Agenda of Manurewa Local Board

Manurewa Local Board Portfolios

Portfolio Lead	Portfolio Associate	Portfolio Activity and Responsibilities
Angela Dalton Chairperson C/- Shop 3-5 7 Hill Road Manurewa Auckland 2105 Mob: 021 283 3311 Email: Angela.Dalton@aucklandcouncil.govt.nz	Simeon Brown	· Governance portfolio · Board leadership · Board-to-Council relationships · Board-to-Board relationships · Local Board Plan · Local Board agreements · Civic duties · Advocacy (local, regional, and central government) · Community partnerships · Relationships with Maoridom and youth · Relationships with government departments and agencies · Relationships with Watercare · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Local funding policy Political Working Party · Relationship with ATEED · Relationship with Regional Facilities CCO’s · Relationship COMET · Relationship Southern Initiative
	· Regulatory portfolio · Resource consents · Heritage · Gambling · Liquor (Simeon Brown as alternate) · Urban design · Swimming pools · Trees · By-laws · Airport noise · Unitary Plan · Waste management
Simeon Brown Deputy Chairperson C/- Shop 3-5 7 Hill Road Manurewa Auckland 2105 Mob: 021 0272 4242 simeon.brown@aucklandcouncil.govt.nz	Daryl Wrightson	· Community and social well-being portfolio · Community development (incl. CAYAD, CAB, and Manurewa Senior Citizens) · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Community facilities · Youth Council · Contact CAB
Michael Bailey	· Town centres and economic portfolio · Town centre renewal (incl. branding) · Design and maintenance · Town Centre marketing · Community safety within town centres · Business Improvement Districts (Michael Bailey and Simeon Brown) · Local priorities in relation to regional economic development initiatives
Michael Bailey 10 Rimu Road Manurewa 2102 Mob: 021 287 4422 Email: Micahel.Bailey@aucklandcouncil.govt.nz	Danella McCormick	· Sports parks and recreation portfolio · Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Botanic Gardens and Totara Park · Skateparks · Associate for the following portfolios: · Governance · transport
George Hawkins	· Libraries and recreation portfolio · Stewardship of Manurewa libraries · Mobile library
George Hawkins	· Transport portfolio · Local transport projects (incl. roading, footpaths, cycleways)
Daryl Wrightson Shop 3-5, 7 Hill Road Manurewa, Auckland 2105 Mob: 021 839 678 Email: Daryl.Wrightson@aucklandcouncil.govt.nz	Angela Cunningham-Marino	· Arts, Culture and Events portfolio · Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Artistic and cultural service levels · Promoting artistic endeavour (particularly among Manurewa youth) · Regional arts · Producing a music and arts centre for Manurewa
Simeon Brown	· Recreation Services portfolio · Contact Manukau Leisure
Danella McCormick Shop 3-5, 7 Hill Road Manurewa, Auckland 2105 Mob: 021 800 593 Email: Danella.McCormick@aucklandcouncil.govt.nz	Angela Cunningham-Marino	· Civil Defence Emergency Management portfolio · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery
Angela Cunningham-Marino	· Built and Natural Environment portfolio · Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Mangroves · Manukau Harbour

Portfolio Lead

Portfolio Associate

Portfolio Activity and Responsibilities

Angela Dalton

Chairperson

C/- Shop 3-5
7 Hill Road
Manurewa
Auckland 2105
Mob: 021 283 3311

Email: Angela.Dalton@aucklandcouncil.govt.nz

Simeon Brown

· Governance portfolio

· Board leadership

· Board-to-Council relationships

· Board-to-Board relationships

· Local Board Plan

· Local Board agreements

· Civic duties

· Advocacy (local, regional, and central government)

· Community partnerships

· Relationships with Maoridom and youth

· Relationships with government departments and agencies

· Relationships with Watercare

· Relationship with Property CCO

· Relationship with Auckland Waterfront Development

· Local funding policy Political Working Party

· Relationship with ATEED

· Relationship with Regional Facilities CCO’s

· Relationship COMET

· Relationship Southern Initiative

· Regulatory portfolio

· Resource consents

· Heritage

· Gambling

· Liquor (Simeon Brown as alternate)

· Urban design

· Swimming pools

· Trees

· By-laws

· Airport noise

· Unitary Plan

· Waste management

Simeon Brown

Deputy Chairperson

C/- Shop 3-5
7 Hill Road
Manurewa
Auckland 2105
Mob: 021 0272 4242
simeon.brown@aucklandcouncil.govt.nz

Daryl Wrightson

· Community and social well-being portfolio

· Community development (incl. CAYAD, CAB, and Manurewa Senior Citizens)

· Neighbourhood relationships

· Funding for neighbourhood projects

· Community safety (excl. town centres)

· Graffiti removal

· Community advocacy

· Community facilities

· Youth Council

· Contact CAB

Michael Bailey

· Town centres and economic portfolio

· Town centre renewal (incl. branding)

· Design and maintenance

· Town Centre marketing

· Community safety within town centres

· Business Improvement Districts (Michael Bailey and Simeon Brown)

· Local priorities in relation to regional economic development initiatives

Michael Bailey

10 Rimu Road

Manurewa 2102

Mob: 021 287 4422

Email: Micahel.Bailey@aucklandcouncil.govt.nz

Danella McCormick

· Sports parks and recreation portfolio

· Stewardship of sports parks

· Stewardship of recreation facilities

· Relationship with sports clubs

· Neighbourhood parks and reserves (incl. esplanade reserves and the coastline)

· Design and maintenance

· Plantings, playgrounds, bollards, and walkways

· Botanic Gardens and Totara Park

· Skateparks

· Associate for the following portfolios:

· Governance

· transport

George Hawkins

· Libraries and recreation portfolio

· Stewardship of Manurewa libraries

· Mobile library

George Hawkins

· Transport portfolio

· Local transport projects (incl. roading, footpaths, cycleways)

Daryl Wrightson

Shop 3-5, 7 Hill Road
Manurewa, Auckland 2105
Mob: 021 839 678

Email: Daryl.Wrightson@aucklandcouncil.govt.nz

Angela Cunningham-Marino

· Arts, Culture and Events portfolio

· Community celebration

· Community identity

· Neighbourhood gatherings and renewal

· Event compliance

· Artistic and cultural service levels

· Promoting artistic endeavour (particularly among Manurewa youth)

· Regional arts

· Producing a music and arts centre for Manurewa

Simeon Brown

· Recreation Services portfolio

· Contact Manukau Leisure

Danella McCormick

Shop 3-5, 7 Hill Road
Manurewa, Auckland 2105
Mob: 021 800 593

Email: Danella.McCormick@aucklandcouncil.govt.nz

Angela Cunningham-Marino

· Civil Defence Emergency Management portfolio

· Relationships with the Civil Defence Emergency Management Group

· Community preparedness, disaster response, relief, and recovery

Angela Cunningham-Marino

· Built and Natural Environment portfolio

· Restoration of wetlands, streams, and waterways

· Local priorities in relation to regional environmental management

· Mangroves

· Manukau Harbour

Other Board Members:

George Hawkins, QSO

30 Lakeside Drive
Papakura, Auckland 2113
Mob: 021 969 4444

Email: George.Hawkins@aucklandcouncil.govt.nz

Ken Penney

146e Great South Road
Manurewa, Auckland 2012
Mob: 021 287 2244

Email: Ken.Penney@aucklandcouncil.govt.nz

Angela Cunningham –Marino

C/- Auckland Council

Private Bag 92300

Auckland 1142

Ph: 266 4729

Mob: 027 504 0884

Email:

Angela.Cunningham-Marino@aucklandcouncil.govt.nz

1 Welcome

The meeting will begin with a prayer.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Manurewa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 9 July 2015 as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Eye on Nature Event - Graeme Bakker and Barbara Carney

Purpose

1. Graeme Bakker and Barbara Carney, representing the Manukau Beautification Charitable Trust, have requested an opportunity to give a presentation on the recent Eye on Nature event.

Executive Summary

2. N/A

Recommendation/s

That the Manurewa Local Board:

a) thank Graeme Bakker and Barbara Carney, representing the Manukau Beautification Charitable Trust, for their presentation on the Eye on Nature event.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Manurewa Local Board

13 August 2015

Auckland Transport Quarterly Update to Local Boards for the quarter - 1 April to 30 June 2015

File No.: CP2015/15691

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months April – June 2015 and planned activities anticipated to be undertaken in the next three months.

Executive Summary

2. Attachments include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues

E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Manurewa Local Board:

a) receive the report entitled “Auckland Transport Quarterly Update to Local Boards for the quarter - 1 April to 30 June 2015”.

Significant activities during the period under review

Strategy and Planning

3. Corridor Management Plans (CMPs) – seven new CMP studies and one CMP review were completed this quarter. These are:

(1) Gillies Avenue CMP

(2) Henderson Metropolitan Centre Transport Study

(3) Glenfield Road-Birkenhead Avenue CMP

(4) Remuera Road-St Johns Road CMP

(5) Parnell Road-Parnell Rise CMP

(6) Hillsborough Road-Kinross Street CMP

(7) Rosebank Road-Patiki Road CMP and

(8) Great South Road Stage 1 (Manukau to Drury) CMP Review.

4. Auckland Transport (AT) Parking Strategy 2015 – The Strategy was approved in April and successfully launched at the end of May.

5. Regional Public Transport Plan (RPTP) Variation – Public consultations and hearing deliberations on the Regional Public Transport Plan were completed this quarter.

Investment and Development

6. SMART (Southwest Multi-modal Airport Rapid Transit)

· Investigation to identify the best public transport mode (heavy or light rail) to support the employment and passenger growth at the Airport. It also includes the identification of a preferred corridor for protection. Construction has started on the Kirkbride interchange which includes widening for SMART.

Public Transport Development

7. Otahuhu Bus Rail Interchange

· Detailed design is complete and NZTA funding has been approved for construction. The Signal Box was removed and the overhead live line lowered over Queens Birthday weekend. Enabling works are on schedule, with the main works tender deferred until all funding is approved (now approved) and planned for July release. It is expected that main works will begin in October 2015 and be completed in early June 2016.

8. Half Moon Bay New Ferry Facility

· This project includes the design and development of a new passenger ferry facility at Half Moon Bay, including integration with Public Transport, and accessibility and passenger amenity improvements. A site inspection of the pontoon and gangway units was completed in early July prior to placing these units into storage in readiness for the Stage 2 physical works completion. The wharf design is progressing with the submission of the building consent to Auckland Council expected in July/August 2015.

9. City Rail Link

· Enabling Works Package: Phase 1 ECI design service contracts 1 and 2 have been awarded. Construction is to commence November 2015 with services relocation.

· Main Works: Construction to start in 2018/19, subject to a funding agreement with Government.

10. EMU Procurement

· 54 units have been provisionally accepted and the final three are in transit and due in Auckland in early August. Peak period EMU services began on 8 June from Papakura, and on 20 July the network became fully electric with Papakura and Swanson to Britomart service introduction.

Public Transport Operations

11. Public Transport overall

For the 12 months to the end of June, patronage was 79.25 million trips which is up 9.5% on the 2014 result. This is an increase of almost 7 million trips over the course of a year and, given the strong weekday growth, likely represents around an extra 30,000 trips being taken each working day. The changes for individual modes were:

· Bus (excluding Northern Express) – 57 million trips, up 6.6%

· Northern Express – 2.8 million trips, up 17.2%

· Rail – 13.9 million trips, up 21.7%

· Ferry – 5.5 million trips, up 8.3%

12. Rail Improvements

· The big performer was rail which reached 13.9 million passenger trips for the year, representing an annual increase of 21.7%. The growth is put down to the enhanced travel experience and additional capacity provided by the new electric trains and greater service frequency introduced over recent years.

· The AT network became fully electric on 20 July, except for the link between Papakura and Pukekohe which will continue to use diesel trains. These will be refurbished over time to provide an enhanced experience. The electric trains will provide improved travel experience and more capacity on all lines.

13. Bus & Ferry Improvements

June was also a record-breaking month on the Northern Express, with patronage up 17% on the same month last year. The 12 month total patronage reached 2.8 million. It was also a record for other bus services as patronage rose 6.6% to 57 million trips. Ferry numbers for the year totalled 5.5 million trips, up 8.3% on an annual basis.

Growth on bus services is attributed to increased services and frequency, improving travel times from new bus priority lanes and a significant improvement in service punctuality being achieved by bus operators through new timetables. Further service level increases and punctuality improvements are planned for later this year along with the introduction of double decker buses on a number of routes. New network routes will also be introduced from later this year.

Road Design and Development

14. Te Atatu Road Improvements

· Road Corridor Improvement project on Te Atatu Rd from School Road/Edmonton Road intersection to SH16. The evaluation of the construction tenders is now completed, with the award of the contract being imminent. Construction is targeted to start in August 2015 with completion expected around February 2017. A public open day will be arranged prior to the starting of physical works.

15. Albany Highway

· The Albany Highway North Upgrade project involves widening of Albany Highway between Schnapper Rock Road and the Albany Expressway. Construction is approximately 40% complete. Disruption to land owners and road users due to construction is being well managed, with any issues being quickly resolved. The Rosedale Road intersection signalisation has been brought forward to July to assist with traffic management and pedestrian safety.

16. Lincoln Road Improvements

· The project involves widening Lincoln Road between Te Pai Place and the motorway interchange to accommodate additional transit/bus lanes on both sides. Stakeholder feedback has been received for the 2-D layout plan, and the NZTA funding application for the detailed design is progressing. The designation process is expected to start in late November 2015.

17. Mill Road Improvements

· The Redoubt Road - Mill Road corridor project will provide an arterial road connection east of State Highway 1 between Manukau, Papakura and Drury and includes Murphys Road improvements from Redoubt Road to Flatbush School Road. Submissions to the Notice of Requirement (NOR) have closed and AT is now preparing evidence for the formal hearing due at the end of August.

Services

18. Road Safety Highlights

· Over 4,000 young people and their parents have participated in the Crossroads young driver programme.

· The Oi! Mind on the road, not on the phone driver distraction campaign in May targeted 20-29yr old drivers.

· The Love Being a Local road safety campaign enabled rural communities to take a lead role in raising awareness of local speed issues.

19. Schools Travelwise Programme Highlights

· The United Nations Global Road Safety Week took place from 4 to 10 May. 146 teachers registered for Road Safety Week information and resources and 27 schools entered the competition.

· On 25 June 2015, 400 volunteers attended the Walking School Bus (WSB) megastars event to recognize the efforts of WSB volunteers.

· Recently completed research has found that crash rates involving children walking and cycling at schools with Safe School Travel Plans (SSTPs) and Active School Signage were significantly reduced by 37% after the implementation of these measures.

20. Road Safety Education in Schools: (2014/2015 Year)

· 79 new Walking School Buses were established, bringing the regional total to 369 and exceeding the target of 347

· 23 schools and 1,683 students received cycle training against a target of 1500

· 4 new schools joined the Travelwise programme, creating a total of 408 schools

· 2 regional ‘Slow Down Around Schools’ campaigns were delivered

· 536 students and 77 teachers attended Travelwise Primary and Secondary school workshops

· 4 high risk schools received rail fare evasion prevention campaigns.

21. Road Safety Promotion and Training: (2014/2015 Year)

· A number of Local campaigns were delivered including: 5,275 drivers through local Drink/Drive operations with NZ Police.

· The #Drunksense radio advertisement won the Outstanding Radio Creativity Award and Driver Distractions won the Social and Community Platinum Award.

22. Travel Demand (2014/2015 Year)

· The ‘Commute’ programme promotes behavioural change to reduce the reliance on and impact of Single Occupancy Vehicle (SOV) trips. Focused on the morning peak period of congestion, the programme works with businesses to support public transport, carpooling and active modes of getting to work. Seventeen new organisations joined the ‘Commute’ programme, and 23 organisations progressed or launched their travel plan activities.

2014/15 Performance Outcomes

23. School Travel Trips Avoided

· The 2015 Community and Road Safety Team target of 16,700 morning car trips avoided through school travel planning activities was exceeded with 17,164 trips avoided.

· The total number of deaths and serious injuries (DSI) on Auckland Local Roads in the 2014 calendar year was 398, representing a 7.4% reduction from 2013. For the 2014 calendar year, the Auckland region had the lowest rate of road deaths and serious injuries (DSI) per capita in New Zealand – 31 DSI per 100,000 population.

Road Corridor Delivery

26. The Asset and Maintenance Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· The Delivery of roading and streetlight maintenance and renewal programmes.

· Managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· Promoting design innovation and efficiency around how work is carried out on the network

· The development of long term asset management plans and modelling which support the decision making process around the management of AT’s roading assets.

April – June Quarter key highlights

27. The Road Corridor Delivery Team have a year to date target (YTD) to deliver 581km of resurfacing (asphalt or chipseals), pavement renewals and footpath renewals. As outlined in figure 1, for 2014/2015 the group delivered 568km, or 98% of the planned programme.

Figure 1: Actual vs planned lengths (km) for June YTD

	YTD Planned Targets (KM)	Actuals (KM)	%
Resurfacing	427.4	418.9
Pavement Renewals	37.4	40
Footpath Renewals	116.7	110
Total	581.5	568.9	98%

28. The new Streetlighting contracts have been awarded to Downer (for Central and Southern areas) and Electrix (for North and West areas). The four new contracts align with the road maintenance contracts and replace the nine legacy contracts which have been in place until now. The new contracts are for a four year term with an additional 1+1 year right of renewal at AT’s discretion.

29. AT’s second asset management plan (AMP) covering the period 2015-2018 will be published in August 2015. This document details the strategies and management systems deployed by AT and sets out the future renewals and maintenance investment required to continue building the assets, infrastructure and delivery systems of a world-leading, transformational, sustainable and affordable urban transport service. The AMP also addresses the shortfalls that will begin to accrue if current budget levels continue over the medium to long term. Electronic copies will be available for download on the AT website and a hard copy will be sent to each Local Board.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the fourth quarter (2014/15) ending 30 June 2015	21
b View	Travelwise Schools activities broken down by local board	33
c View	Traffic Control Committee Decisions broken down by local board	35
d View	Local Board Advocacy Report	37
e View	Local Board Transport Capital Fund Report	39

Signatories

Authors	Various Auckland Transport authors
Authoriser	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Manurewa Local Board

13 August 2015

Auckland Transport Update – August 2015

File No.: CP2015/15723

Purpose

1. This report provides an update on local transport matters over the last month for the Manurewa Local Board (MLB).

Executive Summary

2. This report contains a general monthly update on transport matters both locally and from across Auckland and a list of issues currently being addressed by Auckland Transport for the MLB.

Recommendation/s

That the Manurewa Local Board:

a) receives this report.

b) requests a ‘Rough Order of Cost’ for replacing the light poles and luminaires with LEDs in and around the Manurewa Town Centre.

c) requests a ‘Rough Order of Cost’ for replacing the light poles and luminaires with LEDs in and around the Clendon Town Centre.

d) requests a ‘Rough Order of Cost’ for removal of the current shelter at Te Mahia Station and replacement with a safer, more attractive structure.

e) acknowledges the suggestion made by Auckland Transport that work planned re-modelling footpaths on Hill Road, involves modifications that are essentially similar to regular maintenance and retain the current use of these footpaths, so do not need the level of consultation the Board expects for the planned modifications to the intersections.

f) provides its approval for Auckland Transport to immediately deliver the footpath section of the ‘Arts and Plants’ project after the Board has reviewed initial plans.

Responding to Resolutions

1. Auckland Transport’s response to the resolutions, that require a specific answer, made by the MLB at previous meetings.

Resolution number MR/2015/124

b) That the Manurewa Local Board restate its concern about the ability of Auckland Transport to deliver on the Manurewa Local Board Transport Capital Fund projects.

Any project is subject to a large number of unforeseen factors that are beyond the project deliverer’s ability to control. These factors can include:

· Objections from the community;

· Unforeseen technical issues; and

· Problems getting consent.

It is therefore impossible for Auckland Transport to make a commitment of this nature.

Instead Auckland Transport commits to working in ‘good faith’ to achieve the Local Board’s objectives encouraging Local Boards to identify projects as early as possible so that the process of investigation and design can be managed as early in the term as possible. In this electoral term Auckland Transport has provided:

· monthly progress reports; and

· specifically stated in March, May and August 2014 that projects need to be identified and progressed in order to ensure that they are delivered within the electoral term.

In summary Auckland Transport cannot provide a ‘cast iron’ assurance that this Local Board’s projects will be delivered within the electoral term but does commit to doing its best to deliver the project’s identified by the Local Board and that if there are issues or concerns to inform the Local Board as soon as possible.

c) That the Manurewa Local Board request an update on Auckland Transport’s compliance with the Manukau City Council and Southmall safety and service delivery contract.

This matter has been raised and is being investigated. Some of the matters covered can be easily and simply addressed such as trimming the vegetation. Installation of CCTV cameras in the car park will need to be discussed before a commitment is made.

Discussion

Regional Land Transport Programme

5. In June Auckland Council adopted its 2015-2025 Long Term Plan. This plan sets Auckland Council’s planned budget for ten years in outline and the next three in detail. It also confirms Auckland Council’s commitment to the Regional Land Transport Programme (RLTP).

6. The RLTP is the combined plan for Auckland Transport, New Zealand Transport Agency, and Kiwi Rail for the next ten years. Auckland Transport provided an opportunity for all Southern Local Board members to get an overview of what the RLTP will deliver in South Auckland on 22 July 2015.

7. Auckland Transport will also discuss the local implications of the RLTP with the Manurewa Local Board on 1 September 2015.

Rail Security

8. Rail security is an issue that has been raised by both the Manurewa Local Board and the wider community. Auckland Transport and the New Zealand Police have been working very hard to make sure that security issues are effectively managed and that people on trains and at stations are safe and secure.

9. In summary the steps that are being taken include:

· More NZ Police are travelling on trains and shadowing Rail Ticket Inspectors;

· There is a station ‘blockade’ programme in which Auckland Transport’s 45 ticket inspectors are supported by the NZ Police personnel to ‘swamp’ stations and remove fare evaders;

· Additional security guard services are being provided at fourteen stations identified as higher risk (Manurewa is number five on this list). Security guards are provided for twelve hours each day seven days a week;

· There is regular communication between Auckland Transport, Transdev and the NZ Police including monthly planning and intelligence meetings;

· Auckland Transport is trialling CCTV ‘body cameras’ on ticket inspectors;

· Pacific Wardens are now being deployed on train services;

· NZ Police and Auckland Transport are developing a Video Management System that allows better ‘real-time’ information sharing of CCTV information between our control room and Police District Command Centres. This should be in service in the next few months;

· NZ Police are committed to providing a permanent presence at Britomart during Special Events;

· NZ Police District Command Centres are provided with shared CCTV Monitoring of stations; and

· Police ‘stings’ on the rail network included a South Auckland operation in June and July 2015 putting up to 100 Police Officers ‘on the ground’.

10. In summary Auckland Transport and NZ Police are working hard to improve security on the rail network. NZ Police are supporting Auckland Transport’s staff and steps are being taken to link CCTV systems together so that all agencies have the best possible ‘intelligence’ to plan operations and respond quickly to problems.

11. The other information that helps to provide perspective is provided in the following graphs that compare ‘incidents per 100,000 passengers’ in Auckland with Sydney. Auckland’s highest month April 2014 is still lower than Sydney’s lowest month. While the objective has to be no incidents, it is interesting to see this from a wider perspective. Auckland’s overall trend is relatively consistent with a couple of spikes in April and November last year, 2014.

Great South Road Corridor Management Plans (CMPs)

12. Auckland Transport has been undertaking a refresh of the CMP for Great South Road in the Takanini area to take account of the works at the Takanini Interchange undertaken by NZTA.

13. A CMP is not a detailed plan but outlines the types of planning that may be needed so that agencies can start planning budgets and work programmes in a coordinated way as early as possible. CMPs are strategic documents designed to provide a 30 year framework for agencies working to maintain and improve transport along broad ‘corridors’ of movement.

14. A CMP workshop is now planned for 11 August 2015

Local Board Transport Capital Fund (LBTCF):

15. MLB has a total pool of $2,392,297 available in this electoral term that can be spent on transport projects.

16. In this electoral term the MLB has identified six projects that are being investigated. Details of the projects and there status are included in Attachment A.

17. In the last month progress has been made in the following areas:

· The project to upgrade Wiri Station Road is now well into ‘Detailed Design’;

· In May 2015 the MLB authorised the release of funds for ‘Detailed Design’ to commence on the ‘Arts and Plants’ and ‘Great South Road Pedestrianisation’ projects and these projects are expected to be able to report back with designs by September or October 2015. The project team has been contacted and are confident that these projects are on track for delivery by June 2016.

· The project team have also suggested that construction of the ‘Arts and Plants’ project could be ‘fast tracked’ if the MLB was willing to consider a lower standard of consultation. This project involves re-modelling footpaths and intersections between the Manurewa Town Centre and the Botanic Gardens. The intersections clearly require full consultation but re-modelling the footpaths should not require the same level of consultation, provided the MLB support this position. This would allow work to start very soon on re-modelling the footpaths but would need the MLB to support this course of action ‘by resolution’.

· The ‘Covered Walkway’ that is intended to link South Mall and the railway station is being worked through ‘Detailed Design’ and the following progress can be reported:

o The project manager has met contractors and our procurement team and completion of ‘detailed design’ and appointment of the contractor is imminent;

o The ‘conservative’ programme shows completion by April 2016 but the project manager thinks that this timeline may be able to be advanced;

o The budget is looking good but the final cost can only be confirmed at the completion of the ‘detailed design’ phase. There may be variations for instance Rail Operations has asked that a mesh barrier is installed along the bridge to stop people climbing on the canopy. The cost is minor and will be reported when it is confirmed; and

o The project manager is working closely with Rail Operations who are planning to build a canopy on the platform and install fences and gates.

18. In this electoral term the MLB has identified six projects that are being investigated. The MLB also felt that it was worth identifying other projects that could be ‘brought’ forward if problems were encountered with any existing projects. Within the ‘Transport Portfolio’ three projects have been identified and applications forms drafted for:

· Upgrading light poles and installing LED luminaires in Manurewa Town Centre;

· Upgrading light poles and installing LED luminaires in Clendon Town Centre; and

· Upgrading Te Mahia Station by removing the current shelter and replacing it with a safer, more attractive structure.

19. Recommendations to request ‘Rough Orders of Cost’ for these projects are included above.

20. Details of the projects and their status are included in Attachment A.

Attachments

No.	Title	Page
a View	Summary of Manurewa Local Board Transport Capital Fund Projects 2013 - 2016 Electoral Term	47
b View	Summary of consultation information sent to the Manurewa Local Board in July 2015	55

Signatories

Author	Ben Stallworthy – Elected Member Relationship Manager (South), Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationships Team Manager, Auckland Transport

Manurewa Local Board

13 August 2015

Local Event Support Fund South - Round 1 2015/2016

File No.: CP2015/12445

Purpose

1. This report presents a summary of applications received in round one for Manurewa Local Board contestable local event fund 2015/2016. The Manurewa Local Board is requested to resolve on allocation of funding to applicants in round one of the contestable local event fund.

Executive Summary

2. An events budget of $293,000 has been allocated within the Manurewa Local Board Locally Driven Initiatives (LDI) budget for 2015/2016, including $44,000 for the contestable local event fund.

3. These events budget allocations, including event line items, will be formally agreed as part of the 2015/2016 Community, Development, Arts and Culture (CDAC) Work Programme to be presented at the September local board business meeting.

4. A workshop was held with Manurewa Local Board on 14 July 2015 to consider the local board’s events budget for 2015/2016 and to review applications received for round one of the contestable local event fund.

5. Twelve applications totalling $153,565.84 have been received for round one consideration. Summary information on these applications is provided in Attachment A.

6. Indicative levels of funding were proposed at the workshop, to be formally agreed via this report.

Recommendation/s

That the Manurewa Local Board:

a) note that the Manurewa Local Board will formally agree the line items for events budgets at its September 2015 business meeting

b) agree to either fund, partially fund or decline the applications for round one 2015/2016 contestable local event fund from within the current budget allocation of $44,000 as follows:

Applicant	Event	Venue	Date	Amount Requested
Primal Youth Trust	Undefeated	TBC	9 - 19 May 2016	$22,000
Manukau Beautification Charitable Trust	Eye on Nature	Auckland Botanical Gardens, Manurewa	5-9 April 2016	$12,000
Clendon Residents Group	Clendon Fun Day	Te Matariki Community Centre, Clendon Park	7 November 2015	$6,533.84
Manurewa Marae	Kyokushin Regional Competition and free Christmas at the Pa Community Event	Manurewa Marae	4 - 6 December 2015	$23,179
Counties Manukau Sports Foundation	2015 Counties Manukau Sporting Excellence Awards	Vodafone Events Centre	28 November 2015	$4,000
Sanitarium Health and Wellbeing Company	Sanitarium Weet-Bix Kids TRYathlon - Manurewa	Mountfort Park, Manurewa	25 November 2015	$15,000
Mika Haka Foundation Charitable Trust	Aroha 16	Auckland wide with a focus on Manurewa youth	5 February - 30 April 2016	$40,000
Brand New Day Ltd	2016 XRACE Totara Park	Totara Park Manurewa	2 April 2016	$7,450
Head2Head	Hubbards Head2Head Walk	Start - Awhitu, Finish- Huia, 125km around the Manukau Harbour	14 -14 November 2015	$4,000
Randwick Park Residents Association	Christmas in Randwick Park	Randwick Park	7 November - 12 December 2015	$5,403
NZ Women Limited	Elvis In the Gardens	Auckland Botanic Gardens	13 March 2016	$12,000
BSG Events	Manukau Kids Obstacle Duathlon	Barry Curtis Park, Manukau	14 April 2016	$2,000
			TOTAL	$153,565.84

Comments

7. An events budget of $293,000 has been allocated within the Manurewa Local Board LDI budget for 2015/2016, including $44,000 for the contestable local events fund.

8. These events budget allocations, including event line items, will be formally agreed as part of the 2015/2016 Community, Development, Arts and Culture (CDAC) Work Programme to be presented at the boards September local board business meeting.

9. The contestable local event support fund provides the opportunity for Manurewa Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

10. A workshop was held with Manurewa Local Board on 14 July 2015 to consider the local board’s events budget for 2015/2016 and to review applications received for round one of the contestable local events fund.

11. Twelve applications totalling $153,565.84 have been received for round one consideration. Summary information on these applications is provided in Attachment A.

12. Indicative levels of funding were proposed at the workshop, to be formally agreed via this report.

Consideration

13. Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Manurewa Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

Local Board views and implications

14. A local board workshop was held on 14 July 2015 to consider the applications to the contestable local event support fund round one. This report reflects the views of local board members expressed at the workshop.

15. The decisions sought within this report fall within the local board delegations.

16. The decisions sought do not invoke the Auckland Council Significance Policy.

Māori impact statement

17. This fund does not specifically target Māori groups; however Māori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

Implementation

18. Once the Manurewa Local Board has resolved the funding applications, Event staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

No.	Title	Page
a View	Funding Application Cover Sheets (Under Separate Cover)

Signatories

Authors

Sharon McGinity - Team Leader, Event Facilitation South

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Nina Siers - Relationship Manager

Manurewa Local Board

13 August 2015

Urbanesia Festival Events Manurewa 2015

File No.: CP2015/15203

Purpose

1. The purpose of this report is to provide information regarding two events to be held during the Urbanesia Festival (12-28 November 2015) and for the board to allocate funding.

Executive Summary

2. The vision for Urbanesia 2015 is to stage a high-quality festival of contemporary Pacific arts. Urbanesia will deliver a sustainable, manageable and innovative festival that operates regionally, but connects locally with communities across Auckland.

3. Urbanesia 2015 will build on successes of 2014 to deliver satellite local events that are relevant to communities across multiple local board areas, supported by a regional marketing campaign

4. ‘Pop up’ satellite events will be hosted in succession across the Auckland region under the name Urbanesia and included in the festival programme both online and in print.

5. The focus on urban contemporary Pacific art experiences in local neighbourhoods and town centres differentiates Urbanesia from the annual Pasifika Festival at Western Springs.

6. Local board funding is being sought to stage live performance events, likely to be held at Nathan Homestead. Funding will be used for procurement of artists and production costs of technical, AV and staging support as required. The proposed events are:

· A Pacific Performance Showcase event on Friday 13 November featuring a mix of music and dance by local and regional artists at $8,000 and/or,

· An Opera in the Gardens style event on Saturday 14 November featuring leading Auckland Pacific classical artists at $18,000 and/or,

· The third option is the status quo of in-house developed exhibition and/or public programme held at Nathan Homestead.

Recommendation/s

That the Manurewa Local Board:

a) Endorses and provides funding for the proposed Pacific performance showcase in Manurewa on Friday 13 November as part of the Urbanesia 2015 Festival, to assist with procurement of artists and production costs of technical, AV and staging support as required.

b) Endorses and provides funding for the proposed Opera in the Gardens event for Saturday 14 November as part of the Urbanesia 2015 Festival, to assist with procurement of artists and production costs of technical, AV and staging support as required.

Comments

7. Southside Arts Festival is historically an annual celebration with a strong youth focus, of the significant role Māori and Pacific art and culture plays in Auckland's unique identity. The festival includes visual arts, dance, theatre, literature, poetry and music.

8. The festival started in 2008 as the Manukau Festival of Arts. The name Southside Arts Festival was adopted following council amalgamation in 2010. The name Urbanesia was introduced in 2014 as a new festival model which focused on activating local neighbourhoods and town centres locally, supported by a regional marketing campaign.

9. The name Urbanesia embraces two key concepts:

· urban - belong to a city

· nesia - derived from the Greek word for island, as in Polynesia or Micronesia.

The festival is an opportunity for audiences of all ages and backgrounds to experience the energy and vibrancy of Māori and Pacific arts and culture.

10. Chapter three of the Auckland Plan sets out the strategic direction for arts and culture in Auckland: to “integrate arts and culture into everyday lives”. The plan also recognises that “Māori culture is core to what distinguishes us from other cities in the world. The cultures of our Pacific populations are also defining features”.

11. Council’s investment in the festival reflects the focus on Pacific and Māori communities that is woven throughout the Auckland Plan including a key arts and culture priority - “encourage and support a range of community events and cultural festivals that reflects the diversity of cultures in Auckland”.

12. The vision for Urbanesia 2015 is to stage a high quality festival of contemporary Pasifika arts. Urbanesia will deliver a sustainable, manageable and innovative festival that operates regionally, but connects locally with communities across Auckland.

13. Urbanesia 2015 will build on successes of 2014 to deliver satellite local events that are relevant to communities across multiple local board areas, supported by a regional marketing campaign.

14. ‘Pop up’ satellite events will be hosted in succession across the Auckland region under the name Urbanesia and included in the festival programme both online and in print.

15. The focus on urban contemporary Pasifika art experiences in local neighbourhoods and town centres differentiates Urbanesia from the annual Pasifika festival at Western Springs.

16. Specifically, local board funding is being sought to stage two live performance events, likely to be held at Nathan Homestead. The proposed events are:

· A Pacific Performance Showcase event on Friday 13 November featuring a mix of music and dance by local and regional artists at $8,000.

· An Opera in the Gardens style event on Saturday 14 November featuring top Auckland Pacific classical artists at $18,000.

· The third option is the status quo of in-house developed exhibition and/or public programme held at Nathan Homestead.

Consideration

Local Board views and implications

17. Staff work with individual local boards throughout the year to identify arts and culture programming that aligns to local board priorities. Local boards can contribute financially to local events as part of regional festivals. “Matariki on the Move”, which was part of the Matariki 2014 and 2015 Festivals, is a successful example of this localised arts and culture activity within a regional context.

18. There is generally strong support for the regional Urbanesia Festival, evidenced both by the additional local board investment and the regional media that the festival was able to attract in 2014.

19. Urbanesia Festival satellite events are designed to ‘pop up’ around ‘hub’ facilities to leverage existing cultural infrastructure, connecting directly and meaningfully to communities and audiences. The satellite events supplement and enhance regional programming.

20. The proposal for Urbanesia aligns strongly with the Manurewa Local Board plan, which states: “We are proud to be home to large Māori and Pacific Island populations” and that, “It is important that our people are able to celebrate and showcase their cultural heritage in ways we can all honour, respect and enjoy.”

21. A workshop was held on 14 July 2015 with the Manurewa Local Board to discuss options for events to be held in the local board area as part of the festival and feedback gathered from that workshop has informed this report.

Māori impact statement

22. Urbanesia delivers Māori outcomes and contributes to council meeting its statutory obligations under the Treaty of Waitangi through the procurement of Māori arts and culture practitioners.

23. Urbanesia acknowledges and recognises tāngata whenua of Aotearoa and their shared whakapapa with Pacific peoples. As such, Māori are an intrinsic part of Urbanesia and its kaupapa. The festival as a whole celebrates indigenaiety

Implementation

24. The content of the festival programme for Urbanesia is being drafted in late August. The programme launch is expected to be held on Thursday 29 October 2015. The key driver for decision making is to be able to include the Manurewa events to be included in the published festival programme in print and online.

25. Arts and Culture staff will manage and programme performers, including obtaining permits and traffic management as required for events.

26. It is expected that local board attribution will be incorporated into the delivery plan for the project in discussion with the board.

Attachments

There are no attachments for this report.

Signatories

Author

Olivia Taouma - Arts & Culture Programme Leader (Pacific)

Authorisers

Graham Bodman – Manager – Community Development, Arts and Culture

Nina Siers – Relationship Manager

Manurewa Local Board

13 August 2015

New Road Names Approval for Subdivison Applications by Tamaki Makaurau Community Housing Ltd for roads at 67 Kaimoana Street, Weymouth

File No.: CP2015/14670

Purpose

1. The purpose of this report is to seek approval from the Manurewa Local Board for road names for five new roads created by way of staged subdivisions at 67 Kaimoana Street, Weymouth.

Executive Summary

2. Auckland Council has road naming guidelines which set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names ‘Taiaapure Street’, ‘Hitori Street’, ‘Ipukarea Street’, ‘Kuurae Crescent’ and ‘Apa Street’ were determined to meet the road naming policy criteria.

4. The proposed names were suggested by the local iwi, Te Akitai Waiohua.

5. The name ‘Taiaapure Street’, ‘Hitori Street’, ‘Ipukarea Street’, ‘Kuurae Crescent’ and ‘Apa Street’ are recommended for approval to the Local Board.

Recommendation/s

That the Manurewa Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974, considers for the approval, the road names ‘Taiaapure Street’, ‘Hitori Street’, ‘Ipukarea Street’, ‘Kuurae Crescent’ and ‘Apa Street’ proposed by the applicant, for the new roads created by way of subdivisions at 67 Kaimoana Street, Weymouth.

Comments

6. The Auckland Council Road Naming Guidelines allows that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. Te Akitai Waiohua has suggested that new names ‘Taiaapure Street’, ‘Hitori Street’, ‘Ipukarea Street’, ‘Kuurae Crescent’ and ‘Apa Street’ to be used for five new roads created by a way of subdivisions. Tamaki Makaurau Community Housing Ltd (the applicant) has accepted the names suggested by Te Akitai Waiohua and submitted an application for new street names for the five new roads to Council.

8. The site is located at 67 Kaimoana Street, Weymouth and is legally described as Lot 500 DP 477136. Council granted consents to subdivide and construct 164 dwellings/lots including provision of roading infrastructure associated with the development. This road naming application relates to Roads 5-9 created under the consents.

9. The proposed names reflect the history of Waimahia inlet and its linkage to Te Akitai Waiohua. The proposed names and their meanings are shown in the table below:

Road Number	Proposed Road Names and Meaning	Meaning of the names
Road 5	Taiaapure St (Preferred name)	Reserve
Road 5	Kainoho St (Alternative name)	occupied
Road 6	Hitori St (Preferred name)	History
Road 6	Hirahira St (Alternative name)	Significant
Road 7	Tapaatai St (Preferred name)	Coastline
Road 7	Ipukarea St (Alternative name)	Ancestral
Road 8	Kuurae Cres (Preferred name)	Peninsula
Road 8	Awhenga Cres (Alternative name)	Inlet
Road 9	Apa St (Preferred name)	Spiritual

Figure 1: Locations of Roads 5-7

Figure 2: Locations of Roads 7-9

Decision Making

10. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 – 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

11. The proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.

12. The proposed names in the table below were suggested by the local iwi, Te Akitai Waiohua, and are all associated with the history of the Waimahia inlet.

Originally proposed road names	Which road names meet the criteria and which ones do not, and why
Taiaapure Street	Accepted by NZ Post and Land Information NZ
Kainoho Street	Accepted by NZ Post
Hitori Street	Accepted by NZ Post
Hirahira Street	Accepted by NZ Post
Tapaatai Street	Accepted by NZ Post. However, the name ‘Tapaatai’ is similar to the proposed name ‘Taiaapure’, so it is recommended that the alternative name ‘Ipukarea Street’ is used for the road.
Ipukarea Street	Accepted by NZ Post
Kuurae Crescent	Accepted by NZ Post
Awhenga Crescent	Accepted by NZ Post
Apa Street	Accepted by NZ Post

13. The proposed use of ‘Street’ and ‘Crescent’ accurately reflect the type of roads being named.

Consideration

Significance of Decision

14. The decision sought from the Manurewa Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

15. The decision sought from the Manurewa Local Board on this report is linked to the Auckland Plan Outcome, ‘A Maori identity that is Auckland’s point of difference in the world’. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

16. The proposed names are suggested by Te Akitai Waiohua, which are the local iwi of the areas.

17. New Zealand Post has commented that the proposed names meet their criteria and standards.

Financial and Resourcing Implications

18. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

19. The decision sought from the Manurewa Local Board for this report is not considered to have any legal or legislative implications.

Implementation

20. The Housing Project Office Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Jian Chen - Senior Subdivison Advisor

Authorisers

Ree Anderson - Project Director for Housing

Nina Siers - Relationship Manager

Manurewa Local Board

13 August 2015

Totara Park – New Grazing Licence to Parkland Farms

File No.: CP2015/15601

Purpose

1. This report seeks approval from the Manurewa Local Board for offering a new 5 year grazing licence to Peter Linton of Parkland Farms as current grazer at Totara Park, 90 Wairere Road, Manukau.

Executive summary

2. The existing 5 year grazing licence to Peter Linton of Parkland Farms at Totara Park, 90 Wairere Road, Manukau expires on 31 October 2015. A new 5 year licence term is recommended from 1 November 2015.

3. Totara Park is a well-known park within the Manurewa Local Board area comprising around 200 hectares. Over the last 5 years and as a result of new planting programmes, grazing areas have slowly reduced from 80 hectares down to 60 hectares (more or less). Parkland Farms has indicated their willingness to continue grazing all grazable areas on similar terms.

4. Totara Park is one of the largest areas of public open space in Manukau. The park is readily accessible from most parts of the region and accommodates a wide range of activities. The park differs in character to the adjoining Auckland Botanic Gardens Regional Park as it retains significant areas of native bush, developed riding and walking trails and open pasture areas.

5. The significance of the park is well documented and comprehensively recorded in the Totara Park Management Plan. The principle purpose within the plan is to provide an integrated mix of passive and informal active recreation to cater for the needs of the city’s inhabitants, while enhancing and protecting native bush and maintaining the parks farm character.

6. The primary objective within the management plan includes encouraging a range of outdoor recreation activities, protecting and enhancing the ecological integrity and countryside park character. These objectives have been achieved by concentrating farm operations in a defined area, maintaining stock proof fencing, gates and cattle stops that permit free public access. The farming operations performed by Parkland Farms have continued to satisfy these objectives.

7. A new licence term to Parkland Farms would commence from 1 November 2015. Auckland Council Property Limited (ACPL) would negotiate commercial terms. Accordingly, the Manurewa Local Board is asked to approve ACPL offering a new 5 year grazing term on commercial terms.

8. The offer of a new licence to Peter Linton of Parkland Farms is supported by Local and Sports Parks South. Peter Linton is an experienced grazer of this premier park.

Recommendation/s

That the Manurewa Local Board:

a) approve granting a new 5 year grazing licence to Parkland Farms at Totara Park, 90 Wairere Road, Manukau, from 1 November 2015.

b) request that Auckland Council Property Ltd proceed with negotiating commercial terms with Parkland Farms.

Background

9. The current grazing licence held by Parkland Farms (Peter Linton) at Totara Park expires on 31 October 2015. Peter Linton has grazed Totara Park in conjunction with Auckland Council and the former Manukau City Council since 1999. Prior licence agreements had been granted to Parkland Farms in 1999, 2004 and 2010.

10. Local and Sports Parks South has maintained excellent relations and regular contact with Parkland Farms is happy to continue with current arrangements under a new licence from 1 November 2015.

11. Parkland Farms has achieved an excellent working knowledge of the park and wishes to continue grazing the property and to work with Council.

12. Totara Park is a well-known park within the Manurewa Local Board area and one of the largest areas of public open space in Manukau. Over time, planting programmes across the park have slowly reduced areas available for grazing from 80 hectares in 2010 to around 60 hectares by 2015. The reduction of the grazing areas has not prohibited Parkland Farms operating on the land.

Comments

13. Auckland Council Local and Sports Parks is supportive of this new licence to Peter Linton of Parkland Farms from 1 November 2015.

Consideration

Local board views and implications

14. Any concerns regarding public access, use and management of Totara Park have already been addressed with Parkland Farms, and firmly established through Local and Sports Parks South.

Maori impact statement

15. ACPL has a comprehensive Iwi engagement process that engages with the 19 key Mana Whenua groups in Tamaki on four fronts: identifying cultural significance concerns regarding disposal and development properties, flagging commercial interests, development partnering discussions and engagement around design outcomes for council driven development projects. ACPL has also undertaken to be part of council’s Maori Responsiveness Plan pilot program. The project’s key output will be an operational document outlining how ACPL will contribute to council’s strategic and operational commitments to Maori. As there is no change to the property use, the existing grazer, or other major factors, there has been no Iwi engagement undertaken in respect of the tenants’ new licence on the reserve.

Implementation

15. If the Local Board approves the above recommendations Auckland Council Property Limited will enter in to a new commercial licence with Parkland Farms.

Attachments

No.	Title	Page
a View	Photographs and map reflecting the Totara Park licence area	75
b View	Totara Park Ecological Restoration Plan	77

Signatories

Author

Ian Campbell - Commercial Property Manager, Auckland Council Property Limited

Authorisers

Margrit de Man - Property Portfolio Manager, Auckland Council Property Limited

Biran Singh - Team Leader Parks Specialist & Programmes, Auckland Council Parks Sports & Recreation

Nina Siers – Relationship Manager

Manurewa Local Board

13 August 2015

Future Urban Land Supply Strategy

File No.: CP2015/14909

Purpose

1. To inform Local Boards about the purpose and content of the draft Future Urban Land Supply Strategy and seek their feedback.

2. To outline the Special Consultative Procedure being undertaken and the anticipated role of Local Boards in this consultation process.

3. To obtain Local Board views on the draft Future Urban Land Supply Strategy.

Executive Summary

4. The Proposed Auckland Unitary Plan provides for approximately 11,000 hectares of Future Urban zone land. This land is located within the Rural Urban Boundary (RUB), but outside the 2010 Metropolitan Urban Limit (MUL).

5. The Future Urban Land Supply Strategy (the “Strategy”) (Attachment A) provides direction on the next stage in planning for the following Future Urban zone areas:

· North: Warkworth, Wainui and Silverdale-Dairy Flat

· North-west: Whenuapai, Redhills, Kumeu-Huapai and Riverhead

· South: Takanini, Opaheke-Drury, Karaka, Paerata and Pukekohe.

6. The Strategy sets out Auckland Council’s intention for when the above Future Urban areas are proposed to be development ready. The Strategy was developed in collaboration with infrastructure providers such as Watercare, Auckland Transport and the New Zealand Transport Agency.

7. The Strategy has significant implications for Rodney, Upper Harbour, Henderson-Massey, Papakura and Franklin Local Boards as they contain areas of Future Urban land which are sequenced for development readiness by the Strategy.

8. At its July meeting the Auckland Development Committee resolved to approve the draft Strategy for public consultation in accordance with the Special Consultative Procedure set out in s83 of the Local Government Act (2002) (Attachment B). They also appointed a five person hearing panel consisting of four Councillors and a member of the Independent Maori Statutory Board.

9. The consultation period will run from 17 July to 17 August 2015. Public engagement on the Strategy will include a series of ‘Have your say’ events to be held in Warkworth, Dairy Flat, Drury and Kumeu.

10. The final Strategy will be submitted to the Auckland Development Committee in October for adoption.

11. This report seeks views from the Manurewa Local Board for consideration by the Auckland Development Committee and hearing panel in making a determination on if and how the Strategy will be amended.

Recommendation/s

That the Manurewa Local Board:

a) receives this report

b) Provides feedback to the Auckland Development Committee and hearing panel on the Strategy, in particular on:

i) whether the Local Board agrees with the sequencing proposed within the draft Future Urban Land Supply Strategy and, if so, the reasons why

ii) aspects of the sequencing in the draft Future Urban Land Supply Strategy the Local Board disagrees with and the reasons as to why

c) any further issues on the draft Future Urban Land Supply Strategy.

Comments

Background

12. The Proposed Auckland Unitary Plan provides for approximately 11,000 hectares of Future Urban zone land. This land is located within the Rural Urban Boundary (RUB) but outside the 2010 Metropolitan Urban Limit (MUL). The Future Urban zone indicates that this land is appropriate for future urban development.

13. A key goal of the Auckland Plan Development Strategy is to achieve a quality compact form. This requires urban intensification, supplemented by well-managed urban expansion. The Auckland Plan advocates for 70 per cent of growth in the existing urban area and up to 40 per cent of growth in locations outside the 2010 MUL. The Future Urban land is intended to provide a significant portion of the growth outside the 2010 MUL – around 110,000 dwellings. The balance of growth outside the RUB and the satellite towns of Warkworth and Pukekohe, will be accommodated in rural and coastal towns, rural villages, countryside living and general rural areas.

14. The draft Strategy focuses on the Future Urban land areas located in:

· North: Warkworth, Wainui and Silverdale-Dairy Flat

· North-west: Whenuapai, Redhills, Kumeu-Huapai and Riverhead

· South: Takanini, Opaheke-Drury, Karaka, Paerata and Pukekohe.

15. Local Board areas which contain Future Urban land directly affected by this Strategy include Rodney, Upper Harbour, Henderson-Massey, Papakura and Franklin.

16. The draft Strategy marks the next step in planning the Future Urban areas that started with the Auckland Plan. The Auckland Plan identified ‘greenfield areas of investigation’ to provide for future growth outside the MUL. The Proposed Auckland Unitary Plan formalised this concept through the location of the RUB and the proposed zoning of this land as Future Urban.

17. High-level planning was undertaken to provide more detail around possible land use, key infrastructure and potential housing yield and business land location. Based on this, the Strategy sequences the order for when this land is intended to be ready for development over the three decades of the Auckland Plan. It is a proactive approach to long-term planning, infrastructure provision and providing housing and business capacity.

18. Most of the Future Urban areas are predominantly rural and have not previously been identified for urbanisation. Bulk infrastructure will therefore have to be provided to these areas. All Future Urban areas require some degree of bulk infrastructure; development will therefore not be able to occur until this infrastructure is in place. In areas where bulk infrastructure projects are large and complex, longer lead-in times (for design, consenting and build) are required. This affects the timing for when land can be development ready.

Purpose of the Strategy

19. The purpose of the draft Strategy is to provide a robust and logical sequence for when the Future Urban areas are proposed to be ‘development ready’ across the three decades of the Auckland Plan. This will enable coordination of timely structure planning and bulk infrastructure provision to these areas and provide clarity and certainty to all key stakeholders, including infrastructure providers.

Drivers for the Strategy

20. The key driver for the draft Strategy is the significant current and projected growth in Auckland and the pressure this growth places on housing supply and key infrastructure. The Strategy therefore aims to proactively plan for, coordinate and deliver bulk infrastructure so that this land can be brought on stream for both residential and business development i.e. contributing to development capacity across the region.

21. Accommodating this growth will come at a significant cost. Preliminary, high level estimates of bulk infrastructure costs are provided within the draft Strategy; however it does not include costs for any local network infrastructure. The significant costs are primarily driven by the size of the Future Urban areas (these equate to approximately one and a half times the area of urban Hamilton); the scale of the bulk infrastructure that will be required; and the current lack of such infrastructure in these areas. For these reasons it would be prohibitively expensive for Council, CCOs and, more broadly, for central government (e.g. the New Zealand Transport Agency and Ministry of Education) to invest in all Future Urban areas at the same time.

The draft Future Urban Land Supply Strategy

22. The draft Strategy sets out a logical timed sequence for development readiness. It integrates information on key infrastructure required to get these areas ready for urban development. The sequencing is based on a suite of principles (attached to the Strategy) that include the consideration of the lead-in times for the bulk infrastructure required. Bulk infrastructure refers to water, wastewater, stormwater and the transport network. This draft Strategy will also assist with the forward planning of community facilities and services critical for creating sustainable communities.

23. The sequencing set out in the draft Strategy was developed with input from a number of infrastructure providers including Watercare, Veolia, Auckland Transport and the New Zealand Transport Agency.

24. The analysis done for this draft Strategy is of sufficient scale and specificity to broadly determine bulk infrastructure requirements. There are two subsequent parallel and inter-dependent processes to get land ready for development – more detailed structure planning, and bulk infrastructure planning and build.

25. Structure planning and plan changes (to urban zones) will be done prior to the areas being ready for development and will be undertaken by the Council (or in partnership with others) in line with the programme set out in the draft Strategy. This is the stage of the process where Local Boards, mana whenua and communities will be involved in the detailed planning of these areas.

26. The sequencing programme ensures the infrastructure costs are distributed over three decades to smooth spikes in capital expenditure, allow all infrastructure providers to forward plan their asset management and assist with prioritising key enabling projects.

27. A monitoring programme is an integral part of the Strategy and will be used to monitor trends over time. This is to ensure that the proposed sequencing remains relevant. This monitoring will be part of an overall strategy to provide information on development capacity in brownfield and greenfield locations. Given the 30-year timeframe, a number of factors could change the proposed sequencing and timing as set out in the Strategy. These include funding constraints, possible alternative funding options and changes to population growth and housing demand. Therefore, for the Strategy to remain relevant and effective, it must be a ‘living’ document, able to respond to changes identified through the monitoring programme.

The Consultation Process

28. The public consultation period will run from 17 July – 17 August 2015. It will follow the Special Consultative Procedure set out in s83 of the Local Government Act (2002). This procedure requires all interested parties to be given an opportunity to present submissions in a manner which enables spoken interaction.

29. The Auckland Development Committee has appointed Councillors Cashmore, Darby, Webster and Quax and one member of the IMSB (to be confirmed) to form a hearing panel to receive the spoken submissions.

30. A series of ‘Have your say’ events will be held to provide an opportunity to all interested parties to provide spoken feedback. These events will be held at the following dates, times and locations:

· Monday 3 August (7pm-8.30pm) – Warkworth Masonic Hall

· Wednesday 5 August (7pm-8.30pm) – Drury Hall

· Monday 10 August (7pm-8.30pm) – Dairy Flat School Hall

· Tuesday 11 August (7pm-8.30pm) – Kumeu Community Hall

31. Invitations will be extended to Ward Councillors and Local Board members to attend these events.

32. Public notices will be placed in the New Zealand Herald and relevant local newspapers notifying interested parties about the Strategy itself and the ‘Have your say’ events. The Strategy and a feedback form will be available on the Shape Auckland website and a media release will be distributed at the commencement of the consultation period. A targeted direct mail out will also be undertaken for key stakeholders.

33. Local Board participation at the events and feedback and input to the draft Strategy are welcomed.

34. Feedback received during the period, including that received from Local Boards, will be analysed, summarised and reported to the Auckland Development Committee and the hearing panel. The panel will then make a determination about amendment of the Strategy.

35. The final Strategy will be submitted for adoption at the Auckland Development Committee meeting in October.

Consideration

Local Board views and implications

36. The Strategy has significant implications for Local Boards particularly Rodney, Upper Harbour, Henderson-Massey, Papakura and Franklin Local Boards as they contain areas of Future Urban land sequenced by this Strategy. The consultation period and the ‘Have your say’ events provide an opportunity for Local Boards to become involved in the process, hear the views of their communities and form their own views and response to the Strategy.

37. Local Boards were informed about the Strategy at a joint workshop held with the Auckland Development Committee on 16 June 2015. A briefing on the Strategy and the consultation process was held for Local Board members on 15 July 2015. This was to ensure Local Boards have a sound understanding of the Strategy and consultation process prior to the commencement of the consultation period.

38. Preliminary issues raised by attendees included the need to manage community expectation about land purchases in the future urban areas, the need to ensure Council is fully resourced to undertake the structure planning work, a need to forward plan land purchase for community facilities and a proactive engagement approach with central government around provision of education and health facilities and services to deliver the best outcomes for local communities.

39. This report seeks Local Board views on the Strategy and these issues and any other feedback will be reported to the Auckland Development Committee and the hearing panel.

Māori impact statement

40. This Strategy has significant implications for Maori and has the capacity to contribute to Maori well-being and development of Maori capacity. It is acknowledged that Maori have a special relationship with Auckland’s physical and cultural environment. Ongoing liaison has occurred with Te Waka Angamua around the Strategy and the suite of principles which sit behind it. One of the principles reflects Council’s commitment to Maori social and economic well-being as a transformational shift set out in the Auckland Plan. Independent Maori Statutory Board staff were briefed at the commencement of the project, provided with background documentation and invited to workshops as the Strategy was developed. A representative from the IMSB is to be appointed to the hearing panel for this project. A hui was held with mana whenua chairs on 29 June 2015 and individual meetings will occur with interested Chairs who were unable to attend the hui.

41. Iwi responses will be sought as part of the public consultation process outlined in this report. Consultation submissions from iwi will be reported to the Auckland Development Committee and the hearing panel.

Attachments

No.	Title	Page
a View	Draft Future Urban Land Supply Strategy	87
b View	The Auckland Development Committee resolution	109

Signatories

Authors

Simon Tattersfield - Principal Growth and Infrastructure Adviser

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

Manurewa Local Board

13 August 2015

Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input

File No.: CP2015/14919

Purpose

1. Auckland Council is undertaking a review of the funding model under the Auckland Regional Amenities Funding Act 2008 (ARAFA Funding Model Review). Feedback from the local boards is sought on the level of change proposed in the options and the impacts on local boards and local communities (if any).

Executive Summary

2. The Auckland Regional Amenities Funding Act 2008 (the Act) established a distinct model for contributing funds to specified regional amenities (regional amenities). This funding model is now under review to consider whether it remains fit for purpose and to identify how it might be improved. The Governing Body adopted Terms of Reference for the review on 26 February 2015.

3. Working closely with representatives of the regional amenities, seven funding model options were generated along a spectrum, ranging from:

· retaining the status quo

· seeking improvements within the existing ARAFA legislative framework

· modifying the existing ARAFA framework by amending legislation, to

· repealing the existing ARAFA framework and replacing it with an Auckland Council policy framework. (The options are discussed in paragraphs 15 - 32)

4. The Finance and Performance Committee endorsed the seven options for evaluation on 18 June 2015. The options will be evaluated against criteria previously endorsed by Finance and Performance on 21 May 2015. (The criteria is discussed in paragraph 14)

5. When viewed across the spectrum, the options shift the role of Auckland Council from influencing decision-making under the Act (by a Funding Board) to becoming the decision-maker itself. The closer Auckland Council becomes to being the decision-maker the more opportunities there are to align the council’s strategic outcomes with those of the regional amenities. The options also incorporate improvements relating to information flows, longer term planning, communications and relationship building.

6. The options are also associated with a progressively increasing volume of further work that would be required to implement them. The implementation of options requiring legislative change is particularly complex. The necessary trade-offs involved will be teased out and considered through the evaluation of the options.

7. The evaluation is to be completed and will be reported to the Finance and Performance Committee on 17 September 2015. The evaluation will identify the preferred option/s which may be a refined version, comprising different elements of the options proposed.

8. Local board feedback is sought on the level of change proposed in the options as set out in this report and the impacts on local boards and local communities(if any).

Recommendation/s

That the Manurewa Local Board:

a) Provides feedback on the level of change proposed in the options and the impacts on local boards and local communities (if any) as an input into the evaluation of options under the Auckland Regional Funding Amenities Act Funding Model Review.

Comments

The Funding Model under the Auckland Regional Amenities Funding Act 2008

9. The Auckland Regional Amenities Funding Act 2008 (the Act) has two purposes; to provide adequate, sustainable and secure funding for specified regional amenities, and to ensure that local government in Auckland contributes funding.

10. The Act came into force prior to amalgamation of Auckland’s former councils. It was designed to ensure that all councils in the region contributed fairly to funding the regional amenities given the amenities operated across and benefited the whole of the Auckland region. It also sought to ensure that qualifying regional amenities remained financially viable.

11. The regional amenities apply each year to a Funding Board for next year’s funding. The Funding Board confers with Auckland Council and prepares and consults on a funding plan, before recommending a levy to Auckland Council for the next financial year. Auckland Council approves the recommended levy and if not, arbitration takes place. The Funding Board subsequently receives the levy and allocates funding to the regional amenities.

12. Auckland Council appoints six of the Funding Board’s 10 members with four members appointed by an Amenities Board, also created by the Act.

13. Only the regional amenities specified under the Act may apply for funding and funding is not available for any part of services or facilities provided outside of the Auckland region. Funding is to contribute towards the operational expenditure that regional amenities must incur and is not available for capital expenditure.

14. The regional amenities must make all reasonable endeavours to maximise funding from other sources. The regional amenities are prohibited from receiving operating funding from Auckland Council, other than via the Funding Board. However, staff are aware that local boards may receive funding requests from groups affiliated with the amenities.

15. The Funding Board and Auckland Council must have regard to the funding principles prescribed in the Act. The Act makes provision for additional funding principles to be adopted.

Regional Amenities

16. The purpose of the Act is to ensure the regional amenities are funded to provide services or facilities that contribute to “the well-being of the whole region” and “towards making Auckland an attractive place to live in and visit”. Organisations that wish to become regional amenities must possess these qualities to satisfy criteria for admission. The Act as enacted specified 10 regional amenities in Schedule 1:

· Auckland Observatory and Planetarium Trust Board

· Auckland Philharmonia

· Auckland Regional Rescue Helicopter Trust

· Auckland Theatre Company

· Coast Guard Northern Region Incorporated

· New Zealand National Maritime Museum

· New Zealand Opera Limited

· Surf Life Saving Northern Region Incorporated

· Auckland Festival Trust

· Watersafe Auckland Incorporated

17. The following examples illustrate the way the regional amenities serve the Auckland region:

· The Auckland Philharmonia (APO) was accorded the status of Metropolitan Orchestra as part of the Ministry of Culture and Heritage’s Orchestra Review in 2012. In that year the APO presented 31 performances in the Auckland Town Hall and performed in the Bruce Mason Centre (Takapuna) Telstra Events Centre (Manukau), Massey High Schools and Trusts Stadium (West Auckland) and the Holy Trinity Cathedral (Parnell). It also presented chamber concerts in Takapuna, Remuera and Howick and five free community performances and events in west, central, north and south Auckland.

· Coast Guard Northern Region Incorporated has 14 units located across the Auckland region at Waiuku, Papakura, Titirangi, Kaipara, Kawau, Great Barrier, Hibiscus, North Shore, Auckland, Waiheke, Howick and Maraetei, with the Operations Centre and the Auckland Air Patrol operating centrally.

· Similarly, there are 10 clubs in the Auckland Region under the umbrella of Surf Life Saving Northern Region Incorporated, located at Karioitahi Beach, Karekare, Piha (2), Bethels Beach, Murawai, Omaha, Red Beach, Orewa and Mairangi Bay.

The ARAFA Funding Model Review

18. Auckland Council’s establishment and issues arising out of the Act’s operation have raised the question of ‘whether the funding model remains fit for purpose’. Auckland Council agreed to review the ARAFA Funding Model through its deliberations on the Mayor’s proposal for the 2014 Annual Plan. The Governing Body endorsed Terms of Reference (Attachment A) for this review on 26 February 2015. It records stakeholder issues and objectives (Schedule 2) and sets the overarching objective to:

“achieve long term sustainable, affordable and predictable funding of the existing amenities while recognising the Council’s purpose and responsibilities under the Local Government Act 2002 and other legislation.” (paragraph 12):

19. The ARAFA funding model and changes to enhance its effectiveness are the focus of the review:

· The review will not consider whether to add or remove any of the regional amenities from the funding mechanism. That would be a separate piece of work.

· The review will also not consider how much funding each regional amenity currently receives but rather look at the process that determines the amount of funding provided.

20. The Terms of Reference set out the basic process for the review with the identification of criteria for the evaluation of options, identification of options and their subsequent evaluation. In undertaking this review we are working closely with representatives of the amenities and engaging with the Funding Board.

Criteria for the Evaluation of Options

21. The following criteria for evaluating options were endorsed by the Finance and Performance Committee on 21 May 2015:

i. Financial sustainability and certainty

- Addresses the ‘sufficiency’ of the contribution provided by the funding model in terms of “adequate, sustainable and secure funding for specified amenities.” It includes the predictability of that funding over the short to medium terms in support of financial planning.

ii. Affordability

- Addresses the affordability of the sum of the contributions allocated under the funding model including the impact on rates.

iii. Independence and continuity

- Considers the extent to which the option provides for objective decision making and the extent it provides for continuity of decision-making over time. These considerations go to the stability of the funding model over time.

iv. Accountability and transparency

- Considers the information and the processes to support decision-making required by an option to ensure there is a clear chain of accountability from the recipient through to the funder. Transparency supports accountability, providing clarity around decision-making processes. Public sector responsibility requires accountability and transparency generally, and particularly in respect of public funds.

v. Administrative efficiency

- Considers the efficiency of the funding model, with regard to the costs associated with the information and processes required by an option. Funding arrangements should have regard to the costs of implementation, and how effective they will be in achieving their objectives.

vi. Alignment of outcomes and goals

- Considers the extent to which the option allows for alignment between the outcomes and goals sought and achieved by the regional amenities and those of the Auckland Council on behalf of Auckland’s ratepayers.

vii. Fairness

- Considers the extent to which the funding model provides for fairness.

viii. Flexibility

- Requires consideration of the extent to which the option provides a funding model with sufficient flexibility to take account of changing circumstances.

Options to Enhance Effectiveness

22. Working closely with representatives of the amenities, seven options along a spectrum have been generated, ranging from:

· retaining the status quo

· seeking improvements within the existing ARAFA legislative framework

· modifying the existing ARAFA framework by amending the legislation, to

· repealing the existing ARAFA legislative framework and replacing it with an Auckland Council policy framework.

23. The options were endorsed for evaluation by the Finance and Performance Committee on 18 June 2015.

24. Figure 1 illustrates the options and where they are located on the spectrum. Viewed across the spectrum, the options shift the role of Auckland Council from influencing the Funding Board’s decision-making to becoming the decision-maker itself. Similarly, there are increasing opportunities along the spectrum to align Auckland Council’s strategic outcomes with those of the amenities.

25. The review to date has identified that processes relating to funding bids and reporting have evolved under the existing arrangements. There appear to be further opportunities to pursue improvements through a focus on, information, communication, developing relationships and longer term planning which are being investigated through the final evaluation.

26. Implementation of the options will require further work, some of which is significant. The implementation of options requiring legislative change is particularly complex.

27. Options 1 to 4 are based on current arrangements which provide the pathway for regional amenities to seek operational funding from Auckland Council. Improvements under these options would be available for the 2016/2017 funding year.

28. Option 5 limits opportunities for Auckland Council to scrutinise the funding sought by the regional amenities, whereas Options 6 and 7 increase Auckland Council’s role in decision-making. The level of funding provided under Option 7 would be dependent on the policy and decisions of the governing body. There may therefore be a greater level of uncertainty for the regional amenities which may hold implications for the level of services and facilities they provide.

29. Options 5 to 7 require legislative change through the parliamentary process and it is not possible to indicate when they might become available for implementation.

30. The necessary trade-offs in relation to implementation will be considered through the evaluation of the options.

Figure 1.

31. Option 1 – Status Quo

The existing funding model prescribed by the Act is the benchmark against which the other options will be compared. It is described in paragraphs 1 to 7.

Seeking Improvements from within the existing ARAFA legislative framework

32. The following three options seek to introduce changes to enhance the legislative framework and the sharing of information between the regional amenities, the Funding Board and Auckland Council.

33. Option 2 – Enhanced Status Quo – ‘Clear Pathway to Capital Funding’

This option provides a ‘clear pathway for capital funding’ to augment the status quo.

While the amenities can currently apply for capital funding from Auckland Council via the Long Term Plan process, the granting of such funding is considered to be by exception. Under this option, applications for capital could be anticipated from any of the regional amenities. Potential applications would need to be signaled well ahead of time to assist financial planning and to enable the provision of funding.

34. Option 3 - Enhanced Status Quo – ‘Sustainable Funding’

This option introduces financial planning over a longer time frame with a 3 year rolling funding cycle and supporting information, and establishes how the sustainable level of funding for each regional amenity might be determined:

Introduction of a three year ‘rolling’ funding cycle

This cycle would align with Auckland Council’s Long Term Plan/Annual Plan cycle. Applications for the first year of funding (the year of application) would seek that year’s funding and identify anticipated funding for the next two years. Annual applications made in the second and third year would be considered in the light of all the relevant information then provided.

Information supporting ‘rolling’ applications

The clarity and timeframe of information accompanying applications would be reviewed to ensure it supports the rolling funding cycle.

‘Sustainability’

A definition of the sustainable level of funding would be developed for application in the context of each of the regional amenities. This would also establish appropriate levels of reserves amenities would be able to build-up and maintain to help manage the peaks and troughs of the funding requirements.

35. Option 4 – Enhanced Status Quo – ‘Alignment/Groupings’

This option similarly proposes the three year rolling review, maximises opportunities to improve strategic alignment between the regional amenities and Auckland Council and addresses the diverse range of regional amenities.

The three year ‘rolling’ funding cycle / Information supporting applications becomes available as set out in the previous option.

Auckland Council and the Funding Board confer

Auckland Council would be more explicit in clarifying its expectations, its funding constraints and its intentions when conferring with the Funding Board on the draft Funding Plan. The purpose would be to ensure transparency about the Auckland Council context and any funding constraints the council might face.

Auckland Council supports public notification

Auckland Council supports public notification of the Draft Funding Plan. The council could support the notification of the Draft Funding Plan on the council’s web site, through the media centre and/or in publications. This would help rate payers provide feedback and make submissions.

More particular consideration relevant to the type of amenity

This could include:

· Criteria and considerations as relevant to different types of amenities – e.g. safety, arts & culture, and facilities

· Clarification and guidance around what might be meant by ‘sustainability’ and the sustainable contribution required could be developed with reference to the activities undertaken by the particular regional amenities.

Modifying the existing ARAFA framework by amending legislation

36. The two following options amend the ARAFA legislative framework, proposing specific amendments to the way funding is determined or the roles of institutions and the processes through which they work.

37. Option 5 – Baseline Plus CPI

Under this option the specified amenities would determine the ‘sustainable’ level of funding required for year 1, which would be CPI adjusted for the next two years. The level of sustainable funding would then be reset for the next (4^th) year and CPI adjusted in each of the next two years.

The basis for determining the sustainable level of funding would need to be developed and the implications for the Funding Board explored.

38. Option 6 - Strong Funder

This option remaps the relationship between the regional amenities and the Auckland Council with Auckland Council providing funds directly. Under this option the ARAFA legislative framework would be amended so that:

· the regional amenities apply to Auckland Council directly for funding

· three year rolling funding cycle / supporting information applies

· Auckland Council sets the funding envelope

· Auckland Council prepares and adopts the Funding Plan

· the role of the Funding Board becomes one of providing expert advice to Auckland Council

· the regional amenities report annually to the Auckland Council.

Auckland Council sets the funding envelope

The funding envelope from which contributions to the regional amenities would be drawn would be set for the 10 year period though the Council’s Long Term Plan process. This longer term approach to funding would likely require a review of the information required in support of setting the envelope.

Auckland Council prepares and adopts the Funding Plan

The Funding Plan mechanism could be similar to the status quo or be modified in terms of the process and matters to be taken into consideration.

The role of the Funding Board

The Funding Board’s role would change to one of providing expert advice to assist Auckland Council. Appointments may still be made by Auckland Council and by the regional amenities.

Repeal of the existing ARAFA framework and replacement with an Auckland Council policy framework

39. Under this model the existing ARAFA legislative framework would be repealed and replaced with a policy framework established and maintained by Auckland Council.

40. Option 7 - Auckland Council Dedicated Fund

The repealed ARAFA legislative framework would be replaced by a specific policy of Auckland Council where:

· Auckland Council sets the funding envelope

· there is no Funding Board and the regional amenities apply to Auckland Council for funding

· Auckland Council considers applications and determines the funding allocated following public consultation

· there is separate policy and consideration for different types of amenity – for example, safety, arts & culture and facilities for example.

· a three year rolling funding cycle with supporting information would apply

· the amenities annually report to the Auckland Council.

This option replicates many of the policy intentions of the Strong Funder option within Auckland Council formulated policy, though without the legislation or the Funding Board. As Council policy, the funding model/policy framework would be amenable to any amendment subsequent Councils may require.

Evaluation

41. The evaluation involves considering the performance of each option against the criteria, relative to the performance of the status quo. Working closely with the amenities representatives, this process is currently underway and the results will be reported to the Finance and Performance Committee on 17 September 2015. The evaluation will identify the preferred option/s which may be a refined version, comprising different elements of the options proposed.

42. Local board feedback on the level of changes proposed in the options and the impacts on local boards and local communities (if any) is sought and will be an input into the evaluation along-side feedback received from the Funding Board and Regional Facilities Auckland.

43. From the work completed to date it is clear that Option 4- ‘Alignment/Groupings’ is compromised. The idea of grouping amenities by the nature of their operations is unworkable due to the extent of the difference between each of the regional amenities. The other features of this option continue to offer merit however and will be included in the evaluation.

44. Implementation is a particular consideration in addition to the identified criteria. With the exception of the status quo, each option will require further work to become operational. The amount of work required and the level of complexity is likely to:

· be less from options seeking improvement within existing frameworks (options 2, 3 and 4)

· increase where improvements are sought through amendments to the Act (options 5 and 6)

· further increase with the repeal of the Act and its replacement by an alternative regime (option 7).

45. Seeking amendments to or the repeal of the Act would require sponsorship by a Member of Parliament to drive it through the Parliamentary processes. These include three readings in Parliament and the Select Committee Hearings process. The Act is a private Act. A private bill seeking changes would be subject to parliamentary processes required and it is not possible to indicate the time it might take for it to be enacted.

Next Steps

46. Local Board feedback will be collated and incorporated into the final report to the Finance and Performance Committee on 17 September 2015.

Consideration

Local Board views and implications

47. The ARAFA funding model review considers the funding model established under the ARAFA legislation and will not directly impact on local board funding or decision-making. However, communities across all of Auckland are able to benefit from the services and facilities provided by the amenities funded through the Act.

48. Local board views on the level of change proposed in the options and their impacts on local boards (if any) are being sought via this report. This report follows a memo circulated to Local Board Chairs in February 2015 and a briefing to Local Board Chairs and members on 22 June 2015. This report follows the structure of that briefing while elaborating on the information provided.

Māori impact statement

49. The ARAFA funding model review focuses on how Auckland Council’s funding contribution to the specified amenities is determined. Using Whiria Te Muka Tangata: The Māori Responsiveness Framework as a lens there do not appear to be any statutory or treaty obligations, direct Māori or value Te Ao Māori outcomes affected by this review. Enquiries were made of mana whenua in March 2015 to ascertain whether the ARAFA funding model review held any interest. No interests were identified.

Attachments

No.	Title	Page
a View	Auckland Regional Amenities Funding Act Review	121

Signatories

Authors

Alastair Cameron - Principal Advisor CCO Governance and External Partnerships

Wayne Brown - Lead Strategic Advisor Strategic Scanning

Authorisers

John Bishop - Treasurer and Manager CCO Governance & External Partnerships

Jacques Victor - GM Auckland Plan Strategy and Research

Rex Hewitt - Relationship Manager

Manurewa Local Board

13 August 2015

Annual Report 2014/2015

File No.: CP2015/14763

Purpose

1. This report compares the actual activities and actual performance with the intended activities and the intended level of service as set out in the Manurewa Local Board Agreement for 2014/2015. The information is prepared as part of the Manurewa Local Board’s accountability to the community for the decisions made throughout the year.

Executive summary

2. The Local Board is required to monitor and report on the implementation of the Local Board Agreement for 2014/2015. The requirements for monitoring and reporting are set out in the Local government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service, and for the comments to be included in the Auckland Council Annual Report.

3. The attached report is proposed for approval from the Manurewa Local Board.

4. The Auckland Council Annual Report will be audited and then reported to the Governing Body for adoption on 24 September 2015.

Recommendation/s

That the Manurewa Local Board:

a) note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2014/2015

b) approve:

i. The message from the Chairperson, which provides the Local Boards comments on local board matters in the 2014/2015 annual report

ii. The list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2014/2015

c) give authority to the Chair and Deputy to make typographical changes before submitting for final publication

Discussion

5. The Local Board is required to monitor and report on the implementation of its local board agreement for 2014/2015. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 Monitoring and reporting

(1) Each local Board must monitor the implementation of the local board agreement for its local board area.

(2) Each annual report of the Auckland Council must include, in respect of local activities for each local board area, an audited statement that –

i) Compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii) Specifies whether any intended changes to the level of service have been achieved; and

iii) Gives reasons for any significant variation between the level of service achieved and the intended level of service.

6. Each local board must comment on the matters included in the annual report under s subsection (2) in respect of its local board area and the Council must include those comments in the annual report.

7. This report focusses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion into the Annual Report 2014/2015. The draft report contains the following sections:

· message from the Chair

· key achievements

· financial results

· performance measures.

8. Local board comments on local board matters in the annual report will be included in the annual report as part of the message from the Chair.

9. The next steps for the Annual Report are:

· Audit during August 2015

· Report to the Finance and Performance Committee on 17th September

· Report to the Governing Body for adoption on 24^th September

· Full New Zealand Stock Exchange disclosure on 30^th September

· Publication on 23 October

· Copies of the Annual Report will be provided to the local board office.

Consideration

Local board views and implications

10. Local Board comments of local board matters are included in the annual report as part of the message from the Chair.

Maori impact statement

11. The annual report provides information on how the Auckland Council has progressed its agreed priorities in the annual plan over a 12 month period. This includes engagement with Maori, as well as projects that benefit various population groups, including Maori.

Attachments

No.	Title	Page
a View	Annual Report 2014/2015 - Manurewa Local Board	137

Signatories

Authors

Debbie Pinfold - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Nina Siers - Relationship Manager

Manurewa Local Board

13 August 2015

Allocation of discretionary capital budget to local boards

File No.: CP2015/13888

Purpose

1. This report seeks direction from Local Boards on the proposed discretionary fund for local board capital expenditure (Capex fund) regarding the:

· model for allocating the fund

· criteria for the fund.

Executive Summary

2. The Governing Body has created a discretionary fund for capital expenditure for local boards. Local boards are to work with staff to develop a formula for allocation and criteria for qualifying projects.

3. The Capex fund enables local boards to deliver small local asset based projects, either directly, in partnership with the community, or through joint agreements between boards.

4. The Capex fund will be managed over three years. Local boards can use their entire three year allocation for one project or spread it over the three years for smaller projects.

5. Local boards provided views on how funding should be allocated during the review of the Local Boards Funding Policy (LBFP) in 2014. The resulting funding formula for Locally Driven Initiatives (LDI) allocates 90 per cent based on population, 5 per cent on deprivation and 5 per cent on land area. The same allocation formula can be used for the Capex fund to maintain consistency in the policy. Staff note however that the link between costs and land area is weak and leads to major shifts in the allocation of funding.

6. A formula based approach provides limited funding for the Great Barrier Island and Waiheke boards. Local boards should consider what level of funding over three years is appropriate for these boards. Staff recommend setting funding at one per cent of the fund for Great Barrier and two per cent for Waiheke.

7. Using the Capex fund is preferable to LDI funding as the Governing Body funds the consequential opex. Boards should consider whether they need to continue to use LDI funding for minor (less than $1 million) capital projects. Boards should also consider whether they need to be able to bring forward regionally funded projects using the Capex fund.

8. The proposal to allocate a Capex fund to local boards will require an amendment to the LBFP. This will amend the Long-term Plan and requires the use of the special consultative procedure.

Recommendation/s

That the Manurewa Local Board:

a) provide feedback on the allocation of Capital expenditure (Capex) funding to local boards.

Comments

Background

9. The Governing Body has created a discretionary fund for capital expenditure for local boards. On May 7 the Budget Committee passed the following resolution:

a) Provide a new Local Board discretionary capex fund of $10 million per annum noting that this will incorporate the existing Facilities Partnership Fund.

b) Approve the following parameters for this fund:

i. The fund may be managed as a three year amount

ii. Local Boards may use the fund to build council owned assets, add to an existing council funded renewal or new capital project, work in partnership with an external provider or seed fund a community project.

10. The Budget Committee requested that staff and local boards develop a formula for allocation and criteria for qualifying projects to report to the Finance and Performance Committee.

Purpose of the Capex fund

11. The purpose of the fund is to ensure locally important projects are given appropriate priority. It is envisaged that the fund will be used for projects similar to those historically funded by the local improvement projects (LIP’s) or small local improvement projects (SLIP’s).

Funding Allocation Model

Principles for funding allocations

12. The core principles for allocating funding to local boards are an:

· equitable capacity for each local board to enhance well-being

· administrative effectiveness

· transparency.

Attributes for funding allocation

13. The Local boards funding policy (LBFP) makes allocations on the following basis:

· 90 per cent based on local board population size

· 5 per cent based on the relative level of deprivation of the board

· 5 per cent based on the land area of the board

· Waiheke and Great Barrier Island are funded for a fixed amount set by the Governing Body.

14. The following table shows the level of local board support for the use of the above factors for allocating LDI recorded during the review of the LBFP.

Local Board Attribute	Local Boards that supported use during last review of LBFP	Relationship to need for funding	Staff Comments
Population	21	Strong	Strongly relates to demand for services
Deprivation	17	Weak	Little objective evidence for relationship to demand for services
Geography	16	Weak	High distortion effect on allocation that does not relate to need for services

15. A key decision for the allocation of the Capex fund will be to determine the appropriate level of capital funding for Great Barrier Island and Waiheke. The discussion document considers the two current allocation models used to fund these boards:

· LDI allocation: Great Barrier Island and Waiheke receive the same proportion of the Capex fund as they currently receive of the total funding pool for Locally Driven Initiatives. (This is 2.3% of the total pool for Great Barrier Island and 2.7% for Waiheke)

· Transport Model: Great Barrier Island receives 1 per cent and Waiheke 2 per cent of the total funding pool.

16. Five models have been considered for allocating the Capex fund between all boards based on the population, deprivation and land area attributes of the boards:

· Model A: All boards funded based on 100% population

· Model B: All boards funded based on 95% population and 5% deprivation

· Model C: All boards funded based on 90% population, 5% deprivation and 5% land area

· Model D: Great Barriers receives 2.3% and Waiheke receives 2.7% of total funds, remaining funds allocated to all other boards based on 90% population, 5% deprivation and 5% land area

· Model E: Great Barriers receives 1% and Waiheke receives 2% of total funds, remaining funds allocated to all other boards based on 90% population, 5% deprivation and 5% land area.

17. The following pages present these five models in table and chart form.

18. Other potential funding attributes that have not been included in the modelling are:

· rates paid: there is no relationship with need for services, and support was low for this attribute during the last review, with six boards in favour.

· current levels of capital expenditure: data on regional activities is unavailable at local level. Levels of expenditure on local assets are not relevant to the purpose of the Capex fund. Gaps in the provision of assets will be met through the relevant network facilities plan.

· population growth: growth will be addressed every three years through the proposed allocation formula.

19. The charts show the following:

· Using land area as an allocation factor significantly increases funding to Rodney and Franklin local boards.

· Great Barrier Island receives less than $7,000 under a population based allocation. This rises to $77,000 under the allocation formula that includes deprivation and land area.

· Providing Great Barrier Island and Waiheke with fixed allocations under the LDI allocation and Transport models only has a small impact on the other 19 boards.

20. In determining the appropriate funding levels for Great Barrier Island and Waiheke consideration should be given both to the total value of the funding over three years, and the typical costs of activities likely to undertaken by these boards. The following table shows the level of funding these boards would receive over three years in comparison to the next smallest board, Papakura:

Allocation formula model	Three year capex funding allocation for
Allocation formula model	Great Barrier	Waiheke	Papakura
Board Population size	900	8,400	45,000
A: 100% population	$20,000	$180,000	$970,000
B: 95% population + 5% deprivation	$130,000	$260,000	$1,000,000
C: 90% population + 5% deprivation + 5% land area	$230,000	$290,000	$970,000
D: GBI: 2.3% Waiheke 2.7% (Current LDI allocation)	$690,000	$820,000	$940,000
E: GBI: 1% Waiheke 2% of total fund	$300,000	$600,000	$960,000

21. The average cost for SLIPs projects in the last financial year was $31,000 for Great Barrier Island and $27,000 for Waiheke. Under Model E Waiheke would receive two per cent of the fund, and be able to deliver 20 average cost projects over three years. Great Barrier would receive one per cent of the fund and be able to deliver 10 average cost projects over the same period. They can of course accumulate funds over the three year period to undertake larger projects.

22. Staff consider there is a strong case for using the same formula for LDI and the capex fund to maintain consistency in the allocation. However, there is also a case for excluding land area given its impact on the distribution of funding.

23. Staff consider that allocating Great Barrier and Waiheke the same proportion of funding as they receive from the LDI opex fund would over fund these boards compared to other board areas. Staff recommend an allocation of one per cent of the total fund to Great Barrier, and two per cent to Waiheke would be appropriate.

Decision making process for capex projects

24. The chart on the following page provides an overview of decision making pathways for each type of project.

25. Staff will work with boards to develop guidelines for facilities partnerships (including feasibility studies) and community-led projects.

Bringing future capex allocation forward

26. The governing body has proposed that the fund be managed over a three year period, aligned with the Long-term Plan planning cycle. Local boards can use their entire three year allocation for one project or spread it over the three years for smaller projects. This provides boards with greater choice in the size and timing of projects they undertake.

27. As a practical consideration, it is unlikely that all 21 local boards would be in a position to bring forward their three years of funding to 2015/16. However, in the event that this was to happen, the projects would need to be assessed against the modified “gateway” process to ensure they were able to be delivered.

28. Budget for the Capex funding is included in the ten year plan. Local boards’ can only bring three years budgets forward however so future decision making is unencumbered.

Role of LDI funding

29. The table below sets out how the Capex Fund and LDI Opex Fund could be used for different types of projects.

Funding Type	Project Type	Capex Fund		LDI Opex fund
Capex	Minor Asset based projects (less than $1M)	ü	GB funds consequential opex	?	LBs fund consequential opex (feedback sought)
	Top-up of regional projects and renewals	ü	GB funds consequential opex	?	LBs fund consequential opex (feedback sought)
	Major Asset based projects (greater than $1M)	ü	GB approval required. GB funds consequential opex.	û	Must use Capex fund for large projects
Opex	Capital grants to community groups	ü	Debt funded opex. Must be included in annual plan	ü	Standard opex expenditure
Opex	Feasibility Studies	ü	Debt funded opex. Must be included in annual plan	ü	Standard opex expenditure

30. Local boards are currently able to fund capital projects using their LDI budget by funding the consequential opex. The capex fund largely does away with the need for this and the Mayor’s report proposed the removal of the ability to fund major new facilities with opex funded by their LDI. This raises the question of whether local boards still need the ability to use LDI to fund minor capital projects. The table sets out the key differences between the Capex fund and the LDI opex fund for capital projects.

Capex fund	LDI opex fund
GB funds consequential opex	LB funds consequential opex
Easier for GB to control and plan for debt (set amount available for three years)	Creates variable unknown capex requirements on an annual basis
Simplified reporting processes	Complex financial reporting required to track LB funding vs regional funding

31. Staff recommend that local boards’ do not fund minor (less than $1 million) capital projects with LDI opex from 1 July 2016. This will not impact projects that boards have already committed to funding.

32. Local boards should provide feedback on whether they see a need to use:

· LDI to fund minor capital projects

· Capex funding to bring regionally funded projects forward.

Transferring LDI to Capex

33. Local boards may transfer their currently approved capex projects paid for by LDI (as outlined in their LB Agreement 2015/16), to the new discretionary fund. This will free up their LDI opex again and remove the need to fund consequential opex.

Deferral of Capex

34. Normal deferral conditions apply to the Capex fund. Projects cannot be planned outside of the three years but funds may be deferred if projects are unable to be completed within this period.

Transition for current Capex allocations

35. There will be no transition mechanism for any existing Capex budgets held by some local boards. The Governing Body has decided that this fund will replace the current Facilities Partnership fund.

36. Projects that have already been committed to through the Facilities Partnership fund will need to be funded from the relevant boards’ Capex fund allocation.

Local Boards Funding Policy

37. The current Local Boards Funding Policy must be amended to provide for the allocation of capex funding. This is an amendment to the Long-term Plan requiring use of the Special Consultative Procedure with a public consultation period of one month.

38. Staff propose to amend the LBFP to provide a general formula for allocating any non LDI funding. This will avoid the need to amend the LBFP every time the Governing Body decides to give local boards funding that is not for Locally Driven Initiatives.

Consideration

Local Board views and implications

39. The proposal does not impact the allocation of decision making.

Significance and Engagement

40. The proposed Capex fund is a minor change in the scale of the Council’s budget and funding for Local Activities. As such it is not a significant change. However, creating a new funding allocation for local boards requires an amendment to the Local Board Funding Policy, and consequently the Long-term Plan.

41. The Council is required to undertake a special consultative process for any amendment to the Long-term Plan.

Implementation

42. The proposed amendment to the Local Board Funding Policy is not significant. As such, the amendment to the Long-term Plan will not need to be audited.

Attachments

There are no attachments for this report.

Signatories

Authors

Beth Sullivan - Principal Advisor Policy

Authorisers

Matthew Walker - General Manager Financial Plan Policy & Budgeting

Karen Lyons – Manager Local Board Services

Rex Hewitt – Relationship Manager

Manurewa Local Board

13 August 2015

Reports Requested/Pending/Issues August 2015

Row No.	Date of Resolution	Group reporting	Issue	Resolution/Description	Target Date	COMMENTS
1	13 November 2014	Community Policy & Planning	Impact of disposal of 173R Browns Road, Manurewa on Te Wharekura o Manurewa relocation to Browns Road	That the Manurewa Local Board request staff further investigate with Manurewa Marae regarding the intention to locate Te Wharekura o Manurewa on the Browns Road land surrounding 173R Browns Rd, Manurewa to check whether there would be any impact on their future plans if the land was disposed of, prior to any final decision being made about the remaining 933m2 of the reserve.	TBC	The Senior Acquisitions and Disposals Advisor has provided the following update: The dedication of road reserve as road is to be reported to a committee in September or October. At the same time, the intention was to seek approval for disposal of the balance of the road reserve, but only to the adjoining owner. Disposal would first require revocation of the reserve status. At this point there would be public notification and iwi consultation. The additional land would assist the development should the adjoining owner wish to purchase it.
2	11 December 2014 Item 17 Resolutions e) to i)	Auckland Transport	Planting of berms	c) strongly supports encouraging and enabling community use of berms as much as practicable. a) d) strongly supports the development of berm-planting guidelines, which would include: i) safe depths to dig to ii) ideal plants in a number of categories – natives, food, trees iii) maintenance expectations, including in regard to safety eg: height iv) working with neighbours. b) e) request a report back to the Manurewa Local Board by March 2015, from Auckland Transport, addressing the berm planting issues and reporting on progress on resolutions e) to i). c) f) support local boards as the key conduit for Auckland Transport to have community relationships around berm planting, for example, the local board in an area has the relationship with a community group or individual who plant and maintain a specific section of berm in that board’s area. Each Local Board will have the ability to form these relationships, record and monitor them, in ways that contribute to broader local board outcomes and priorities. d) g) recognises the role of berms in allowing access to services for utility agencies, and to that end requires Auckland Transport to create maps available online clearly identifying which berms have services running underneath them at a shallow depth and those that do not.	~~Mar 2015~~ May 2015	The Auckland Transport Elected Member Relationship Manager advises that the Auckland Transport (AT) executive has approved the drafting of a statement of AT’s practice for managing planting in berms. This approach includes a role for local boards in decision-making. The original aim was that by May 2015 the policy would be able to be circulated to Local Boards and discussed with them. The process is taking longer than expected. However, the document has now been approved to go out to Local Boards for consultation by the Auckland Transport Board’s Customer Focus Committee. The Manurewa Local Board will be forwarded the draft document very shortly.
3	9 April 2015 Item 18 Resolution c)	Community Facilities	Impact of hire fees and performance of council-managed community facilities	That the Manurewa Local Board request council staff provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of the quarterly reports.	Sept 2015
4	9 April 2015 Item 22 Resolution c)	Daryl Wrightson	Local Government New Zealand 2015 annual general meeting and conference	That the Manurewa Local Board request that Member Daryl Wrightson report back on the Local Government New Zealand 2015 annual general meeting and conference.	Aug 2015
5	9 July 2015 Item 16 Resolution c)	Auckland Transport	Southmall safety and service delivery contract	That the Manurewa Local Board request an update on Auckland Transport’s compliance with the Manukau City Council and Southmall safety and service delivery contract.	TBC

Issues raised:

Row No.

Date issue identified

Raised by phone, email or in person or at a meeting

Group reporting

Issue heading

Description

Target Date for resolution

COMMENTS

11 December 2014

Item 17

Resolution d)

and

12 March 2015

Item 18

Resolution b)

and

9 July 2015

Item 16

Resolution b)

Local board meeting

Auckland Transport

Assurance that capital projects can be delivered by the end of political term

That the Manurewa Local Board:

d) request assurance that Auckland Transport can deliver on the capital projects by the end of the 2013-2016 political term.That the Manurewa Local Board:

That the Manurewa Local Board:

b) again request assurance that Auckland Transport can deliver on the capital projects funded through the Local Board Transport Capital Fund by the end of the 2013-2016 political term.

That the Manurewa Local Board:

b) restate its concern about the ability of Auckland Transport to deliver on the Manurewa Local Board Transport Capital Fund projects.

TBA

The Elected Members Liaison Relationship Manager advises that delivery of any project by Auckland Transport is subject to a large number of factors that are beyond their ability to influence. These factors can include:

· objections from the community

· unforeseen technical issues

· consenting problems.

Auckland Transport therefore cannot make commitments of this nature.

· Monthly progress reports; and

· Specifically stated in March, May and August 2014 that projects need to be identified and progressed in order to ensure that they are delivered within the electoral term.

In summary Auckland Transport cannot not provide assurances but can commit to doing its best to deliver the project’s identified by the Local Board and if there are issues or concerns to inform the Local Board as soon as possible.

The above information has been reiterated in the Auckland Transport Update report on the 13 August Manurewa Local Board agenda.

Manurewa Local Board

13 August 2015

MANUREWA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

Row	Board Meeting Date	ACHIEVEMENT
1.	30 January 2014	Supported the Manurewa Santa Parade
2.	30 January 2014	Supported the Manurewa Christmas in the Park
3.	30 January 2014	Feedback on the Smoke Free policy
4.	30 January 2014	Feedback on the Boarding Houses and Hostels bylaw
5.	30 January 2014	Feedback on the Animal Management bylaw review
6.	30 January 2014	Position paper on Psychoactive Substances
7.	30 January 2014	Submission to the Hamilton City Council on their Psychoactive Substances Policy
8.	13 February 2014	Supported and attended the Manurewa Waitangi Day event and undertook community consultation for the Local Board Plan
9.	13 February 2014	Supported and attended the Homai Fun Day at Russell Reserve and undertook community consultation for the Local Board Plan
10.	13 February 2014	Submission to the Local Government Act Amendment Bill No. 3
11.	13 February 2014	Local Board Plan community consultation at Southmall
12.	13 March 2014	Supported Elvis in the Gardens event – 20,000 people attended
13.	13 March 2014	Spoke to the Hamilton City Council regarding their Psychoactive Substances Policy
14.	13 March 2014	Held first meeting for the World War I commemorations event
15.	13 March 2014	Attended Long Term Plan scheme setting meeting
16.	13 March 2014	Provided input on the draft Cemeteries and Crematoria Bylaw
17.	13 March 2014	Provided input into the draft Boarding Houses and Hostels Bylaw
18.	13 March 2014	Provided input into the New National Drug Policy Discussion Document for New Zealand
19.	13 March 2014	Speaking to Select Committee regarding submission to the Local Government Act Amendment Bill No. 3
20.	13 March 2014	Spoke to the Regional Strategy & Policy Committee regarding the psychoactive substances regulations
21.	13 March 2014	Consultation for the informal feedback on the Local Board Plan at Clendon and Southmall
22.	10 April 2014	Consultation with mana whenua regarding the Local Board Plan
23.	10 April 2014	Consultation with Weymouth community regarding the Local Board Plan
24.	10 April 2014	Consultation with elderly and the disability sector on the Local Board Plan
25.	10 April 2014	Opening of the Randwick Park Skate Park – an awesome facility
26.	10 April 2014	Supported Neighbours Day initiatives
27.	10 April 2014	Supported the Sunrise Walk for Hospice.
28.	8 May 2014	Supported and attended the Manurewa Sports Awards
29.	8 May 2014	Attended the sod turning for the stage 2 Netball Manurewa development
30.	8 May 2014	Daryl Wrightson partnered with the “YMCA be the change” group to organise a Manurewa and Clendon town centre clean up
31.	8 May 2014	Attended the legal highs co-governance session with the governing body
32.	8 May 2014	Continued advocacy for a Local Approved Product Policy
33.	8 May 2014	Worked with the RSA and achieved record attendance numbers at the Manurewa ANZAC day services
34.	8 May 2014	Supported the “Eye on Nature” event
35.	8 May 2014	Provided feedback on Alcohol Advertising and Sponsorship
36.	8 May 2014	Provided feedback on Local Boards Funding Policy Review
37.	8 May 2014	Provided feedback on the Council Controlled Organisations Review
38.	8 May 2014	Provided input to draft the regulations for discharge and dumping in the ocean
39.	8 May 2014	Allocated community group funding for round two 2013/2014 applications as follows: - Local Board Discretionary Community: - Age Concern Counties Manukau Inc. - $3,263 - Alfriston College - $3,390 - Auckland Kids Achievement Trust (FYD Auckland) - $6,633 - Auckland NZ View - $400 - Auckland Regional Migrant Services Charitable Trust - $3,840 - Getin2life Youth Development Trust - $3,288 - LifeChurch Manurewa - $14,392 - Life Education Trust SE Auckland - $7,500 - Manurewa Squash Rackets Club Inc. - $3,398 - Manurewa University of the Third Age - $1,472 - New Foundations Trust - $9,620 - Rape Prevention Education - $5,434 - South Asian Trust Inc. - $1,998 - Te Ara Poutama AEC Charitable Trust - $2,000 - Youthline Auckland Charitable Trust - $5,000 - Community Crime Prevention: - Kidpower Teenpower Fullpower Trust - $2,347 - South Asian Trust Inc. - $4,639 - Te Whakaora Tangata - $9,934 - Marae Facilities: - Manurewa Marae - $8,344 - Rates Assistance: - Baptist Union of NZ (on behalf of The Dream Centre) - $5,000 - Lifechurch NZ Community Trust - $6,818 - Melkite Catholic Charitable Trust of New Zealand - $724 - Social Investment: - Age Concern Counties Manukau Inc. - $12,500 - The Parenting Place (Attitude Youth Division) - $4,234
40.	12 June 2014	Lobbied central government for a law change on psychoactive substances
41.	12 June 2014	Supported the community day removing mangroves at Manurewa marae
42.	12 June 2014	Supported the community in opposing a proposed new liquor off-licence in Clendon
43.	12 June 2014	Endorsed the draft 2014-2017 Manurewa Local Board Plan for public consultation
44.	12 June 2014	Adopted the 2014/2015 Manurewa Local Board Agreement
45.	10 July 2014	Input to the draft Auckland Council Local Alcohol Policy
46.	10 July 2014	Input to the draft Allocation of Decision Making Review for local boards
47.	10 July 2014	Submission to the central government’s Product Stewardship Policy
48.	10 July 2014	Established a town centre steering group
49.	10 July 2014	Local Alcohol Policy consultation at the Manurewa market held on Sunday, 22 June 2014
50.	10 July 2014	Supported and conducted consultation at the Wiri Business market
51.	10 July 2014	The chairperson attended a thank you event on behalf of the board held at South Auckland Hospice
52.	14 August 2014	Hosted a successful Volunteer Awards Event on Friday, 1 August 2014
53.	14 August 2014	Hosted the Mayor on 12 August for 3 and half hours
54.	14 August 2014	Consulted on the Arts and Culture Strategic Action Plan
55.	14 August 2014	Ran a series of drop-in sessions for the special consultation procedure for draft Manurewa Local Board Plan
56.	14 August 2014	Attended the community planting day held at Wattle Downs
57.	14 August 2014	Attended the computer in homes graduations held at Finalyson Park school and South Auckland middle school
58.	14 August 2014	Attended a public consultation held for the Taonga Early Childhood Centre held at Randwick Park Community House
59.	11 September 2014	Completed the Local Board Plan hearings.
60.	11 September 2014	Presented at the hearing panel for the Local Alcohol Policy
61.	11 September 2014	Spoke at the Strategy and Finance Committee meeting regarding capital expenditure deferrals
62.	11 September 2014	Provided feedback on the Trading and Events in public Places Bylaws
63.	11 September 2014	Provided advocacy to attain funding for the resource recovery network development
64.	11 September 2014	Provided advocacy to the Southern Initiative to fund the economic development plan
65.	9 October 2014	Adopted the Manurewa Local Board Plan 2014
66.	9 October 2014	Supported the Manurewa Community Network Expo
67.	9 October 2014	Attended Manurewa Business Association annual general meeting
68.	9 October 2014	Supported the International Day for the Older Person
69.	13 November 2014	Participated in inaugural hui between Manukau Harbour Forum and mana whenua representatives held on 13 October 2014
70.	13 November 2014	Participated in the mataawaka and mana whenua input into decision making hui
71.	13 November 2014	Supported and attended the Armistice Day celebrations held on Sunday, 9 November 2014
72.	13 November 2014	Consultation carried out in relation to the draft Local Approved Products Policy (LAPP)
73.	13 November 2014	Advocacy with the Governing Body in relation to the Long-term Plan process
74.	13 November 2014	Provided feedback on the Signage Bylaw
75.	13 November 2014	Provided feedback on the Arts and Culture Strategic Action Plan
76.	13 November 2014	Provided feedback to Auckland Transport on the Manurewa town centre bus stops, bus route 365, and bus route 366
77.	13 November 2014	Provided feedback on the draft Auckland Council Significance and Engagement Policy
78.	11 December 2014	Attended the Clendon 30^th birthday
79.	11 December 2014	Attended the Netball Manurewa Christmas luncheon
80.	11 December 2014	Supported the Manurewa Santa Parade
81.	11 December 2014	Supported and attended the White Ribbon Breakfast
82.	11 December 2014	Supported and attended the Christmas Carols at the Methodist Church
83.	11 December 2014	Attended the second session of the Maori input into decision making forum.
84.	11 December 2014	Participated in the Sustainability of Sport Forum held on Monday, 8 December 2014.
85.	11 December 2014	Appealed the Clendon Liquor objection for the premises at 3/439 Roscommon Road, Clendon.
86.	11 December 2014	Lodged an objection to the Super Liquor licence application at 6H Ross Roberts Place, Clendon.
87.	29 January 2015	Approved the following applications made to the round two of the local events support fund: - $1,200 to the Mela Trinajan Da Event being organised by New Zealand Sikh Women’s Association (Inc.) - $1,740 to the RaWiri Idol 2015 Event being organised by the RaWiri Residents’ Association.
88.	12 February 2015	Held first consultation session on the Long-term Plan
89.	12 February 2015	Supported Music in the Parks at Nathan Homestead
90.	12 February 2015	Supported Movies in the Park held at Keith Park
91.	12 March 2015	Supported the Manurewa Community Day event held on 28 February 2015
92.	12 March 2015	Held the Ice-cream Sundae Event – 28 February 2015
93.	12 March 2015	Spoke at the Auckland Transport Have Your Say Event regarding the board’s Regional Land Transport Plan submission
94.	12 March 2015	Spoke at the Local Approved Product Policy hearing and supported the Manurewa Youth Council with their presentation at the hearing
95.	12 March 2015	Lodged an objection to the Rowandale liquor licence renewal
96.	12 March 2015	Addressed the Alcohol Regulatory and Licensing Authority regarding an appeal to the Clendon Wines liquor licence
97.	12 March 2015	Supported Elvis in the Gardens event held on 1 March 2015
98.	12 March 2015	Undertook advocacy to gather evidence for the local alcohol ban areas
99.	12 March 2015	Supported the work in relation to the Maori responsiveness framework
100.	12 March 2015	Consultation on Long-term Plan with residents and community groups
101.	9 April 2015	Supported and attended the Homai Fun Day
102.	9 April 2015	Supported and attended the “Eye on Nature” event
103.	9 April 2015	Local Approved Products Policy passed based on the Manurewa Local Board’s advocacy
104.	9 April 2015	Held a “Have Your Say” event on the Long-term Plan (14 March 2015)
105.	14 May 2015	Supported ANZAC Day 2015
106.	14 May 2015	Supported the Clendon Community Expo
107.	11 June 2015	Completed the 2015/2016 Annual Local Board Agreement
108.	11 June 2015	Approved the funding for the Randwick Park Pavilion
109.	9 July 2015	Approved community grants applications to the amount of $100,397 of at the 11 June board meeting as follows: Local Board Discretionary Community Fund: - Auckland Kids Achievement Trust - $10,000 - Auckland Single Parent’s Trust and Te Kaitiakitanga Tamaki Makaurau o te Matua Kotahitanga - $1,000 - Auckland Young Women’s Christian Association (t/a YWCA Auckland) - $1,460 - Bhartiya Samaj Charitable Trust - $1,271 - Blue Light Ventures Inc. - $2,175 - Carlson School for Cerebral Palsy - $2,000 - Connected Media Charitable Trust - $867 - Life Education Trust South East Auckland (t/a Life Education Trust Counties Manukau) - $5,000 - Manukau Orchestral Society Inc. - $3,500 - Manurewa Business Association Inc. - $3,478 - Multiple Sclerosis Society of Auckland and the North Shore Inc. - $4,000 - New Foundations Trust - $8,562 - Senior Citizens Service Club of Manurewa - $2,790 - The Parenting Place - Attitude Youth Division - $3,697 - The Parenting Place - Toolbox Division - $2,168 - Te Whakaora Tangata - $9,939 Marae Facilities Fund - Manurewa Marae Trust Board 2008 Inc. - $25,286 Rates Assistance - Lifechurch NZ Community Trust - $3,143 Social Investment Fund - Auckland Cambodian Youth and Recreation Trust - $1,450 - Manukau Youth Orchestra - $5,000 - South Asian Trust Inc. - $3,611
110.	9 July 2015	Planting of peace tree and unveiling of plaque at Arline Shutz Reserve at Halver Road.
111.	9 July 2015	Supported and attended the Southern Business Market.
112.	9 July 2015	Participated in the development of the ‘Auckland's industrial south: integrated business precinct plan’ which was passed by Auckland Development Committee on 7 July 2015. The Committee adopted an integrated business precinct plan to support industrial areas in south Auckland in future business and employment growth. This is a co-ordinated approach for the use and supply of land for heavy and light industry, providing transport infrastructure, high quality amenity, growth and planned investment and increased skills and training. The business precinct plan supports continued growth of industrial activities in the Airport area, East Tamaki, Wiri and the industrial areas of Takanini, Drury, Papakura, and Pukekohe. These zoned industrial areas make a significant contribution to the Auckland economy. In 2012 they contributed an estimated $18 billion towards Auckland’s GDP, employed 23 percent of Auckland’s total employment with employment growth of 27.5 percent since 2002.
113.	9 July 2015	Completion of realignment of the pathway and lighting for Station Road to James Road.

Manurewa Local Board

13 August 2015

Manurewa Local Board

Workshop Notes

Date of Workshop: Tuesday, 14 July 2015

Time: 6.30pm

Venue: Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

Present:	Angela Dalton (Chair)	Angela Cunningham-Marino
	Simeon Brown (Deputy Chair)	Ken Penney
	Michael Bailey	Daryl Wrightson

Staff Present:	Nina Siers, Acting Relationship Manager
	John Adams, Senior Local Board Advisor
	Lee Manaia, Local Board Democracy Advisor
	Sharon McGinity, Team Leader Event Facilitation (South)
	Hanna Scott, Manager Arts & Culture Programming
	Naomi Singer, Arts & Culture Advisor
	Penny Mitropoulos, Team Leader Event Delivery
	Leanne Roche, Event Organiser

Apologies:	Danella McCormick	George Hawkins, QSO

Item

Who to Action

1. Events 2015/2016 Work Programme and Budget

Sharon McGinity (Team Leader Event Facilitation (South)) sought guidance from the board in relation to the 2015/2016 Events Work Programme and budget allocations.

The board requested the following changes to the Events Work Programme 2015/2016:

· ANZAC Day Commemorations - $18,000

· Local Civic Functions - $9,000

· Armistice Day – to be taken from World War I budget

· Community Volunteer Awards – $10,000

· Manurewa Waitangi Day - $10,000

· Elvis in the Gardens - $10,000

· Eye on Nature - $12,000

· Manurewa Santa Parade - $20,000 – Discussion with Town Centre manager and Santa Parade Event Facilitator with a view to sourcing funding from alternative sources

· Manurewa Christmas in the Park - $20,000

· Movies in the Park – $8,000

· Manurewa Community Day - $0

· Community Christmas Carols - $0

· Community Christmas Carols Audio - $0

· World Record Event - $0

· Puhuinui Stream Event - $25,000 – seed funding and encourage staff to leverage funding from other partners

· Southside Arts Festival – Urbanesia - $20,000 – encourage staff to find opportunities to partner to allow for the three options

· CM Sports Excellence Awards - $3,000

· Sculpture in the Gardens - $30,000

· World War I events - $20,000

· Town Centre events programme - $20,000

$44,000 is currently in the contestable local event funding budget. The round 1 applications were considered and indicative amounts allocated. A small budget of money will be held for quick response applications. A second round of contestable local event fund is not proposed at this point.

The board will allocate $25,000 from the Events budget for the Economic Development 2015/2016 town centre initiative.

2. Local Event Support Fund applications

The board reviewed the Local Event Support Fund applications and gave the following recommendations for consideration at the business meeting:

Row	Event	Applicant	Requesting	Recommended Amount for board’s consideration at the business meeting	Comments
1	Undefeated	Primal Youth Trust	$22,000.00	$0.00
2	Eye on Nature	Manukau Beautification Charitable Trust	$12,000.00		Will be funded as a line item
3	Clendon Fun Day	Clendon Residents Group	$6,533.84	$6,533.84
4	Kyokushin Regional Competition and free Christmas on the Pa Community event	Manurewa Marae	$23,179.00		Suggest apply to Wiri Licensing Trust
5	2015 Counties Manukau Sporting Excellence Awards	Counties Manukau Sports Foundation	$4,000.00		Will be funded as a line item
6	Sanitarium Weet-Bix kids TRYathlon-Manurewa	Sanitarium Health and Wellbeing Company	$15,000.00	$0.00	Angela to discuss with Russell Preston and Louisa Wall
7	Aroha 16	Mika Haka Foundation Charitable Trust	$40,000.00	$0.00
8	2016 XRACE Totara Park	Brand New Day Ltd	$7,450.00	$0.00
9	Head2Head Charity	2015 Hubbards Head2Head Charity Walk	$4,000.00	$1,000.00
10	Christmas in Randwick Park	Randwick Park Residents Association	$5,403.00	$0.00	Suggest apply to Wiri Licensing Trust
11	Elvis in the Gardens	NZ Women Limited	$12,000.00		Will be funded as a line item
12	Manukau Kids Obstacle Duathlon	BSG Events	$2,000.00	$0.00
		Total requested	$153,565.84	$7,533.84

Meeting closed at 8.25pm.

Manurewa Local Board

13 August 2015

Manurewa Local Board

Workshop Notes

Date of Workshop: Thursday, 16 July 2015

Time: 6.30pm

Venue: Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

Present:	Angela Dalton (Chair)	Angela Cunningham-Marino
	Simeon Brown (Deputy Chair)	Ken Penney
	Michael Bailey

Staff Present:	Nina Siers, Acting Relationship Manager
	John Adams, Senior Local Board Advisor
	Lee Manaia, Local Board Democracy Advisor
	Mark Purdie, Acting Lead Financial Advisor

Apologies:	Danella McCormick	George Hawkins, QSO
	Daryl Wrightson

Item

Who to Action

1. Local Board input into Local Board Capex Fund

Mark Purdie (Acting Lead Financial Advisor) gave a presentation and overview of the options available for the board to consider in relation to the Local Board discretionary capital expenditure (capex) fund.

The board responded as follows:

1. If a general allocation formula were to be applied Manurewa Local Board favours option D or option E as they were consistent with the Local Board Funding Policy, noting

· Option D = Great Barrier receives 2.3% and Waiheke receives 2.7% of total funds, remaining funds allocated to all other boards based on 90% population, 5% deprivation and 5% land area.

· Option E = Great Barrier receives 1% and Waiheke receives 2% of total funds, remaining funds allocated to all other boards based on 90% population, 5% deprivation and 5 % land area.

2. Option E is favoured for funding Great Barrier and Waiheke Island, ie: Great Barrier receives 1% and Waiheke receives 2% of total funds, remaining funds allocated to all other boards based on 90% population, 5% deprivation and 5 % land area.

3. The board agreed that the option to fund consequential operational expenditure (opex) of capital projects from the locally driven initiatives (LDI) budget should be removed as:

• it avoids eroding the LDI funds for future boards

• officers have had difficulty estimating the consequential opex in advance of scoping and final costing of capital project

• it is difficult to manage annual debt level

• existing allocations honored

• noting the change, if endorsed, will be effective from 1 July 2016.

4. The board agreed with removing the option to use the capex allocation to fund the impact of bringing forward regionally funded projects

• purpose of the capex fund is to deliver local projects that might not otherwise be delivered.

5. The board supported the ability to accumulate the fund over a three year period with the option for accumulation over a greater period on approval from governing body. The board felt it had to be agreed with the departments as to whether they could deliver the project.

6. The board gave feedback with regard to changes to the Local Board Funding Policy as follows:

• remove the option to fund consequential opex of capital projects from the LDI

• boards should be able to use the capex fund allocation to bring forward regionally funded projects if they wish.

• boards should be able to use the capex fund allocation to allocate any additional future funding. They believed the board should have the option to do what they want.

7. The board felt the capital projects money could be used to look for partnership opportunities with the community.

Question:

Q. Can local boards fund a capital project that’s not in the Local Board Plan and would consultation be required?

Response: Mark to ascertain whether this would be allowed. He felt there would probably need to be some sort of process. AT this point he didn’t think there was any criteria.

Mark

Meeting closed at 8.30pm.

Chairperson	Angela Dalton
Deputy Chairperson	Simeon Brown
Members	Michael Bailey
	Angela Cunningham-Marino
	Hon George Hawkins, QSO
	Danella McCormick
	Ken Penney
	Daryl Wrightson

Authors	Lee Manaia - Local Board Democracy Advisor
Authorisers	Nina Siers - Relationship Manager

Authors	John Adams - Senior Local Board Advisor
Authorisers	Nina Siers - Relationship Manager

Authors	David Hopkins - Local Board Advisor
Authorisers	Nina Siers - Relationship Manager