Howick Local Board

OPEN MINUTES

Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Monday, 10 August 2015 at 6.00pm.

present

Chairperson	David Collings
Deputy Chairperson	Adele White
Members	Garry Boles
	Katrina Bungard
	Jim Donald
	John Spiller
	Steve Udy
	Bob Wichman

ABSENT

Lucy Schwaner

ALSO PRESENT

Howick Local Board 10 August 2015

1 Welcome

The Chair opened the meeting and welcomed everyone.

2          Apologies

Resolution number HW/2015/108

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:

That the Howick Local Board:

a) accepts the apology from Member L Schwaner for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number HW/2015/109

MOVED by Chairperson DA Collings, seconded by Member JR Donald:

That the Howick Local Board:

a) confirms the ordinary minutes of its meeting, held on Monday 13^th July 2015, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum
	Documents tabled during public forum will be filed with a hard copy of the Minutes and will be available on the Auckland Council website
	Resolution number HW/2015/110 MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White: That the Howick Local Board: a)         thanks Mike Turinsky, Young Life Trust and Alan Riley, Friends of Mangemangeroa for addressing the board during public forum. CARRIED
	Attachments a     Tabled by Alan Riley, Friends of Mangemangeroa

10 Extraordinary Business

10.1

Public Meeting with MP Maurice Williamson

MOVED by Member SA Udy, seconded by Member JR Donald:

That the Howick Local Board considers as a matter of extraordinary business at Item 27.1 the issues regarding a public meeting being held the first week of September with MP Maurice Williamson on Transport Issues with David Collings and Katrina Bungard.

LOST

A division was called for, voting on which was as follows:

For Member JR Donald Member SA Udy Member RD Wichman

Against Member G Boles Member KL Bungard Chairperson DA Collings Member JR Spiller

Abstained Deputy Chairperson AJ White

The motion was declared lost by 3 votes to 4.

11 Notices of Motion

There were no notices of motion.

12	Chair's Report
	Resolution number HW/2015/111 MOVED by Member RD Wichman, seconded by Member G Boles: That the Howick Local Board: a)      Receives the Chair’s tabled report. CARRIED
	Attachments a     Tabled Chair's Report

13	Councillor's Update
	There was no verbal report.

Secretarial Note: That apologies from Councillor Quax for his absence be noted.

14

2014/2015 Weed Management Programme Report Back and Proposed 2015/2016 Weed Management Programme Programme

Resolution number HW/2015/112 MOVED by Member JR Spiller, seconded by Member G Boles: That the Howick Local Board: a)      Notes the achievements and outcomes of the 2014/2015 weed management programme. b)      Agrees to fund a weed management programme targeting rhamnus and moth plant in 2015/2016 from its budget for weed and pest management programme and education parks and walkways, noting that the programme will consist of the following four workstreams; ·      community awareness; ·      support for private property owners to remove the target weed species; ·      strategic weed control on properties bordering reserves of high ecological value; and ·      weed control on the cliffs at Musick Point. CARRIED

15

Local Event Support Fund South - Round 1 2015/2016

Resolution number HW/2015/113 MOVED by Deputy Chairperson AJ White, seconded by Member G Boles: That the Howick Local Board: a) Agrees to fund Manukau Indian Association a grant of $5,000 from the Local Event Support Fund South towards Sound, Light and hall hire for the Manukau Diwali Multicultural Day to be held on 7^th November 2015 at Vodafone Event Centre Manukau: b) Agrees to fund Eastgate Christian Centre a grant of $4,000 from the Local Event Support Fund South towards the Eastgate Christian Centre Christmas Walk Through event to be held at 5 Ben Lomond Crescent, Pakuranga on 18^th to 23^rd December 2015. c) Agrees to fund Glen Innes Chinese Friendship Group Inc a grant of $530 from the Local Event Support Fund South towards the 2015 Christmas Parade, 2016 Chinese New Year Festival, Dragon Boat Festival at Glen Innes, Panmure and Pakuranga from 10^th November 2015 to 10 June 2016. d) Agrees to fund Uxbridge Creative Centre a grant of $2,000 from the Local Event Support Fund South towards the cost of musicians for Summer Boost at Fencible Park from 20^th February to 12 March 2016. e) Declines to fund Able Music Charitable Trust a grant of $9,000 from the Local Event Support Fund South towards the cost of the Able Music Summer Concert at Raye Freedman Arts Centre on 13^th March 2016. f) Agrees to fund the Sowers Trust a grant of $4,000 from the Local Event Support Fund South towards the Great Christmas Show at The Picton Centre, Howick from 9^th- 13th December 2015. g) Agrees to fund The Howick Children’s Charitable Trust a grant of $30,000 from the Local Event Support Fund South towards the Howick Santa Parade at Howick Village and Surrounding streets on 6^th December 2015. h) Agrees to fund BSG Events a grant of $2,000 from the Local Event Support Fund South towards the traffic management plan for the Beachlands Kids Triathalon at Te Puru Park, Beachlands on 25^th March 2016. i) Declines to fund NZ Offshore Powerboat Association Inc a grant of $5,000 from the Local Event Support Fund South towards the cost NZ Offshore Powerboat Championship Series 2016 at Sunkist Bay, Beachlands on 13^th February 2016. j) Declines to fund Howick Village Christmas Lights Charitable Trust $14,580 towards the Howick Village Christmas Lights at Fencible Walk Park, Howick from 13 November to 31 December 2015 as the Howick Local Board funds this event as a line item through its Events Budget. k) Agrees to fund Counties Manukau Sports Foundation a grant of $4,000 from the Local Event Support Fund South towards the 201 Counties Manukau Sporting Awards at the Vodafone Events Centre, Manukau on 28 November 2015. l) Agrees to fund Manujkau Beautification Charitable Trust a grant of $12,000 from the Local Event Support Fund South towards Eye on Nature at Auckland Botanic Gardens from 5^th to 9^th April 2016. m) Declines to fund Primal Youth Group a grant of $22,000 from the Local Event Support Fund South towards Undefeated at High Schools in May 2016. n) Agrees to fund Auckland Highland Games Incorporation a grant of $2,000 from the Local Event Support Fund South towards The Auckland Highland Games and Gathering at Three Kings Reserve, Three Kings on 21^st November 2015. o) Agrees to fund BSG Events a grant of $2,000 from the Local Event Support Fund South towards Manukau Kids Obstacle Duathlon at Barry Curtis Park, Manukau on 14^th April 2016. p) Agrees to fund NZ Women Limited a grant of $1,000 from the Local Event Support Fund South towards Elvis in the Gardens at Auckland Botanic Gardens on 13 March 2016. CARRIED

16

Auckland Transport Update – August 2015

Resolution number HW/2015/114 MOVED by Deputy Chairperson AJ White, seconded by Member G Boles: That the Howick Local Board: a) receives the report entitled ‘Auckland Transport Update – August 2015’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South). b) requests that the removal of the bus stop from Crawford Park to Stockade Hill be urgently reconsidered by AT with regard to safety issues and consideration be given to any modification that could be made to Mellons Bay Road to continue to accommodate the bus stop. CARRIED

17	Auckland Transport Quarterly Update to Local Boards For the quarter - 1 April to 30 June 2015
	Resolution number HW/2015/115 MOVED by Chairperson DA Collings, seconded by Member SA Udy: That the Howick Local Board: a)      Receives the Auckland Transport Quarterly update report to Local Boards. CARRIED

18	Pakuranga Town Centre Masterplan
	Resolution number HW/2015/116 MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White: That the Howick Local Board: a)      Approves the final Pakuranga Town Centre Masterplan as set out in Attachment A. CARRIED

19	Movies in Parks 2015/2016
	Resolution number HW/2015/117 MOVED by Deputy Chairperson AJ White, seconded by Member KL Bungard: That the Howick Local Board: a)      Agrees to host one of the Movies in Parks events to be held at Lloyd Elsmore Park, Howick on Saturday 5 March 2016, screening Big Hero 6. b)      Agrees to contribute $9,000 towards the cost of this event. CARRIED

20

Howick Sport and Active Recreation Facilities Plan (2015 - 2025) and recommended priorities for 2015/2016.

Resolution number HW/2015/118

MOVED by Member JR Spiller, seconded by Member G Boles:

That the Howick Local Board:

a)      approves the Howick Sport and Active Recreation Facilities Plan to guide decision making for optimising sports facilities and sharing resources across the area.

b)      notes that implementation of the plan is underway with funding allocated from its 2014/2015 discretionary budget to the following projects:

·   Athletics: $130,000 to the Pakuranga Athletics Charitable Trust (PACT) towards construction of the pavilion at the 100m finish line of the athletics track, on the condition that the funding is only to be released when PACT has secured the balance of the funds required to complete the pavilion project

·   BMX toilet: $125,000 to the Mountain Raiders BMX Club for a toilet facility to be owned by the club, including ongoing responsibility for maintenance and cleaning.

c)      agrees priorities and recommendations in the Howick Sport and Active Recreation Facilities Plan for 2015/2016, as set out below.

Priority	Project description
1	Football.  Staff to approach Macleans College (if required) to discuss the possibility of community access and the use of the new artificial turf by Bucklands Beach AFC, 10 hours a week over 40 weeks of the year.
2	Gymsports.  A feasibility study and business case for a new purpose built building, including other users.
3	Athletics. Development of a pavilion above a storage area next to the Yvette Williams Track at Lloyd Elsmore Park.
4	Netball.  Investigate a joint venture with Pakuranga College to develop two indoor courts.  If not feasible then spatially plan to cover two courts at Lloyd Elsmore Park.
5	Softball/squash.  A feasibility study and business case for offices and a squash court at Meadowlands Park, if required.  If these documents are not required, then preparation of design plans, quantity survey, consents and project management for the planning of offices and squash court.
6	Waka Ama.  A boat storage and wash down area at Tiraumea Drive Reserve.

d)      notes that the Recreation Planning and Programming team will continue to implement the Howick Sport and Active Recreation Facilities Plan and provide regular reports to the Parks Sport Recreation and Open Spaces portfolio.

e)      considers the draft concept plans and recommendations in the Howick Sport and Active Recreation Facilities Plan prior to developing further facilities at Lloyd Elsmore Park, Howick Domain and Barry Curtis Park.

CARRIED

21	Howick Sports Plan, 2015/2016
	Resolution number HW/2015/119 MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White: That the Howick Local Board: a) approves the allocation of $105,000 to deliver the 2015/2016 Howick Sports Plan which includes the Howick Sports Forum, Howick Sports Expo, Howick Sports Awards, Howick Coaches Club, Have a Go days, a BMX holiday programme, ActivAsian, a dance programme, the Club Smart programme and bike initiatives. b) Requests a breakdown of the allocation be provided and attached to the Minutes. CARRIED
	Attachments a     Breakdown of allocation of $105,000

22

Annual Report 2014/15

Resolution number HW/2015/120 MOVED by Chairperson DA Collings, seconded by Member SA Udy: That the Howick Local Board: a)      Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2014/15 b)      Approves: i.     The message from the Chairperson, which provides the Local Boards comments on local board matters in the 2014/15 annual report ii.    The list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2014/15 c)         Gives authority to the Chair and Deputy to make typographical changes before submitting for final publication. CARRIED

23

Future Urban Land Supply Strategy

Resolution number HW/2015/121 MOVED by Deputy Chairperson AJ White, seconded by Member KL Bungard: That the Howick Local Board: a)      Receives this report b)      Provides feedback to the Auckland Development Committee and hearing panel on the Strategy, in particular on: i)       whether the Howick Local Board agrees with the sequencing proposed within the draft Future Urban Land Supply Strategy and, if so, the reasons why ii)      aspects of the sequencing in the draft Future Urban Land Supply Strategy the Howick Local Board disagrees with and the reasons as to why c)      provides feedback on any further issues on the draft Future Urban Land Supply Strategy. CARRIED

24	Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input
	Resolution number HW/2015/122 MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White: That the Howick Local Board: a) Supports the status quo (Option A) remain as the model for the Auckland Regional Funding Amenities Act Funding Model Review. b) Requests that the Howick Historic Village be considered for inclusion as a regional facility within this funding model. CARRIED

25	Reports Requested and Issues Raised 2013 -2016
	Resolution number HW/2015/123 MOVED by Chairperson DA Collings, seconded by Member KL Bungard: That the Howick Local Board: a)      Receives the Reports Requested and Issues Raised 2013 – 2016 schedule. CARRIED

26	Workshop Notes
	Resolution number HW/2015/124 MOVED by Deputy Chairperson AJ White, seconded by Member KL Bungard: That the Howick Local Board: a)      Receives the workshop notes for workshops held on 23^rd July 2015. CARRIED

27        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

28

Allocation of discretionary capital budget to local boards

Resolution number HW/2015/125 MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White: That the Howick Local Board: a) Prefers Model A which is based upon population only, similar to the Transport Capital Fund, but understands the need to address funding to the islands with small populations separately and also the need for local boards to have some consensus across the region. b) Supports an allocation of one percent to Great Barrier Island and two percent to Waiheke Local Boards of the total capital fund (Model E) and the remaining funds allocated using the formula consistent with the Local Board Funding Policy which allocates 90 percent based on population, 5 percent on deprivation and 5 percent of land area (Model E). c) Recommends the Local Board Funding Policy is amended to include a general allocation formula for any future funding allocations of 90 percent on population, 5 percent on deprivation and 5 percent on land area. The Local Board Funding Policy should also include a percentage allocation for Great Barrier Island and Waiheke Local Boards. d) Supports the ability for local boards to accumulate the capital fund over the three years of the long term plan, and to seek approval of the Governing Body to accumulate funding for longer than three years, noting this provides greater flexibility for local boards. e) Supports the removal of the option for local boards to fund capital projects using the Locally Driven Initiatives funding for consequential opex as this commits the funds of future boards and could impact on their ability to prioritise for their community in the future. f) Supports the ability for local boards to retain the flexibility to bring forward regionally funded projects using their capital fund allocation. CARRIED

7.07 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................