2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
The Auckland Council Code of Conduct for Elected Members (the Code)
requires elected members to fully acquaint themselves with, and strictly adhere
to, the provisions of Auckland Council’s Conflicts of Interest Policy. The
policy covers two classes of conflict of interest:
i)
A financial conflict of interest, which is one where a decision or act of the local board could
reasonably give rise to an expectation of financial gain or loss to an elected
member; and
ii)
A non-financial conflict interest, which does not have a direct personal financial component. It
may arise, for example, from a personal relationship, or involvement with a
non-profit organisation, or from conduct that indicates prejudice or
predetermination.
The Office of the Auditor General has produced guidelines to help
elected members understand the requirements of the Local Authority (Member’s
Interest) Act 1968. The guidelines discuss both types of conflicts in more
detail, and provide elected members with practical examples and advice around
when they may (or may not) have a conflict of interest.
Copies of both the Auckland Council Code of Conduct for Elected
Members and the Office of the Auditor General guidelines are available for
inspection by members upon request.
Any questions relating to the Code or the guidelines may be directed
to the Relationship Manager in the first instance.
4 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
6 Petitions
At the close of the agenda no requests to present petitions had been
received.
7 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Devonport-Takapuna Local Board. This
means that details relating to deputations can be included in the published
agenda. Total speaking time per deputation is ten minutes or as resolved by the
meeting.
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7.1 Deputation - Takapuna Beach Reserve
public feedback exercise - Jan Gopperth, John Maidment and Gavin Sheehan
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Purpose
1. Jan Gopperth, John
Maidment and Gavin Sheehan from the Save the Takapuna Beach Holiday Park group,
will be in attendance to address the Devonport-Takapuna Local Board regarding
the Takapuna Beach Reserve public feedback exercise.
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Recommendation/s
That the Devonport-Takapuna
Local Board:
a) receive the presentation by Jan
Gopperth, John Maidment and Gavin Sheehan, from the Save the Takapuna Beach
Holiday Park group regarding the Takapuna Beach Reserve public feedback
exercise .
b) thank Jan Gopperth, John
Maidment and Gavin Sheehan for the presentation regarding Takapuna Beach
Reserve public feedback exercise.
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7.2 Deputation - Takapuna Beach Reserve
public feedback exercise - Simon Waymouth
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Purpose
1. Simon Waymouth from
Friends of Takapuna Beach, will be in attendance to address the
Devonport-Takapuna Local Board regarding the Takapuna Beach Reserve public
feedback exercise.
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Recommendation/s
That the Devonport-Takapuna
Local Board:
a) receive the presentation by
Simon Waymouth, from the Friends of Takapuna Beach group regarding the
Takapuna Beach Reserve public feedback exercise.
b) thank Simon Waymouth for the
presentation regarding the Takapuna Beach Reserve public feedback exercise.
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7.3 Deputation - Takapuna Beach Reserve
public feedback exercise - Peter Wall and David Abercrombie
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Purpose
1. Peter Wall and David
Abercrombie from Harbour Access Trust and Yachting New Zealand, will be in
attendance to address the Devonport-Takapuna Local Board regarding the
Takapuna Beach Reserve public feedback exercise.
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Recommendation/s
That the Devonport-Takapuna
Local Board:
a) receive the presentation by
Peter Wall and David Abercrombie, from Harbour Access Trust regarding the
Takapuna Beach Reserve public feedback exercise.
b) thank Peter Wall and David
Abercrombie for the presentation regarding the Takapuna Beach Reserve public
feedback exercise.
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8 Public Forum
A period of
time is set aside for members of the public to address the meeting on matters
within its delegated authority. A maximum of 3 minutes per item is allowed,
following which there may be questions from members.
At the close of the agenda a number of requests were received.
9 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
10 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Devonport-Takapuna
Local Board
04 August 2015
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Results of
Takapuna Northern Beach Reserve Consultation
File No.: CP2015/15293
Purpose
1. To present the local board with
the results of feedback received during consultation on options for use of the
Northern Reserve of Takapuna Beach.
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Recommendation/s
That the Devonport-Takapuna
Local Board:
a) receive the analysis of
feedback received during consultation on options for use of the Northern
Reserve of Takapuna Beach.
b) note that, if the board wishes
to pursue and/or investigate particular option(s) further, a detailed report
outlining the process, pros and cons, and indicative costs and timelines associated
with that option(s) should be requested from relevant
subject matter experts within council.
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Executive
Summary
2. In total, council received 7,807
pieces of feedback in response to consultation with the community on potential
future uses of the northern end of Takapuna Beach Reserve. A full copy of the
analysis report and presentation given to the board at a public workshop on 28
July are provided as Attachments A and B respectively.
3. The majority of respondents
selected the option of retaining Takapuna Beach Holiday Park with upgrades as
their first preference (80%). This was followed by 9% of participants who
wanted to revert the land to use as public open space, 8% who favoured the
Community Marine Activity Hub (CMAH) as proposed by the Harbour Access Trust,
and 2% who wanted the Community Marine Activity Hub plus upgraded holiday park
and open space.
4. Over half of
all participants (57%) selected retaining Takapuna Beach Holiday Park with
upgrades as their second preference, followed by just over a quarter of
respondents (26%) who selected reverting the land to use as public open space.
5. When ‘double
votes’ (same vote for first and second preference) are excluded when
considering second preference, 56% of respondents chose reverting the land to
open space, while 23% chose the Community Marine Activity Hub plus
upgraded Takapuna Beach Holiday Park activity and open space.
6. Over and above the pure
preference votes, analysis of qualitative (open-ended) comments revealed that
the underlying motivation for many (regardless of the option they selected as
their first and/or second preference) was about ensuring that as many
individuals as possible should have access to, and be able to get the best out
of, the northern end of Takapuna Beach Reserve.
Background
Consultation process
7. A working party was established
by the board in September 2014 that consisted of board members, a
representative from Takapuna Beach Holiday Park, a representative from Friends
of Takapuna Beach Reserve, relevant council staff and any other members deemed
appropriate by the working party on an as needed basis (resolution
DT/2014/258). Representatives from both waka ama and Takapuna Boating Club
were asked to participate on the working party at a later date, and participated
in all working party meetings.
8. The working party was charged
with ensuring ‘appropriate accommodation of activities contemplated by the
Takapuna Beach Reserve Management Plan in the Northern Activity Zone,’ most
notably:
· unstructured recreation and unimpeded
access to public open space;
· marine related activities, including
board storage, hardstand, launching facilities and any ancillary structures;
and
· self-contained motorhome accommodation.
9. The working party met on five
occasions between November 2014 and March 2015, and ultimately developed four
potential land use options for the northern end of Takapuna Beach Reserve as
follows:
· revert land to use as public open
space;
· retain Takapuna Beach Holiday Park with
upgrades;
· Community Marine Activity Hub as
proposed by the Harbour Access Trust; and
· Community Marine Activity Hub, plus
upgraded Takapuna Beach Holiday Park activity and open space.
10. The options developed by the
working party, including an explanation of each with identified pros and cons,
were reported to the board’s 21 April 2015 meeting. A copy of the work product
is presented as Attachment C.
11. At its meeting on 21 April 2015,
the board endorsed the options developed by the working party and resolved to
undertake consultation with the community on the four potential land use
options (resolution DT/2015/57). The subsequent consultation period ran from
Monday 11 May to Sunday 7 June.
12. Weekly advertisements ran in
local media during the consultation period. Flyers were dropped to
approximately 3,100 homes in the Takapuna Beach vicinity. An online feedback
form was available on council’s consultation website (www.shapeauckland.co.nz), and hard copy forms
were available at the Takapuna Library and Service Centre.
13. The feedback form asked
participants to select their first and second preference out of four options:
· revert land to use as public open
space;
· retain Takapuna Beach Holiday Park with
upgrades;
· Community Marine Activity Hub as
proposed by the Harbour Access Trust;
· Community Marine Activity Hub, plus
upgraded Takapuna Beach Holiday Park activity and open space.
14. The form also asked people to
explain why they chose their first and second preferences, and asked for
demographic details such as gender, age, area and affiliation with a club or
organisation that uses the reserve. The feedback form is included as Appendix
II within the feedback analysis report at Attachment A.
General results
15. In total, council received 7,807
pieces of feedback via five different feedback ‘channels,’ including:
· online council form;
· hardcopy council form;
· email;
· prompted (Save Takapuna Beach Holiday
Park); and
· altered (Harbour Access Trust/Yachting
NZ).
16. The majority of participants
(80%) selected the option of retaining the Takapuna Beach Holiday Park with
upgrades as their first preference. This was followed by 9% of participants who
wanted to revert the land to use as public open space, 8% who favoured the
Community Marine Activity Hub as proposed by the Harbour Access Trust, and 2%
who wanted the Community Marine Activity Hub plus upgraded holiday park and
open space as a first preference.
17. When controlling for ‘double
votes’ (respondent selected same option as both first and second preference),
over half of all participants selected reverting the land to use as public open
space as their second preference (56%), followed by 23% of respondents (23%)
who selected the Community Marine Activity Hub plus upgraded holiday park and
open space.
18. The majority of respondents were
female (54%), while 41% were male. 44% of respondents were between the ages of
45-64, and less than 6% were aged 24 years and under. 89% of respondents were
from the Auckland region (46% of all respondents were from the
Devonport-Takapuna Local Board area); 8% were from elsewhere within New Zealand
or international; and 86% of respondents were not affiliated with a club that
uses the reserve.
Method and approach
19. Buzz Channel, an independent
research business, was engaged by council to analyse the consultation data.
They undertook the following activities:
· collated and themed all data into one
source for analysis;
· analysed the number of first and second
preferences for each option;
· coded all open ended comments into key
themes using thematic analysis;
· conducted multiple data checks to
ensure the accuracy and quality of data entry; and
· analysed and reported back the data and
open-ended comments.
Detailed results
20. The majority of respondents
selected the option of retaining Takapuna Beach Holiday Park with upgrades as
their first preference (80%), and when controlling for ‘double votes’, over
half selected reverting the land to use as public open space as their second
preference (56%).
First preference by area
21. Respondent suburbs were
categorised into 5 groups: (i) Devonport-Takapuna Local Board; (ii) Auckland
region; (iii) Rest of New Zealand; (iv) International; and (v) Did not
specify. Although respondents were asked to indicate which suburb of Auckland
they live in, the results have been amalgamated as ‘Auckland region’ for the
purposes of reporting.
22. Across all locations, the
majority of respondents selected the option to retain Takapuna Beach Holiday
Park with upgrades as their first preference. Those living in the
Devonport-Takapuna Local Board were less likely to select this option (75%) as
their first preference in comparison to other areas, such as the wider Auckland
region (85%), New Zealand at large (86%), or international respondents (93%).
23. Additionally, those living in the Devonport-Takapuna Local Board area
were more likely to select reverting land to use as public open space as their
first preference (13%) in comparison with respondents from other areas.
First preference – qualitative
analysis
24. Reasons provided for preferring
to retain Takapuna Beach Holiday Park with upgrades included its use by many,
the rarity of urban campgrounds, and the tourism it brings to the area.
25. Reasons provided for preferring
to revert land to use as public open space included the quality of life that
public open space brings to an area, the need for open space to balance an
urban setting, and its use as a place for families to enjoy.
26. Reasons provided for preferring
the Community Marine Activity Hub as proposed by the Harbour Access Trust
included its strategic use of space, good development that will benefit all,
and the vitality of a place for ocean-based sports to flourish.
27. Reasons provided for preferring the Community Marine Activity
Hub plus upgraded Takapuna Beach Holiday Park activity and open space included
the ability to incorporate all activities that will complement each other, and
it being a good option for everyone.
Second preference
in general
28. When ’double votes’ (same vote
for first and second preference) are excluded from analysis, 56% of respondents
chose reverting the land to open space as a second preference, while 23% choose
the Community Marine Activity Hub plus upgraded Takapuna Beach Holiday Park and
open space as their second preference.
29. When
’double votes’ are included within the analysis, 57% of respondents chose
retaining Takapuna Beach Holiday Park with upgrades as a second preference,
while 26% chose reverting the land to open space.
Second preference
based on first preference
30. The majority of
those who selected the option ‘Retain Takapuna Beach Holiday Park with
upgrades’ as their first preference selected ‘Revert land to use as public open
space’ as their second preference (72%).
Second preference by
area
31. Over half (57%) of those
respondents residing in the Devonport-Takapuna Local Board area and the wider
Auckland region selected the option to revert land to use as public open space
as their second preference. More than half of those from overseas selected the
Community Marine Activity Hub plus upgraded holiday park and open space as their
second preference (57%).
32. Respondents from the rest of New
Zealand were divided between reverting land to use as public open space (44%)
and the Community Marine Activity Hub plus upgraded holiday park and open space
(44%) as their second preference.
Conclusions
Local
Board views and implications
33. The majority of participants
selected the option of retaining Takapuna Beach Holiday Park with upgrades as
their first preference. Over half of participants prefer the option of
reverting land to use as public open space when controlling for ‘double votes’.
34. Over and above the pure
preference votes, analysis of open-ended comments revealed that an underlying
motivation for many (regardless of the option they selected as their first
and/or second preference) was ensuring that as many individuals as possible
should have access to, and be able to get the best out of, the northern end of
Takapuna Beach Reserve.
Māori
impact statement
35. Iwi
with historic and cultural links to Takapuna Beach and waka ama groups were key
stakeholders in the development of the reserve management plan, and a range of
specific outcomes were identified.
36. The
impact on iwi is considered to be low as staff advice is consistent with this.
Next
steps
37. In
the event the board wishes to pursue or further investigate one or several of
the land use options, it is strongly recommended that the board request a
detailed report from relevant subject matter experts within council who can
provide:
· detailed advice and guidance regarding
the process around how a particular option(s) could be implemented, especially
where there may be legislative restrictions or requirements around public
consultation;
· potential costs and/or benefits of a
particular option(s) and any unforeseen/unexpected impacts a particular course
of action may have on other projects or initiatives; and
· indicative costs and timelines for
progressing and implementing a particular option(s), including budget impact
(both for the local board and for the governing body if identified).
38. To
assist the board, a high level analysis of the indicative process, timeline and
cost for implementing each option has been included as Attachment D. In
addition, staff have provided at Attachment E a desktop analysis of each
of the four land use options against the outcomes contained within three key
strategic Devonport-Takapuna Local Board documents:
· Devonport-Takapuna Local Board Plan;
· Takapuna Centre Plan; and
· Takapuna Beach Reserve Management Plan
2013.
Attachments
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No.
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Title
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Page
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aView
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Takapuna Northern Beach Reserve: Feedback from
community consultation
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17
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bView
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Takapuna Northern Beach Reserve PowerPoint
presentation
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61
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cView
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Takapuna Northern Beach Reserve working party analysis
of the 4 land use options
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93
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dView
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Takapuna Northern Beach Reserve strategic allignment
document
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99
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eView
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Takapuna Northern Beach Reserve options analysis
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103
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Signatories
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Authors
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Haley Scovell - Local board Advisor
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Authorisers
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Eric Perry - Relationship Manager
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