Maungakiekie-Tāmaki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Maungakiekie-Tāmaki Local Board held in the Local Board Office,

7-13 Pilkington Road, Panmure on Thursday, 20 August 2015 at 6.00pm.

 

present

 

Chairperson

Simon Randall

 

 

 

Deputy Chairperson

Chris Makoare

 

 

 

Members

Brett Clark

 

 

 

 

Bridget Graham, QSM

 

 

 

 

Obed Unasa

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ABSENT

 

Members

Josephine Bartley

 

 

 

Alan Verrall

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

Chairperson, Otara-Papatoetoe

Fa’anānā Efeso Collins

 

 

 

 

 

 

 

 

Maungakiekie-Tāmaki Local Board

20 August 2015

 

 

 

1          Welcome

 

The chairperson opened the meeting and welcomed everyone present.

 

2          Apologies

 

Resolution number MT/2015/114

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)         accepts the apology from Member JR Bartley and AB Verrall, for absence.

CARRIED

Secretarial note: Apologies noted for Governing Body Member Denise Krum for absence.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number MT/2015/115

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 16 July 2015, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no requests for leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.


8          Deputations

 

8.1

Deputation : YMCA Raise Up

 

A document was tabled for this item. A copy has been placed on the official minutes and made available on the Auckland Council website as a minute attachment.

 

Resolution number MT/2015/116

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Adam Brown-Rigg, the Raise Up Youth Coordinator for Panmure and Onehunga representing the YMCA, for his attendance.

CARRIED

 

Attachments

a     Presentation

 

9          Public Forum

 

9.1

Hayley McDonald – Smokefree Policy

 

Providing opportunity for Hayley McDonald to speak to the board regarding the smokefree policy.

 

Resolution number MT/2015/117

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)         thanks Hayley McDonald, for her attendance.

CARRIED

 

9.2

Public Forum : Auckland Committee - Volcanic Field Project

 

Providing opportunity for the Auckland Committee to speak to the board regarding their Future Auckland Leaders programme, volcanic field project taking place in the local board area.

 

A document was tabled for this item. A copy has been placed on the official minutes and made available on the Auckland Council website as a minute attachment.

 

Resolution number MT/2015/118

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)         thanks Rachael Davies and Stefan Winstanley, for their attendance.

CARRIED

 

Attachments

a     Tabled document

 

 

9.3

Public Forum : Robert King

 

Providing an opportunity for Robert King to speak to the board.

 

Resolution number MT/2015/119

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)         thanks Robert King, for his attendance.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Maungakiekie-Tāmaki Local Board Performance Report for 12 months ending 30 June 2015

 

Resolution number MT/2015/120

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)         agrees to defer item 12 : Maungakiekie-Tāmaki Local Board Performance Report until the next meeting of the Maungakiekie-Tāmaki Local Board scheduled to be held Thursday, 17 September at 6pm due to officer absence.

CARRIED

 

13

Maungakiekie-Tāmaki Local Board - Locally Driven Initiative Budget Allocation - 14 July 2015 Workshop

 

Resolution number MT/2015/121

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)         thanks Sugenthy Thomson, Lead Financial Advisor, for her attendance to speak to this item.

b)        allocates funding towards investment in public art to enhance civic spaces through a public art mapping project ($5,000) and a temporary public art project or public arts scoping ($25,000) from the board’s FY16 Locally Driven Initiatives opex budget

c)         increases funding by $50,000 from the board’s FY16 Locally Driven Initiatives opex budget towards working with community and partners on restoration projects in parks and reserves in the local board area

d)        allocates $10,000 to supporting and promoting community initiatives to reduce single use plastic bags, through the Circus and Arts programmes delivered by Riverside Community Centre, from the board’s FY16 Locally Driven Initiatives opex budget

e)         increases its FY16 Locally Driven Initiatives opex budget for the local events discretionary fund by $15,000 to $95,000 by:

i)          increasing funding towards Onehunga Festival event ($10,000)

ii)         increasing funding towards Glow in the Park event ($3,000)

iii)       increasing funding towards Kids Safety Day event ($5,000)

iv)       increasing funding towards Jellicoe Lights event ($15,000)

v)         removing the movies in parks event ($6,000)  

f)          increases funding by $40,000 from its FY16 Locally Driven Initiatives opex budget towards exploring the WHO safer community model and other mechanisms, to collaborate around community safety and well-being through safety and alcohol harm reduction plans or the neighbourhood safety capacity project

g)        increases funding by $5,000 from its FY16 Locally Driven Initiatives opex budget towards Local Civic Functions to deliver the Onehunga Foreshore civic opening event

h)        increases funding by $5,000 from its FY16 Locally Driven Initiatives opex budget towards volunteers in local parks

i)          decreases the local community services response fund by $155,000 in order to fund the above, noting this will now leave $83,000 in this budget for further allocation in the 2015/16 financial year.

CARRIED

 

14

Maungakiekie-Tāmaki Local Board Annual Report 2014/15 - DRAFT

 

Resolution number MT/2015/122

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)      notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2014/15

b)      approves:

i)       The message from the Chairperson, which provides the Local Board’s comments on local board matters in the 2014/15 annual report.

ii)      Achievements by activity and table of Key Capital projects.

c)      gives authority to the Chair and Deputy to make typographical changes before submitting for final publication.

CARRIED

 

Secretarial note: Item 15 was taken after item 22 at 7.50pm

 

15

Allocation of discretionary capital budget to local boards

 

Resolution number MT/2015/128

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)            welcomes the opportunity to provide feedback on the Local Discretionary Capex Fund for local board priorities

b)           supports the proposal, noting the following:

i)          the board supports using the LDI funding allocation to allocate the Capex fund

ii)        the board supports the allocation to Great Barrier of 1% and Waiheke of 2%

iii)       the board supports the accumulation of the fund over a three-year period with the option for accumulation over a greater period on approval from the governing body

iv)       the board supports the use of the Local Board Funding Policy allocation to allocate any future funding

v)         the board supports removing the option to fund consequential Opex of capital projects from LDI

vi)       the board supports retaining the ability to use the Capex fund allocation to bring forward regionally funded projects

CARRIED

 

Secretarial note: Item 16 was taken after item 14 at 7pm.

 

16

Landowner approval for alteration to the public walkway from Tuata Street to Maroa Reserve, One Tree Hill

 

Resolution number MT/2015/123

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Sam Colgan, Project Planner, for their attendance to speak to this item.

b)      grants landowner approval for the works associated with the alteration of the council pedestrian accessway from Tuata Street to the Maroa Road Reserve, as  part of the housing development as shown on Attachment A (page 25 of the agenda),  Plan titled “Tuata Maroa Development Proposed Plan Option B” prepared by Waterfall Gunns Lowe Architects Ltd, sheet 10 revision 8B, dated 04/06/2015, subject to the following conditions:

i)       That the applicant raises the walkway, installs a curb to separate the walkway from the vehicle accessway and provides a surface treatment that makes it clear it is a link to the park.

ii)      That the applicant installs signage at both ends of the walkway and road markings that actively discourages vehicle parking or their vehicle access or the park walkway, in agreement with the chair and the board’s Parks, Sport and Recreation portfolio holder.

iii)     That the applicant incorporates traffic calming measures within the vehicle accessway to restrict the speed of vehicles utilising this space. 

iv)     That the applicant installs a gate at the park entrance, to the satisfaction of the Councils Parks, Sport and Recreation Department, to ensure dogs from the off leash area do not stray into the walkway.

v)      That any fencing on the boundary immediately adjacent to the walkway shall be maintained in perpetuity at a maximum height of no more than 1.2m. Landscape planting may be implemented on either side of the fence and must be maintained to ensure 50 percent permeability.  

vi)    Any further conditions are provided by the Local and Sports Manager – Central and agreed to by the parks portfolio holder.

c)      supports the granting of easements to enable two vehicle crossings across the council pedestrian accessway from Tuata Street to the Maroa Road Reserve

 

CARRIED

 

Secretarial note: item 17 was taken after item 15 at 7.51pm.

 

17

Dunkirk Road Activity Centre Incorporated and Maungarei Community Christian Trust Licence’s to Occupy and Manage

 

Resolution number MT/2015/129

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      approves the granting of the Licence’s to Occupy and Manage to the Maungarei Community Christian Trust for the Riverside Community Centre, 20-22 Peace Avenue, Mt Wellington and to the Dunkirk Road Activity Centre Incorporated for the Dunkirk Road Activity Centre, subject to the following terms and conditions:

i)       Term –1 year commencing on 1 July 2015;

ii)      Rent -  $1.00 plus GST per annum if requested

CARRIED

 

Secretarial note: Items 18, 20, 21 and 22 were taken after item 16 at 7.30pm

 

18

61-65 Selwyn Street, Onehunga – Application for new Commercial Lease – Darryl Prout Trading as Enchanted Forest Mini Golf

 

Resolution number MT/2015/124

MOVED by Member JB Clark, seconded by Chairperson SD Randall:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Caitlin Borgfeldt, Senior Engagement Advisor, for her attendance to speak to this item.

b)      agrees to a new commercial ground lease to Darryl Lee Prout trading as Enchanted Forest Mini Golf over the site at 61-65 Selwyn Street, Onehunga, Auckland Central subject to the following terms and conditions:

i)       an initial term of three (3) years commencing from 1 May 2015;

ii)      annual rent at a commercial market level, to be negotiated by ACPL;

iii)     two further rights of renewal of three (3) years each;

iv)     the Lessor will provide the Lessee with six (6) months’ notice to terminate the lease should the premises be required by the Lessor for re-development purposes.  The six months (6) termination clause will apply from the first renewal date of 1 May 2018;   

v)      rent reviews to apply every three years from 1 May 2015;

vi)     final expiry date of 30 April 2024 (if all rights of renewal are exercised)

c)         notes that as a public parkland it is open to public for passive non mini golf use at no cost.

CARRIED

 

19

Ruapotaka and Maybury Reserves Master Planning

 

Secretarial note: This report was withdrawn as it did not meet reporting deadlines.

  

 

20

Auckland Council Property Limited Local Board Six Monthly Update 1 January to 30 June 2015

 

Resolution number MT/2015/125

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Caitlin Borgfeldt, Senior Engagement Advisor, for her attendance to speak to this item.

b)      receives the Auckland Council Property Limited Local Board Six-Monthly update 1 January to 30 June 2015.

 

CARRIED

 

21

Auckland Transport Monthly Update Report - August 2015

 

Resolution number MT/2015/126

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Lorna Stewart, Elected Member Relationship Manager, for her attendance to speak to this item.

b)      receives the report.

CARRIED

 

22

Auckland Transport Quarterly Report - August 2015

 

Resolution number MT/2015/127

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Lorna Stewart, Elected Member Relationship Manager, for her attendance to speak to this item.

b)      receives the Auckland Transport Quarterly Report.

CARRIED

 

Secretarial note: item 23 was taken after item 17 at 7.53pm.

 

23

Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input

 

Resolution number MT/2015/130

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)        supports in principle Option 7 - Auckland Council Dedicated Fund, for the following reasons:

i)          It allows council to better align funding relationships with present and future strategies and policies.

ii)         It gives council decision making and autonomy over who is funded and at what level and allows this to be publically consulted upon during an LTP process.

iii)       It restores the relationship between decisions around funding and where this funding is sourced.

iv)       It allows for a strengthening of the relationship between significant regional amenities and the Auckland Council beyond just funding.

v)        It allows the council to utilise this mechanism to support other regional amenities currently not included in the ARAFA.

CARRIED

 

Secretarial note: Deputy Chairperson CL Makoare left the room at 8.12pm and re-entered the room at 8.13pm.

 

24

Future Urban Land Supply Strategy

 

Resolution number MT/2015/131

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)      receives the report.

CARRIED

 

25

Making Good Decisions Course - Local Board Member Attendance

 

Resolution number MT/2015/132

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      approves Member BM Graham’s attendance at the “Making Good Decisions Programme” for Resource Management decision makers run by Opus Environmental Training Centre in Auckland on 10 and 11 November 2015 at a cost of $1953.90 excl. GST from the board’s professional development fund.

 

CARRIED

 

26

Record of Maungakiekie-Tāmaki Local Board Workshops - July 2015

 

Resolution number MT/2015/133

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the record of Maungakiekie-Tāmaki Local Board:

a)      receives the workshops report for July 2015.

CARRIED

 

27

Board Members' Reports

 

Resolution number MT/2015/134

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)         receives Member JB Clark and BM Graham’s board members report.

 

CARRIED

 

 

28

Chair's Report to the Maungakiekie-Tāmaki Local Board

 

Resolution number MT/2015/135

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)         receives Chairperson SD Randall’s report.

CARRIED

 

 

29

Governing Body Member's Update

 

Secretarial note:    apologies received from Governing Body Member Denise Krum for absence.

 

  

 

30        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

 

8.25 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................