Minutes of Kaipātiki Local Board

Kaipātiki Local Board

12 August 2015

1 Welcome

2 Apologies

Resolution number KT/2015/110

MOVED by Deputy Chairperson A Hartley, seconded by Member G Gillon:

That the Kaipātiki Local Board:

a) accepts the apology from Member Lindsay Waugh for absence.

b) accepts the apologies from Member Lorene Pigg and Member John Gillon for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number KT/2015/111

MOVED by Member R Hills, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) confirms the ordinary minutes of its meeting, held on Wednesday, 8 July 2015 as a true and correct record.

CARRIED

Secretarial Note: Pursuant to Standing Order 3.15.5, Member Grant Gillon requested that his dissenting vote be recorded.

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1	Logan Brewer
	Logan Brewer was a talented artist and designer who made a significant contribution to New Zealand culture, design, film, and television in New Zealand. Some of Logan's most well-known projects include; the 1990 Commonwealth Games ceremonies, "2000 Today" Millennium broadcast, Auckland Zoo exhibits, and exhibits at Kelly Tarlton's and the National Maritime Museum. He was celebrated with many awards; the most prestigious being made a Member of the Order of the British Empire (MBE). He lived locally in Northcote Point with his wife, fellow Kaipatiki Local Board member Lindsay Waugh. The board acknowledges Logan’s significant contribution during his life to arts, culture and design in the Kaipātiki community, Auckland and New Zealand. His legacy will be long lasting. The board also sends their condolences to his wife Lindsay Waugh, Logan’s six children, his grandchildren and family and friends at this difficult time.
	Secretarial Note: A minutes silence was observed at this point.

	Resolution number KT/2015/112 MOVED by Chairperson K McIntyre, seconded by Member R Hills: That the Kaipātiki Local Board: a) acknowledges the passing of Logan Brewer, noting his significant contribution to culture, design, film, television in Auckland and New Zealand. b) sends its condolences to Mr Brewer’s wife Lindsay Waugh, his children and grandchildren. CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 8 July 2015

The open unconfirmed minutes of the Kaipātiki Local Board meeting held on Wednesday 8 July 2015 were confirmed under item 4 of the agenda.

Kaipatiki Community Facilities Trust Bi-Monthly Report

Resolution number KT/2015/113

MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) receives the Kaipātiki Community Facilities Trust Bi-Monthly Report.

b) acknowledges and thanks Sonia Nerheny for her work with the youth of Kaipātiki on the Jobs4Youth project and the success at the recent Job Fest.

c) congratulates Michelle Whiu and the Kaipātiki Community Facilities Trust events team on the success of recent events such as the Tartan Day Tattoo celebrations, Matariki events and the Winter Fun programme.

CARRIED

Auckland Transport Update on Issues Raised in July 2015 for the Kaipatiki Local Board

Resolution number KT/2015/114

MOVED by Chairperson K McIntyre, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) receives the Auckland Transport July 2015 Issues Update to the Kaipatiki Local Board.

b) thanks and congratulates Auckland Transport for the comprehensive consultation undertaken for the North Shore New Network.

c) notes the increased investment in cycling across Auckland, and requests Auckland Transport to look to fund more cycle infrastructure in Kaipatiki, such as separated cycleways, cycle lanes or paths from Glenfield town centre to the Birkenhead, Beach Haven and Northcote wharves, and safe cycle projects in the Wairau Valley.

d) requests Auckland Transport investigate whether Kaipatiki cycling projects can be funded through the Urban Cycleways Programme, taking into account connections to Skypath in the near future.

e) supports the increased use of double-deck buses particularly for use on Onewa Road peak services.

CARRIED

15	Auckland Transport Quarterly Update to Local Boards
	Resolution number KT/2015/115 MOVED by Member R Hills, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) receives the Auckland Transport Quarterly Update to Local Boards. b) congratulates Auckland Transport on the 9.5% increase in public transport patronage in the past year, which includes bus patronage up 6.6%, Northern Express use up 17.2%, rail patronage up 21.7% and ferry use up 8.3%. representing almost 80 million trips in one year, up 7 million on the previous year. CARRIED
16	Approval of Revised Parks Work Programme 2015/16
	Resolution number KT/2015/116 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) approves the revised 2015/16 Parks work programme, noting that: i. an amount of $337,000 has been allocated to developing 136 Birkdale Road; ii. an amount of $25,000 from the Parks volunteers budget is approved for Parks expenditure, with the balance of $50,000 to be held in reserve for further consideration by the board; iii. allocation from the Parks response fund will be approved via a separate resolution of the board as further information on potential projects becomes available; iv. there is a significant increase in Parks renewals budgets over the next three years, in particular for play space, paving and hard surface, and furniture renewals; and v. all items marked ‘tbc’ in the work programme will be reported to the board for budget finalisation approval prior to contract procurement. CARRIED

Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input

Resolution number KT/2015/117

MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) receives the Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input report.

b) delegates the Chairperson and Member Grant Gillon to develop board feedback on the level of change proposed in the options and the impacts on local boards and local communities of the Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review, and report back to the board at the September 2015 meeting for retrospective endorsement of the feedback.

CARRIED

24	Members' Reports
	Two documents entitled ‘Beach Haven-Birkdale Residents Association submission on Beach Haven and Rangatira Roundabout Upgrade’ and ‘Letter to the Kaipātiki Local Board from the Beach Haven Placemaking Group regarding the Beach Haven roundabout August 2015’ were tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	MOVED by Member R Hills, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) receives the report from Member Richard Hills. b) endorses the submissions to Auckland Transport regarding the Beach Haven and Rangatira Road Roundabout Upgrade Proposal and the Safety Improvement on Glenfield/Coronation Roundabout Proposal as contained in attachments B and C. c) provides the following additional feedback to Auckland Transport on the Beach Haven and Rangatira Road Roundabout Upgrade Proposal following a meeting with the Beach Haven Birkdale Residents Association and the Beach Haven Placemaking group: i. the pedestrian build-outs at the bottom of Rangatira Rd should be a raised pedestrian crossing to ensure pedestrians have right of way as well as slowing traffic in front of the Beach Haven Garden ii. bus stops on Beach Haven Rd should not be moved from their current position as there will never be a time the same service overlaps itself; iii. requests Auckland Transport report back to the board regarding design treatments, as it is very important that the upgrade of the intersection retains the beach/wharf feel; iv. Birkenhead Transport and their drivers should be consulted to ensure buses can manoeuvre the proposed changes to the intersection v. further consideration should be given to the inclusion of speed bumps in the vicinity of the intersection, noting there are mixed views on this within the community; and vi. further consideration is required on removing car parking as there are mixed views within the community with some residents concerned at the loss of eight car parks while others were not as concerned if it improved the overall space and increased accessibility for other modes. d) notes the submissions of the Beach Haven Birkdale Residents Association and the Beach Haven Placemaking group that support the upgrade and safety improvements of the Beach Haven Rd/Rangatira Rd project with some changes. e) requests that Auckland Transport report back to the Kaipātiki Local Board with an updated plan that incorporates the issues raised at the meeting for further consideration. f) requests Auckland Transport undertake wider consultation for projects of significance to the Kaipātiki community including providing feedback forms to more households and more public meetings or workshops. g) thanks Senior Road Engineer Vaughn Scott from Auckland Transport for his attendance at the Beach Haven Birkdale Residents Association meeting on Monday 10August 2015. h) thanks Auckland Transport and the Parks, Sports and Recreation department for working together for a solution on the rehabilitation of the extension of Maritime Crescent in Little Shoal Bay which is scheduled for March 2016. i) receives any verbal reports of members.

	Resolution number KT/2015/118 MOVED by Member G Gillon, seconded by Member J Gillon: Member G Gillon moved an amendment to the original recommendation as follows: That the Kaipātiki Local Board: a) notes that the work referenced in h) does not change the status of the road through Little Shoal Bay. The amendment was put and declared. CARRIED

	Resolution number KT/2015/119 MOVED by Member R Hills, seconded by Deputy Chairperson A Hartley: The Chairperson put the substantive motion. That the Kaipātiki Local Board: a) receives the report from Member Richard Hills. b) endorses the submissions to Auckland Transport regarding the Beach Haven and Rangatira Road Roundabout Upgrade Proposal and the Safety Improvement on Glenfield/Coronation Roundabout Proposal as contained in attachments B and C. c) provides the following additional feedback to Auckland Transport on the Beach Haven and Rangatira Road Roundabout Upgrade Proposal following a meeting with the Beach Haven Birkdale Residents Association and the Beach Haven Placemaking group: i. the pedestrian build-outs at the bottom of Rangatira Rd should be a raised pedestrian crossing to ensure pedestrians have right of way as well as slowing traffic in front of the Beach Haven Garden ii. bus stops on Beach Haven Rd should not be moved from their current position as there will never be a time the same service overlaps itself; iii. requests Auckland Transport report back to the board regarding design treatments, as it is very important that the upgrade of the intersection retains the beach/wharf feel; iv. Birkenhead Transport and their drivers should be consulted to ensure buses can manoeuvre the proposed changes to the intersection v. further consideration should be given to the inclusion of speed bumps in the vicinity of the intersection, noting there are mixed views on this within the community; and vi. further consideration is required on removing car parking as there are mixed views within the community with some residents concerned at the loss of eight car parks while others were not as concerned if it improved the overall space and increased accessibility for other modes. d) notes the submissions of the Beach Haven Birkdale Residents Association and the Beach Haven Placemaking group that support the upgrade and safety improvements of the Beach Haven Rd/Rangatira Rd project with some changes. e) requests that Auckland Transport report back to the Kaipātiki Local Board with an updated plan that incorporates the issues raised at the meeting for further consideration. f) requests Auckland Transport undertake wider consultation for projects of significance to the Kaipātiki community including providing feedback forms to more households and more public meetings or workshops. g) thanks Senior Road Engineer Vaughn Scott from Auckland Transport for his attendance at the Beach Haven Birkdale Residents Association meeting on Monday 10August 2015. h) thanks Auckland Transport and the Parks, Sports and Recreation department for working together for a solution on the rehabilitation of the extension of Maritime Crescent in Little Shoal Bay which is scheduled for March 2016. i) receives any verbal reports of members. j) notes that the work referenced in h) does not change the status of the road through Little Shoal Bay. The substantive motion was declared: CARRIED
	Attachments a Beach Haven-Birkdale Residents Association submission on Beach Haven and Rangatira Roundabout Upgrade b Letter to the Kaipātiki Local Board from the Beach Haven Placemaking Group regarding the Beach Haven roundabout August 2015

Quarterly Performance Report for the period ended 30 June 2015

Resolution number KT/2015/120

MOVED by Chairperson K McIntyre, seconded by Member L Pigg:

That the Kaipātiki Local Board:

a) notes the Quarterly Performance Report for the period ended 30 June 2015.

b) notes the attached co-developed Local Board Engagement Activity Plan appended to the report, which provides a framework to guide engagement between Auckland Tourism, Events and Economic Development and the Kaipātiki Local Board.

c) requests the readability of future reports is improved, particularly with tables and figures.

CARRIED

18	Annual Report 2014/15
	Two documents entitled ‘Message from the Chairperson’ and ‘The year in review’ were tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2015/121 MOVED by Chairperson K McIntyre, seconded by Member L Pigg: That the Kaipātiki Local Board: a) notes the monitoring and reporting requirements as set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2014/15. b) approves: i. the amended message from the Chairperson, which provides comment from the Kaipātiki Local Board on local board matters in the 2014/15 annual report; and ii. achievements by activity and the table of key capital projects that form part of the local board information for the Auckland Council Annual Report 2014/15. c) delegates authority to the Chairperson and Deputy Chairperson to make typographical changes to the Annual Report 2014/15 before submitting for final publication. CARRIED
	Attachments a Message from the Chairperson b The year in review

Allocation of discretionary capital budget to local boards

Resolution number KT/2015/122

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) provides the following feedback on the allocation of capital expenditure (capex) funding to local boards:

i. Great Barrier and Waiheke Local Boards should receive a fixed amount of 1 per cent and 2 per cent of the capex fund respectively, with the balance allocated to the remaining local boards based 100 per cent on population;

ii. the Local Boards Funding Policy should include the above formula referenced in a) i), as a general allocation formula for any future capex funding allocation;

iii. Locally Driven Initiatives budgets should not be used to fund consequential opex as a result of a capital project unless it gives effect to bringing forward a project within the current Long-term Plan three year cycle.; and

iv. regionally funded capital projects should be able to be brought forward by using the local board capex fund to offset the financial impact of the earlier delivery if it is within the current three year Long-term Plan cycle.

v. CARRIED

20	Birkdale Beach Haven Community Project Incorporated Licence to Occupy and Manage
	Two documents titled ‘Updated Specific Terms’ and ‘Updated Reference Schedule’ were tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2015/123 MOVED by Member G Gillon, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) approves the granting of a Licence to Occupy and Manage to the Birkdale Beach Haven Community Project Incorporated for the Birkdale Community House, 134 Birkdale Road, Birkdale and the Beach Haven Community House, 31-35 Cresta Avenue (130 Beach Haven Rd), Beach Haven subject to the following terms and conditions: i. Term –1 year commencing on 1 July 2015; and ii. Rent - $1.00 plus Goods and Services Tax per annum if requested CARRIED
	Attachments a Updated Specific Terms b Updated Reference Schedule

Secretarial Note: Item 21 - Te Onewa Pa Heritage Site was considered prior to item 26.

Secretarial Note: Item 22 - Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input was considered prior to item 24.

Future Urban Land Supply Strategy

Resolution number KT/2015/124

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) provides the following feedback to the Auckland Development Committee and Hearing Panel on the Future Urban Land Supply Strategy:

i. that serious consideration is given to implementing measures to reduce the impact of additional traffic on arterial roads, including public transport;

ii. that the funding required for new bulk infrastructure in future urban areas should not impact on repairs or improvements required to existing infrastructure;

iii. that bulk infrastructure for future urban zone areas is planned and implemented in a timely way with development contributions maximised prior to land being released for development so that the burden of development does not fall on existing ratepayers;

iv. emphasise the urgency and importance of considered detailed structure planning and bulk infrastructure planning for future urban zone areas;

v. reiterate the importance of local board involvement in the structure planning and any subsequent plan changes;

vi. support an ongoing monitoring programme to ensure that Auckland Council is able to respond to changes, such as population growth, funding constraints, possible alternative funding options and housing demand;

vii. support the safeguarding of enough business land to support and balance residential supply;

viii. support delivering economies of scale as larger areas can be more readily planned with a full range of land use that a community needs, including a range of dwelling types, jobs and social infrastructure;

ix. request that Auckland Council plan and acquire recreation and open space well in advance of development, as once development occurs it is cost prohibitive to acquire the land needed to meet the requirements of a growing population;

x. note concern regarding the water and waste water infrastructure constraints and the fact that the current services require upgrading to accommodate any further growth; and

xi. advocate for a close working relationship with central government for the provision of education and health facilities and services that will deliver the best outcomes for local communities, as these services are unlikely to be provided exclusively by the private sector.

CARRIED

Secretarial Note: Item 24 - Members' Reports was considered prior to item 17.

21	Te Onewa Pa Heritage Site
	David Greig and Nick Coxhill of the New Zealand Transport Agency, and Sam Bourne of Boffa Miskell were in attendance to speak to this item. A document titled ‘Design Element: 7. Landscape Treatments was tabled. A copy has been place on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2015/125 MOVED by Chairperson K McIntyre, seconded by Member R Hills: That the Kaipātiki Local Board: a) approves the ‘Te Onewa: Preferred Concept Design’ in principle, noting that: i. detailed design requires further discussion to gain approval by relevant council departments, including Local and Sports Parks, Heritage, and Contaminated Land teams to alleviate any concerns; and ii. the majority of the site should be freely accessible to visitors, and that planting to prevent or prohibit this, or planting that impacts views from the site, is not desirable b) notes that standard landowner consent conditions apply, which include: i. approval of vehicle access requirements; ii. the applicant having all required consents and authorities in place before work commences; iii. interventions on the archaeological values of the site should be kept to a minimum and that best practice archaeological methods are followed; iv. any damage to Auckland Council assets is to be repaired by Parks approved contractors to the satisfaction of the Parks Advisor and at the expense of the applicant; and v. no work is to be undertaken during weekends or public holidays. c) requests the New Zealand Transport Agency provide the concept plan for the entire reserve area, as alluded to in the report. d) requests the New Zealand Transport Agency provide the board with the final version of the concept plan once completed. . CARRIED
	Attachments a Design Element: 7. Landscape Treatments

25	Governing Body Members' Update
	There were no Governing Body Member updates.

Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 15 July 2015 and Wednesday, 22 July 2015

Resolution number KT/2015/126

MOVED by Member R Hills, seconded by Member L Pigg:

That the Kaipātiki Local Board:

a) receives the records for the Kaipātiki Local Board workshops held on Wednesday, 15 July 2015 and Wednesday, 22 July 2015.

CARRIED

Record of Kaipātiki Local Board Portfolio Briefings held in July 2015

Resolution number KT/2015/127

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) receives the record of Kaipātiki Local Board Portfolio Briefings held in July 2015 subject to the following amendment:

i. that Member Lorene Pigg was in attendance for the Parks (Passive) Portfolio briefing on 8 July 2015.

CARRIED

28 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.42 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon	From 9.19am, Item 16
	Danielle Grant
	Richard Hills
	Lorene Pigg	From 9.03am, Item 6.1