Minutes of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

19 August 2015

1 Welcome

The Chairperson opened the meeting and welcomed those in attendance.

2 Apologies

Resolution number HB/2015/101

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:

That the Hibiscus and Bays Local Board:

a) accept the apologies from Members J Fitzgerald and G Harding-Kirikiri for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number HB/2015/102

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 15 July 2015, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Auckland Transport Update to Hibiscus and Bays Local Board August 2015

Ellen Barrett, Elected Member Relationship Manager was in attendance for this item.

Resolution number HB/2015/103

MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper:

That the Hibiscus and Bays Local Board:

a) having gained the support of local businesses to proceed with the project, request provision of the detailed design for the installation of two speed advisory signs on Hibiscus Coast Highway, Orewa, one to be located to the north and the second to the south of the township, based on the rough order of cost of $30,000 provided (Project 444).

b) request provision of the detailed design of a 3m wide concrete shared path over the section of Orewa Recreation Reserve and Orewa Domain from the south end of the beach, from Orewa Bridge to the south end of the Orewa Reserve carpark, based on the rough order of cost of $520,000 provided (Project 445).

CARRIED

Auckland Transport Quarterly Report to Local Boards

Ellen Barrett, Elected Member Relationship Manager was in attendance for this item.

Resolution number HB/2015/104

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Quarterly update to Local Boards report.

CARRIED

Auckland Council's Performance Report for the Hibiscus and Bays Local Board

Jane Koch, Lead Financial Advisor was in attendance for this item.

Resolution number HB/2015/105

MOVED by Member GR Holmes, seconded by Member LM Whyte:

That the Hibiscus and Bays Local Board:

a) receive the Auckland Council’s Performance Report for the Hibiscus and Bays Local Board for the period ending 30^th June 2015.

CARRIED

Auckland Council Annual Report 2014/2015

Jane Koch, Lead Financial Advisor was in attendance for this report.

Resolution number HB/2015/106

MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper:

That the Hibiscus and Bays Local Board:

a) notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2014/2015

b) approves:

i. The message from the Chairperson, which provides the local board’s comments on local board matters in the Auckland Council Annual Report 2014/2015

ii. The list of achievements and the local board key projects and initiatives that form part of the local board information for the Auckland Council Annual Report 2014/2015

c) delegate to the chairperson and deputy chairperson authority to make any typographical changes required before submitting the Hibiscus and Bays Local Board performance information to be included in the Auckland Council Annual Report 2014/2015 final publication.

CARRIED

Environmental Management Programmes 2014/2015 End of Year Report

Craig Pratt, Senior Biodiversity Officer and Liz Ross, Environmental Programmes Advisor, were in attendance for this item.

Resolution number HB/2015/107

MOVED by Chairperson JG Parfitt, seconded by Member LC Rasmussen:

That the Hibiscus and Bays Local Board:

a) request that officers report back to the local board by the third quarter of the current financial year if any budgets from the Environmental Management Programmes budget will be unspent.

CARRIED

Proposed 2015/2016 Environmental Management Programme

Craig Pratt, Senior Biodiversity Officer and Liz Ross, Environmental Programmes Advisor, were in attendance to discuss the proposed projects.

Resolution number HB/2015/108

MOVED by Member GR Holmes, seconded by Member DR Cooper:

That the Hibiscus and Bays Local Board:

a) approve the proposed 2015/2016 environmental management programmes budget of $120,000 to be delivered by the Infrastructure and Environmental Services department as follows:

i. Weiti Wildlink projects – total budget $30,000 including:

o Weiti River Restoration – Silverdale ($15,000)

o Streamwatch ($5,000)

o Okura to Stillwater Restoration Plan Implementation ($10,000)

ii. Love Our Bays - $45,000

iii. North West Wildlink Assistance Programme - $45,000

b) request that any significant changes to the environmental management programme identified during programme delivery be brought back to the local board for approval

c) request an update from Northern Resource Consents Team on the timing of when the reserve land in the Weiti block will be transferred and vested into council ownership

d) request that Infrastructure and Environmental Services officers report back to the local board on a series of communication and engagement opportunities within the Hibiscus and Bays Local Board area and the work of volunteer groups, biodiversity and landscape projects

e) request that Centennial Park and Awaruku Reserve be included within the Northwest Wildlink scope.

CARRIED

East Coast Bays Community Project Incorporated licence to occupy and manage

Lois Hannah, Programmes and Partnership Advisor Facilities-North and Pam Baillie, Senior Community Development Facilitator were in attendance for this item.

Resolution number HB/2015/109

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:

That the Hibiscus and Bays Local Board:

a) approve the granting of a licence to occupy and manage to the East Coast Bays Community Project Incorporated for the Bays Community Centre, 2 Glen Road, Browns Bay subject to the following terms and conditions:

i) Term –1 year commencing on 1 July 2015;

ii) Rent - $1.00 plus GST per annum if requested

b) request a report to the next local board business meeting on the performance of the East Coast Bays Community Project Incorporated over the 2014/2015 financial year for the Bays Community Centre and St Annes Hall

c) request that St Annes Hall be included in the licence to occupy for the East Coast Bays Community Project Incorporated

d) approve the 2015/2016 funding for the East Coast Bays Community Centre for $35,809 and any inflation adjustment if confirmed in the final local board budget.

CARRIED

East Coast Bays Community Project 2014/2015 accountability and 2015/2016 funding agreement for the community coordinator

Lois Hannah, Programmes and Partnership Advisor Facilities-North and Pam Baillie, Senior Community Development Facilitator were in attendance.

Resolution number HB/2015/110

MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte:

That the Hibiscus and Bays Local Board:

a) receive the 2014/2015 accountability report for the East Coast Bays Community Project Community Coordinator.

b) approve funding for the East Coast Bays Community Project Community Coordinator of $66,000 for core operating and programme costs (including Summer Fun), $17,000 for regularly funded events and $5,000 for contingency.

c) approve the draft schedule for the East Coast Bays Community Project Community Coordinator 2015/2016 funding agreement to deliver activities and events (Attachment D of the report).

d) delegate authority to the Hibiscus and Bays Local Board chairperson and community portfolio holder to approve the final schedule for 2015/2016 for the East Coast Bays Project Community Coordinator.

CARRIED

16	Allocation of discretionary capital budget to local boards
	Jane Koch, Lead Financial Advisor, was in attendance for this item.
	Resolution number HB/2015/111 MOVED by Member DR Cooper, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) supports model A for the funding of local boards with recognition of $100,000 to Great Barrier Island and $200,000 to Waiheke Island as provided for under the Local Board Transport Capital Fund allocation b) does not support local boards being able to bring forward discretionary capital funding thereby encumbering future local boards c) does not support local boards using the LDI funding to fund capital projects as it commits local boards funding through ongoing consequential operational funding in future electoral terms. CARRIED
	Resolution number HB/2015/112 MOVED by Member LM Whyte, seconded by Chairperson JG Parfitt: That the Hibiscus and Bays Local Board: d) express concern to the governing body that further costs and delay have resulted from the lack of consideration of capital funding during consultation on the local board funding policy CARRIED

Future Urban Land Supply Strategy

Resolution number HB/2015/113

MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper:

That the Hibiscus and Bays Local Board:

a) agrees with the sequencing proposed in the draft Future Urban Land Supply Strategy but requests that land already live zoned for development within the rural urban boundary needs to have infrastructure in place before other future urban areas are developed

b) requests that the cost to upgrade enabling wastewater infrastructure required should be met by the new development to prevent costs falling to existing residents and ratepayers

c) requests that further investigation occur into more sustainable methods of disposal of wastewater and private reticulated water options

d) requests that any new site specific infrastructure be of a standard that can be connected in the future to the Watercare, Auckland Transport and stormwater networks

e) requests that Penlink and the Redvale interchange be constructed and operational prior to any development in the Dairy Flat/Wainui area.

CARRIED

Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input

Resolution number HB/2015/114

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:

That the Hibiscus and Bays Local Board:

a) receive the information.

CARRIED

Hibiscus and Bays Local Board Local Civic Functions Budget

Resolution number HB/2015/115

MOVED by Member GR Holmes, seconded by Member LM Whyte:

That the Hibiscus and Bays Local Board:

a) delegate to the chairperson, Julia Parfitt and the chairperson of the Facilities and Reserves Committee, Janet Fitzgerald, the authority to approve allocation of the budget for “local civic functions” as and when necessary for the remainder of the 2014-2016 electoral term.

CARRIED

New Road Name - Kahu Close

Resolution number HB/2015/116

MOVED by Member GR Holmes, seconded by Member LM Whyte:

That the Hibiscus and Bays Local Board:

a) approve the new road name under section 319(1)(j) of the Local Government Act 1974 of Kahu Close, for the Orewa Heights Everise Group Limited subdivision at 106 Maire Road, Orewa, Council reference R61354.

CARRIED

New Road Name - Makaka Lane

Resolution number HB/2015/117

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:

That the Hibiscus and Bays Local Board:

a) approve the new road name for the joint owned access lot in the WFH Limited subdivision at Millwater, Silverdale, Council reference R55342C.

CARRIED

Dinner adjournment 6.08 pm – 6.30pm

8 Deputations

8.1	Silverdale Merger
	Mr John Foreman was in attendance to make a presentation on the merging of old Silverdale and the Silverdale Centre. A copy of the powerpoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2015/118 MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) thank Mr Foreman for his presentation. CARRIED
	Attachments a Tabled presentation

Councillor Watson present at 6.40pm

8.2	Proposed addition of bus services to Sunrise Avenue, Mairangi Bay
	Mr Stewart Gilbride and Mrs Nardeen Harbuz were in attendance to discuss the proposed bus services along Sunrise Avenue. Concern has been raised by the residents, school and emergency services regarding the proposal for a high frequency bus service along Sunrise Avenue. A copy of the petition presented to Auckland Transport has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2015/119 MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte: That the Hibiscus and Bays Local Board: a) receive a copy of the petition and thank the residents for their presentation on the proposed bus services along Sunrise Avenue, Mairangi Bay. CARRIED
	Attachments a Tabled presentation and petition

8.3	Stillwater Reserve Land Management
	Mr Colin Smith was in attendance to make a presentation on the Stillwater Reserve Land. A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2015/120 MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers: That the Hibiscus and Bays Local Board: a) thank Mr Smith for his presentation. CARRIED
	Attachments a Tabled presentation

9 Public Forum

9.1	Halldene Rest Home Extensions
	Mr Glenn Wilcox, retired from the meeting room for this item at 7.05pm.
	Mr Logan Whitelaw, Planner on behalf of Red Beach Environment and Lifestyle Protection Trust, was in attendance to speak about the proposed extensions to the Halldene Rest Home in Red Beach.
	Resolution number HB/2015/121 MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte: That the Hibiscus and Local Board: a) thank Mr Whitelaw for his presentation. CARRIED

Mr Wilcox returned to the meeting at 7.20pm

9.2	Orewa Beach
	Mr Gordon Cashmore was in attendance to make a presentation on Orewa Beach and the Silverdale Wharf. Mr Cashmore is to be put in touch with Paul Klinac regarding his ideas for Orewa Beach. A copy of the presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2015/122 MOVED by Deputy Chairperson AG Sayers, seconded by Chairperson JG Parfitt: That the Hibiscus and Bays Local Board: a) thank Mr Cashmore for his presentation. CARRIED
	Attachments a Tabled presentation

Ward Councillors Update

Councillor Watson advised he had attended the governing body/local board chairs meeting that had been held that afternoon.

Resolution number HB/2015/123

MOVED by Chairperson JG Parfitt, seconded by Member LC Rasmussen:

That the Hibiscus and Bays Local Board:

a) thank Councillor Watson for his update to the Hibiscus and Bays Local Board on the activities of the governing body.

CARRIED

Record of Workshop Meetings

Resolution number HB/2015/124

MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper:

That the Hibiscus and Bays Local Board:

a) endorse the record of the workshop meetings held on 8, 22 and 29 July 2015.

CARRIED

Local Board Members Reports

The chairperson, Julia Parfitt, advised that Chris Bettany from Long Bay Okura Great Park Society had been in contact to thank the local board for their assistance.

Resolution number HB/2015/125

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:

That the Hibiscus and Bays Local Board:

a) receive the information.

CARRIED

29 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

8.10 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

Member	Mark Thomas	Orakei Local Board Member
	Glenn Wilcox (from 4.50pm)	Independent Maori Statutory Board
Councillor	John Watson (from 6.40pm)	Item 8.2