Devonport-Takapuna Local Board
OPEN MINUTES
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Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 18 August 2015 at 6.00pm.
Chairperson |
Joseph Bergin |
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Deputy Chairperson |
Dr Grant Gillon |
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Members |
Mike Cohen, QSM, JP |
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Dianne Hale, QSO, JP |
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Jan O'Connor |
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Allison Roe, MBE |
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ALSO PRESENT
Councillor |
George Wood |
[from 6.10pm, item 6; until 9.20pm, item 24] |
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Devonport-Takapuna Local Board 18 August 2015 |
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2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number DT/2015/167 MOVED by Chairperson JM Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) confirm the ordinary minutes of its meeting, held on:Tuesday, 21 July 2015 as a true and correct record. b) confirm the extraordinary minutes of its meeting, held on Tuesday, 4 August 2015, as a true and correct record, subject to the following amendment to item 11 as follows: i. Secretarial Note: Member Gillon requested for his Point of Order under 3.15.9 relating to pecuniary interest be noted. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
6.1 |
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Member O’Connor acknowledged the recent passing of David Becroft on 2 August, husband of former North Shore City councillor Genevieve Becroft. |
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Resolution number DT/2015/168 MOVED by Member JRK O'Connor, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) acknowledge the recent passing of David Becroft, husband of former North Shore City councillor Genevieve Becroft. |
6.2 |
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The board acknowledged the recent success of the Devonport Library, which was a runner-up in the recent Systematic – Public Library of the Year Award 2015. |
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Resolution number DT/2015/169 MOVED by Chairperson JM Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) acknowledge the recent success of success of the Devonport Library, which was a runner-up in the recent Systematic – Public Library of the Year Award 2015. |
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
Secretarial Note: Item 9.1 was taken after item 11.
9.2 |
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Bill Ralph, Friends of Barrys Point Reserve, was in attendance to speak to the Barrys Point Reserve 37 Fred Thomas Drive, Takapuna – new golf driving range commercial lease – Golf Warehouses Limited item. |
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Resolution number DT/2015/170 MOVED by Member DP Hale, seconded by Member MA Cohen: That the Devonport-Takapuna Local Board: a) receive the public forum presentation from Bill Ralph, Friends of Barrys Point Reserve on Barrys Point Reserve, 37 Fred Thomas Drive, Takapuna, and thank him for his attendance. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
Secretarial Note: Item 12 was taken after item 9.1.
9.1 |
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Yvonne Powley, Chief Executive Officer, Auckland North Community and Development (ANCAD), and Brian Putt, Trustee of ANCAD, were in attendance to speak to the Funding for Auckland North Community and Development item. A document entitled ‘2015 Annual Report’ was tabled. A copy of the tabled document has been placed on the official minutes and can be viewed on the Auckland Council website.
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Resolution number DT/2015/171 MOVED by Chairperson JM Bergin, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receive the public forum presentation from Yvonne Powley, Chief Executive Officer, Auckland North Community and Development (ANCAD), and Brian Putt, Trustee of ANCAD, on funding for ANCAD, and thanks them for their attendance. |
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a 2015 Annual Report |
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Funding for Auckland North Community and Development (ANCAD) |
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Stephen McLuckie, Community Development Facilitator, was in attendance to speak to this item. |
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Resolution number DT/2015/172 MOVED by Chairperson JM Bergin, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a) approve the allocation of $50,000 per annum from its Local Community Services Budget for the 2015/2016 financial year to Auckland North Community and Development (ANCAD) to deliver upon the proposed local board focussed work programme. b) request council staff to assist ANCAD to prepare a business case for a future local board briefing prior to Christmas, which will assist the board in understanding the value added to community development by ANCAD, and to identify the specific initiatives that will be achieved in each of the next three years of proposed funding from the board for the 2016/2017 financial year and beyond. c) request ANCAD to work with the board prior to Christmas in preparing the business case as referenced in resolution b) to ensure it aligns with local board strategic direction to deliver good community outcomes that avoid duplication between community service providers |
13 |
Barrys Point Reserve 37 Fred Thomas Drive, Takapuna - new golf driving range commercial lease - Golf Warehouse Limited |
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Lawrence Morgan, Commercial Property Manager, was in attendance to speak to this item. A document entitled ‘Barrys Point Management Plan’ was tabled. A copy of the tabled document has been placed on the official minutes and can be viewed on the Auckland Council website. |
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Resolution number DT/2015/173 MOVED by Chairperson JM Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) gives notice of its intention to offer a new 10 year lease of part of Barrys Point Reserve from 1 January 2016 to Golf Warehouse Limited, noting that Auckland Council Property Limited (ACPL) will conclude commercial terms with Golf Warehouse Limited. b) asks Auckland Council Property Limited (ACPL) to publicly notify a lease in accordance with Section 54 and 119 of the Reserves Act 1977, for a golf driving range at Barrys Point Reserve to the current operator on the following conditions: i. the operations are to be limited to a similar or reduced footprint to the existing operations; ii. similar or enhanced rental terms to those currently in place; and iii. a term of 10 years on similar operating hours to those currently in place with no right of renewal. iv. an obligation on the tenant to reinstate the reserve upon termination of lease to the satisfaction of council staff. c) note that the Barrys Point Reserve Management Plan 2006 calls for a development plan to be completed, and requests that council staff advise the board on the process for completion of such plan. d) note that any and all tenants must be willing to accept disruption from council’s Closed Landfills team as they conduct remedial works over the coming years, as referenced in paragraphs 9 through 13 in the report. |
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a Barrys Point Reserve Management Plan |
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Adoption of the Devonport-Takapuna Local Economic Development Action Plan |
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Stephen Cavanagh, BID Partnership Advisor, was in attendance to speak to this item. |
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Resolution number DT/2015/174 MOVED by Chairperson JM Bergin, seconded by Member MA Cohen: That the Devonport-Takapuna Local Board: a) adopt the Devonport-Takapuna Local Economic Development Action Plan. b) note that $50,000 has been set aside in the board’s 2015/2016 budget for local economic development initiatives in the board area. c) invite council departments and community partners, in particular business associations and Business Improvement Districts (BIDs), to identify and apply to the fund identified in resolution b) for new initiatives that align with the objectives of the Economic Development Action Plan to enhance the economy of the board area. |
15 |
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Resolution number DT/2015/175 MOVED by Chairperson JM Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) receive the Auckland Transport quarterly update to local boards report. |
16 |
Auckland Transport update on issues raised in August 2014 for the Devonport-Takapuna Local Board |
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Resolution number DT/2015/176 MOVED by Chairperson JM Bergin, seconded by Member MA Cohen: That the Devonport-Takapuna Local Board: a) receive the Auckland Transport issues raised report for August 2015. b) note the comments pertaining to the urban cycle-ways fund and that other regional active transport initiative funds are also available across the organisation. c) will continue its advocacy for walking and cycling priorities contained within the board’s Greenways plan so that they are candidates for future funding rounds. d) request Auckland Transport provide an update on policy development in relation to heritage issues in road corridors. |
17 |
Devonport-Takapuna Local Events Contestable Fund Round 1 2015-2016 |
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Mikaela Kornman, Senior Even Facilitator, was in attendance to speak to this item. |
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Resolution number DT/2015/177 MOVED by Member AP Roe, seconded by Member MA Cohen: That the Devonport-Takapuna Local Board: a) agree to fund, part-fund or decline, the round one 2015-2016 contestable local event support fund applications as follows:
b) defer the 45 Events Limited application for the State Beach Series to round two. c) allocate $12,500 for the Movies in Parks 2015/2016 programme, which will equate to: i. $6,250 for the first event at Takapuna Beach Reserve on Friday 15th January 2016; and ii. $6,250 for the second event at Sunnynook Park on Sunday 7th February 2016. |
18 |
Quarterly Performance Report for the period ended 30 June 2015 |
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Pramod Nair, Lead Financial Advisor, was in attendance to speak to this item. |
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Resolution number DT/2015/178 MOVED by Chairperson JM Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) receive the Performance Report for the period ended 30 June 2015. b) thank Marion Read for the excellent work she has done to assist the board in the development of the Long Term Plan 2015/2025, in the establishment of a new award-winning library at Devonport, and an enhanced Takapuna library, and wish her well for the future. c) request a deputation for the Chairperson to the September Finance and Performance Committee meeting to outline the board’s position on the 2015/2016 capital deferrals. |
19 |
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Pramod Nair, Lead Financial Advisor, was in attendance to speak to this item. |
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Resolution number DT/2015/179 MOVED by Chairperson JM Bergin, seconded by Member MA Cohen: That the Devonport-Takapuna Local Board: a) notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2014/15. b) approves: i. the message from the Chairperson, which provides the Devonport-Takapuna Local Board’s comments on local board matters in the 2014/15 annual report; and ii. achievements by activity and table of key capital projects that form part of the local board information for the Auckland Council Annual Report 2014/15. c) delegates authority to the Chairperson and Deputy Chairperson to make minor changes before submitting for final publication. d) notes its concern over the reliability and size of the opinion surveys used for performance measures. |
20 |
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Two documents entitled ‘Upper Harbour Local Board resolution and ‘Kaipatiki Local Board resolution’, were tabled. A copy of the tabled documents have been placed on the official minutes and can be viewed on the Auckland Council website. |
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Resolution number DT/2015/180 MOVED by Chairperson JM Bergin, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a) provide the following feedback to the Auckland Development Committee and Hearing Panel on the Future Urban Land Supply Strategy: i. that the funding required for new bulk infrastructure in future urban areas should not impact on repairs or improvements required to existing infrastructure; ii. that bulk infrastructure for future urban zone areas is planned and implemented in a timely way, with development contributions maximised prior to land being released for development so that the burden of development does not fall on existing ratepayers; iii. the board supports the safeguarding of enough business land to support and balance residential supply; iv. the board requests that Auckland Council plan and acquire recreation and open space well in advance of development, as once development occurs it is cost prohibitive to acquire the land needed to meet the requirements of a growing population; v. the board notes concern regarding the water and waste water infrastructure constraints and the fact that the current services require upgrading to accommodate any further growth; and vi. the board advocates for a close working relationship with central government for the provision of education and health facilities and services that will deliver the best outcomes for local communities, as these services are unlikely to be provided exclusively by the private sector. |
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a Upper Harbour Local Board resolution b Kaipatiki Local Board resolution |
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Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - local board Input |
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A document entitled ‘Contributions Policy’ was tabled. A copy of the tabled document has been placed on the official minutes and can be viewed on the Auckland Council website. |
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Resolution number DT/2015/181 MOVED by Deputy Chairperson G Gillon, seconded by Member JRK O'Connor: That the Devonport-Takapuna Local Board: a) support Option 3 – Enhanced Status Quo – ‘Sustainable Funding’ to ensure greater accountability by elected representatives. b) request that other originally funded entities not included in the current Auckland Regional Amenities Funding Model Review be included in this review, namely the Auckland War Memorial Museum and the Museum of Transport and Technology. |
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a Contributions Policy 2015 |
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Three documents entitled ‘Devonport Peninsula Travel Survey report’, ‘Computer Freehold Register under Land Transfer Act 1952’ and ‘New Zealand Gazette No 136’, were tabled. A copy of the tabled documents have been placed on the official minutes and can be viewed on the Auckland Council website. |
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MOVED by Member DP Hale, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a) receive the report. b) approve the expenditure of $7,300 from the Parks Response Fund to assess the public car parks in the reserve land adjacent to Sunnynook Road, Sycamore Drive and Tonkin Drive for restricted parking. c) approve the expenditure of $1953.90+GST from the Local Board Services departmental budget, to allow Chairperson Joseph Bergin to attend the Ministry for the Environment’s Making Good Decisions Course in November. |
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Resolution number DT/2015/182 That the Devonport-Takapuna Local Board: d) request officers take steps to ensure that the Gazette Notice dated 6 August 2015 No 87 declaring Lot 1 DP 18501 to be a Recreation Reserve together with Gazette Notice dated 6 December 2007 No 136 declaring Lots 2-10 DP 18501 to be a Recreation Reserve be noted on CT NA 479/20. |
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Secretarial Note: The substantive motion was put. |
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Resolution number DT/2015/183 MOVED by Member DP Hale, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a) receive the report. b) approve the expenditure of $7,300 from the Parks Response Fund to assess the public car parks in the reserve land adjacent to Sunnynook Road, Sycamore Drive and Tonkin Drive for restricted parking. c) approve the expenditure of $1953.90+GST from the Local Board Services departmental budget, to allow Chairperson Joseph Bergin to attend the Ministry for the Environment’s Making Good Decisions Course in November. d) request officers take steps to ensure the Gazette Notice dated 6 August 2015 No 87 declaring Lot 1 DP 18501 to be a Recreation Reserve together with Gazette Notice dated 6 December 2007 No 136 declaring Lots 2-10 DP 18501 to be a Recreation Reserve be noted on CT NA 479/20. |
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a Devonport Peninsula Travel Survey report b Computer Freehold Register under Land Transfer Act 1952 c New Zealand Gazette No 136 |
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Resolution number DT/2015/184 MOVED by Chairperson JM Bergin, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) thank Councillor George Wood for his update to the Devonport-Takapuna Local Board on the activities of the governing body. |
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A document entitled ‘Member Dianne Hale – report’ was tabled. A copy of the tabled document has been placed on the official minutes and can be viewed on the Auckland Council website. |
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Resolution number DT/2015/185 MOVED by Member DP Hale, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receive the written report from Member Hale and the verbal report from Member Cohen. b) re-endorse the funding for the Heritage Awards as previously agreed and that the funding of $5,000 be allocated from the board’s Planning and Development discretionary response fund. |
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a Member Dianne Hale - report |
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A documents entitled ‘Takapuna Beach ‘Pohutakawa’ Playground – letter of agreement’ was tabled. A copy of the tabled document has been placed on the official minutes and can be viewed on the Auckland Council website. |
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MOVED by Chairperson JM Bergin, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a) receive the Chairperson’s report. b) request the final project wrap-up and accountability reports for Devonport Library, Marine Square, Fort Takapuna and the Greville Reserve projects be presented to the board as soon as practicable. c) request a report on the processes and costs associated with installing CCTV cameras in the Takapuna CBD area. d) request officers work with the Takapuna Beach Playground Charitable Trust to ensure that the project is delivered on time and making the most of any organisational efficiencies available to the council without imposing conditions that are too onerous on the Trust. e) endorse the letter of agreement between the Takapuna Beach Playground Charitable Trust and the council. f) request Auckland Transport advise the board on whether or not the Devonport Wharf is rateable for the entire commercial footprint and if not, ask that they find a way to ensure that future tenant/s pay a comparable Business Improvement District levy to what they otherwise would if the property was rateable. g) thank Paul Duffy for his exemplary efforts in leading the Greville Reserve redevelopment for the board. |
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An amendment by way of addition was MOVED by Deputy Chairperson G Gillon, seconded by Member MA Cohen: That the Devonport-Takapuna Local Board: h) request that the site map be removed from the letter of agreement between the Takapuna Beach Playground Charitable Trust and the council. i) review the proposed design for the Takapuna Beach ‘Pohutakawa’ playground to ensure its consistency with the concept plan. A division was called for, voting on which was as follows:
The motion was declared LOST. The Chair exercised his casting vote against so the motion was Lost. |
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Resolution number DT/2015/186 An amendment by way of addition was MOVED by Member MA Cohen, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: h) support and commend the initiative by the Takapuna Beach Playground Charitable Trust to build a playground on the Gould Reserve for the benefit of the public. |
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Secretarial Note: resolution h) was carried unanimously. |
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Secretarial Note: resolutions d), h), and e) were taken in parts. |
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Resolution number DT/2015/187 MOVED by Chairperson JM Bergin, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: d) requests officers work with the Takapuna Beach Playground Charitable Trust to ensure that the project is delivered on time and making the most of any organisational efficiencies available to the council without imposing conditions that are too onerous on the Trust. h) support and commend the initiative by the Takapuna Beach Playground Charitable Trust to build a playground on the Gould Reserve for the benefit of the public. |
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MOVED by Chairperson JM Bergin, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: e) endorse the amended letter of agreement between the Takapuna Beach Playground Charitable Trust and the council. A division was called for, voting on which was as follows:
The motion was declared CARRIED The Chair exercised his casting vote for so the motion was Carried. CARRIED
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Secretarial Note: Member Cohen requested for his Point of Order under 3.14.4 (d) – misrepresentation be noted. |
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Secretarial Note: the substantive motion was put. |
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Resolution number DT/2015/188 MOVED by Chairperson JM Bergin, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a) receive the Chairperson’s report. b) requests the final project wrap-up and accountability reports for Devonport Library, Marine Square, Fort Takapuna and the Greville Reserve projects be presented to the board as soon as practicable. c) requests a report on the processes and costs associated with installing CCTV cameras in the Takapuna CBD area. d) requests officers work with the Takapuna Beach Playground Charitable Trust to ensure that the project is delivered on time and making the most of any organisational efficiencies available to the council without imposing conditions that are too onerous on the Trust. e) endorse the amended letter of agreement between the Takapuna Beach Playground Charitable Trust and the council. f) request Auckland Transport advise the board on whether or not the Devonport Wharf is rateable for the entire commercial footprint and if not, ask that they find a way to ensure that future tenant/s pay a comparable Business Improvement District levy to what they otherwise would if the property was rateable. g) thank Paul Duffy for his exemplary efforts in leading the Greville Reserve redevelopment for the board. h) support and commend the initiative by the Takapuna Beach Playground Charitable Trust to build a playground on the Gould Reserve for the benefit of the public. |
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a Takapuna Beach 'Pohutakwa' Playground - letter of agreement |
Resolution number DT/2015/189 MOVED by Chairperson JM Bergin, seconded by Member JRK O'Connor: a) That the Devonport-Takapuna Local Board agrees pursuant to standing order 3.3.7, that an extension of time until 11.00pm be granted. |
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Resolution number DT/2015/190 MOVED by Chairperson JM Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) receive the records of the briefing and community forum held on 13 July 2015. |
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Summary of Actions and Reports Requested/Pending - August 2015 |
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Resolution number DT/2015/191 MOVED by Member DP Hale, seconded by Chairperson JM Bergin: That the Devonport-Takapuna Local Board: a) receive the summary of actions and reports requested/pending – August 2015 report. |
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Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 |
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Resolution number DT/2015/192 MOVED by Member DP Hale, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receive the application from 20 Hamana Street, Narrow Neck. b) grants the exemption to 20 Hamana Street, Narrow Neck to have a thoroughfare through the immediate pool area to the front door with the conditions that the gate is self-closing and latching, the back fence meet the ‘gap’ requirements, the keypad and intercom is maintained in good working order, the tie back is removed from the gate and this exemption is granted to the current owner only. |
29 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number DT/2015/193 MOVED by Chairperson JM Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Special Housing Areas: Tranche 8
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10.45pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
10.55pm The public was re-admitted.
10.55 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................