Kaipātiki Local Board area

Kaipātiki Local Board Members

	Kay McIntyre QSM Chairperson Ph 09 484 8383 DDI 09 484 8987 Mobile 021 287 8844 kay.mcintyre@aucklandcouncil.govt.nz Portfolios: · Finance – lead · Planning, policy and governance – lead · Built environment, streetscapes and urban design – alternate		Ann Hartley JP Deputy Chairperson Mob 027 490 6909 Office 09 484 8383 Home 09 483 7572 ann.hartley@aucklandcouncil.govt.nz Portfolios: · Community Development and Facilities – lead · Sport, recreation services and parks (active) – lead · Parks, reserves and playgrounds (passive) – alternate · Planning, policy and governance – alternate · Regulatory, bylaws and compliance – alternate
	Danielle Grant Local Board Member Mob 021 835 724 Office 09 484 8383 Home 09 442 1271 danielle.grant@aucklandcouncil.govt.nz Portfolios: · Arts, culture and events services – lead · Economic development – lead · Natural environment – alternate		Grant Gillon MPP, PhD Local Board Member Mob 027 476 4679 Office 09 484 8383 grant.gillon@aucklandcouncil.govt.nz Portfolios: · Natural environment – lead · Regulatory, bylaws and compliance – lead · Libraries – alternate
	John Gillon Local Board Member Mob 021 286 2288 Office 09 484 8383 Home 09 443 1683 john.gillon@aucklandcouncil.govt.nz Portfolios: · Libraries – lead · Parks, reserves and playgrounds (passive) – lead · Civil defence and emergency management – alternate		Lindsay Waugh Local Board Member Mob 021 287 1155 Office 09 484 8383 Home 09 418 1620 lindsay.waugh@aucklandcouncil.govt.nz Portfolios: · Built environment, streetscapes and urban design – lead · Arts, culture and events services – alternate · Transport and infrastructure – alternate
	Lorene Pigg Local Board Member Mob 021 839 375 Office 09 484 8383 lorene.pigg@aucklandcouncil.govt.nz Portfolios: · Civil defence and emergency management – lead · Finance – alternate · Sport, recreation services and parks (active) – alternate		Richard Hills Local Board Member Mob 021 286 4411 Office 09 484 8383 richard.hills@aucklandcouncil.govt.nz Portfolios: · Transport and infrastructure – lead · Community Development and Facilities – alternate · Economic development – alternate

Kaipātiki Local Board

12 August 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 7

9 Public Forum 7

10 Extraordinary Business 7

11 Notices of Motion 9

12 Open Unconfirmed Meeting Minutes Kaipātiki Local Board, Wednesday 8 July 2015 11

13 Kaipātiki Community Facilities Trust Bi-Monthly Report 25

14 Auckland Transport Update on Issues Raised in July 2015 for the Kaipātiki Local Board 37

15 Auckland Transport Quarterly Update to Local Boards 49

16 Approval of Revised Parks Work Programme 2015/16 55

17 Quarterly Performance Report for the period ended 30 June 2015 63

18 Annual Report 2014/15 65

19 Allocation of discretionary capital budget to local boards 69

20 Birkdale Beach Haven Community Project Incorporated Licence to Occupy and Manage 77

21 Te Onewa Pa Heritage Site 81

22 Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input 83

23 Future Urban Land Supply Strategy 93

24 Members' Reports 99

25 Governing Body Members' Update 109

26 Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 15 July 2015 and Wednesday,22 July 2015 2015 111

27 Record of Kaipātiki Local Board Portfolio Briefings held in July 2015 117

28 Consideration of Extraordinary Items

1 Welcome

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 8 July 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Kaipātiki Local Board

12 August 2015

14 Auckland Transport Update on Issues Raised in July 2015 for the Kaipatiki Local Board

Auckland Transport Update on Issues Raised in July 2015 for the Kaipātiki Local Board

File No.: CP2015/14934

Purpose

1. This report provides an update on transport related issues raised by local board members during July 2015. It also includes general information about matters of interest to the Kaipātiki Local Board and Attachment A the Schedule of Issues raised in July 2015.

Recommendation

Recommendation/s

That the Kaipātiki Local Board:

a) that the Auckland Transport July 2015 Issues Update to the Kaipātiki Local Board be received.

Auckland Transport News

The Introduction of Double-Deck Buses

2. Auckland Transport has an urgent requirement to address capacity constraints on several bus routes. The central corridors, Northern Express and services from Botany to the Central Business District (CBD) are experiencing growth rates of 10%, 6.5% and 7% respectively, with peak seated capacity utilisation from 80% to 95%. Strategically, the Auckland Plan looks to double public transport trips to 140 million by 2022.

3. There is a need to address capacity constraints and to improve the efficiency and effectiveness of the bus New Network corridors without increasing bus volumes.

4. The use of double decker buses is the first step in the progressive strategy for increasing capacity on high demand routes and is aligned to delivering improved customer experience, reducing congestion and increasing patronage. Customer growth is expected to be in the region of 20%-30% over the first four years of introduction.

5. Double decker buses are due to start on the Botany route (city centre to Botany via Newmarket) in October 2015. Mt Eden, Waiheke and Northern Express routes are due to commence in early 2016, with further routes to follow progressively. Over the next ten years, it is planned that up to 13 key routes may be converted to double deck bus operation.

6. Historically trees have not been proactively managed on sections of these routes. Double-deckers cannot run safely on the route with hazards above the ground. Tree work is required to mitigate this risk and manage the safe carriage of passengers.

7. Where trees do intrude into the road corridor, Auckland Transport will seek to avoid their removal unless that is a last resort. Minor pruning or maintenance will in some situations be the only requirement, but where major tree surgery, tree removal or mitigation planting is required, there will be consultation. In some cases, the need for removing trees may be able to be avoided by altering kerb lines and other similar measures.

8. Aside from trees, other obstacles that are being carefully checked are shop verandas, utility service poles and cables. As a result of this process, alterations to verandas, or the relocation of poles and cables may be required.

9. Local boards that have routes where it is planned to operate double deck bus services will be individually briefed about the specific measures necessary within their local board areas to accommodate them. Depending on the scale and severity of the measures required, a local board may be offered either a workshop or a briefing for the Transport Portfolio leads.

Cycling

10. Nelson Street – The construction of a segregated two-way cycle lane on the western side of Nelson Street, from Union Street to Victoria Street is expected to start in July. The work will align with a section being constructed by the NZTA that makes use of an old motorway ramp (see image below).

11. The project will extend connectivity of cycling in the central area of Auckland by creating a dedicated and well-defined route running north and south on the western side of the CBD and will complement the Grafton Gully Cycle Route on the eastern side of the CBD.

12. The project will change the use of the existing traffic lane on the western side of Nelson Street between Union and Cook Street to a segregated two way cycle facility. Between Cook Street and Victoria Street, the removal of some off-peak bus and car parking will be necessary.

Nelson Street Cycle Bridge

13. Work is under way to investigate the continuation of the route to Quay Street.

14. Carlton Gore Road – Construction is underway of the Carlton Gore Road cycle lane, including safety improvements at the George Street intersection. The majority of the works will be complete by the end of the month.

New funding a major boost for urban cycling in Auckland

15. Cycling in Auckland will be safer, easier and more enjoyable following an announcement of the projects to be included in central government’s Urban Cycleways Programme.

16. The $24.75 million for cycling in Auckland confirmed by the Transport Minister, Hon. Simon Bridges, takes Urban Cycleway Programme (UCP) funding in Auckland to $90 million. The UCP comprises of funding from the government’s Urban Cycle Fund, the National Land Transport Fund and local share funding.

17. The programme, which will be jointly delivered by Auckland Council, the NZ Transport Agency and Auckland Transport, will be used to accelerate key projects over the next three years and help establish cycling as an integral part of Auckland’s transport network in line with the long-term vision set out in the Auckland Plan.

18. The announcement takes the total investment in cycling across Auckland for the next three years to approximately $200 million, and is a positive step towards the strategic long-term vision for cycling in Auckland.

19. Government funding enables Auckland Council, Auckland Transport and the NZ Transport Agency to jointly speed up the delivery of a world-class cycle network for the city.

20. The funding is part of the Urban Cycleways Programme that will see $296 million invested in 41 projects across the country.

21. The significant increase in investment will help ease Auckland’s congestion and make cycling a safer and more attractive transport option - a key new priority for the NZ Transport Agency.

22. With a 20% increase in cycle journeys over the past five years, more Aucklanders are choosing to cycle than ever before. This programme will help grow the number of people cycling in Auckland by creating a city where people can feel safe riding a bike.

23. The focus for the next three years will be improving cycling facilities in the city and to the city, along east and west corridors. Auckland Transport will also improve cycling access to key public transport hubs in Glen Innes and New Lynn (see below).

24. The objective is to get as many people as possible cycling for the money available, which is why the emphasis is on these projects. Auckland Transport is also planning on-going education and promotional programmes to support this new infrastructure.

Auckland’s Urban Cycleway Programme

25. The City Centre Network of separated cycleways and intersection treatments is expected to increase the number of journeys per day to more than 8,500. The total estimated cost is $20.33 million, made up of an estimated $7 million local share, an estimated $7 million National Land Transport Fund share and a $6.33 million share from the Urban Cycleways Fund.

26. An additional 10.8 km of cycling routes is proposed to provide eastern connections to the city centre. The total estimated project cost is $39.03 million, made up of estimated equal shares of $13.01 million from local sources, the National Land Transport Fund and the Urban Cycleways Fund.

27. A safer and more direct route to the city centre will be provided for residents from the western suburbs, including improved links to the North Western cycleway and connections with the Waterview shared path. The total estimated cost is $11.37 million, made up of around $4.57 million each from local sources and the National Land Transport Fund, as well as $2.23 million from the Urban Cycleways Fund.

28. Improved cycling links will be made to the New Lynn and Glen Innes public transport interchanges. The total cost is $18 million, made up of an estimated $7.41 million each of local and National Land Transport Fund shares and $3.18 million from the Urban Cycleways Fund.

Wider Investment in Cycling for the Auckland Region

29. In addition to the Urban Cycleways Programme there are a number of other cycling projects funded through various funding channels that takes the overall investment in cycling across Auckland for the next three years to an estimated $200 million.

30. The Urban Cycleways Programme is designed to take full advantage of all available funding sources, including the National Land Transport Fund and local government, to enable high-quality projects to get underway much sooner than may otherwise have been the case.

31. The NZ Transport Agency anticipates the total investment in cycling in New Zealand over the next three years will be around $380 million to $400 million, delivering more than 250 km of new urban cycleways and greater network connectivity.

Auckland’s trains going all-electric

32. Auckland’s rail network became all-electric on Monday 20 July. With new trains operating all services on the electrified network from Papakura in the south to Swanson in the west.

33. With the increased number of services now operating on the network, schedules are very tight and work is continuing to make sure trains meet their spot into the busy Newmarket and Britomart stations. Customers will see an improvement in punctuality as drivers become more familiar with the new trains.

34. From 20 July buses will shuttle passengers between Swanson and the former Waitakere station.

35. On the Southern Line the electric trains end at Papakura and there will be a shuttle service using diesel trains to and from Pukekohe.

36. The last of Auckland’s 57 electric trains are currently being shipped from Spain and the full fleet will be in service by the end of the year.

37. The new trains have been very popular. By the time the new timetable comes into effect, Aucklanders will have taken more than 14 million trips across the Auckland rail network in the past year which represents a 21% increase.

38. The modern new trains mean extra capacity as well as improved comfort. At peak times 6 car trains provide even more room.

39. The trains have wider doors making it easier for passengers. See AT’s video showing the features of the new trains at www.at.govt.nz/electrictrains

40. Auckland’s new electric trains are much quieter than the old diesel trains and they accelerate faster, which means vehicles be extra cautious when using railway crossings.

Update from the New Network Consultation Team

41. Consultation has officially closed on the North Shore New Network, with submissions received from the Kaipātiki, Devonport-Takapuna, and Hibiscus and Bays Local Boards.

42. Activities during the consultation included:

· Public events at Sunnynook and Smales Farm busway stations, Upper Harbour Local Board office/library and Albany busway station, Milford shops, Greenhithe Village Hall, Sunnynook Community centre, shops and busway station, and Torbay Shops. In total AT engaged with over 700 people.

· Engagement with the following groups: Shanshan Multicultural group in Sunnynook, Birkenhead College, North Shore and Auckland City hospitals, Mayfair, Highgrove, and Knightsbridge retirement villages, and residents from Sunrise Ave, Mairangi Bay. (Over 260 people)

· Ambassadors handing out brochures at various locations across the city and North Shore. (1641 brochures handed out)

· Adshel posters in bus shelters plus posters at 300 key bus stops across the North Shore

· Adverts in the following papers: NZ Herald, North Shore Times, Auckland City Harbour News, Rodney Times, Chinese Herald, Mandarin Pages, NZ Times Korean and Goodday NZ.

· Online advertising – You Tube, TV On Demand, Google etc. (To date approx. 238,202 views of the two promotional videos, 748 views of 3 FAQ videos)

43. Feedback received:

· Estimated 2662 pieces of feedback (not including late feedback forms through the post). Auckland Transport is pleased with the number of submissions received, as it is more than double the number of submissions received from any of the previous consultations.

44. Auckland Transport’s new Network Team will now begin analysis of the feedback and investigate changes to the proposed network to respond to the issues identified.

Mokoia Road Maintenance

45. Major maintenance work is due to commence on the next section of Mokoia Road between Willow Ave and Roseberry Ave. Subject to weather conditions, the work will be carried out from 27 July 2015 through to 30 October 2015.

46. Some work will also be required to be done at night. This is expected to be limited to one week towards the end of the project.

Consideration

Local board views and implications

47. This report is for the Kaipātiki Local Board’s information.

Māori impact statement

48. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

49. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation

50. There are no implementation issues.

Attachments

No.	Title	Page
a View	Kaipātiki issues raised by members during July 2015	41

Signatories

Authors

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Eric Perry - Relationship Manager

Kaipātiki Local Board

12 August 2015

15 Auckland Transport Quarterly Update to Local Boards

Auckland Transport Quarterly Update to Local Boards

File No.: CP2015/15083

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months April – June 2015 and planned activities anticipated to be undertaken in the next three months.

Executive Summary

2. This report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months April – June 2015 and planned activities anticipated to be undertaken in the next three months, the detail of which is contained within Attachments A to E in this report.

Recommendation

Recommendation/s

That the Kaipātiki Local Board:

a) receive the Auckland Transport Quarterly update.

Comments

Significant activities during the period under review

Strategy and Planning

Corridor Management Plans (CMPs)

3. Seven new CMP studies and one CMP review were completed this quarter. These are (1) Gillies Avenue CMP, (2) Henderson Metropolitan Centre Transport Study, (3) Glenfield Road-Birkenhead Avenue CMP, (4) Remuera Road-St Johns Road CMP, (5) Parnell Road-Parnell Rise CMP, (6) Hillsborough Road-Kinross Street CMP, (7) Rosebank Road-Patiki Road CMP and (8) Great South Road Stage 1 (Manukau to Drury) CMP Review.

AT Parking Strategy 2015

4. The Strategy was approved in April and successfully launched at the end of May.

RPTP Variation –

5. Public consultation and hearing deliberations on the Regional Public Transport Plan(RPTP) were completed this quarter.

Investment and Development

SMART (Southwest Multi-modal Airport Rapid Transit)

6. Investigation to identify the best public transport mode (heavy or light rail) to support the employment and passenger growth at the Airport. It also includes the identification of a preferred corridor for protection. Construction has started on the Kirkbride interchange which includes widening for SMART.

PT Development

Otahuhu Bus Rail Interchange

7. Detailed design is complete and NZTA funding has been approved for construction. The Signal Box was removed and the overhead live line lowered over Queens Birthday weekend. Enabling works are on schedule, with the main works tender deferred until all funding is approved (now approved) and planned for July release. It is expected that main works will begin in October 2015 and be completed in early June 2016.

Half Moon Bay New Ferry Facility

8. This project includes the design and development of a new passenger ferry facility at Half Moon Bay, including integration with Public Transport, and accessibility and passenger amenity improvements. A site inspection of the pontoon and gangway units was completed in early July prior to placing these units into storage in readiness for the Stage 2 physical works completion. The wharf design is progressing with the submission of the building consent to Auckland Council expected in July/August 2015.

City Rail Link

9. Enabling Works Package: Phase 1 ECI design service contracts 1 and 2 have been awarded. Construction is to commence November 2015 with services relocation.

10. Main Works: Construction to start in 2018/19, subject to a funding agreement with Government.

EMU Procurement

11. 54 units have been provisionally accepted and the final three are in transit and due in Auckland in early August. Peak period EMU services began on 8 June from Papakura, and on 20 July the network became fully electric with Papakura and Swanson to Britomart service introduction.

PT Operations

Public Transport overall

12. For the 12 months to the end of June, patronage was 79.25 million trips which is up 9.5% on the 2014 result. This is an increase of almost 7 million trips over the course of a year and, given the strong weekday growth, likely represents around an extra 30,000 trips being taken each working day. The changes for individual modes were:

· Bus (excluding Northern Express) – 57 million trips, up 6.6%;

· Northern Express – 2.8 million trips, up 17.2%;

· Rail – 13.9 million trips, up 21.7%; and

· Ferry – 5.5 million trips, up 8.3%.

Rail Improvements

13. The big performer was rail which reached 13.9 million passenger trips for the year, representing an annual increase of 21.7%. The growth is put down to the enhanced travel experience and additional capacity provided by the new electric trains and greater service frequency introduced over recent years.

14. The AT network became fully electric on 20 July, except for the link between Papakura and Pukekohe which will continue to use diesel trains. These will be refurbished over time to provide an enhanced experience. The electric trains will provide improved travel experience and more capacity on all lines.

Bus and Ferry Improvements

15. June was also a record-breaking month on the Northern Express, with patronage up 17% on the same month last year. The 12 month total patronage reached 2.8 million. It was also a record for other bus services as patronage rose 6.6% to 57 million trips. Ferry numbers for the year totalled 5.5 million trips, up 8.3% on the previous year.

16. Growth on bus services is attributed to increased services and frequency, improving travel times from new bus priority lanes and a significant improvement in service punctuality being achieved by bus operators through new timetables. Further service level increases and punctuality improvements are planned for later this year along with the introduction of double decker buses on a number of routes. New network routes will also be introduced from later this year.

Road Design and Development

Te Atatu Road Improvements

17. Road Corridor Improvement project on Te Atatu Rd from School Road/Edmonton Road intersection to SH16. The evaluation of the construction tenders is now completed, with the award of the contract being imminent. Construction is targeted to start in August 2015 with completion expected around February 2017. A public open day will be arranged prior to the starting of physical works.

Albany Highway

18. The Albany Highway North Upgrade project involves widening of Albany Highway between Schnapper Rock Road and the Albany Expressway. Construction is approximately 40% complete. Disruption to land owners and road users due to construction is being well managed, with any issues being quickly resolved. The Rosedale Road intersection signalisation has been brought forward to July to assist with traffic management and pedestrian safety.

Lincoln Road Improvements

19. The project involves widening Lincoln Road between Te Pai Place and the motorway interchange to accommodate additional transit/bus lanes on both sides. Stakeholder feedback has been received for the 2-D layout plan, and the NZTA funding application for the detailed design is progressing. The designation process is expected to start in late November 2015.

Mill Road Improvements

20. The Redoubt Road - Mill Road corridor project will provide an arterial road connection east of State Highway 1 between Manukau, Papakura and Drury and includes Murphys Road improvements from Redoubt Road to Flatbush School Road. Submissions to the notice of requirement (NOR) have closed and AT is now preparing evidence for the formal hearing due at the end of August.

Services

Road Safety Highlights

21. Over 4,000 young people and their parents have participated in the Crossroads young driver programme.

22. The Oi! Mind on the road, not on the phone driver distraction campaign in May targeted 20-29yr old drivers.

23. The Love Being a Local road safety campaign enabled rural communities to take a lead role in raising awareness of local speed issues.

Schools Travelwise Programme Highlights

24. The United Nations Global Road Safety Week took place from 4 to 10 May. 146 teachers registered for Road Safety Week information and resources and 27 schools entered the competition.

25. On 25 June 2015, 400 volunteers attended the Walking School Bus (WSB) megastars event to recognize the efforts of WSB volunteers.

26. Recently completed research has found that crash rates involving children walking and cycling at schools with Safe School Travel Plans (SSTPs) and Active School Signage were significantly reduced by 37% after the implementation of these measures.

Road Safety Education in Schools: (2014/15 Year)

· 79 new Walking School Buses were established, bringing the regional total to 369 and exceeding the target of 347.

· 23 schools and 1,683 students received cycle training against a target of 1500.

· 4 new schools joined the Travelwise programme, creating a total of 408 schools.

· 2 regional ‘Slow Down Around Schools’ campaigns were delivered.

· 536 students and 77 teachers attended Travelwise Primary and Secondary school workshops.

· 4 high risk schools received rail fare evasion prevention campaigns.

Road Safety Promotion and Training: (2014/15 Year)

27. A number of local campaigns were delivered including: 5,275 drivers through local Drink/Drive operations with NZ Police.

28. The #Drunksense radio advertisement won the Outstanding Radio Creativity Award and Driver Distractions won the Social and Community Platinum Award.

Travel Demand (2014/15 Year)

29. The ‘Commute’ programme promotes behavioural change to reduce the reliance on and impact of Single Occupancy Vehicle (SOV) trips. Focused on the morning peak period of congestion, the programme works with businesses to support public transport, carpooling and active modes of getting to work. Seventeen new organisations joined the ‘Commute’ programme, and 23 organisations progressed or launched their travel plan activities.

2014/15 Performance Outcomes

School Travel Trips Avoided

30. The 2015 Community and Road Safety Team target of 16,700 morning car trips avoided through school travel planning activities was exceeded with 17,164 trips avoided.

31. The total number of deaths and serious injuries (DSI) on Auckland local roads in the 2014 calendar year was 398, representing a 7.4% reduction from 2013. For the 2014 calendar year, the Auckland region had the lowest rate of road deaths and serious injuries (DSI) per capita in New Zealand – 31 DSI per 100,000 population.

Road Corridor Delivery

32. The Asset and Maintenance Group is tasked with the responsibility for a wide range of activities within the road corridor. These include but are not limited to:

· the delivery of roading and streetlight maintenance and renewal programmes;

· managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor;

· promoting design innovation and efficiency around how work is carried out on the network; and

· the development of long term asset management plans and modelling which support the decision making process around the management of AT’s roading assets.

April – June quarter key highlights

33. The Road Corridor Delivery Team have a year to date target (YTD) to deliver 581km of resurfacing (asphalt or chipseals), pavement renewals and footpath renewals. As outlined in figure 1, for 2014/2015 the group delivered 568km, or 98% of the planned programme.

Figure 1: Actual vs planned lengths (km) for June YTD

	YTD Planned Targets (KM)	Actuals (KM)	%
Resurfacing	427.4	418.9
Pavement Renewals	37.4	40
Footpath Renewals	116.7	110
Total	581.5	568.9	98%

34. The new streetlighting contracts have been awarded to Downer (for central and southern areas) and Electrix (for north and west areas). The four new contracts align with the road maintenance contracts and replace the nine legacy contracts which have been in place until now. The new contracts are for a four year term with an additional 1+1 year right of renewal at AT’s discretion.

35. AT’s second asset management plan (AMP) covering the period 2015-2018 will be published in August 2015. This document details the strategies and management systems deployed by AT and sets out the future renewals and maintenance investment required to continue building the assets, infrastructure and delivery systems of a world-leading, transformational, sustainable and affordable urban transport service. The AMP also addresses the shortfalls that will begin to accrue if current budget levels continue over the medium to long term. Electronic copies will be available for download on the AT website and a hard copy will be sent to each local board.

Consideration

Local Board views and implications

36. This report is for the Kaipātiki Local Board’s information.

Māori impact statement

37. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

38. There are no implementation issues.

Attachments

No.	Title	Page
a	Schedule of activities undertaken for the fourth quarter (2014/15) ending 30 June 2015 (Under Separate Cover)
b	Travelwise Schools activities broken down by local board (Under Separate Cover)
c	Traffic Control Committee Decisions broken down by local board (Under Separate Cover)
d	Local Board Advocacy Report (Under Separate Cover)
e	Local Board Transport Capital Fund Report (Under Separate Cover)

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Eric Perry - Relationship Manager

Kaipātiki Local Board

12 August 2015

16 Approval of Revised Parks Work Programme 2015/16

Approval of Revised Parks Work Programme 2015/16

File No.: CP2015/14054

Purpose

1. To obtain approval from the Kaipātiki Local Board for the 2015/16 revised Parks work programme.

Executive Summary

2. The Kaipātiki Local Board deferred the approval of the Parks work programme as presented on 8 July 2015, pending discussions of the programme at a workshop.

3. This report presents the revised work programme for the 2015/16 financial year (Attachment A) following discussions at the workshop on 22 July 2015.

Recommendation

Recommendation/s

That the Kaipātiki Local Board:

a) approve the revised 2015/16 Parks work programme outlined in Attachment A.

Comments

4. On 8 July 2015 the Kaipātiki Local Board deferred the approval of the Parks work programme pending further discussions of the programme at a workshop.

5. This report presents the revised work programme for the 2015/16 financial year following discussions at a workshop on 22 July 2015 (Attachment A). Any amendments to the programme are highlighted in orange.

6. The programme is split into three budget areas:

· Parks development programme;

· Parks renewal programme; and

· Locally driven initiative (LDI) funding – Parks, sport and recreation.

7. For each of the budget areas it outlines anticipated costs for identified projects and available budget from the 2015/16 to the 2017/18 financial years, excluding the 5 % contribution to the newly established Central Risk Fund.

8. Cost estimates are broad and will be refined as projects progress in the project life cycle from business case to physical work.

9. The revised programme is currently anticipated to be delivered under budget. However, it should be noted that cost estimates for four of the renewals projects are yet to be included in the programme.

Parks Development Programme

10. The Parks work programme includes development projects for the ongoing implementation of on the Kaipātiki Connections Network Plan, and projects which qualify for Foundation Infrastructure funding.

11. This section of the work programme has been revised following the confirmation from council’s stormwater unit that no further funding is required from the Parks department for the de-silting of the Onepoto Domain ponds.

12. The foundation infrastructure budget now includes the development of new car parks at 136 Birkdale Road and work previously proposed to upgrade Tamahere Reserve and its extension.

13. An update on the progress of the Kaipātiki Connections Plan and proposed works for the coming financial years will be presented to the local board at a workshop in late August.

Parks Asset Renewals

14. The renewals work programme as outlined in Attachment A is based on the following principles:

· assets in poor and very poor condition, and short remaining life, are given priority;

· assets with higher associated risk e.g bridges, are given priority; and

· consideration of use.

15. It has to be acknowledged that the condition of park assets is dynamic and subject to factors beyond control (weather events, vandalism, theft etc). Flexibility is needed to address unforeseen and urgent renewals, in particular where they pose a health and safety risk.

16. Should renewal priorities change from those identified and approved by the local board, updates will be brought to the local board throughout the year via the parks portfolio holders.

Locally Driven Initiative Funding

17. A major component of the LDI funding is the ongoing support for the work of the parks volunteer groups.

18. A series of workshops was held with the local board in May and June 2015 to discuss options for LDI funding and the impact of the proposed services level changes to parks maintenance.

19. As a result of this the local board agreed to fund the retention of the current level of service for mechanical edging of passive turf areas from its LDI funding and the establishment of a parks response fund.

Consideration

Local Board views and implications

20. This report seeks approval from the Kaipātiki Local Board for the proposed Parks work programme for 2015/16.

Māori impact statement

21. Parks and open spaces contribute to Maori well-being, values, culture and traditions. Where any aspects of the work programme are anticipated to have an impact on tangata whenua or mataawaka appropriate engagement and involvement in decision making will be undertaken.

Implementation

22. There are no known implementation issues for the parks work programme 2015/16.

Attachments

No.	Title	Page
a View	Local and Sports Park North revised work programme 2015/16	57

Signatories

Authors

Nicki Malone - Parks Advisor

Authorisers

Mark Bowater - Manager Local and Sports Parks

Eric Perry - Relationship Manager

Kaipātiki Local Board

12 August 2015

17 Quarterly Performance Report for the period ended 30 June 2015

Quarterly Performance Report for the period ended 30 June 2015

File No.: CP2015/14209

Purpose

1. To update Kaipātiki Local Board members on progress towards their objectives for the year from 1 July 2014 to 30 June 2015, as set out in the local board agreement.

Executive Summary

2. A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June.

3. Auckland Council departments and Council Controlled Organisations (CCOs) also present regular performance reports to the local boards

4. To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report, department report and CCO report

5. The attached omnibus consolidation contains the following reports this quarter

· Local Community Development, Arts and Culture (CDAC) activity overview;

· Local Libraries overview;

· Local Sports Parks and Recreation overview;

· Local Infrastructure and Environmental Services (IES) overview;

· Local board financial performance report;

· Treasury update; and

· ATEED update.

6. The full report is attached.

Recommendation

Recommendation/s

That the Kaipātiki Local Board:

a) notes the Performance Report for the period ended 30 June 2015.

b) notes the attached co developed Local Board Engagement Activity Plan appended to this report, which provides a framework to guide engagement between Auckland Tourism, Events and Economic Development and the Kaipātiki Local Board.

Comments

7. The performance report is for information only. No actions are required.

Consideration

Local Board views and implications

8. This report informs the Kaipātiki Local Board of the performance to date for the period ending 30 June 2015.

Māori impact statement

9. Māori as stakeholders in the council are affected and have an interest in any report on financial results. However, this report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Māori.

Implementation

10. There are no implementation issues.

Attachments

No.	Title	Page
a	Quarterly Performance Report (Under Separate Cover)
b	ATEED Six Monthly Report (Under Separate Cover)
c	ATEED Local Board Engagement Plan (Under Separate Cover)

Signatories

Authors

Pramod Nair - Lead Financial Advisor

Authorisers

Eric Perry - Relationship Manager

Christine Watson - Manager Financial Advisory Services - Local Boards

Kaipātiki Local Board

12 August 2015

18 Annual Report 2014/15

Annual Report 2014/15

File No.: CP2015/15006

Purpose

1. This report compares the actual activities and performance with the intended activities and level of service as set out in the Kaipātiki Local Board Agreement for 2014/15. The information is prepared as part of the Kaipātiki Local Board’s accountability to the community for decisions made throughout the year.

Executive Summary

2. Local boards are required to monitor and report on the implementation of their local board agreements for 2014/15. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service and for these comments to be included in the Auckland Council Annual Report.

3. The attached report is proposed for approval by the Kaipātiki Local Board.

4. The Auckland Council Annual Report will be audited and then reported to the Governing Body for adoption on 24 September 2015.

Recommendation

Recommendation/s

That the Kaipātiki Local Board:

a) notes the monitoring and reporting requirements as set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2014/15.

b) approves:

i. the message from the Chairperson, which provides comment from the Kaipātiki Local Board on local board matters in the 2014/15 annual report.

ii. the list of achievements and capital projects that form part of the local board information for the Auckland Council Annual Report 2014/15.

c) delegates authority to the Chairperson and Deputy Chairperson to make typographical changes before submitting for final publication.

Comments

1. Local board are required to monitor and report on the implementation of their local board agreements for 2014/15. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 Monitoring and reporting

(1) Each local board must monitor the implementation of the local board agreement for its local board area.

(2) Each annual report of the Auckland Council must include, in respect of local activities for each local board area, an audited statement that –

i) compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii) specifies whether any intended changes to the level of service have been achieved; and

iii) gives reasons for any significant variation between the level of service achieved and the intended level of service.

2. Each local board must comment on the matters included in the Annual Report under subsection (2) in respect of its local board area and the council must include those comments in the annual report.

3. This report focusses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion into the Annual Report 2014/15. The draft report contains the following sections:

· message from the Chairperson;

· key achievements;

· financial results; and

· performance measures.

4. Local board comments on local board matters in the Annual Report will be included as part of the message from the Chairperson.

5. The next steps for the Annual Report are:

· audit during August 2015;

· report to the Finance and Performance Committee on 17th September;

· report to the Governing Body for adoption on 24^th September;

· full New Zealand Stock Exchange disclosure on 30^th September; and

· publication on 23 October.

5. Copies of the Annual Report will be made available for public inspection at all local board offices.

Consideration

Local board views and implications

6. Local board comments on local board matters are included in the Annual Report as part of the message from the Chairperson.

Māori impact statement

7. The Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Annual Plan over a 12 month period. This includes engagement with Maori, as well as projects that benefit various population groups, including Maori.

Implementation

8. There are no implementation issues identified in this report.

Attachments

No.	Title	Page
a	Annual Report 2014/15 (Under Separate Cover)

Signatories

Authors

Pramod Nair - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Eric Perry - Relationship Manager

Kaipātiki Local Board

12 August 2015

19 Allocation of discretionary capital budget to local boards

Allocation of discretionary capital budget to local boards

File No.: CP2015/15029

Purpose

1. This report seeks direction from local boards on the proposed discretionary fund for local board capital expenditure (capex fund) regarding the:

· model for allocating the fund; and

· criteria for the fund.

Executive Summary

2. The governing body has created a discretionary fund for capital expenditure for local boards. Local boards have been requested to work with staff to develop a formula for allocation and criteria for qualifying projects.

3. The capex fund enables local boards to deliver small local asset based projects, either directly, in partnership with the community, or through joint agreements between boards.

4. The capex fund will be managed over three years. Local boards can use their entire three year allocation for one project or spread it over the three years for smaller projects.

5. Local boards provided views on how funding should be allocated generally during the review of the Local Boards Funding Policy (LBFP) in 2014. The resulting funding formula for locally driven initiatives (LDI) allocates 90 per cent based on population, 5 per cent on deprivation and 5 per cent on land area. The same allocation formula can be used for the capex fund to maintain consistency in the policy. Staff note, however, that the link between costs and land area is weak and leads to major shifts in the allocation of funding.

6. A formula based approach provides limited funding for the Great Barrier and Waiheke Local Boards. Local boards should consider what level of funding over three years is appropriate for these boards. Staff recommend setting funding at one per cent of the fund for Great Barrier and two per cent for Waiheke.

7. Using the capex fund is preferable to LDI funding as the governing body funds the consequential opex associated with capital develoment. Boards should consider whether they need to continue to use LDI funding for minor (less than $1 million) capital projects. Boards should also consider whether they need to be able to bring forward regionally funded projects using the capex fund.

8. The proposal to allocate a capex fund to local boards will require an amendment to the LBFP. This will amend the Long-term Plan (LTP) and requires the use of the special Recommendation

consultative procedure.

Recommendation/s

That the Kaipātiki Local Board:

a) provide feedback on the allocation of capital expenditure (capex) funding to local boards.

Comments

Background

9. The governing body has created a discretionary fund for capital expenditure for local boards. On May 7 the Budget Committee passed the following resolution:

That the Budget Committee:

a) provide a new local board discretionary capex fund of $10 million per annum noting that this will incorporate the existing Facilities Partnership Fund.

b) approve the following parameters for this fund:

i. The fund may be managed as a three year amount

ii. local boards may use the fund to build council owned assets, add to an existing council funded renewal or new capital project, work in partnership with an external provider or seed fund a community project.

10. The Budget Committee requested that staff and local boards develop a formula for allocation and criteria for qualifying projects to report to the Finance and Performance Committee.

Purpose of the capex fund

11. The purpose of the fund is to ensure locally important projects are given appropriate priority. It is envisaged that the fund will be used for projects similar to those historically funded by local improvement projects (LIPs) or small local improvement projects (SLIPs) budgets.

Funding Allocation Model

Principles for funding allocations

12. The core principles for allocating funding to local boards are an:

· equitable capacity for each local board to enhance well-being;

· administrative effectiveness; and

· transparency.

Attributes for funding allocation

13. The Local Boards Funding Policy (LBFP) makes allocations on the following basis:

· 90 per cent based on local board population size;

· 5 per cent based on the relative level of deprivation of the board;

· 5 per cent based on the land area of the board; and

· Waiheke and Great Barrier are funded for a fixed amount set by the governing body.

14. The following table shows the level of local board support for the use of the above factors for allocating LDI recorded during the review of the LBFP.

Local Board Attribute	Local Boards that supported use during last review of LBFP	Relationship to need for funding	Staff Comments
Population	21	Strong	Strongly relates to demand for services
Deprivation	17	Weak	Little objective evidence for relationship to demand for services
Geography	16	Weak	High distortion effect on allocation that does not relate to need for services

15. A key decision for the allocation of the capex fund will be to determine the appropriate level of capital funding for Great Barrier and Waiheke. The discussion document considers the two current allocation models used to fund these boards:

· LDI allocation: Great Barrier and Waiheke receive the same proportion of the capex fund as they currently receive of the total funding pool for locally driven initiatives (this is 2.3% of the total pool for Great Barrier and 2.7% for Waiheke); and

· Transport model: Great Barrier receives 1 per cent and Waiheke 2 per cent of the total funding pool.

16. Five models have been considered for allocating the capex fund between all boards based on the population, deprivation and land area attributes of the boards:

· Model A: All boards funded based on 100% population;

· Model B: All boards funded based on 95% population and 5% deprivation;

· Model C: All boards funded based on 90% population, 5% deprivation and 5% land area;

· Model D: Great Barrier receives 2.3% and Waiheke receives 2.7% of total funds, remaining funds allocated to all other boards based on 90% population, 5% deprivation and 5% land area; and

· Model E: Great Barrier receives 1% and Waiheke receives 2% of total funds, remaining funds allocated to all other boards based on 90% population, 5% deprivation and 5% land area.

17. The following pages present these five models in table and chart form.

18. Other potential funding attributes that have not been included in the modelling are:

· rates paid: there is no relationship with need for services, and support was low for this attribute during the last review, with six boards in favour;

· current levels of capital expenditure: data on regional activities is unavailable at local level. Levels of expenditure on local assets are not relevant to the purpose of the capex fund. Gaps in the provision of assets will be met through the relevant network facilities plan; and

· population growth: growth will be addressed every three years through the proposed allocation formula.

19. The charts show the following:

· using land area as an allocation factor significantly increases funding to Rodney and Franklin Local Boards;

· Great Barrier receives less than $7,000 under a population based allocation. This rises to $77,000 under the allocation formula that includes deprivation and land area; and

· providing Great Barrier and Waiheke with fixed allocations under the LDI allocation and Transport models only has a small impact on the other 19 boards.

20. In determining the appropriate funding levels for Great Barrier and Waiheke consideration should be given both to the total value of the funding over three years, and the typical costs of activities likely to undertaken by these boards. The following table shows the level of funding these boards would receive over three years in comparison to the next smallest board, Papakura:

Allocation formula model	Three year capex funding allocation for
Allocation formula model	Great Barrier	Waiheke	Papakura
Board Population size	900	8,400	45,000
A: 100% population	$20,000	$180,000	$970,000
B: 95% population + 5% deprivation	$130,000	$260,000	$1,000,000
C: 90% population + 5% deprivation + 5% land area	$230,000	$290,000	$970,000
D: GBI: 2.3% Waiheke 2.7% (Current LDI allocation)	$690,000	$820,000	$940,000
E: GBI: 1% Waiheke 2% of total fund	$300,000	$600,000	$960,000

21. The average cost for SLIPs projects in the last financial year was $31,000 for Great Barrier and $27,000 for Waiheke. Under Model E, Waiheke would receive two per cent of the fund, and be able to deliver 20 average cost projects over three years. Great Barrier would receive one per cent of the fund and be able to deliver 10 average cost projects over the same period. Those boards can, of course, accumulate funds over the three year period to undertake larger projects.

22. Staff consider there is a strong case for using the same formula for LDI and the capex fund to maintain consistency in the allocation. However, there is also a case for excluding land area given its impact on the distribution of funding.

23. Staff consider that allocating Great Barrier and Waiheke the same proportion of funding as they receive from the LDI opex fund would over fund these boards compared to other board areas. Staff recommend an allocation of one per cent of the total fund to Great Barrier, and two per cent to Waiheke would be appropriate.

Decision making process for capex projects

24. The chart on the following page provides an overview of decision making pathways for each type of project.

25. Staff will work with local boards to develop guidelines for facilities partnerships (including feasibility studies) and community-led projects.

Bringing future capex allocation forward

26. The governing body has proposed that the fund be managed over a three year period, aligned with the Long-term Plan (LTP) planning cycle. Local boards can use their entire three year allocation for one project or spread it over the three years for smaller projects. This provides boards with greater choice in the size and timing of projects they undertake.

27. As a practical consideration, it is unlikely that all 21 local boards would be in a position to bring forward their three years of funding to 2015/16. However, in the event that this was to happen, the projects would need to be assessed against the modified “gateway” process to ensure they were able to be delivered.

28. Budget for the local board capex fund is included in the Long-term Plan. Local boards’ can only bring three years budgets forward, however, so future decision making is unencumbered.

Role of LDI funding

29. The table below sets out how the capex fund and LDI funding could be used for different types of projects.

Funding Type	Project Type	Capex Fund		LDI Opex fund
Capex	Minor Asset based projects (less than $1M)	ü	GB funds consequential opex	?	LBs fund consequential opex (feedback sought)
	Top-up of regional projects and renewals	ü	GB funds consequential opex	?	LBs fund consequential opex (feedback sought)
	Major Asset based projects (greater than $1M)	ü	GB approval required. GB funds consequential opex.	û	Must use Capex fund for large projects
Opex	Capital grants to community groups	ü	Debt funded opex. Must be included in annual plan	ü	Standard opex expenditure
Opex	Feasibility Studies	ü	Debt funded opex. Must be included in annual plan	ü	Standard opex expenditure

30. Local boards are currently able to fund capital projects using their LDI budget by funding the

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon
	Danielle Grant
	Richard Hills
	Lorene Pigg
	Lindsay Waugh

1 Welcome

2 Apologies

3 Declaration of Interest

4 Confirmation of Minutes

5 Leave of Absence

6 Acknowledgements

7 Petitions

8 Deputations

9 Public Forum

10 Extraordinary Business

11 Notices of Motion

12 Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 8 July 2015

Recommendation

Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 8 July 2015

13 Kaipatiki Community Facilities Trust Bi-Monthly Report

Recommendation

Kaipātiki Community Facilities Trust June/July 2015 report

14 Auckland Transport Update on Issues Raised in July 2015 for the Kaipatiki Local Board

Recommendation

Kaipatiki issues raised by members during July 2015

15 Auckland Transport Quarterly Update to Local Boards

Recommendation

16 Approval of Revised Parks Work Programme 2015/16

Recommendation

Local and Sports Park North revised work programme 2015/16

17 Quarterly Performance Report for the period ended 30 June 2015

Recommendation

18 Annual Report 2014/15

Recommendation

19 Allocation of discretionary capital budget to local boards

8. The proposal to allocate a capex fund to local boards will require an amendment to the LBFP. This will amend the Long-term Plan (LTP) and requires the use of the special Recommendation

Authors	Blair Doherty - Kaipātiki Local Board Democracy Advisor
Authorisers	Eric Perry - Relationship Manager