thanks Helen Geary, Member - Civic Trust Auckland, for her Public Forum presentation regarding Chamberlain Park.

CARRIED

 

 

9.3

Hans Heumann – Helicopter flights from MOTAT

 

Hans Heumann, resident, was in attendance to speak on commercial helicopter activity from the Museum of Transport and Technology (MOTAT).

 

Resolution number AE/2015/121

MOVED by Member H Arlington, seconded by Member LA Corrick:  

That the Albert-Eden Local Board:

a)         Thanks Hans Heumann, resident, for his Public Forum presentation regarding helicopter flights from the Museum of Transport and Technology (MOTAT).

CARRIED

 

 

9.4

Victoria Toom – Chamberlain Park

 

Victoria Toom, resident, was in attendance to speak on Chamberlain Park.

 

Resolution number AE/2015/122

MOVED by Deputy Chairperson GJ Fryer, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)         Thanks Victoria Toom, resident, for her Public Forum presentation regarding Chamberlain Park.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

11.1

Notice of Motion - Council Position on Volcanic Viewshaft Protections

 

Resolution number AE/2015/123

MOVED by Chairperson PD Haynes, seconded by Member GD Easte:  

That the Albert-Eden Local Board:

a)      Confirms its strong support for the retention of the viewshafts to volcanic cones proposed in the Proposed Auckland Unitary Plan.

b)      Circulates these resolutions to the Maunga Authority and Mayor for their attention.

CARRIED

 

 

Secretarial Note:       Governing Body Member Fletcher entered the meeting at 3.56pm during Item 11.1.

 

 

12

Mount Eden War Memorial Hall 487 Dominion Road – New Licence to Vodafone New Zealand

 

Resolution number AE/2015/124

MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)      Approves, in principle, the continued use by Vodafone New Zealand for licensing aerial space at the Mount Eden War Memorial Hall.

b)      Approves Auckland Council Property Limited (ACPL) negotiating the terms and conditions of the new licence to Vodafone New Zealand for the aerial space at the Mount Eden War Memorial Hall, subject to final approval by Chair and Deputy Chair of the Board.

CARRIED

 

 

13

Transfer of asset to the community portfolio – Learning at the Point Kindergarten 20 Huia Road Pt Chevalier 

 

David Mose – Team Leader Community Leasing, was in attendance to speak to this report.

 

Resolution number AE/2015/125

MOVED by Member RAJ Langton, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)      Requests the transfer of the property and assets located at 20 Huia Road, Pt Chevalier from the Auckland Council Property Limited (ACPL) portfolio to the community facilities portfolio.

b)      Confirms that the Board does not consider that it should be required to fund the ongoing costs for the property at 20 Huia Road, Pt Chevalier as the property was incorrectly classified as a commercial lease during the transition to the Auckland Council and requests that the Governing Body increases the Board’s Asset Based Services budget to cover the ongoing costs of moving the building to the community facilities portfolio.

c)      Thanks David Mose – Team Leader Community Leasing, for his attendance.

CARRIED

 

 

14

Epsom Community Centre Incorporated (ECCI) and Young Men's Christian Association of Auckland Incorporated Funding agreements and Licence to Occupy and Manage

 

Susan John – Facility Manager Puketapapa & Albert-Eden, was in attendance to speak to this report.

 

Resolution number AE/2015/126

MOVED by Member LA Corrick, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)      Delegates decision-making authority to the Board’s community development portfolio holders to approve the 2015/2016 funding agreement for the Young Men’s Christian Association of Auckland Incorporated.

b)      Delegates decision-making authority to the Board’s community development and community facilities portfolio holders to approve the 2015/2016 funding agreement and the granting of the Licence to Occupy and Manage to the Epsom Community Centre Incorporated for the Epsom Community Centre at 200-202 Gillies Avenue, Epsom, subject to the following terms and conditions:

          i.             Term –1 year commencing on 1 July 2015;

          ii.            Rent -  $1.00 plus GST per annum if requested

c)      Thanks Susan John – Facility Manager Puketapapa & Albert-Eden, for her attendance.

CARRIED

 

 

Secretarial Note:       Items 16, 17, 15, 18, 19, 21, 20, 22, 23, 24, 25 and 26 were heard in this order.

Secretarial Note:       Governing Body Member Casey entered the meeting at 5.16pm during Item 15.

 

15

Chamberlain Park Master Plan

 

Shyrel Burt – Principal Policy Analyst, and Paul Marriott-Lloyd – Team Leader Parks and Recreation Policy Central, were in attendance to speak to this report.

 

MOVED by Chairperson PD Haynes, seconded by Member GD Easte:

That the Albert-Eden Local Board:

a)      Notes the community submissions on the four draft Master Plan scenarios for Chamberlain Park.

b)      Approves Scenario Four as the basis for the development of the final Chamberlain Park Master Plan and delegates authority to the Chairperson to finalise the Master Plan in conjunction with officers.

c)      Notes that further work will be undertaken with mana whenua to incorporate Te Aranga design principles before the adoption of the Master Plan.

d)      Notes that the governing body is undertaking the following work that may influence funding decisions of the governing body with respect to the implementation of the Chamberlain Park Master Plan:

         i.             The Sport Facilities Network Plan will identify and prioritise sports facility needs across Auckland for the next twenty years

         ii.            An investigation of the provision of pool space in the western corridor of Auckland to address potential gaps and to account for projected population growth

         iii.            An investigation of the long-term council ownership of golf courses across the region and the public/private provision of golf required to support changes in demand.

e)      Notes that there is no identified funding in the 2015-2025 Long-Term Plan to implement the Master Plan.

f)       Notes that the Albert-Eden Local Board has earmarked approximately $900,000 over the next three years to commence the implementation of the Chamberlain Park Master Plan.

g)      Notes that the implementation of the Chamberlain Park Master Plan is likely to take place over the next 10 years.

h)      Approves a budget of $50,000 from its allocation of the Local Board Capital Fund for the commencement of detailed planning and consenting of the western end of Chamberlain Park as a neighbourhood open space, including reconfiguring three golf holes, installing a barbeque area, children’s playground, improving the ecological and landscape quality of Meola Creek/Waititiko and walking and cycling connections.

i)       Strongly supports the conversion over time of the 14 council-owned golf courses into, either in part or in whole, public golf courses.

j)       Requests officers to continue to engage with New Zealand Golf, other golfing organisations and local golfers to ensure the new Chamberlain Park golf course offers a well-designed quality golf experience.

k)      Approves the holding of a public event, or events, at the western end of Chamberlain Park where the community are invited to use the space as a park over a weekend during summer 2015/16.

l)       Thanks Shyrel Burt – Principal Policy Analyst, and Paul Marriott-Lloyd – Team Leader Parks and Recreation Policy Central, for their attendance and acknowledges the work undertaken by Gary Marshall and his team at JASMAX.

 

Amendment to original recommendation

Member RAJ Langton moved an amendment by way of substitution to recommendation h), seconded by TH Woolfield.

h)      Approves a budget of $30,000 from its allocation of the Local Board Capital Fund for the commencement of a detailed plan and consenting to improve the ecological and landscape quality of Meola Creek/Waititiko.

The amendment was put and declared

                                                                                                                                         LOST

 

Secretarial Note:         The Board voted on the resolutions in parts in the following order;

                                    Resolutions  a), c), d), e), f), g), i), j) and l)

                                    Resolutions  b), h) and k).

 

The Chairperson put the substantive motion.

 

Resolution number AE/2015/127

MOVED by Chairperson PD Haynes, seconded by Member GD Easte:  

That the Albert-Eden Local Board:

a)      Notes the community submissions on the four draft Master Plan scenarios for Chamberlain Park.

c)      Notes that further work will be undertaken with mana whenua to incorporate Te Aranga design principles before the adoption of the Master Plan.

d)      Notes that the governing body is undertaking the following work that may influence funding decisions of the governing body with respect to the implementation of the Chamberlain Park Master Plan:

          i.             The Sport Facilities Network Plan will identify and prioritise sports facility needs across Auckland for the next twenty years

          ii.            An investigation of the provision of pool space in the western corridor of Auckland to address potential gaps and to account for projected population growth

          iii.           An investigation of the long-term council ownership of golf courses across the region and the public/private provision of golf required to support changes in demand.

e)      Notes that there is no identified funding in the 2015-2025 Long-Term Plan to implement the Master Plan.

f)       Notes that the Albert-Eden Local Board has earmarked approximately $900,000 over the next three years to commence the implementation of the Chamberlain Park Master Plan.

g)      Notes that the implementation of the Chamberlain Park Master Plan is likely to take place over the next 10 years.

i)       Strongly supports the conversion over time of the 14 council-owned golf courses into, either in part or in whole, public golf courses.

j)       Requests officers to continue to engage with New Zealand Golf, other golfing organisations and local golfers to ensure the new Chamberlain Park golf course offers a well-designed quality golf experience.

l)       Thanks Shyrel Burt – Principal Policy Analyst, and Paul Marriott-Lloyd – Team Leader Parks and Recreation Policy Central, for their attendance and acknowledges the work undertaken by Gary Marshall and his team at JASMAX.

CARRIED

 

Resolution number AE/2015/128

MOVED by Chairperson PD Haynes, seconded by Member GD Easte:  

That the Albert-Eden Local Board:

b)        Approves Scenario Four as the basis for the development of the final Chamberlain Park Master Plan and delegates authority to the Chairperson to finalise the Master Plan in conjunction with officers.

h)        Approves a budget of $50,000 from its allocation of the Local Board Capital Fund for the commencement of detailed planning and consenting of the western end of Chamberlain Park as a neighbourhood open space, including reconfiguring three golf holes, installing a barbeque area, children’s playground, improving the ecological and landscape quality of Meola Creek/Waititiko and walking and cycling connections.

k)         Approves the holding of a public event, or events, at the western end of Chamberlain Park where the community are invited to use the space as a park over a weekend during summer 2015/16.

CARRIED

 

Secretarial Note:       Member RAJ Langton, Member LA Corrick and Member TH Woolfield voted against resolution b), h) and k) and requested their dissenting votes be recorded.

                                    Member MJ Watson abstained from voting.

 

 

Secretarial Note:       Member Watson entered the meeting at 5.52pm during Item 15.

 

 

 

16

Auckland Transport Update – August 2015

 

Felicity Merrington – Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

 

Resolution number AE/2015/129

MOVED by Member GD Easte, seconded by Member TH Woolfield:  

That the Albert-Eden Local Board:

a)      Receives the Auckland Transport Update – August 2015 report.

b)      Requests relevant Auckland Transport officers to meet with the Board’s Transport and Parks portfolio holders on site to discuss the Board’s request for a new access road into Phyllis Reserve from Phyllis Street to be funded from the Local Board Transport Capital Fund once the final Phyllis Reserve concept  plan has been received.

c)      Requests Auckland Transport officers to hold a community information session regarding the double decker bus route in Mt Eden with relevant community organisations invited, noting that this session should replace the Board briefing.

d)      Thanks Felicity Merrington – Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

 

 

17

Auckland Transport Quarterly Update to Local Boards

 

Felicity Merrington – Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

 

Resolution number AE/2015/130

MOVED by Member TH Woolfield, seconded by Member GD Easte:  

That the Albert-Eden Local Board:

a)      Receives the Auckland Transport Quarterly update to Local Boards report.

b)      Requests Auckland Transport to provide the Board with a list of Albert-Eden schools not currently in the Travel Wise programme and advise on how to encourage those schools to participate in the programme.

c)      Thanks Felicity Merrington – Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

 

 

Secretarial Note:       The Chairperson adjourned the meeting at 4.40pm.

                                    The Chairperson reconvened the meeting at 4.54pm.

 

 

18

Allocation of discretionary capital budget to local boards

 

Resolution number AE/2015/131

MOVED by Member MJ Watson, seconded by Member LA Corrick:  

That the Albert-Eden Local Board:

a)      Supports model B, 95 per cent population and 5 per cent deprivation, as its preferred option for the allocation of the $10 million per annum discretionary capital budget to local boards.

b)      Supports the annual allocation of the discretionary capital budget being accumulated over a period of three years Long-Term Plan (LTP cycle) and supports the ability for this funding to be brought forward.

c)      Supports the discretionary capital budget being used for one project or spread over the three years for smaller projects.

d)      Considers that the local board funding policy should include a general funding allocation formula based on 95 per cent population and 5 per cent deprivation.

e)      Supports local boards being able to fund capital projects by using their Locally Driven Initiatives (LDI) funding.

f)       Supports local boards being able to bring forward regionally funded projects using their discretionary capital budget.

g)      Supports local boards being able to use this fund to partner with the Governing Body and Council Controlled Organisations (CCOs) to deliver major projects.

h)      Notes that the Central Facility Partnerships Committee committed a total of $90,000 from the Facilities Partnership Fund to three groups; the Auckland Badminton Association and Auckland Table Tennis Association, the Auckland Deaf Society and the Metro Mt Albert Sports Club.

i)       Notes that funding for feasibility studies previously allocated through the Facilities Partnership Fund created an expectation that further funding would be available to groups to implement the studies’ recommendations.

j)       Requests the Mayor to attend a meeting with the Albert-Eden Governing Body Members, the Chair of the Board, the Board’s Sport and Recreation portfolio holders and Auckland Badminton Association and Auckland Table Tennis Association to discuss the future of this vital regional facility.

k)      Notes that the Central Facility Partnerships Committee committed a total of $400,000 from the Facilities Partnership Fund in 2013/2014 to Auckland Grammar School to begin its facility upgrade and the Board expects that this commitment will be honoured from regional funds.

l)       Notes that the creation of the $10 million per annum discretionary capital budget for local boards had resulted in the isthmus local boards losing $4 million per annum for facility partnership projects and none of the models compensate central boards for the resulting reduction in funding available.

m)     Notes that the local board does not have sufficient capital funding to make a significant contribution to these three facility partnership projects and seeks a regional funding solution.

n)      Does not support projects that have already been committed to through the Facilities partnership Fund being funded from the relevant board’s share of the $10 million per annum discretionary capital budget for local boards.

o)      Considers that a transition mechanism for any committed Facilities Partnership Fund is needed to ensure that previous commitments to groups are honoured.

p)      Requests officers to consider funding project management and delivery from departmental overheads instead of from the new capital fund as this maximises the value to the community of the discretionary capital budget for local boards.

CARRIED

 

 

Secretarial Note:       Member Woolfield departed the meeting at 6.15pm following Item 18.

 

19

Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input

 

Resolution number AE/2015/132

MOVED by Deputy Chairperson GJ Fryer, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)      Provides feedback on the level of change proposed in the options and the impacts on local boards and local communities (if any) as an input into the evaluation of options under the Auckland Regional Funding Amenities Act Funding Model Review.

b)      Delegates authority to Chairperson Haynes and Deputy Chairperson Fryer to provide the Board’s feedback on the Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review.

CARRIED

 

 

20

Future Urban Land Supply Strategy

 

Resolution number AE/2015/133

MOVED by Member GD Easte, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)      Receives the Future Urban Land Supply Strategy report.

b)      Requests that a minimum of one public feedback and information meeting be held in the central isthmus area on the Draft Future Urban Land Supply Strategy.

CARRIED

 

 

Secretarial Note:       Member Langton departed at 6.21 the meeting following Item 20.

 

 

21

Governing Body Members' update

 

Resolution number AE/2015/134

MOVED by Deputy Chairperson GJ Fryer, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)      Amends Standing Order 3.9.14 to allow Governing Body Members Cathy Casey and Christine Fletcher to have speaking rights.

b)      Receives Governing Body Members Casey and Fletcher’s verbal updates.

CARRIED

 

 

Secretarial Note:       Chairperson Haynes exited the meeting at 6.27pm during Item 21.  Deputy Chairperson Fryer assumed the Chair.

                                    Chairperson Haynes re-entered the meeting and resumed the Chair at 6.42pm during Item 20.

 

Secretarial Note:       Governing Body Members Casey and Fletcher departed the meeting at 6.20pm following Item 21.

 

22

Chairperson's Report

 

Resolution number AE/2015/135

MOVED by Chairperson PD Haynes, seconded by Member LA Corrick:  

That the Albert-Eden Local Board:

a)         Receives Chairperson Haynes’ verbal report.

CARRIED

 

 

23

Board Members' Reports

 

Resolution number AE/2015/136

MOVED by Chairperson PD Haynes, seconded by Member LA Corrick:  

That the Albert-Eden Local Board:

a)         Receives Member Watson’s Board Member Report – August 2015 update.

b)         Receives Deputy Chairperson Fryer and Members Easte, Arlington and Corrick’s verbal Board Members Reports.

CARRIED

 

 

24

Reports Requested/Pending

 

Resolution number AE/2015/137

MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick:  

That the Albert-Eden Local Board:

a)         Receives the list of reports requested/pending.

CARRIED

 

 

25

Albert-Eden Local Board Workshop Notes

 

Resolution number AE/2015/138

MOVED by Member MJ Watson, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)         Receives the workshop notes for the workshops held on the 15, 28 and 29 July 2015.

CARRIED

  

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

 

 

 

 

 

7.02 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................