Agenda of Maungakiekie-Tāmaki Local Board

1 Welcome

2 Apologies

Apologies received for Member JR Bartley.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 16 July 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation : YMCA Raise Up

Purpose

1. Providing an opportunity for the YMCA a not-for-profit community organisation to present to the Board regarding their Raise Up programme and youth events in the community.

Executive summary

2. As per standing orders the Chair has approved the request from the YMCA to brief the board on their programme and activities.

3. Adam Brown-Rigg, the Raise Up Youth Coordinator for Panmure and Onehunga, will present on behalf of the YMCA.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) thanks Adam Brown-Rigg, the Raise Up Youth Coordinator for Panmure and Onehunga, representing the YMCA for his attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Maungakiekie-Tāmaki Local Board

20 August 2015

Maungakiekie-Tāmaki Local Board - Locally Driven Initiative Budget Allocation - 14 July 2015 Workshop

File No.: CP2015/15815

Purpose

1. To seek approval from the Maungakiekie-Tāmaki Local Board on further allocations made to Locally Driven Initiatives (LDI) funds during the 14^th July 2015 workshop.

Executive Summary

2. As part of the Long Term Plan (LTP) process, Maungakiekie-Tāmaki Local Board received funding of $1,287k each year for the next three financial years of the new LTP (i.e. FY16, FY17 and FY18).

3. At the time of the adoption of the LTP, the total unallocated funds remaining were $238k, $236k and $207k respectively. This amount excludes $152k per year of multi board grant (regional) which has been ring-fenced until further advice received from staff.

4. During the 14^th July Workshop, $155k was allocated to the following projects in FY16:

Local Board Plan initiatives	Note	Amount	Total
Invest in public art to enhance our civic spaces	· Public art mapping project for $5k · Temporary Public Art Project or Public Art Scoping $25k	$30k	$30k
Continue work with our community and partners to restore our highest priority and most diverse parks and reserves	Additional allocation would be managed by the parks team and worked through in further detail if any further budget is provided.	$50k	$200k
Support and promote community initiatives to reduce single use plastic bags	Increase funding for Riverside community centre to deliver x 2 programmes - Circus and Arts	$10k	$10k
Local events discretionary fund	Per workshop on events, an increase of $10k to Onehunga Festival; $3k to Glow in the Park; Safety day $5k and the Jellicoe lights $15k; removal of the movies in parks $6k. Overall increase is $15k.	$15k	$95k
Explore the WHO safer community model and other mechanisms to collaborate around community safety and well-being	Funds to be used for either of these project: · Implement safety and alcohol harm reduction plans · Neighbourhood safety capacity project	$40k	$60k
Local civic functions	Civic event for opening of Onehunga Foreshore	$5k	$25k
Volunteers - local parks	Additional allocation would be managed by the parks team and worked through in further detail if any further budget is provided.	$5k	$20k

5. The remaining unallocated funds after this allocation for the next three consecutive years are $83k, $236k and $207k respectively (project name ‘Local Community Services Response Fund’)

6. Please refer to the attachment for a list of all LDI projects approved to date.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approves this report and the attached LDI worksheet.

Consideration

Local Board views and implications

7. The content of this report is presented to the Maungakiekie-Tāmaki at a workshop prior to the ordinary meeting involving discussion and allocation of LDI funds.

Māori impact statement

8. This fund does not specifically target Māori groups, however Māori communities are like to benefit from the projects supported by the local board, alongside other groups in the community.

Implementation

9. Once the board has approved this allocation, the respective departments will engage with the boards through Local Board Services staff with progress report, as part of each department work programme.

Attachments

No.	Title	Page
a View	Maungakiekie-Tāmaki LDI Worksheet after 14 July 2015 Workshop	11

Signatories

Authors

Sugenthy Thomson - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

20 August 2015

Allocation of discretionary capital budget to local boards

File No.: CP2015/13924

Purpose

1. This report seeks direction from Local Boards on the proposed discretionary fund for local board capital expenditure (Capex fund) regarding the:

· model for allocating the fund

· criteria for the fund.

Executive Summary

2. The Governing Body has created a discretionary fund for capital expenditure for local boards. Local boards are to work with staff to develop a formula for allocation and criteria for qualifying projects.

3. The Capex fund enables local boards to deliver small local asset based projects, either directly, in partnership with the community, or through joint agreements between boards.

4. The Capex fund will be managed over three years. Local boards can use their entire three year allocation for one project or spread it over the three years for smaller projects.

5. Local boards provided views on how funding should be allocated during the review of the Local Boards Funding Policy (LBFP) in 2014. The resulting funding formula for Locally Driven Initiatives (LDI) allocates 90 per cent based on population, 5 per cent on deprivation and 5 per cent on land area. The same allocation formula can be used for the Capex fund to maintain consistency in the policy. Staff note however that the link between costs and land area is weak and leads to major shifts in the allocation of funding.

6. A formula based approach provides limited funding for the Great Barrier Island and Waiheke boards. Local boards should consider what level of funding over three years is appropriate for these boards. Staff recommend setting funding at one per cent of the fund for Great Barrier and two per cent for Waiheke.

7. Using the Capex fund is preferable to LDI funding as the Governing Body funds the consequential opex. Boards should consider whether they need to continue to use LDI funding for minor (less than $1 million) capital projects. Boards should also consider whether they need to be able to bring forward regionally funded projects using the Capex fund.

8. The proposal to allocate a Capex fund to local boards will require an amendment to the LBFP. This will amend the Long-term Plan and requires the use of the special consultative procedure.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) provide feedback on the allocation of Capital expenditure (Capex) funding to local boards.

Comments

Background

9. The Governing Body has created a discretionary fund for capital expenditure for local boards. On May 7 the Budget Committee passed the following resolution:

a) Provide a new Local Board discretionary capex fund of $10 million per annum noting that this will incorporate the existing Facilities Partnership Fund.

b) Approve the following parameters for this fund:

i. The fund may be managed as a three year amount.

ii. Local Boards may use the fund to build council owned assets, add to an existing council funded renewal or new capital project, work in partnership with an external provider or seed fund a community project.

10. The Budget Committee requested that staff and local boards develop a formula for allocation and criteria for qualifying projects to report to the Finance and Performance Committee.

Purpose of the Capex fund

11. The purpose of the fund is to ensure locally important projects are given appropriate priority. It is envisaged that the fund will be used for projects similar to those historically funded by the local improvement projects (LIP’s) or small local improvement projects (SLIP’s).

Funding Allocation Model

Principles for funding allocations

12. The core principles for allocating funding to local boards are an:

· equitable capacity for each local board to enhance well-being

· administrative effectiveness

· transparency.

Attributes for funding allocation

13. The Local boards funding policy (LBFP) makes allocations on the following basis:

· 90 per cent based on local board population size

· 5 per cent based on the relative level of deprivation of the board

· 5 per cent based on the land area of the board

· Waiheke and Great Barrier Island are funded for a fixed amount set by the Governing Body.

14. The following table shows the level of local board support for the use of the above factors for allocating LDI recorded during the review of the LBFP.

Local Board Attribute	Local Boards that supported use during last review of LBFP	Relationship to need for funding	Staff Comments
Population	21	Strong	Strongly relates to demand for services
Deprivation	17	Weak	Little objective evidence for relationship to demand for services
Geography	16	Weak	High distortion effect on allocation that does not relate to need for services

15. A key decision for the allocation of the Capex fund will be to determine the appropriate level of capital funding for Great Barrier Island and Waiheke. The discussion document considers the two current allocation models used to fund these boards:

· LDI allocation: Great Barrier Island and Waiheke receive the same proportion of the Capex fund as they currently receive of the total funding pool for Locally Driven Initiatives. (This is 2.3% of the total pool for Great Barrier Island and 2.7% for Waiheke)

· Transport Model: Great Barrier Island receives 1 per cent and Waiheke 2 per cent of the total funding pool.

16. Five models have been considered for allocating the Capex fund between all boards based on the population, deprivation and land area attributes of the boards:

· Model A: All boards funded based on 100% population

· Model B: All boards funded based on 95% population and 5% deprivation

· Model C: All boards funded based on 90% population, 5% deprivation and 5% land area

· Model D: Great Barriers receives 2.3% and Waiheke receives 2.7% of total funds, remaining funds allocated to all other boards based on 90% population, 5% deprivation and 5% land area

· Model E: Great Barriers receives 1% and Waiheke receives 2% of total funds, remaining funds allocated to all other boards based on 90% population, 5% deprivation and 5% land area.

17. The following pages present these five models in table and chart form.

18. Other potential funding attributes that have not been included in the modelling are:

· rates paid: there is no relationship with need for services, and support was low for this attribute during the last review, with six boards in favour.

· current levels of capital expenditure: data on regional activities is unavailable at local level. Levels of expenditure on local assets are not relevant to the purpose of the Capex fund. Gaps in the provision of assets will be met through the relevant network facilities plan.

· population growth: growth will be addressed every three years through the proposed allocation formula.

19. The charts show the following:

· Using land area as an allocation factor significantly increases funding to Rodney and Franklin local boards.

· Great Barrier Island receives less than $7,000 under a population based allocation. This rises to $77,000 under the allocation formula that includes deprivation and land area.

· Providing Great Barrier Island and Waiheke with fixed allocations under the LDI allocation and Transport models only has a small impact on the other 19 boards.

20. In determining the appropriate funding levels for Great Barrier Island and Waiheke consideration should be given both to the total value of the funding over three years, and the typical costs of activities likely to undertaken by these boards. The following table shows the level of funding these boards would receive over three years in comparison to the next smallest board, Papakura:

Allocation formula model	Three year capex funding allocation for
Allocation formula model	Great Barrier	Waiheke	Papakura
Board Population size	900	8,400	45,000
A: 100% population	$20,000	$180,000	$970,000
B: 95% population + 5% deprivation	$130,000	$260,000	$1,000,000
C: 90% population + 5% deprivation + 5% land area	$230,000	$290,000	$970,000
D: GBI: 2.3% Waiheke 2.7% (Current LDI allocation)	$690,000	$820,000	$940,000
E: GBI: 1% Waiheke 2% of total fund	$300,000	$600,000	$960,000

21. The average cost for SLIPs projects in the last financial year was $31,000 for Great Barrier Island and $27,000 for Waiheke. Under Model E Waiheke would receive two per cent of the fund, and be able to deliver 20 average cost projects over three years. Great Barrier would receive one per cent of the fund and be able to deliver 10 average cost projects over the same period. They can of course accumulate funds over the three year period to undertake larger projects.

22. Staff consider there is a strong case for using the same formula for LDI and the capex fund to maintain consistency in the allocation. However, there is also a case for excluding land area given its impact on the distribution of funding.

23. Staff consider that allocating Great Barrier and Waiheke the same proportion of funding as they receive from the LDI opex fund would over fund these boards compared to other board areas. Staff recommend an allocation of one per cent of the total fund to Great Barrier, and two per cent to Waiheke would be appropriate.

Decision making process for capex projects

24. The chart on the following page provides an overview of decision making pathways for each type of project.

25. Staff will work with boards to develop guidelines for facilities partnerships (including feasibility studies) and community-led projects.

Bringing future capex allocation forward

26. The governing body has proposed that the fund be managed over a three year period, aligned with the Long-term Plan planning cycle. Local boards can use their entire three year allocation for one project or spread it over the three years for smaller projects. This provides boards with greater choice in the size and timing of projects they undertake.

27. As a practical consideration, it is unlikely that all 21 local boards would be in a position to bring forward their three years of funding to 2015/16. However, in the event that this was to happen, the projects would need to be assessed against the modified “gateway” process to ensure they were able to be delivered.

28. Budget for the Capex funding is included in the ten year plan. Local boards’ can only bring three years budgets forward however so future decision making is unencumbered.

Role of LDI funding

29. The table below sets out how the Capex Fund and LDI Opex Fund could be used for different types of projects.

Funding Type	Project Type	Capex Fund		LDI Opex fund
Capex	Minor Asset based projects (less than $1M)	ü	GB funds consequential opex	?	LBs fund consequential opex (feedback sought)
	Top-up of regional projects and renewals	ü	GB funds consequential opex	?	LBs fund consequential opex (feedback sought)
	Major Asset based projects (greater than $1M)	ü	GB approval required. GB funds consequential opex.	û	Must use Capex fund for large projects
Opex	Capital grants to community groups	ü	Debt funded opex. Must be included in annual plan	ü	Standard opex expenditure
Opex	Feasibility Studies	ü	Debt funded opex. Must be included in annual plan	ü	Standard opex expenditure

30. Local boards are currently able to fund capital projects using their LDI budget by funding the consequential opex. The capex fund largely does away with the need for this and the Mayor’s report proposed the removal of the ability to fund major new facilities with opex funded by their LDI. This raises the question of whether local boards still need the ability to use LDI to fund minor capital projects. The table sets out the key differences between the Capex fund and the LDI opex fund for capital projects.

Capex fund	LDI opex fund
GB funds consequential opex	LB funds consequential opex
Easier for GB to control and plan for debt (set amount available for three years)	Creates variable unknown capex requirements on an annual basis
Simplified reporting processes	Complex financial reporting required to track LB funding vs regional funding

31. Staff recommend that local boards’ do not fund minor (less than $1 million) capital projects with LDI opex from 1 July 2016. This will not impact projects that boards have already committed to funding.

32. Local boards should provide feedback on whether they see a need to use:

· LDI to fund minor capital projects

· Capex funding to bring regionally funded projects forward.

Transferring LDI to Capex

33. Local boards may transfer their currently approved capex projects paid for by LDI (as outlined in their LB Agreement 2015/16), to the new discretionary fund. This will free up their LDI opex again and remove the need to fund consequential opex.

Deferral of Capex

34. Normal deferral conditions apply to the Capex fund. Projects cannot be planned outside of the three years but funds may be deferred if projects are unable to be completed within this period.

Transition for current Capex allocations

35. There will be no transition mechanism for any existing Capex budgets held by some local boards. The Governing Body has decided that this fund will replace the current Facilities Partnership fund.

36. Projects that have already been committed to through the Facilities Partnership fund will need to be funded from the relevant boards’ Capex fund allocation.

Local Boards Funding Policy

37. The current Local Boards Funding Policy must be amended to provide for the allocation of capex funding. This is an amendment to the Long-term Plan requiring use of the Special Consultative Procedure with a public consultation period of one month.

38. Staff propose to amend the LBFP to provide a general formula for allocating any non LDI funding. This will avoid the need to amend the LBFP every time the Governing Body decides to give local boards funding that is not for Locally Driven Initiatives.

Consideration

Local Board views and implications

39. The proposal does not impact the allocation of decision making.

Significance and Engagement

40. The proposed Capex fund is a minor change in the scale of the Council’s budget and funding for Local Activities. As such it is not a significant change. However, creating a new funding allocation for local boards requires an amendment to the Local Board Funding Policy, and consequently the Long-term Plan.

41. The Council is required to undertake a special consultative process for any amendment to the Long-term Plan.

Implementation

42. The proposed amendment to the Local Board Funding Policy is not significant. As such, the amendment to the Long-term Plan will not need to be audited.

Attachments

There are no attachments for this report.

Signatories

Authors

Beth Sullivan - Principal Advisor Policy

Authorisers

Matthew Walker - General Manager Financial Plan Policy and Budgeting

Karen Lyons - Manager Local Board Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

20 August 2015

Landowner approval for alteration to the public walkway from Tuata Street to Maroa Reserve, One Tree Hill

File No.: CP2015/16079

Purpose

1. To seek the view of the Maungakiekie-Tāmaki Local Board on a landowner approval request from Housing New Zealand for alterations to the public walkway from Tuata Street to Maroa Reserve and for easements to enable two vehicle crossings across the walkway.

Executive Summary

2. Housing New Zealand Corporation (HNZ) is proposing to lodge a resource consent as a qualifying development within the Special Housing Area at 1-7 Tuata Street and 13 Maroa Road, One Tree Hill. As part of the design, it is proposed to develop a 3m wide driveway adjacent to the existing 1.8 metre wide council owned pedestrian accessway leading from Tuata Street to Maroa Reserve.

3. The proposal would require the removal of the pedestrian accessway boundary fences and the walkway to be redeveloped. HNZ is also seeking permission for two vehicle crossings over the walkway which will require easements. The proposal is shown in the plans in Attachment A with an alternative plan shown in Attachment B.

4. The proposal outlined in Attachment A is supported as it will improve safety and passive surveillance of the pathway between Tuata Street and Maroa Reserve as part of comprehensive redevelopment of this neighbourhood.

Recommendations

That the Maungakiekie-Tāmaki Local Board:

a) support the granting of landowner approval for the works associated with the alteration of the council pedestrian accessway from Tuata Street to the Maroa Road Reserve, as part of the housing development as shown on Attachment A, Plan titled “Tuata Maroa Development Proposed Plan Option B” prepared by Waterfall Gunns Lowe Architects Ltd, sheet 10 revision 8B, dated 04/06/2015

b) support the granting of easements to enable two vehicle crossings across the council pedestrian accessway from Tuata Street to the Maroa Road Reserve.

c) support landowner approval being subject to the following conditions:

i) That the applicant raises the walkway, installs a curb to separate the walkway from the vehicle accessway and provides a surface treatment that makes it clear it is a link to the park.

ii) That the applicant installs signage at both ends of the walkway, in agreement with the Council’s Parks, Sport and Recreation Department.

iii) That the applicant incorporates traffic calming measures within the vehicle accessway to restrict the speed of vehicles utilising this space.

iv) That the applicant installs a gate at the park entrance, to the satisfaction of the Councils Parks, Sport and Recreation Department, to ensure dogs from the off leash area do not stray into the walkway.

v) That the general construction and mitigation conditions are provided by the Local and Sports Manager – Central.

vi) That pursuant to s44 of the HASHAA and 221 of the RMA, the following consent notice be registered against the Certificate(s) of Title of lots/ dwellings facing the walkway: That Any fencing on the boundary immediately adjacent to the walkway shall be maintained to have a maximum height of no more than 1.2m. Landscape planting may be implemented on either side of the fence and must be maintained to ensure 50 percent permeability.

vii) That prior to the occupation of the new dwellings or the issuing of the 224c Certificate pursuant to s46 of the HASHAA, whichever is the earlier, the consent holder shall confirm the required traffic control devices (parking control marking along the walkway to restrict parking), unless otherwise agreed with the SHA Consenting Manager.

Comments

5. HNZ is proposing to lodge a resource consent for a subdivision within the Special Housing Area at 1-7 Tuata Street and 13 Maroa Road, One Tree Hill. As part of their proposal they wish to alter the existing council owned pedestrian accessway between Tuata Street and Maroa Reserve. The existing accessway is 1.8m wide sealed path bordered by fences on both sides and is 45.71m long.

6. The scheme plan proposed by HNZ seeks to improve this connection and provide for increased safety when moving between Tuata Street and the Maroa Reserve. As the enclosed scheme plan and sketches illustrate, by incorporating the pedestrian access into the development, visibility and subsequent pedestrian safety will be greatly improved. The park access point in Tuata Street will be wider and potential entrapment spots will be removed. The access lane will become an integral part of the neighbourhood’s movement network, with houses fronting onto and overlooking it. This will provide passive surveillance and activity during the day and night. Any landscaping within the development will further support this and comprise low landscaping and/or permeable fences to allow good visibility for vehicle’s crossing the walkway.

7. The main disadvantages of the proposal are that it will alter an existing pedestrian only pathway and introduce vehicles which will need to cross the path to access driveways within the proposed development. The accessway may risk feeling privatised and part of the development rather than a public accessway. However if approved it is proposed that signage be erected and that there is different heights and surface treatments between the walkway and driveway to clearly demarcate the two for the public.

8. If approved, security lighting will be installed on the exterior walls of dwellings within the development to further improve safety. HNZ will also incorporate traffic calming measures within the private way to restrict the speed of vehicles utilising this space.

9. HNZ have provided an alternative plan shown as 8A (Attachment B) with a shorter driveway. However, this will have three cars crossing the walkway and is not supported by urban design and traffic specialists. The other option would be to keep the narrow walkway as it is currently and locate the driveway to another part of the site, this would mean new lots would back onto the narrow pathway and would not allow opening up of the path and improved safety and passive surveillance for the public.

Consideration

Local Board views and implications

10. The proposal has been discussed with the Parks Portfolio Holder who has referred it to the full local board for their view due to the significance of the request.

11. No funding form the local board is required. All costs associated with the alteration to the walkway (including reformation, signage and the gate) and the easement (including survey, documentation and legal fees) will be covered by HNZ

Māori impact statement

12. Views of mana whenua have not been sought as public access to the park will be retained in the same location and the proposal is not anticipated to have any impact on iwi. It is not listed as a site of significance to Maori.

Implementation

13. The proposal is under the Housing Accord and Special Housing Areas Act (HAASHA) and there is no ability to publically notify the application. Whether the application will be limited notified will be at the discretion of the Housing Project Office (HPO) and will only be assessed when the application has been formally lodged.

14. If the proposed works are approved, a resource consent application will be submitted. Whether the application will be limited notified will be at the discretion of HPO and will only be assessed when the application has been formally lodged.

15. The applicants want to lodge resource consent at the end of August 2015 and begin works in November 2015.

16. Applications for easements within reserves are treated differently from other requests for landowner approvals and are considered to be a divestment. Decisions on minor requests for easements such as this application are delegated to the Local and Sports Parks Manager. The views of the Local Board as landowner of the reserve will be considered and reported to the Manager in order to make an informed decision.

Attachments

No.	Title	Page
a View	“Tuata Maroa Development Perspective Sketch Reserve Access”, sheet 14, revision 8B, and “Tuata Maroa Development Perspective Sketch Access Crossings”, sheet 15, revision 8B, all prepared by Waterfall Gunns Lowe Architects Ltd dated 19/06/2015	25
b View	Plan titled “Tuata Maroa Development Proposed Plan Option D” prepared by Waterfall Gunns Lowe	27
c View	Plan titled “Tuata Maroa Development Proposed Plan Option B” prepared by Waterfall Gunns Lowe Architects Ltd, sheet 10 revision 8B, dated 04/06/2015	29

Signatories

Authors

Simon Roche - Parks and Open Space Specialist

Authorisers

Mark Bowater - Manager Local and Sports Parks

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

20 August 2015

Dunkirk Road Activity Centre Incorporated and Maungarei Community Christian Trust Licence’s to Occupy and Manage

File No.: CP2015/15670

Purpose

1. This report seeks Maungakiekie-Tāmaki Local Board approval to grant a Licence to Occupy and Manage to the Maungarei Community Christian Trust (MCCT) for the Riverside Community Centre, 20-22 Peace Avenue, Mt Wellington and to Dunkirk Road Activity Centre Incorporated (Dunkirk Activity Centre) for the Dunkirk Road Activity Centre, Mt Wellington War Memorial Reserve, 14-50 Dunkirk Road, Panmure.

Executive Summary

2. As a result of amalgamation, community centres and houses that were operated by community committees had their legacy agreements extended, most for several years. As an initial step, council staff developed a more appropriate funding agreement, with an attached licence to occupy and manage that provided more coherency and consistency as well as aligning to delivering on local board outcomes. Currently these agreements and licences are granted on an annual basis.

3. For the past three years both MCCT and Dunkirk Activity Centre have been in partnership with council through a funding agreement arrangement. The agreement requires the provision of programmes and activities with a focus on local board outcomes, to be provided from the community centres to the community.

4. The report is requesting local board approval for the granting of a new Licence to Occupy and Manage (LTOM) to MCCT for the Riverside Community Centre and to Dunkirk Activity Centre Incorporated for the Dunkirk Road Activity Centre. The LTOM is schedule three of the Funding Agreement documentation.

5. The 2015/2016 centre work programmes (schedule one of the funding agreement) has been approved by the local board (MT/2015/103).The complete funding agreement document is attached (Attachment A) for the boards information.

6. In the future the local board could consider offering a range of options for the term of the agreement and/or licence and this would be dependent on a number of factors. For example, new organisations or those still developing their governance structure should remain on a one year term. More experienced organisations could transition to a two or three-year term and major organisations with proven performance, especially those requiring long-term tenure for external funding, could be granted five or more years. Staff will commence discussions with local board portfolio holders within the next few months.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approves the granting of the Licence’s to Occupy and Manage to the Maungarei Community Christian Trust for the Riverside Community Centre, 20-22 Peace Avenue, Mt Wellington and to the Dunkirk Road Activity Centre Incorporated for the Dunkirk Road Activity Centre, subject to the following terms and conditions:

i) Term –1 year commencing on 1 July 2015;

ii) Rent - $1.00 plus GST per annum if requested

Comments

7. This report is seeking approval to grant a LTOM to Maungarei Community Christian Trust for the Riverside Community Centre at 20-22 Peace Avenue, Mt Wellington, Lot 172 DP 45220, Lot 173 DP 45220 for a term of 1 year commencing on 1 July 2015 at a rental of $1.00 plus GST, and to Dunkirk Road Activity Centre Incorporated for the Dunkirk Road Activity Centre at 14-50 Dunkirk Road, (Mt Wellington War Memorial Reserve) Lot DP 39428, for a term of 1 year commencing on 1 July 2015 at a rental of $1.00 plus GST. The licence outlines Auckland Council, MCCT and Dunkirk building maintenance responsibilities.

8. The MCCT has occupied the council owned site on Peace Avenue since 2007. It currently operates the Riverside Community Centre from this location. The centre has approximately 11,000 visitors through its doors per annum, and delivers wide reaching activities to its local community. There is one manager who works 40 hours per week and one staff assisting with the operation and management of the premises. MCCT is made up of a chairperson, deputy chair, executive secretary, treasurer and four committee members.

9. The Dunkirk Activity Centre has occupied the council owned site on Dunkirk Road since 1978. It currently operates the Dunkirk Road Activity Centre from this location (Mt Wellington War Memorial Hall, 50 Dunkirk Road, Panmure). The Dunkirk Activity Centre has approximately 32,000 visitors through its doors per annum, and has activities that cater to a wide range of ages. There is one manager who works 20 hours per week and one part time administrator for four hours per week. There is also holiday programme staff, key holder staff and volunteers assisting with the operation and management of the premises. The Dunkirk Activity Centre is made up of a chairperson, deputy chair, executive secretary, treasurer and four committee members

10. Both MCCT and Dunkirk Activity Centre deliver community programmes and activities to meet local needs and local board outcomes. Their 2015/2016 work programme is outlined in schedule one of their funding agreement. Schedule two of the funding agreement outlines the reporting requirements. The LTOM is schedule three of this agreement. The 2015/2016 centre work programmes have been approved by the local board (MT/2015/103).The complete funding document is attached (Attachment A) for the local boards information.

11. The financial accounts provided by the MCCT and Dunkirk Activity Centre both indicate that the funds held are sufficient to meet their liabilities and are being managed appropriately. All necessary insurance cover, including public liability insurance, is in place.

12. In the future the local board could consider offering a range of options for the term of the agreement and/or licence and this would be dependent on a number of factors. For example, new organisations or those still developing their governance structure should remain on a one year term. More experienced organisations could transition to a two or three-year term and major organisations with proven performance, especially those requiring long-term tenure for external funding, could be granted five or more years.

13. Multi-year agreements would not change any of the other conditions in the existing funding agreements or licenses. Adjustments for inflation could be included in each agreement and licence that has a term of two or more years. Staff will commence discussions with local board portfolio holders within the next few months.

14. Council staff have sought input from relevant council departments

Consideration

Local Board views and implications

15. The 2015/2016 work programmes have been approved by the local board.

16. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

17. Both MCCT and Dunkirk Activity Centre Incorporated endeavor to improve the well-being among Maori within the work programmes they deliver. Council staff continue to work with the centres to ensure support and development of programmes and activities that directly improve well-being and outcomes for Maori.

Implementation

Attachments

No.	Title	Page
a View	Dunkirk Funding agreement 2015-2016 (Under Separate Cover)
b View	Riverside Maungarei CCT FA 2015-2016 (Under Separate Cover)

Signatories

Authors

Taylor Norman - Community Safety Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

20 August 2015

61-65 Selwyn Street, Onehunga – Application for new Commercial Lease – Darryl Prout Trading as Enchanted Forest Mini Golf

File No.: CP2015/14051

Purpose

1. This report seeks to gain approval from the Maungakiekie-Tāmaki Local Board for the application for a new commercial ground lease over the site at 61-65 Selwyn Street, Onehunga, Auckland Central.

Executive Summary

2. John Fletcher Limited (hereon referred to as John Fletcher) is the current tenant of the site at 61-65 Selwyn Street, Onehunga and holds a commercial ground lease with Auckland Council. John Fletcher is in the process of selling his business to Darryl Lee Prout trading as Enchanted Forest Mini Golf (hereon referred to as Darryl Prout).

3. The lease with John Fletcher expired on 31 December 2013 and he is currently ‘holding over’ in accordance with the terms of the lease. As the lease has expired, an assignment of the lease is no longer an option. The potential new business owner Darryl Prout is applying for a new lease directly over the site.

4. The land was originally developed in 1992 by John Fletcher’s predecessor as a mini golf based leisure facility and all improvements to the land were carried out at the cost of the original and subsequent tenants.

5. The Strategy and Asset Planning department of Auckland Council have advised that the primary use of the land is registered as park land under Council control with Auckland Council Property Limited (ACPL) management and responsibility; the land is not subject to the Reserves Act.

6. John Fletcher will have no choice but to vacate the site if he is not in a position to sell the business as a going concern. The site is established for mini golf activity and provides commercial revenue to Auckland Council.

7. To retain the current activity at the site and secure the new business venture a new lease is required with a certainty of tenure for the new tenant of nine years.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) agree to a new commercial ground lease to Darryl Lee Prout trading as Enchanted Forest Mini Golf over the site at 61-65 Selwyn Street, Onehunga, Auckland Central subject to the following terms and conditions:

i) an initial term of three (3) years commencing from 1 May 2015;

ii) annual rent at a commercial market level, to be negotiated by ACPL;

iii) two further rights of renewal of three (3) years each;

iv) the Lessor will provide the Lessee with six (6) months’ notice to terminate the lease should the premises be required by the Lessor for re-development purposes. The six months (6) termination clause will apply from the first renewal date of 1 May 2018;

v) rent reviews to apply every three years from 1 May 2015;

vi) final expiry date of 30 April 2024 (if all rights of renewal are exercised)

Background

8. The land was originally purchased by the Onehunga Borough Council for purposes of forming a recreational reserve. The land had never been vested under the Reserves Act and is currently zoned Open Space 3 (recreation). Council is investigating future classification of the site.

9. As the current lease has ended, the Operator must either agree terms for a new lease and continue to operate, or leave the site. The latter will effectively remove any value associated with his business.

10. If a new lease is not granted, the site may sit vacant for a substantial period of time. This inevitably leads to issues with site security and vandalism. It may also prove difficult to locate a new commercial tenant for a mini golf facility and there would be a large cost to Council to maintain the site or return it to a park use.

11. To mitigate the risk that the site may be required in the future for an alternative use by Auckland Council the recommendation is to include a six month termination clause for redevelopment purposes applicable from the first renewal.

Comments

12. The site at 61-65 Selwyn Street, Onehunga is a 1332sqm parcel of land located at the western periphery of the Onehunga commercial centre. The commercial ground lease to John Fletcher Limited (current tenant) commenced on 1 January 2005 and finally expired on 31 December 2013. John Fletcher (current tenant) is in the process of selling his business to Darryl Lee Prout trading as enchanted Forest Mini Golf. Given that the lease has expired and there is no longer the option to assign the lease, Darryl Prout is applying for a new commercial lease over the site.

13. The land was developed by John Fletcher’s predecessor (original tenant) as a mini golf based leisure facility and all original improvements to the land were carried out at the cost of the original tenant. All subsequent improvements have been funded by John Fletcher. Darryl Prout has been managing the premises since the lease expired.

14. Auckland Council Parks Department has confirmed they are supportive of the new commercial ground lease and the site continuing its current use of mini-golf activity. The Parks department has suggested that access should be free in to the public park space during business hours however use of the mini golf activity within the site shall be chargeable to any members of the general public that wish to participate as part of the commercial activity.

Consideration

Local Board views and implications

15. The Maungakiekie-Tāmaki Local Board is supportive of initiatives that lead to the optimal use of open spaces. Concerns regarding public access to the site have been addressed directly with the Auckland Council Parks Department.

Māori impact statement

16. ACPL has a comprehensive iwi engagement process that engages with the 19 key Mana Whenua groups in Tāmaki on four fronts: identifying cultural significance concerns regarding disposal and development properties, flagging commercial interests, development partnering discussions and engagement around design outcomes for council driven development projects. ACPL has also undertaken to be part of council’s Maori Responsiveness Plan pilot program. The project’s key output will be an operational document outlining how ACPL will contribute to council’s strategic and operational commitments to Maori. As there is no change to the property, the existing tenants, or re-tender of the property, there has been no iwi engagement undertaken in respect of the tenants’ new lease application.

Implementation

17. If the Local Board approves the above recommendations ACPL will enter in to a new commercial ground lease with the new tenant Darryl Lee Prout trading as Enchanted Forest Mini Golf.

Attachments

No.	Title	Page
a View	GIS site map	39

Signatories

Authors

Lori Butterworth - Property Manager, Auckland Council Property Limited

Authorisers

Margrit de Man - Property Portfolio Manager, Auckland Council Property Limited

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

20 August 2015

Auckland Council Property Limited Local Board Six Monthly Update 1 January to 30 June 2015

File No.: CP2015/15798

Purpose

1. To give the Maungakiekie-Tāmaki Local Board an overview of Auckland Council Property Limited’s (ACPL) activities for the six months 1 January to 30 June 2015.

Executive Summary

2. In May 2015 the Governing Body voted in favour of merging ACPL with Waterfront Auckland to form Development Auckland (DA). The merger responds to feedback from the wider council organisations and seeks to address some key growth, development, housing provision and funding challenges that Auckland will face over the next 20 years. As a CCO DA will have a commercial orientation, but it will also have explicit public good outcomes to pursue.

3. Substantive elements of the purpose of DA relate to urban redevelopment, strategic advice on council’s property portfolio and the redevelopment of underutilised council assets to achieve commercial and strategic outcomes.

4. In August the governing body will receive recommendations from council staff in respect of the proposed locational priorities for DA.

5. It would be anticipated that DA will specifically engage with local boards post the formal establishment on 1 September to consider what activities DA can undertake to benefit their local communities.

6. As this will be our final six-monthly update to you as ACPL, we are including both the full business summary as included in previous versions and additionally providing an outline of some of the strategic and organisational changes we will be making as we transition to DA.

7. ACPL activity detail is broken down by business unit or work-stream, with a focus on local board specific activities where applicable.

8. Local board specific supporting detail is included in Attachments A, B and C.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the Auckland Council Property Limited Local Board Six-Monthly update 1 January to 30 June 2015.

Comments

Development Auckland

9. Council formally approved the establishment of DA, being a merger of Waterfront Auckland and Auckland Council property Limited, in May 2015.

10. The essential purpose of DA is to contribute to the implementation of the Auckland Plan and encourage economic development by facilitating urban redevelopment that optimises and integrates good public transport outcomes, efficient and sustainable infrastructure and quality public services and amenities. DA will manage council’s non-service property portfolio and provide strategic advice on council’s other property portfolios. It will recycle or redevelop sub-optimal or underutilised council assets and aim to achieve an overall balance of commercial and strategic outcomes.

11. A number of objectives fall within the purpose including facilitating the redevelopment of urban locations and optimising the council’s property portfolio.

12. The process to establish the operating structure of DA is well advanced and a combined work stream between DA and council staff is looking at the future priorities for DA that will provide focus in terms of geographic locations and project priorities. In respect of the locational analysis work recommendations will be made to the governing body in August.

13. It is anticipated that DA will specifically engage with Local Boards post the formal establishment on the 1 September to consider what activities DA can undertake to benefit their local communities.

Workshops and Meetings

14. A schedule of Maungakiekie-Tāmaki Local Board workshops and meetings attended by ACPL representatives from July to December is included as Attachment A. The list includes property-specific meetings and workshops relating to general property management and the ongoing portfolio rationalisation process.

Property Portfolio Management

15. ACPL manages property owned by council and AT that are not currently required for service or infrastructure purposes. These are properties that are not immediately required for service delivery or infrastructure development but are being held for use in a planned future project such as road construction/widening or the expansion of parks. This work will largely remain unaffected by the transition to DA.

16. The property portfolio continued to grow during the last six months and now totals 1347 properties containing 1080 leases, an increase of 41 since our July-December 2014 update. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties.

17. ACPL’s return on the property portfolio for the year ending 30 June 2015 provides the shareholder a net surplus of $ 6.8m ahead of budget, with an actual surplus of $29.8m against budget of $23m. The average monthly vacancy rate for the period is 1.6% which is under the Statement of Intent targets of 5%.

18. A Properties-managed schedule is included as Attachment B of this report. The schedule details:

· current ACPL-managed commercial and residential property within the Maungakiekie-Tāmaki Local Board

· each property’s classification or reason for retention

· the nature of the property, such as a café within a library, or a residential property with a tenancy in place

· the budget under which operating expenditure and lease revenue for the property is reported eg regional or local board.

19. A report indicating portfolio movement in the local board area is attached as Attachment C. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

Portfolio Review and Rationalisation

Overview

20. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

21. July 2014 to June 2015 Target

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$30m disposal recommendations	$69m	These recommendations include $65.9m of sites that are identified for development projects.

22. In setting future disposal targets ACPL is working closely with the council and AT to identify potentially surplus properties.

23. 2014/2015 Targets

UNIT	TARGET	COMMENTS
Portfolio Review	$30m gross value recommended for sale	These targets include disposal recommendations and sales for sites that are identified for place-shaping and housing development projects
Development & Disposals	$30 net value of unconditional sales

Process

24. Once identified as a potential sale candidate a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with: the council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, engagement with local ward and the Independent Māori Statutory Board and finally a governing body decision.

Under review

25. Properties currently under review for future use opportunities via the Rationalisation Process in the Maungakiekie-Tāmaki Local Board area are listed below. The list includes any properties that may have recently been presented to the governing body and either approved for sale or development and sale or designated for retention. Further details are included in Attachment B.

PROPERTY	DETAILS
56 & 57/7 Rowlands Avenue, Mt Wellington	Residential dwellings. Transferred from ACPD for rationalisation. Rationalisation process commenced in December 2014. No alternative service uses were identified during the internal consultation. A workshop was held with the Maungakiekie-Tāmaki Local Board in February 2015 and presented at the local board business meeting on 16 July 2015. The local board noted the proposed disposal and confirmed they had no service use for the sites. The properties will be presented to the Governing Body for decision in September 2015.
5 Rayma Place, Mt Wellington	Residential land. Transferred from ACPD as non-service. Subject to encroachment by adjoining landowner. Rationalisation process commenced in December 2014. No alternative service uses were identified during internal consultation. A workshop was held with the Maungakiekie-Tāmaki Local Board in February 2015 and presented at the local board business meeting on 16 July 2015. The local board noted the proposed disposal of this site and confirmed they had no service use for the sites. The properties will be presented to the Governing Body for decision in August 2015.
45 Waller Street, Onehunga	Car park. Released by AT as not required for transport purposes. ACPL progressing through Rationalisation Process to evaluate future use options. Internal consultation phase to commence shortly. Local board and iwi engagement to follow.
6/20 Allenby Road, Panmure	Residential dwelling. Released by AT as not required for transport purposes. ACPL progressing through Rationalisation Process to evaluate future use options. Internal consultation phase to commence shortly. Local board and iwi engagement to follow.
3 Paynes Lane, Onehunga	Carpark. Released by AT as not required for transport purposes. ACPL progressing through Rationalisation Process to evaluate future use options. Internal consultation phase to commence shortly. Local board and iwi engagement to follow.
230 Onehunga Mall, Onehunga	Commercial land. Released by AT as not required for transport purposes. ACPL progressing through Rationalisation Process to evaluate future use options. Internal consultation phase to commence shortly. Local board and iwi engagement to follow..
59 & 59A Mountain Road, Mt Wellington	Commercial land. Released by AT as not required for transport purposes. ACPL progressing through Rationalisation Process to evaluate future use options. Internal consultation phase to commence shortly. Local board and iwi engagement to follow.
145A West Tāmaki Road, Glen Innes	Plantation reserve. Released by AT as not required for transport purposes. ACPL progressing through Rationalisation Process to evaluate future use options. Internal consultation phase to commence shortly. Local board and iwi engagement to follow.
474 Ellerslie Panmure Highway, Mt Wellington	Residential. Released by AT as not required for transport purposes. ACPL progressing through Rationalisation Process to evaluate future use options. Internal consultation phase to commence shortly. Local board and iwi engagement to follow.

Redevelopment/Regeneration and Housing Supply initiatives

Overview

26. ACPL in its current form is contributing commercial input into approximately 54 region wide council-driven regeneration and housing supply initiatives. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $415k to in excess of $100million.

27. ACPL is also actively contributing to the Housing Action Plan, which is a council initiative focusing on non-regulatory efforts to encourage and increase affordable residential development. ACPL has an SOI target to undertake five housing development projects over three years that will improve housing affordability and the supply of affordable housing encompassing Community Housing Organisation involvement. ACPL is currently actively working on 13 such projects.

28. In our expanded role as DA we will be extending on this work to play a much stronger role in urban development through greater scale, enhanced capability and the ability to partner with others. We will have a key role in helping deliver the council priority of quality urban living and will have the mandate to deal with the challenge of Auckland’s rapid growth through regeneration and investment.

29. DA’s roles and responsibilities will be customised to each specific project initiative and location. A few will be of a high custodial nature associated with urban regeneration. Some will be at the other end of the scale with a more facilitative role; and some will be much more able to be delivered in the short term.

30. ACPL already works closely with the local boards on ACPL-led developments to ensure we give effect to the local boards’ place-shaping role. As DA engagement will in some areas be of a much broader scope, with the potential for involvement in master-planning activities for significant land areas.

Optimisation Update

31. Optimisation is a programme of work aimed to achieve better use of council’s planned and funded service assets. The programme targets housing and urban regeneration outcomes along with the delivery of cost-neutral service investment on appropriate sites. ACPL and ACPD are leading a cross-council project to establish the rules and methodology for service optimisation activity. The programme will be carried across to DA.

32. Local board engagement and workshops will be provided to demonstrate the scope of optimisation and the benefits of driving optimal asset performance from qualifying service property. Timeframes for these workshops have been pushed out due to DA transition work. However ACPL welcomes suggestions of service sites that may have potential for improved service function along with housing or urban regeneration outcomes

Local Activities

33. A high level update on place-shaping and housing initiative and proposal activities in the Maungakiekie-Tāmaki area is outlined in points below.

Tāmaki

34. ACPL has assumed a lead role representing the council and CCO entities in the regeneration of Tāmaki. The current work streams include investigating the expansion of the existing North Tāmaki and Tāmaki Regeneration Area SHAs; scoping the master planning for Ruapōtaka and Maybury reserves; working alongside Tāmaki Redevelopment Company (TRC) to develop catalyst projects; formation of the Tāmaki Steering Group which includes council business owners and CCO entities; sourcing funding for the infrastructure required within the area; and constructing an outcomes framework with TRC. ACPL will actively work towards overall alignment with the Maungakiekie-Tāmaki Local Board.

35. ACPL is currently inputting information into a business case process being run by TRC and Treasury around the redevelopment of the HNZC properties in the area. This business case includes methodology around sourcing a development partner and operator or housing redevelopment and other regeneration projects in the area. It is proposed that ACPL will workshop this business plan with the local board in late August or early September 2015.

36. ACPL is also preparing to undertake master planning work in the Ruapotaka and Maybury Reserve areas. This will be scoped in a separate report to the local board for decision in August 2015.

Acquisitions

Overview

37. ACPL continues to support council and AT programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved council or AT budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

38. From 1 January 2015 to 31 June 2015, 49 property purchases were completed for the council and AT. All of the property acquisitions met independent valuation thresholds agreed with AT, the council and Public Works Act 1981 requirements.

Council Acquisitions

39. Of the 49 property acquisitions over the past six months, 12 were purchased to meet council’s legal, open space and storm-water requirements and to contribute to City Transformation projects. There are currently no acquisitions in or neighbouring the Maungakiekie-Tāmaki Local Board area.

Auckland Transport Acquisitions

40. The remaining 37 properties were acquired on behalf of Auckland Transport. The focus was on acquisitions to support major transport projects including AMETI (five acquisitions) City Rail Link Property Acquisition (seven acquisitions), Redoubt Road Mill Road Corridor Upgrade (six acquisitions) road widening across the region (10 acquisitions) and Northern Strategic Growth Area (one acquisition). Full details of relevant AT projects and associated acquisitions will come to the local board directly from AT.

Business Interests

41. ACPL also optimises the commercial return from assets it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. There are currently no ACPL managed business interests in the Maungakiekie-Tāmaki Local Board area.

Consideration

Local Board Views and Implications

42. This report is for the Maungakiekie-Tāmaki Local Board’s information.

Māori Impact Statement

43. Whatungarongaro te tangata, toitū te whenua. The importance of effective communication and engagement with Māori on the subject of land is understood. ACPL has accordingly developed robust engagement with the 19 mana whenua groups for our core business activities. We are currently working with Waterfront Auckland on a future strategy for DA.

44. Key engagement activities currently include: identifying cultural significance concerns regarding disposal properties, flagging commercial interests, development partnering discussions and issues relating to property management such as protection of wāhi tapu or joint management arising from the resolution of Treaty Settlements. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects where appropriate. As DA we will work with iwi to consolidate and build on strengths from ACPL and Waterfront Auckland’s approaches along with successful work being done elsewhere in the council family.

45. ACPL additionally undertook to be part of council’s Māori Responsiveness Plan (MRP) pilot programme. The project’s key output is an operational document outlining ACPL’s contribution to council’s strategic and operational commitments to Māori. The MRP was finalised and approved by the ACPL Board in December 2014 and is in the implementation phase. A copy of this is available on the ACPL website. This work will be carried over and reflected in the new organisation.

46. As we transition to DA, the local board can expect to be advised or involved as appropriate in any discussions that arise in the local board’s area.

Implementation

47. There are no implementation issues.

Attachments

No.	Title	Page
a View	Schedule of meetings and workshops	49
b View	Properties managed by ACPL in the local board area	51
c View	Property movement in the local board area	59

Signatories

Authors

Caitlin Borgfeldt - Local Board Liaison, Auckland Council Property Limited

Authorisers

David Rankin - Chief Executive, Auckland Council Property Limited

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

20 August 2015

Auckland Transport Monthly Update Report - August 2015

File No.: CP2015/16207

Purpose

1. The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the Local Board area since the last transport report.

Executive Summary

2. A site visit was held with the Transport Portfolio leads and the Chair on 15 July to discuss lighting improvements in Mayfair Place, Glen Innes.

3. A cluster workshop for central Local Boards was held on 20 July to advise Local Boards of Auckland Transport’s overall programme as outlined in the Regional Land Transport Programme. Individual workshops with Local Boards will be held in the upcoming month..

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receives the report.

b) requests Auckland Transport to provide a rough order of costs for design and construction of Stage 1 improvements to the bus station area in Glen Innes.

Reporting Back

Consultation Report

4. A consultation has been forwarded to the Local Board for comment regarding the Royal Oak roundabout. (Attachment A).

AMETI Update

5. Lodgment of the Stage 2A Notice of Requirement for the busway from Panmure to Pakuranga is pending resolution of the cultural mitigation process. This is expected in August.

6. A joint review of the AMETI delivery strategy with regards to the timing of the Reeves Road flyover and Stage 2B (busway between Pakuranga and Botany) components continues to be carried out between Auckland Transport, Auckland Council and the NZ Transport Agency.

7. An area at Panmure Station which some drivers have been informally using for park and ride has been closed. This is because it is not a designated parking area and parking is causing damage. AT’s Parking Strategy does not include plans to increase parking at Panmure Station and no funding is available for temporary park and ride spaces.

Local Board Capital Projects

8. The Maungakiekie-Tāmaki Local Board has access to the Local Board Transport Capital Fund (LBTCF) for the construction of transport related projects in its area. This fund is administered by Auckland Transport. Each year, the Local Board’s allocation is $494,757 and this amount can be accumulated within each electoral term.

9. At the time of writing Maungakiekie-Tāmaki’s unspent LBTFC budget for the current electoral term was $1.183 million. This has been allocated to the Onehunga Mall project, the Princes Street pedestrian refuge and the Beachcroft Road improvement, leaving a balance of $179,000 uncommitted. The Local Board can also allocate up to $494,757 from the LBTCF in the 2016/17 financial year.

10. A site visit was held in July to assess possible lighting improvements in Mayfair Place, Glen Innes as new project for the LBTCF. After consideration, Auckland Transport has been able to include this improvement into its lighting programme, leaving the Local Board able to consider another project.

11. Discussions at the site visit turned to the Glen Innes bus station area and possible improvements that can be made in this area. Auckland Transport has a concept plan for Stage 1 of an improvement in this area (Attachment B), which includes new footpath, cassel kerbing and new shelters on the southern side of the area.

12. Auckland Transport officers will discuss this with the transport portfolio leads at the August monthly catchup.

Update on the Delivery of Current Transport Capital Projects

13. The Princes Street Pedestrian Refuge project is still outstanding. The contract for the work was awarded in late July and a confirmed start is now expected in mid-August with a finish date of mid-September.

Project	Resolution	Update
Onehunga Mall Upgrade Progress	April 2014 : c) allocates $645,000 from the Board’s 2014-2017 Transport Capital Fund.	May 2015 Updates to the LB are being managed by Auckland Council who are leading the upgrade project. Detailed design is expected to be completed by June and construction is due begin in mid August and to be completed by November 2015.
Beachcroft Road Pedestrian Improvements	March 2015: c) authorises Auckland Transport to proceed with Option 1 and 4 for Beachcroft Avenue – Princes Street pedestrian improvement at a cost of up to $280,000 subject to consultation with adjacent landowners and further investigation of the need to relocate services, noting that if detailed design and costing is greater than the allocated amount this will come back to the board in a further report.	May 2015 A project manager has been appointed to this project and he has appointed a consultant to undertake design work. A meeting with an affected landowner has been arranged to discuss the project.
		June 2015 The meeting with the affected landowner was very positive. The Local Board confirmed the preference for the design by the Beachcroft/Church Street roundabout to be to construct a new 3m wide shared path cutting across the existing grass berm on the corner, removing the existing footpath and replacing it with grass berm. The project team is now working up some firm cost estimates to come back to the Local Board.
		July 2015 The completed design work has indicated some extension to the budget is necessary. This is discussed above.

East West Connections

14. This project aims to provide road connections between SH20 and SH1 to improve traffic flow, particularly for heavy trucks. The southern component of the project seeks to provide improved bus travel and cycling connections between Mangere and Otahuhu Town Centres and Sylvia Park.

15. From 17 June to 17 July the NZ Transport Agency and Auckland Transport undertook public engagement on the preferred approach for the East West Connections project. The overall aim of engagement was to seek public and stakeholder feedback on the East West Connections Preferred Approach which includes two parts – the Onehunga-Penrose connections and bus priority from Māngere and Ōtāhuhu to Sylvia Park.

16. The public and stakeholders were made aware of the project through media releases, emails, newsletters, letters to landowners and the NZ Transport Agency and Auckland Transport’s websites. Feedback was collected in a range of ways such as feedback forms, emails, in person and phone calls. The project team undertook a number of engagement events in order to seek feedback on the Preferred Approach. These events included open days, briefings, hui and meetings.

17. In total, there were approximately 1700 pieces of feedback received during this round of engagement. The key themes from the feedback included transport performance, the cost of the project, the environmental and community impacts, the business impacts and the importance of a variety of transport modes and process (i.e. consultation and key steps going forward).

18. Pending funding approval , the NZ Transport Agency and Auckland Transport will undertake further investigations on the preferred approach and confirm the land or area needed to protect the route.

Glen Innes to Tāmaki Drive Cyclepath

19. The project team has received a decision on the resource consent application for the beginning of section one of the Glen Innes to Tamkai Drive shared path (Merton Road to St Johns Road). The decision has required that the consent be partially notified. It specified that a limited number of residents who are potentially affected by the project will be given the opportunity to make a submission. This decision will delay the start of construction for section one, the extent to which is currently under review as NZTA/AT look for ways to mininise the impact of this decision. Investigation, planning and design work on sections two, three and four will continue.

Links to Glen Innes Station – Phase 1 Consultation

20. This is part of an NZTA/AT initiative to align public transport hubs with employment and education centres and other key destinations and as such has attracted funding from NZTA’s Urban Cycleway programme. Glen Innes has been identified as a future growth zone under the Auckland Unitary Plan and this project aims to provide improved walking and cycling facilities in the form of on-road cycle lanes and an off-road shared walking and cycling path along Jellicoe and Pilkington Roads. This project replaces the Pt England to Panmure cycling project.

21. Phase two is expected to extend the improvements into the Stonefields area.

22. AT will engage with the public in September over the proposed routes and their treatments and how they fit into the wider network of cycle improvements such as the Glen Innes to Tāmaki Drive project, the AMETI cycling and walking improvements and the Local Board funded greenways routes.

23. The consultation will be discussed with the transport portfolio leads and a memo to the Local Board members will be circulated.

Auckland Transport News

Otahuhu Transport Interchange

24. The design of the Otahuhu Bus -Train interchange has been finalized and construction will commence in October 2015. This will see the existing Otahuhu train station upgraded to a fully integrated bus and train interchange. The project is being undertaken in partnership with the NZ Transport Agency (NZTA) and Auckland Council and funding from both is confirmed.

25. The Otahuhu interchange is a key part of the new simpler and more connected south Auckland public transport network. It is also one of a series of major improvements on the way for public transport between Mangere, Otahuhu and Sylvia Park, which include: high frequency buses; bus and transit lanes; new bus shelters and bus stations along the route.

26. The new Otahuhu interchange will offer the following benefits:

· A high quality accessible modern facility

· The design and architecture will reflect local and historical stories for mana whenu (portage site for waka)

· Clear separation of buses, trains and a shared pedestrian and cycle pathway (including cycle storage racks), separated cycle crossing at the adjacent signalised intersection

· Passenger drop off zone

· Covered bus platforms for passengers moving between bus and train services

· More frequent bus services from mid-2016

· Better connections between bus and rail networks

27. The new interchange will open in 2016.

A Modern Twist on Auckland’s Māori history

28. As part of Māori Language Week, Auckland Transport, COMET (an Auckland Council educational department) and Kiwa Digital have produced a bilingual App that showcases historic Auckland. The App called “Whānau Fun Day on the Train” features the story of a family trip by train from Pukekohe to Eden Park for a day at the Dick Smith Auckland NRL Nines. Along the way the family shares stories about sites of significance such as maunga, traditional names for landmarks and some family history.

29. The interactive book is voiced story acted by children from Te Raki o Pukekohe/Pukekohe North School. The children also helped develop the characters.

30. The App introduces Māori history in an interactive way as you can choose English or Māori and then swipe to read, double tap to spell or just listen to get the correct pronunciation. Other interactive features let users record their own voice for the story, paint the pictures and learn more about the history of landmarks on the journey.

31. The App covers the Māori cultural heritage of Tāmaki Makaurau in a general way, taken from published sources, books and treaty settlement material. It is is available free from Google Play Store and iTunes (search: whanau tereina) and downloadable via Auckland Transport’s website. (http://at.govt.nz).

Winter Sober Driver Campaign

32. Auckland Transport is implementing a winter sober driver campaign targeting host responsibility within the corporate environment.

33. Friday afternoon drinks have become part of the corporate culture at many organisations, however with the lower drink-driving limit and many crashes attributed to alcohol, host responsibility has become increasingly important. Alcohol and drug related crashes make up 27.4% of all Auckland’s death and serious injury crashes.

34. The campaign objectives are to change perceptions around work/office drinking and to encourage forward planning when it comes to work drinks by providing hosts with a range of tips, tools and solutions to enable them to do so.

35. Based on the tagline of ‘Don’t let Friday’s fun, turn into Monday’s mess’, the key message is that if companies are putting on work drinks, they encourage their staff to have a sober driving solution sorted. AT has a range of solutions and ideas to help stop Friday drinks leading to a drink-driving incident, and turning into a headache on Monday. There are simple solutions to help staff get home safely.

36. Visit www.AT.govt.nz/soberdriver for tips, tools and solutions.

Train Passenger Numbers

37. Annual rail patronage has exceeded 14 million for the first time and this year has seen the highest ever 12 month total for passenger trips on rail.

38. Rail patronage in Auckland grew 21.7% in the year to the end of June - two and a half million more passengers than in June last year. In contrast, when Britomart Transport Centre opened in 2003, annual patronage was less than three million.

39. The new record comes just days after the introduction of the full fleet of electric trains on 20 July. AT is now running the new trains from Papakura to Swanson on the electrified network and the response from customers has been extremely positive to both the quality of the trains and the extra services provided.

40. Auckland Transport, with its operator Transdev, now provides six trains per hour on the Eastern and Southern Lines and four trains per hour on the Western Line during peak weekday periods.

41. The last of Auckland’s 57 trains arrive in the city next week and will go into service once certified. After this, AT hopes to increase the size of some peak services to six cars to cope with the increasing demand.

42. The number using all public transport in Auckland reached 79 million in the year to June, an increase of 9.5% or on average 19,000 extra boardings per day.

Half Moon Bay Ferry Facility

43. Significant progress has been made on the proposed new Half Moon Bay ferry facility, with the manufacture of the pontoon and gangway substantially complete. The design of the fixed wharf is also complete and the project team will apply for notified resource consents soon. The $4.3 million project is led by Auckland Transport in partnership with the Howick Local Board and the NZ Transport Agency. The structure at a new location at the end of Ara-Tai will replace the existing facility within the marina.

44. The ferry facility will be similar in quality to Auckland Transport’s Hobsonville ferry terminal which opened in February 2012. It will support the new public transport network once it is rolled out and will become a key transfer hub for passengers using buses and ferries with better integration of bus and ferry services. Construction of the fixed wharf is expected to start in early 2016 subject to the granting of resource consents.

45. Once that is complete, the pre-manufactured pontoon and gangway will be floated and secured into place. The facility is expected to be operational and open for public use around October 2016.

46. The design can be viewed Auckland Transport’s website: at.govt.nz/halfmoonbayferryfacility

Issues Raised through/by Board Members

Location or Name of Issue	Description	AT Response
Elstree Avenue	Concern over speeding on Elstree Avenue between Taniwha Street and Pt England Roundabout. Children are crossing here (walking out from behind parked cars) and there is concern for their safety.	A preliminary site visit was undertaken at the end of March. AT officers have decided a more detailed investigation is necessary and are carrying out tube counts. The results of this investigation are expected to be known by early August.
Speeding Issues in Beachcroft Avenue/Church Street	Several car crashes have been reported at the roundabout at the intersection of Beachcroft Road and Church Street, with speed being suspected as the main factor. A request for speed counts at this location has been received.	AT responds that a speed control device is not appropriate for this location but other options for reducing speeds on the approach to the intersection from Beachcroft Avenue are to be investigated. A further explanation of options for this part of the network is expected in due course.
Disabled Parking in Glen Innes town centre	Since the construction of Te Oro in Glen Innes we have had a number of complaints stemming from the fact that the building removed the disabled parking outside the library and instead has shifted this to outside the Glen Innes Hall. Is there a process whereby Auckland Transport could look at designating one or two of the on street parks on Line Road next to the library as disabled parks?	Parking Design are preparing for a town centre review of parking restrictions and demand in the GI Town Centre area. The surveys will start after the July school holidays. A review of the disabled parking in terms of supply and location will be part of this review.

Attachments

No.	Title	Page
a View	Consultations	67
b View	Glen Innes bus station concept drawing	69

Signatories

Authors

Lorna Stewart, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

20 August 2015

Auckland Transport Quarterly Report - August 2015

File No.: CP2015/15609

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months April – June 2015 and planned activities anticipated to be undertaken in the next three months.

Executive summary

2. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months April – June 2015 and planned activities anticipated to be undertaken in the next three months.

3. Attachments include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues

E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the Auckland Transport Quarterly Report.

Significant activities during the period under review

Strategy and Planning

Corridor Management Plans (CMPs)

4. Seven new CMP studies and one CMP review were completed this quarter. These are (1) Gillies Avenue CMP, (2) Henderson Metropolitan Centre Transport Study, (3) Glenfield Road-Birkenhead Avenue CMP, (4) Remuera Road-St Johns Road CMP, (5) Parnell Road-Parnell Rise CMP, (6) Hillsborough Road-Kinross Street CMP, (7) Rosebank Road-Patiki Road CMP and (8) Great South Road Stage 1 (Manukau to Drury) CMP Review.

AT Parking Strategy 2015

5. The Strategy was approved in April and successfully launched at the end of May.

RPTP Variation

6. Public consultations and hearing deliberations on the Regional Public Transport Plan were completed this quarter.

Investment and Development

SMART (Southwest Multi-modal Airport Rapid Transit)

7. Investigation to identify the best public transport mode (heavy or light rail) to support the employment and passenger growth at the Airport. It also includes the identification of a preferred corridor for protection. Construction has started on the Kirkbride interchange which includes widening for SMART.

PT Development

Otahuhu Bus Rail Interchange

8. Detailed design is complete and NZTA funding has been approved for construction. The Signal Box was removed and the overhead live line lowered over Queens Birthday weekend. Enabling works are on schedule, with the main works tender deferred until all funding is approved (now approved) and planned for July release. It is expected that main works will begin in October 2015 and be completed in early June 2016.

Half Moon Bay New Ferry Facility

9. This project includes the design and development of a new passenger ferry facility at Half Moon Bay, including integration with Public Transport, and accessibility and passenger amenity improvements. A site inspection of the pontoon and gangway units was completed in early July prior to placing these units into storage in readiness for the Stage 2 physical works completion. The wharf design is progressing with the submission of the building consent to Auckland Council expected in July/August 2015 .

City Rail Link

10. Enabling Works Package: Phase 1 ECI design service contracts 1 and 2 have been awarded. Construction is to commence November 2015 with services relocation.

11. Main Works: Construction to start in 2018/19, subject to a funding agreement with Government.

EMU Procurement

12. 54 units have been provisionally accepted and the final three are in transit and due in Auckland in early August. Peak period EMU services began on 8 June from Papakura, and on 20 July the network became fully electric with Papakura and Swanson to Britomart service introduction.

PT Operations

Public Transport overall

13. For the 12 months to the end of June, patronage was 79.25 million trips which is up 9.5% on the 2014 result. This is an increase of almost 7 million trips over the course of a year and, given the strong weekday growth, likely represents around an extra 30,000 trips being taken each working day. The changes for individual modes were:

· Bus (excluding Northern Express) – 57 million trips, up 6.6%

· Northern Express – 2.8 million trips, up 17.2%

· Rail – 13.9 million trips, up 21.7%

· Ferry – 5.5 million trips, up 8.3%

Rail Improvements

14. The big performer was rail which reached 13.9 million passenger trips for the year, representing an annual increase of 21.7%. The growth is put down to the enhanced travel experience and additional capacity provided by the new electric trains and greater service frequency introduced over recent years.

15. The AT network became fully electric on 20 July, except for the link between Papakura and Pukekohe which will continue to use diesel trains. These will be refurbished over time to provide an enhanced experience. The electric trains will provide improved travel experience and more capacity on all lines.

Bus & Ferry Improvements

16. June was also a record-breaking month on the Northern Express, with patronage up 17% on the same month last year. The 12 month total patronage reached 2.8 million. It was also a record for other bus services as patronage rose 6.6% to 57 million trips. Ferry numbers for the year totalled 5.5 million trips, up 8.3% on an annual basis.

17. Growth on bus services is attributed to increased services and frequency, improving travel times from new bus priority lanes and a significant improvement in service punctuality being achieved by bus operators through new timetables. Further service level increases and punctuality improvements are planned for later this year along with the introduction of double decker buses on a number of routes. New network routes will also be introduced from later this year.

Road Design and Development

Te Atatu Road Improvements

18. Road Corridor Improvement project on Te Atatu Rd from School Road/Edmonton Road intersection to SH16. The evaluation of the construction tenders is now completed, with the award of the contract being imminent. Construction is targeted to start in August 2015 with completion expected around February 2017. A public open day will be arranged prior to the starting of physical works.

Albany Highway

19. The Albany Highway North Upgrade project involves widening of Albany Highway between Schnapper Rock Road and the Albany Expressway. Construction is approximately 40% complete. Disruption to land owners and road users due to construction is being well managed, with any issues being quickly resolved. The Rosedale Road intersection signalisation has been brought forward to July to assist with traffic management and pedestrian safety.

Lincoln Road Improvements

20. The project involves widening Lincoln Road between Te Pai Place and the motorway interchange to accommodate additional transit/bus lanes on both sides. Stakeholder feedback has been received for the 2-D layout plan, and the NZTA funding application for the detailed design is progressing. The designation process is expected to start in late November 2015.

Mill Road Improvements

21. The Redoubt Road - Mill Road corridor project will provide an arterial road connection east of State Highway 1 between Manukau, Papakura and Drury and includes Murphys Road improvements from Redoubt Road to Flatbush School Road. Submissions to the NOR have closed and AT is now preparing evidence for the formal hearing due at the end of August.

Services

Road Safety Highlights

22. Over 4,000 young people and their parents have participated in the Crossroads young driver programme.

23. The Oi! Mind on the road, not on the phone driver distraction campaign in May targeted 20-29 year old drivers.

24. The Love Being a Local road safety campaign enabled rural communities to take a lead role in raising awareness of local speed issues.

Schools Travelwise Programme Highlights

25. The United Nations Global Road Safety Week took place from 4 to 10 May. 146 teachers registered for Road Safety Week information and resources and 27 schools entered the competition.

26. On 25 June 2015, 400 volunteers attended the Walking School Bus (WSB) megastars event to recognize the efforts of WSB volunteers.

27. Recently completed research has found that crash rates involving children walking and cycling at schools with Safe School Travel Plans (SSTPs) and Active School Signage were significantly reduced by 37% after the implementation of these measures.

Road Safety Education in Schools: (2014/15 Year)

28. 79 new Walking School Buses were established, bringing the regional total to 369 and exceeding the target of 347

29. 23 schools and 1,683 students received cycle training against a target of 1500

30. Four new schools joined the Travelwise programme, creating a total of 408 schools

31. Two regional ‘Slow Down Around Schools’ campaigns were delivered

32. 536 students and 77 teachers attended Travelwise Primary and Secondary school workshops

33. 4 high risk schools received rail fare evasion prevention campaigns.

Road Safety Promotion and Training: (2014/15 Year)

34. A number of Local campaigns were delivered including: 5,275 drivers through local Drink/Drive operations with NZ Police.

35. The #Drunksense radio advertisement won the Outstanding Radio Creativity Award and Driver Distractions won the Social and Community Platinum Award.

Travel Demand (2014/15 Year)

36. The ‘Commute’ programme promotes behavioural change to reduce the reliance on and impact of Single Occupancy Vehicle trips. Focused on the morning peak period of congestion, the programme works with businesses to support public transport, carpooling and active modes of getting to work. Seventeen new organisations joined the ‘Commute’ programme, and 23 organisations progressed or launched their travel plan activities.

2014/15 Performance Outcomes

School Travel Trips Avoided

37. The 2015 Community and Road Safety Team target of 16,700 morning car trips avoided through school travel planning activities was exceeded with 17,164 trips avoided.

38. The total number of deaths and serious injuries on Auckland Local Roads in the 2014 calendar year was 398, representing a 7.4% reduction from 2013. For the 2014 calendar year, the Auckland region had the lowest rate of road deaths and serious injuries per capita in New Zealand – 31 per 100,000 population.

Road Corridor Delivery

39. The Asset and Maintenance Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· The Delivery of roading and streetlight maintenance and renewal programmes.

· Managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· Promoting design innovation and efficiency around how work is carried out on the network

· The development of long term asset management plans and modelling which support the decision making process around the management of AT’s roading assets.

April – June Quarter key highlights

40. The Road Corridor Delivery Team have a year to date target (YTD) to deliver 581km of resurfacing (asphalt or chipseals), pavement renewals and footpath renewals. As outlined in figure 1, for 2014/2015 the group delivered 568km, or 98% of the planned programme.

Figure 1: Actual vs planned lengths (km) for June YTD

	YTD Planned Targets (KM)	Actuals (KM)	%
Resurfacing	427.4	418.9
Pavement Renewals	37.4	40
Footpath Renewals	116.7	110
Total	581.5	568.9	98%

41. The new Streetlighting contracts have been awarded to Downer (for Central and Southern areas) and Electrix (for North and West areas). The four new contracts align with the road maintenance contracts and replace the nine legacy contracts which have been in place until now. The new contracts are for a four year term with an additional 1+1 year right of renewal at AT’s discretion.

42. AT’s second asset management plan (AMP) covering the period 2015-2018 will be published in August 2015. This document details the strategies and management systems deployed by AT and sets out the future renewals and maintenance investment required to continue building the assets, infrastructure and delivery systems of a world-leading, transformational, sustainable and affordable urban transport service. The AMP also addresses the shortfalls that will begin to accrue if current budget levels continue over the medium to long term. Electronic copies will be available for download on the AT website and a hard copy will be sent to each Local Board.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the fourth quarter (2014/15) ending June 30 2015	77
b View	Travelwise Schools activities broken down by local board	89
c View	Traffic Control Committee Decisions broken down by local board	91
d View	Local Board Advocacy Report	93
e View	Local Board Transport Capital Fund Report	97

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

20 August 2015

Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input

File No.: CP2015/15019

Purpose

1. Auckland Council is undertaking a review of the funding model under the Auckland Regional Amenities Funding Act 2008 (ARAFA Funding Model Review). Feedback from the local boards is sought on the level of change proposed in the options and the impacts on local boards and local communities (if any).

Executive Summary

2. The Auckland Regional Amenities Funding Act 2008 (the Act) established a distinct model for contributing funds to specified regional amenities (regional amenities). This funding model is now under review to consider whether it remains fit for purpose and to identify how it might be improved. The Governing Body adopted Terms of Reference for the review on 26 February 2015.

3. Working closely with representatives of the regional amenities, seven funding model options were generated along a spectrum, ranging from:

· retaining the status quo

· seeking improvements within the existing ARAFA legislative framework

· modifying the existing ARAFA framework by amending legislation, to

· repealing the existing ARAFA framework and replacing it with an Auckland Council policy framework. (The options are discussed in paragraphs 15 - 32)

4. The Finance and Performance Committee endorsed the seven options for evaluation on 18 June 2015. The options will be evaluated against criteria previously endorsed by Finance and Performance on 21 May 2015. (The criteria is discussed in paragraph 14)

5. When viewed across the spectrum, the options shift the role of Auckland Council from influencing decision-making under the Act (by a Funding Board) to becoming the decision-maker itself. The closer Auckland Council becomes to being the decision-maker the more opportunities there are to align the council’s strategic outcomes with those of the regional amenities. The options also incorporate improvements relating to information flows, longer term planning, communications and relationship building.

6. The options are also associated with a progressively increasing volume of further work that would be required to implement them. The implementation of options requiring legislative change is particularly complex. The necessary trade-offs involved will be teased out and considered through the evaluation of the options.

7. The evaluation is to be completed and will be reported to the Finance and Performance Committee on 17 September 2015. The evaluation will identify the preferred option/s which may be a refined version, comprising different elements of the options proposed.

8. Local board feedback is sought on the level of change proposed in the options as set out in this report and the impacts on local boards and local communities(if any).

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) provides feedback on the level of change proposed in the options and the impacts on local boards and local communities (if any) as an input into the evaluation of options under the Auckland Regional Funding Amenities Act Funding Model Review.

Comments

The Funding Model under the Auckland Regional Amenities Funding Act 2008

9. The Auckland Regional Amenities Funding Act 2008 (the Act) has two purposes; to provide adequate, sustainable and secure funding for specified regional amenities, and to ensure that local government in Auckland contributes funding.

10. The Act came into force prior to amalgamation of Auckland’s former councils. It was designed to ensure that all councils in the region contributed fairly to funding the regional amenities given the amenities operated across and benefited the whole of the Auckland region. It also sought to ensure that qualifying regional amenities remained financially viable.

11. The regional amenities apply each year to a Funding Board for next year’s funding. The Funding Board confers with Auckland Council and prepares and consults on a funding plan, before recommending a levy to Auckland Council for the next financial year. Auckland Council approves the recommended levy and if not, arbitration takes place. The Funding Board subsequently receives the levy and allocates funding to the regional amenities.

12. Auckland Council appoints six of the Funding Board’s 10 members with four members appointed by an Amenities Board, also created by the Act.

13. Only the regional amenities specified under the Act may apply for funding and funding is not available for any part of services or facilities provided outside of the Auckland region. Funding is to contribute towards the operational expenditure that regional amenities must incur and is not available for capital expenditure.

14. The regional amenities must make all reasonable endeavours to maximise funding from other sources. The regional amenities are prohibited from receiving operating funding form Auckland Council, other than via the Funding Board. However, staff are aware that local boards may receive funding requests from groups affiliated with the amenities.

15. The Funding Board and Auckland Council must have regard to the funding principles prescribed in the Act. The Act makes provision for additional funding principles to be adopted.

Regional Amenities

16. The purpose of the Act is to ensure the regional amenities are funded to provide services or facilities that contribute to “the well-being of the whole region” and “towards making Auckland an attractive place to live in and visit”. Organisations that wish to become regional amenities must possess these qualities to satisfy criteria for admission. The Act as enacted specified 10 regional amenities in Schedule 1:

· Auckland Observatory and Planetarium Trust Board

· Auckland Philharmonia

· Auckland Regional Rescue Helicopter Trust

· Auckland Theatre Company

· Coast Guard Northern Region Incorporated

· New Zealand National Maritime Museum

· New Zealand Opera Limited

· Surf Life Saving Northern Region Incorporated

· Auckland Festival Trust

· Watersafe Auckland Incorporated

17. The following examples illustrate the way the regional amenities serve the Auckland region:

· The Auckland Philharmonia (APO) was accorded the status of Metropolitan Orchestra as part of the Ministry of Culture and Heritage’s Orchestra Review in 2012. In that year the APO presented 31 performances in the Auckland Town Hall and performed in the Bruce Mason Centre (Takapuna) Telstra Events Centre (Manukau), Massey High Schools and Trusts Stadium (West Auckland) and the Holy Trinity Cathedral (Parnell). It also presented chamber concerts in Takapuna, Remuera and Howick and five free community performances and events in west, central, north and south Auckland.

· Coast Guard Northern Region Incorporated has 14 units located across the Auckland region at Waiuku, Papakura, Titirangi, Kaipara, Kawau, Great Barrier, Hibiscus, North Shore, Auckland, Waiheke, Howick and Maraetei, with the Operations Centre and the Auckland Air Patrol operating centrally.

· Similarly, there are 10 clubs in the Auckland Region under the umbrella of Surf Life Saving Northern Region Incorporated, located at Karioitahi Beach, Karekare, Piha (2), Bethels Beach, Murawai, Omaha, Red Beach, Orewa and Mairangi Bay.

The ARAFA Funding Model Review

18. Auckland Council’s establishment and issues arising out of the Act’s operation have raised the question of ‘whether the funding model remains fit for purpose’. Auckland Council agreed to review the ARAFA Funding Model through its deliberations on the Mayor’s proposal for the 2014 Annual Plan. The Governing Body endorsed Terms of Reference (Attachment A) for this review on 26 February 2015. It records stakeholder issues and objectives (Schedule 2) and sets the overarching objective to:

“achieve long term sustainable, affordable and predictable funding of the existing amenities while recognising the Council’s purpose and responsibilities under the Local Government Act 2002 and other legislation.” (paragraph 12):

19. The ARAFA funding model and changes to enhance its effectiveness are the focus of the review:

· The review will not consider whether to add or remove any of the regional amenities from the funding mechanism. That would be a separate piece of work.

· The review will also not consider how much funding each regional amenity currently receives but rather look at the process that determines the amount of funding provided.

20. The Terms of Reference set out the basic process for the review with the identification of criteria for the evaluation of options, identification of options and their subsequent evaluation. In undertaking this review we are working closely with representatives of the amenities and engaging with the Funding Board.

Criteria for the Evaluation of Options

21. The following criteria for evaluating options were endorsed by the Finance and Performance Committee on 21 May 2015:

i. Financial sustainability and certainty

Addresses the ‘sufficiency’ of the contribution provided by the funding model in terms of “adequate, sustainable and secure funding for specified amenities.” It includes the predictability of that funding over the short to medium terms in support of financial planning.

ii. Affordability

Addresses the affordability of the sum of the contributions allocated under the funding model including the impact on rates.

iii. Independence and continuity

Considers the extent to which the option provides for objective decision making and the extent it provides for continuity of decision-making over time. These considerations go to the stability of the funding model over time.

iv. Accountability and transparency

Considers the information and the processes to support decision-making required by an option to ensure there is a clear chain of accountability from the recipient through to the funder. Transparency supports accountability, providing clarity around decision-making processes. Public sector responsibility requires accountability and transparency generally, and particularly in respect of public funds.

v. Administrative efficiency

Considers the efficiency of the funding model, with regard to the costs associated with the information and processes required by an option. Funding arrangements should have regard to the costs of implementation, and how effective they will be in achieving their objectives.

vi. Alignment of outcomes and goals

Considers the extent to which the option allows for alignment between the outcomes and goals sought and achieved by the regional amenities and those of the Auckland Council on behalf of Auckland’s ratepayers.

vii. Fairness

Considers the extent to which the funding model provides for fairness.

viii. Flexibility

Requires consideration of the extent to which the option provides a funding model with sufficient flexibility to take account of changing circumstances.

Options to Enhance Effectiveness

22. Working closely with representatives of the amenities, seven options along a spectrum have been generated, ranging from:

· retaining the status quo

· seeking improvements within the existing ARAFA legislative framework

· modifying the existing ARAFA framework by amending the legislation, to

· repealing the existing ARAFA legislative framework and replacing it with an Auckland Council policy framework.

23. The options were endorsed for evaluation by the Finance and Performance Committee on 18 June 2015.

24. Figure 1 illustrates the options and where they are located on the spectrum. Viewed across the spectrum, the options shift the role of Auckland Council from influencing the Funding Board’s decision-making to becoming the decision-maker itself. Similarly, there are increasing opportunities along the spectrum to align Auckland Council’s strategic outcomes with those of the amenities.

25. The review to date has identified that processes relating to funding bids and reporting have evolved under the existing arrangements. There appear to be further opportunities to pursue improvements through a focus on, information, communication, developing relationships and longer term planning which are being investigated through the final evaluation.

26. Implementation of the options will require further work, some of which is significant. The implementation of options requiring legislative change is particularly complex.

27. Options 1 to 4 are based on current arrangements which provide the pathway for regional amenities to seek operational funding from Auckland Council. Improvements under these options would be available for the 2016/2017 funding year.

28. Option 5 limits opportunities for Auckland Council to scrutinise the funding sought by the regional amenities, whereas Options 6 and 7 increase Auckland Council’s role in decision-making. The level of funding provided under Option 7 would be dependent on the policy and decisions of the governing body. There may therefore be a greater level of uncertainty for the regional amenities which may hold implications for the level of services and facilities they provide.

29. Options 5 to 7 require legislative change through the parliamentary process and it is not possible to indicate when they might become available for implementation.

30. The necessary trade-offs in relation to implementation will be considered through the evaluation of the options.

Figure 1.

Option 1 – Status Quo

31. The existing funding model prescribed by the Act is the benchmark against which the other options will be compared. It is described in paragraphs 1 to 7.

Seeking Improvements from within the existing ARAFA legislative framework

32. The following three options seek to introduce changes to enhance the legislative framework and the sharing of information between the regional amenities, the Funding Board and Auckland Council.

Option 2 – Enhanced Status Quo – ‘Clear Pathway to Capital Funding’

33. This option provides a ‘clear pathway for capital funding’ to augment the status quo.

34. While the amenities can currently apply for capital funding from Auckland Council via the Long Term Plan process, the granting of such funding is considered to be by exception. Under this option, applications for capital could be anticipated from any of the regional amenities. Potential applications would need to be signaled well ahead of time to assist financial planning and to enable the provision of funding.

Option 3 - Enhanced Status Quo – ‘Sustainable Funding’

35. This option introduces financial planning over a longer time frame with a 3 year rolling funding cycle and supporting information, and establishes how the sustainable level of funding for each regional amenity might be determined:

Introduction of a three year ‘rolling’ funding cycle

36. This cycle would align with Auckland Council’s Long Term Plan/Annual Plan cycle. Applications for the first year of funding (the year of application) would seek that year’s funding and identify anticipated funding for the next two years. Annual applications made in the second and third year would be considered in the light of all the relevant information then provided.

Information supporting ‘rolling’ applications

37. The clarity and timeframe of information accompanying applications would be reviewed to ensure it supports the rolling funding cycle.

‘Sustainability’

38. A definition of the sustainable level of funding would be developed for application in the context of each of the regional amenities. This would also establish appropriate levels of reserves amenities would be able to build-up and maintain to help manage the peaks and troughs of the funding requirements.

Option 4 – Enhanced Status Quo – ‘Alignment/Groupings’

39. This option similarly proposes the three year rolling review, maximises opportunities to improve strategic alignment between the regional amenities and Auckland Council and addresses the diverse range of regional amenities.

The three year ‘rolling’ funding cycle / Information supporting applications becomes available as set out in the previous option.

Auckland Council and the Funding Board confer

40. Auckland Council would be more explicit in clarifying its expectations, its funding constraints and its intentions when conferring with the Funding Board on the draft Funding Plan. The purpose would be to ensure transparency about the Auckland Council context and any funding constraints the council might face.

Auckland Council supports public notification

41. Auckland Council supports public notification of the Draft Funding Plan. The council could support the notification of the Draft Funding Plan on the council’s web site, through the media centre and/or in publications. This would help rate payers provide feedback and make submissions.

More particular consideration relevant to the type of amenity

42. This could include:

· criteria and considerations as relevant to different types of amenities – e.g. safety, arts and culture, and facilities

· clarification and guidance around what might be meant by ‘sustainability’ and the sustainable contribution required could be developed with reference to the activities undertaken by the particular regional amenities.

Modifying the existing ARAFA framework by amending legislation

43. The two following options amend the ARAFA legislative framework, proposing specific amendments to the way funding is determined or the roles of institutions and the processes through which they work.

Option 5 – Baseline Plus CPI

44. Under this option the specified amenities would determine the ‘sustainable’ level of funding required for year 1, which would be CPI adjusted for the next two years. The level of sustainable funding would then be reset for the next (4^th) year and CPI adjusted in each of the next two years.

45. The basis for determining the sustainable level of funding would need to be developed and the implications for the Funding Board explored.

Option 6 - Strong Funder

46. This option remaps the relationship between the regional amenities and the Auckland Council with Auckland Council providing funds directly. Under this option the ARAFA legislative framework would be amended so that:

· the regional amenities apply to Auckland Council directly for funding

· three year rolling funding cycle / supporting information applies

· Auckland Council sets the funding envelope

· Auckland Council prepares and adopts the Funding Plan

· the role of the Funding Board becomes one of providing expert advice to Auckland Council

· the regional amenities report annually to the Auckland Council.

Auckland Council sets the funding envelope

47. The funding envelope from which contributions to the regional amenities would be drawn would be set for the 10 year period though the Council’s Long Term Plan process. This longer term approach to funding would likely require a review of the information required in support of setting the envelope.

Auckland Council prepares and adopts the Funding Plan

48. The Funding Plan mechanism could be similar to the status quo or be modified in terms of the process and matters to be taken into consideration.

The role of the Funding Board

49. The Funding Board’s role would change to one of providing expert advice to assist Auckland Council. Appointments may still be made by Auckland Council and by the regional amenities.

Repeal of the existing ARAFA framework and replacement with an Auckland Council policy framework

50. Under this model the existing ARAFA legislative framework would be repealed and replaced with a policy framework established and maintained by Auckland Council.

Option 7 - Auckland Council Dedicated Fund

51. The repealed ARAFA legislative framework would be replaced by a specific policy of Auckland Council where:

· Auckland Council sets the funding envelope

· there is no Funding Board and the regional amenities apply to Auckland Council for funding

· Auckland Council considers applications and determines the funding allocated following public consultation

· there is separate policy and consideration for different types of amenity – for example, safety, arts & culture and facilities for example

· a three year rolling funding cycle with supporting information would apply

· the amenities annually report to the Auckland Council.

This option replicates many of the policy intentions of the Strong Funder option within Auckland Council formulated policy, though without the legislation or the Funding Board. As Council policy, the funding model/policy framework would be amenable to any amendment subsequent Councils may require.

Evaluation

52. The evaluation involves considering the performance of each option against the criteria, relative to the performance of the status quo. Working closely with the amenities representatives, this process is currently underway and the results will be reported to the Finance and Performance Committee on 17 September 2015. The evaluation will identify the preferred option/s which may be a refined version, comprising different elements of the options proposed.

53. Local board feedback on the level of changes proposed in the options and the impacts on local boards and local communities (if any) is sought and will be an input into the evaluation along-side feedback received from the Funding Board and Regional Facilities Auckland.

54. From the work completed to date it is clear that Option 4- ‘Alignment/Groupings’ is compromised. The idea of grouping amenities by the nature of their operations is unworkable due to the extent of the difference between each of the regional amenities. The other features of this option continue to offer merit however and will be included in the evaluation.

55. Implementation is a particular consideration in addition to the identified criteria. With the exception of the status quo, each option will require further work to become operational. The amount of work required and the level of complexity is likely to:

· be less from options seeking improvement within existing frameworks (options 2, 3 and 4)

· increase where improvements are sought through amendments to the Act (options 5 and 6)

· further increase with the repeal of the Act and its replacement by an alternative regime (option 7).

56. Seeking amendments to or the repeal of the Act would require sponsorship by a Member of Parliament to drive it through the Parliamentary processes. These include three readings in Parliament and the Select Committee Hearings process. The Act is a private Act. A private bill seeking changes would be subject to parliamentary processes required and it is not possible to indicate the time it might take for it to be enacted.

Next Steps

57. Local Board feedback will be collated and incorporated into the final report to the Finance and Performance Committee on 17 September 2015.

Consideration

Local Board views and implications

58. The ARAFA funding model review considers the funding model established under the ARAFA legislation and will not directly impact on local board funding or decision-making. However, communities across all of Auckland are able to benefit from the services and facilities provided by the amenities funded through the Act.

59. Local board views on the level of change proposed in the options and their impacts on local boards (if any) are being sought via this report. This report follows a memo circulated to Local Board Chairs in February 2015 and a briefing to Local Board Chairs and members on 22 June 2015. This report follows the structure of that briefing while elaborating on the information provided.

Māori impact statement

60. The ARAFA funding model review focuses on how Auckland Council’s funding contribution to the specified amenities is determined. Using Whiria Te Muka Tangata: The Māori Responsiveness Framework as a lens there do not appear to be any statutory or treaty obligations, direct Māori or value Te Ao Māori outcomes affected by this review. Enquiries were made of mana whenua in March 2015 to ascertain whether the ARAFA funding model review held any interest. No interests were identified.

Attachments

No.	Title	Page
a View	Auckland Regional Amenities Funding Act Review	109

Signatories

Authors

Alastair Cameron - Principal Advisor CCO Governance and External Partnerships

Wayne Brown - Lead Strategic Advisor Strategic Scanning

Authorisers

Denise O’Shaughnessy - Manager Strategic Advice

Karen Lyons - Manager Local Board Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

20 August 2015

Future Urban Land Supply Strategy

File No.: CP2015/15802

Purpose

1. To inform Local Boards about the purpose and content of the draft Future Urban Land Supply Strategy and seek their feedback.

2. To outline the Special Consultative Procedure being undertaken and the anticipated role of Local Boards in this consultation process.

3. To obtain Local Board views on the draft Future Urban Land Supply Strategy.

Executive Summary

4. The Proposed Auckland Unitary Plan provides for approximately 11,000 hectares of Future Urban zone land. This land is located within the Rural Urban Boundary (RUB), but outside the 2010 Metropolitan Urban Limit (MUL).

5. The Future Urban Land Supply Strategy (the “Strategy”) (Attachment A) provides direction on the next stage in planning for the following Future Urban zone areas:

· North: Warkworth, Wainui and Silverdale-Dairy Flat

· North-west: Whenuapai, Redhills, Kumeu-Huapai and Riverhead

· South: Takanini, Opaheke-Drury, Karaka, Paerata and Pukekohe.

6. The Strategy sets out Auckland Council’s intention for when the above Future Urban areas are proposed to be development ready. The Strategy was developed in collaboration with infrastructure providers such as Watercare, Auckland Transport and the New Zealand Transport Agency.

7. The Strategy has significant implications for Rodney, Upper Harbour, Henderson-Massey, Papakura and Franklin Local Boards as they contain areas of Future Urban land which are sequenced for development readiness by the Strategy.

8. At its July meeting the Auckland Development Committee resolved to approve the draft Strategy for public consultation in accordance with the Special Consultative Procedure set out in s83 of the Local Government Act (2002) (Attachment B). They also appointed a five person hearing panel consisting of four Councillors and a member of the Independent Maori Statutory Board.

9. The consultation period will run from 17 July to 17 August 2015. Public engagement on the Strategy will include a series of ‘Have your say’ events to be held in Warkworth, Dairy Flat, Drury and Kumeu.

10. The final Strategy will be submitted to the Auckland Development Committee in October for adoption.

11. This report seeks views from the Maungakiekie-Tāmaki Local Board for consideration by the Auckland Development Committee and hearing panel in making a determination on if and how the Strategy will be amended.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive this report

b) provide feedback to the Auckland Development Committee and hearing panel on the Strategy, in particular on:

i) whether the Local Board agrees with the sequencing proposed within the draft Future Urban Land Supply Strategy and, if so, the reasons why

ii) aspects of the sequencing in the draft Future Urban Land Supply Strategy the Local Board disagrees with and the reasons as to why

c) any further issues on the draft Future Urban Land Supply Strategy.

Comments

Background

12. The Proposed Auckland Unitary Plan provides for approximately 11,000 hectares of Future Urban zone land. This land is located within the Rural Urban Boundary (RUB) but outside the 2010 Metropolitan Urban Limit (MUL). The Future Urban zone indicates that this land is appropriate for future urban development.

13. A key goal of the Auckland Plan Development Strategy is to achieve a quality compact form. This requires urban intensification, supplemented by well-managed urban expansion. The Auckland Plan advocates for 70 per cent of growth in the existing urban area and up to 40 per cent of growth in locations outside the 2010 MUL. The Future Urban land is intended to provide a significant portion of the growth outside the 2010 MUL – around 110,000 dwellings. The balance of growth outside the RUB and the satellite towns of Warkworth and Pukekohe, will be accommodated in rural and coastal towns, rural villages, countryside living and general rural areas.

14. The draft Strategy focuses on the Future Urban land areas located in:

· North: Warkworth, Wainui and Silverdale-Dairy Flat

· North-west: Whenuapai, Redhills, Kumeu-Huapai and Riverhead

· South: Takanini, Opaheke-Drury, Karaka, Paerata and Pukekohe.

15. Local Board areas which contain Future Urban land directly affected by this Strategy include Rodney, Upper Harbour, Henderson-Massey, Papakura and Franklin.

16. The draft Strategy marks the next step in planning the Future Urban areas that started with the Auckland Plan. The Auckland Plan identified ‘greenfield areas of investigation’ to provide for future growth outside the MUL. The Proposed Auckland Unitary Plan formalised this concept through the location of the RUB and the proposed zoning of this land as Future Urban.

17. High-level planning was undertaken to provide more detail around possible land use, key infrastructure and potential housing yield and business land location. Based on this, the Strategy sequences the order for when this land is intended to be ready for development over the three decades of the Auckland Plan. It is a proactive approach to long-term planning, infrastructure provision and providing housing and business capacity.

18. Most of the Future Urban areas are predominantly rural and have not previously been identified for urbanisation. Bulk infrastructure will therefore have to be provided to these areas. All Future Urban areas require some degree of bulk infrastructure; development will therefore not be able to occur until this infrastructure is in place. In areas where bulk infrastructure projects are large and complex, longer lead-in times (for design, consenting and build) are required. This affects the timing for when land can be development ready.

Purpose of the Strategy

19. The purpose of the draft Strategy is to provide a robust and logical sequence for when the Future Urban areas are proposed to be ‘development ready’ across the three decades of the Auckland Plan. This will enable coordination of timely structure planning and bulk infrastructure provision to these areas and provide clarity and certainty to all key stakeholders, including infrastructure providers.

Drivers for the Strategy

20. The key driver for the draft Strategy is the significant current and projected growth in Auckland and the pressure this growth places on housing supply and key infrastructure. The Strategy therefore aims to proactively plan for, coordinate and deliver bulk infrastructure so that this land can be brought on stream for both residential and business development i.e. contributing to development capacity across the region.

21. Accommodating this growth will come at a significant cost. Preliminary, high level estimates of bulk infrastructure costs are provided within the draft Strategy; however it does not include costs for any local network infrastructure. The significant costs are primarily driven by the size of the Future Urban areas (these equate to approximately one and a half times the area of urban Hamilton); the scale of the bulk infrastructure that will be required; and the current lack of such infrastructure in these areas. For these reasons it would be prohibitively expensive for Council, CCOs and, more broadly, for central government (e.g. the New Zealand Transport Agency and Ministry of Education) to invest in all Future Urban areas at the same time.

The draft Future Urban Land Supply Strategy

22. The draft Strategy sets out a logical timed sequence for development readiness. It integrates information on key infrastructure required to get these areas ready for urban development. The sequencing is based on a suite of principles (attached to the Strategy) that include the consideration of the lead-in times for the bulk infrastructure required. Bulk infrastructure refers to water, wastewater, stormwater and the transport network. This draft Strategy will also assist with the forward planning of community facilities and services critical for creating sustainable communities.

23. The sequencing set out in the draft Strategy was developed with input from a number of infrastructure providers including Watercare, Veolia, Auckland Transport and the New Zealand Transport Agency.

24. The analysis done for this draft Strategy is of sufficient scale and specificity to broadly determine bulk infrastructure requirements. There are two subsequent parallel and inter-dependent processes to get land ready for development – more detailed structure planning, and bulk infrastructure planning and build.

25. Structure planning and plan changes (to urban zones) will be done prior to the areas being ready for development and will be undertaken by the Council (or in partnership with others) in line with the programme set out in the draft Strategy. This is the stage of the process where Local Boards, mana whenua and communities will be involved in the detailed planning of these areas.

26. The sequencing programme ensures the infrastructure costs are distributed over three decades to smooth spikes in capital expenditure, allow all infrastructure providers to forward plan their asset management and assist with prioritising key enabling projects.

27. A monitoring programme is an integral part of the Strategy and will be used to monitor trends over time. This is to ensure that the proposed sequencing remains relevant. This monitoring will be part of an overall strategy to provide information on development capacity in brownfield and greenfield locations. Given the 30-year timeframe, a number of factors could change the proposed sequencing and timing as set out in the Strategy. These include funding constraints, possible alternative funding options and changes to population growth and housing demand. Therefore, for the Strategy to remain relevant and effective, it must be a ‘living’ document, able to respond to changes identified through the monitoring programme.

The Consultation Process

28. The public consultation period will run from 17 July – 17 August 2015. It will follow the Special Consultative Procedure set out in s83 of the Local Government Act (2002). This procedure requires all interested parties to be given an opportunity to present submissions in a manner which enables spoken interaction.

29. The Auckland Development Committee has appointed Councillors Cashmore, Darby, Webster and Quax and one member of the IMSB (to be confirmed) to form a hearing panel to receive the spoken submissions.

30. A series of ‘Have your say’ events were held to provide an opportunity to all interested parties to provide spoken feedback. These events were held at the following dates, times and locations:

· Monday 3 August (7pm-8.30pm) – Warkworth Masonic Hall

· Wednesday 5 August (7pm-8.30pm) – Drury Hall

· Monday 10 August (7pm-8.30pm) – Dairy Flat School Hall

· Tuesday 11 August (7pm-8.30pm) – Kumeu Community Hall

31. Invitations were extended to Ward Councillors and the most affected Local Board members to attend these events.

32. Public notices were placed in the New Zealand Herald and relevant local newspapers notifying interested parties about the Strategy itself and the ‘Have your say’ events. The Strategy and a feedback form were made available on the Shape Auckland website and a media release was distributed at the commencement of the consultation period. A targeted direct mail out was undertaken for key stakeholders.

33. Local Board participation at the events and feedback and input to the draft Strategy are welcomed.

34. Feedback received during the period, including that received from Local Boards, will be analysed, summarised and reported to the Auckland Development Committee and the hearing panel. The panel will then make a determination about amendment of the Strategy.

35. The final Strategy will be submitted for adoption at the Auckland Development Committee meeting in October.

Consideration

Local Board views and implications

36. The Strategy has significant implications for Local Boards particularly Rodney, Upper Harbour, Henderson-Massey, Papakura and Franklin Local Boards as they contain areas of Future Urban land sequenced by this Strategy. The consultation period and the ‘Have your say’ events provided an opportunity for Local Boards to become involved in the process, hear the views of their communities and form their own views and response to the Strategy.

37. Local Boards were informed about the Strategy at a joint workshop held with the Auckland Development Committee on 16 June 2015. A briefing on the Strategy and the consultation process was held for Local Board members on 15 July 2015. This was to ensure Local Boards have a sound understanding of the Strategy and consultation process prior to the commencement of the consultation period.

38. Preliminary issues raised by attendees included the need to manage community expectation about land purchases in the future urban areas, the need to ensure Council is fully resourced to undertake the structure planning work, a need to forward plan land purchase for community facilities and a proactive engagement approach with central government around provision of education and health facilities and services to deliver the best outcomes for local communities.

39. This report seeks Local Board views on the Strategy and these issues and any other feedback will be reported to the Auckland Development Committee and the hearing panel.

Māori impact statement

40. This Strategy has significant implications for Maori and has the capacity to contribute to Maori well-being and development of Maori capacity. It is acknowledged that Maori have a special relationship with Auckland’s physical and cultural environment. Ongoing liaison has occurred with Te Waka Angamua around the Strategy and the suite of principles which sit behind it. One of the principles reflects Council’s commitment to Maori social and economic well-being as a transformational shift set out in the Auckland Plan. Independent Maori Statutory Board staff were briefed at the commencement of the project, provided with background documentation and invited to workshops as the Strategy was developed. A representative from the IMSB is to be appointed to the hearing panel for this project. A hui was held with mana whenua chairs on 29 June 2015 and individual meetings will occur with interested Chairs who were unable to attend the hui.

41. Iwi responses will be sought as part of the public consultation process outlined in this report. Consultation submissions from iwi will be reported to the Auckland Development Committee and the hearing panel.

Attachments

No.	Title	Page
a View	Draft Future Urban Land Supply Strategy (Under Separate Cover)
b View	The Auckland Development Committee resolution	127

Signatories

Authors

Simon Tattersfield - Principal Growth and Infrastructure Advisor

Authorisers

Jacques Victor - General Manager - Auckland Plan Strategy and Research

Karen Lyons - Manager Local Board Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

20 August 2015

RECORD OF WORKSHOPS

Record of workshop proceedings for 14 July 10am-12noon

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members present for all or part of the workshops:

Simon Randall (Chairperson)

Josephine Bartley

Brett Clark

Bridget Graham

Apologies: Chris Makoare (Deputy Chairperson)

Obed Unasa

Alan Verrall

1.0

Locally Driven Initiatives

To discuss locally driven initiatives

Officers present:

Nina Siers, Sugenthy Thomson

RECORD OF WORKSHOPS

Record of workshop proceedings for 21 July 10am-5pm

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members present for all or part of the workshops:

Chris Makoare (Deputy Chairperson)

Josephine Bartley

Brett Clark

Bridget Graham

Obed Unasa

Apologies: Simon Randall (Chairperson)

Alan Verrall

1.0	Onehunga Foreshore update
	To discuss the Onehunga Foreshore project
	Officers present: Greg Hannah, Kirsten Reidt, Steve Owens, Peter McGregor

2.0	Auckland Tourism Events and Economic Development
	To discuss tourism
	Officers present: Lynne Butler

3.0	Integrated Management Plan
	To discuss the Integrated Management Plan
	Officers present: Nadia De Blaauw

4.0	Economic Development Plan
	To discuss the Economic Development Plan
	Officers present: John Norman, Luo Lei

RECORD OF WORKSHOPS

Record of workshop proceedings for 28 July 10am-4pm

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members present for all or part of the workshops:

Simon Randall (Chairperson)

Chris Makoare (Deputy Chairperson)

Josephine Bartley

Brett Clark

Bridget Graham

Obed Unasa

Alan Verrall

1.0	Ngāti Paoa
	Relationship meeting
	Officers present: Bernard Te Paa, Shane Ta’ala

2.0	Capacity Building
	To discuss the capacity building project
	Officers present: Gina Tupou

3.0	Tāmaki WRAP
	To discuss Tāmaki WRAP
	Officers present: Jenny Chilcott

Maungakiekie-Tāmaki Local Board

20 August 2015

Board Member Bridget Graham

Monthly Report, July - August 2015

1 July	Local Alcohol Bans Public Consultation Onehunga
2 July	Dunkirk Road Community Centre AGM
3 July	Fund raising concert for Seasons programme, Christ’s College Choir at St. Peter’s Church Onehunga.
6 July	Heritage Portfolio catch up
8 July	Maungakiekie catch up with Onehunga Community News Catch up with Simon July ODCOSS meeting – Local Alcohol Bans
9 July	Matariki at the Panmure Library
11 July	Official opening of the St. John charity shop in Onehunga Fund raising film evening at the Onehunga Community House
12 July	Site visits 862 Great South road, 11 Te Apunga Place, 6 Te Apunga Place
13 July	Manukau Harbour Forum informal meeting
14 July	Maungakiekie/Tāmaki Local Board workshops Langimalie plot committee meeting.
16 July	Seasons monthly meeting Maungakiekie/Tāmaki Local Board business meeting
17 July	Farewell for Lisa Perry at the Panmure Business Association.
20 July	Oranga Community Meeting
21 July	Maungakiekie/Tāmaki Local Board workshops
22 July	Maungakiekie Community Response Group meeting with Keith Suddes.
24 July	CABAC monthly meeting
26 July	Planting day at the reserve in Arthur Street Site visit 32 Tawa Road
28 July	Maungakiekie/Tāmaki Local Board workshops Bi monthly events catch up
29 July	Site visit 23 William Avenue
30 July	Action Towards Change Workshop
31 July	WW1 community group
1 August	Civil Defence Conference
4 August	Maungakieki/Tāmaki Local Board workshops

Portfolio Update

13 July Manukau Harbour Forum informal meeting

Site visits

862 Great South Road – demolish some warehouses, extend existing warehouses and reconfigure parking

11 Te Apunga Place – parking shortfall

6 Te Apunga Place – parking shortfall and extension of building

32 Tawa Road – removal of existing pre 1944 building, and building of new building within the dripline of a tree

23 William Avenue – removal of a pre 1944 building

22 July – Maungakiekie Community Response Group meeting with Keith Suddes.

Community Networks: -

Oranga Community Committee

20 July Monthly meeting

Onehunga Community House

21 July monthly Management Committee meeting

ODCOSS

8 July – monthly meeting

CABAC

24 July – monthly meeting

The planting day at the Arthur Street reserve.

It was wonderful to see the first planting day at this reserve, it has taken so long for this particular community group to get so far. It was not a sunny day, but good conditions for planting although extremely wet and slippery, as all the planting was done on a very steep slope. The local community has embraced the project, as many of the planters were from adjacent properties or from close properties. Echo Janman is to be congratulated for her perseverance in getting to this stage of her major community project.

Some of the planters from the other side of the hill.

The Maungakiekie Team with Echo Janman

Action Towards Change Workshop

This was run by Maile Uluave, a well known Tongan leader in Onehunga, to make the Tongan community more aware of Auckland’s waste management strategies 2016 – 2040. She also gave instruction in the use of the Bokashi composting system for enhancing garden growth. She also reported on the kumara project in which twenty families are taking part. Maile obtained a grant for her Multi-Educational Support and Services Trust from the Maungakiekie/Tāmaki Local Board in December 2014. The families received a bokashi composting system and will plant kumara together from their own homes in October 2015 having already prepared their kumara beds with the compost. They will harvest together in April 2016

8 July	Celebration evening for Onehunga Community patrollers
16 July	Xero NZ Auckland Youth Employment Pledge signing
18 July	Matariki light trail closing night event and fireworks
19 – 21 July	LGNZ Conference in Rotorua
26 July	Arthur St Planting, Onehunga People’s Garden
27 July	Chair’s forum
27 July	Youth Advisory Panel new member induction
3 August	Te Epetoma o te Reo Kuku Airani - Cook Islands language week and Commemoration of 50 years self-government in Cook Islands

Chairperson	Simon Randall
Deputy Chairperson	Chris Makoare
Members	Josephine Bartley
	Brett Clark
	Bridget Graham, QSM
	Obed Unasa
	Alan Verrall

Authors	Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board
Authorisers	Victoria Villaraza - Relationship Manager