|
Puketāpapa
Local Board
27 August 2015
|
|
Owairaka
Athletics Club funding application
File No.: CP2015/16271
Purpose
1. To consider a funding
application of $1,000 from the Owairaka Amateur Athletics & Harrier Club
(Inc) for the Owai 5 Mile and Puketapapa Fun Runs on 27 September.
Executive
Summary
2. The Owairaka Amateur Athletics & Harrier
Club (Inc) applied to the July/August Puketapapa Local Board Quick Response
Grants funding round. The Community Grants operations team advises that this application is currently ineligible for the
following reasons.
· The amount requested is more than $750
· The activity from 2014/15 year is not yet
accounted for
· The group has not submitted the required
meeting minutes that indicate that they intend to apply for council funding
· The group has not provided quotes
3. Given this is
the first Quick Response round, the Community Grants operations team is reopening applications already submitted giving applicants the
opportunity to address any ineligibilities. This allows the club to stay in
this contestable round and be eligible for a maximum of $750.
4. The unique
timing of this first Quick Response round has created an issue for the club
because:
· Due to the delay in opening the funding
round, the group was unable to lodge an application for local board community
grant funding until it opened in July
· The club’s proposed event runs on 27 September, so decisions on the Quick Response funding round occur close to
the actual event, which doesn’t allow certainty of funding in their planning
stage
· Applications to future funding rounds
(e.g. the August/September Local Grants) would be ineligible, as the event
would have occurred already.
5. Concerns about
the timing of this application, and therefore the lack of certainty about
funding, were raised by the club with the Puketapapa Local Board Sports and
Recreation portfolio holder. Given the unique circumstances of this
application, the portfolio holder is seeking consideration by the board about
alternative funding options.
6. The Puketapapa
Local Board historically set up and supported this event due to its alignment
to local board plan outcomes (‘People with a voice who can make a
contribution’; ‘Healthy, safe people and places’). The Recreation Advisor was
not able to provide first-hand knowledge of this event but notes that last year
they had 159 competitors and that the price point for the event is appears to
be affordable. The event also contributes to the Auckland Sport and Recreation
Strategic Action Plan, in particularly Goal 7 Participation.
· Affordable and accessible options
· Children and young people being more
active
· Promoting healthy and active lifestyles
· Auckland diverse range of communities
being more active
7. Funding of
$1,000 is sought from the local board for promotional materials, finishing
medals and a limited number of free t-shirts. The full cost of the event is
$3,250. Anticipated revenue from event entries is $2,500 (participant numbers
are estimated at 250).
8. The board could consider a
number of options for the club:
|
Option
|
Considerations
|
|
A. Leave the group’s application in
the contestable Quick Response fund, where they will need to
· Reduce the amount requested is more than
$750
· Account for the activity from 2014/15
year
· Submit meeting minutes that show that
they intend to apply for council funding
· Provide quotes
|
· If
the club addresses these issues it will be eligible
for the contestable Quick Response fund (but as will only receive a maximum
of $750)
· There
are no guarantees that the group will receive funding in this round
· The
group will not know if they will receive funding until close to their event
date (the local board decision date is 24 September)
|
|
B. Consider funding the group’s event
from another Local Discretionary Initiatives (LDI) budget line e.g.
·
‘Support sport organisations and volunteers’; or
· ‘Local event discretionary fund’
|
· This
option would require that the club to withdraw its application from the
contestable Quick Response funding round
· This
would be a non-contestable grant allocation
· The
‘Support sport organisations and volunteers’ budget is
$3,000. It sits within the local board’s Sport and Recreation
portfolio, which currently has no planned spend for this allocation
· The
‘Local event discretionary fund’ is $76,000. It sits within
the local board’s Events portfolio, which has planned most of this
budget allocation. Approximately $1,500 is not earmarked for initiatives
· At
the time of writing this report the club has not submitted their
accountability reporting. This means that information about the previous
year’s performance cannot be submitted to the board for consideration
· If
the board decides to use this option, staff recommend that the Community
Grants operations team administer the funding allocation. This will require
that the group submit satisfactory accountability reporting from the club’s
2014/15 event. This is a requirement, in order for the funding team to administer payment
|
|
Recommendation/s
That the Puketāpapa Local
Board:
a) consider the above options for allocating
funds for the Owai 5 Mile and Puketapapa Fun Runs on 27 September 2015.
b) note that should funding for
this event be allocated from a non-contestable line item, the Board requests
that the Community Grants operations team administer the funding allocation
(conditional on the submission of satisfactory accountability reporting from
the club’s 2014/15 event).
|
Attachments
There are no attachments for this report.
Signatories
|
Authors
|
Mary Hay - Local Board Advisor - Puketapapa
|
|
Authorisers
|
Victoria Villaraza - Relationship Manager
|
|
Puketāpapa
Local Board
27 August 2015
|
|
Relocation of baseball to Mt Roskill War Memorial Park
File No.: CP2015/17110
Purpose
1. To provide an update on the
issues and funds required to complete the relocation of senior baseball to Mt
Roskill War Memorial Park.
Executive
Summary
2. The relocation of senior
baseball from Fearon Park to Mt Roskill War Memorial Park has been investigated
since 2013.
3. The large demand on War Memorial
Park sports fields has meant scheduling all users’ needs has been a challenge.
Ongoing consultation with affected clubs has been undertaken to resolve these
issues but will require flexibility and compromise from all codes.
4. The baseball backstop installation
began in financial year 2015 and resource consent has been granted and the
backstop fence materials have been purchased. There was insufficient budget to
complete the project.
5. An estimate of $111,930 is
required to install the backstop, purchase an artificial pitching mound, move a
training light and re-orientate the Australian Football League (AFL) field. It
is recommended the Local Board approve this funding to complete the project.
6. As funding is not yet available,
it is recommended that baseball remains at Fearon Park for the first half of
their season and the baseball backstop is installed in January 2016.
|
Recommendation/s
That the Puketāpapa Local
Board:
a) note the estimate of $111,930
to complete the relocation of senior baseball from Fearon Park to Mt Roskill
War Memorial Park.
b) prioritise $111,930 to complete
the relocation of senior baseball from Fearon Park to Mt Roskill War Memorial
Park when the Local Board discretionary capex funds
are available.
|
Comments
Background
7. In April 2014 the Puketāpapa
Local Board resolved to support the relocation of senior baseball from Fearon
Park to Mt Roskill War Memorial Park. Refer Attachment A for a copy of the
resolution PKTPP/2014/70.
8. Work to date to progress this
resolution has included: meetings with affected sports codes, primarily through
monthly Mt Roskill War Memorial Park user group meetings; resource consent has
been granted for the backstop installation; and the backstop fence materials
have been purchased.
Issues and costs
9. Fearon Park is
not considered a suitable long term site for senior baseball because it is too
small. However, the relocation of baseball to War Memorial Park has raised a
number of issues.
10. Scheduling all
users - Scheduling issues has arisen because of the addition of baseball.
There is a heavy demand on the fields at War Memorial Park and it is difficult
to accommodate all users, including training nights. A draft schedule has been
sent to users and the season allocations are being worked through.
11. It is currently
not possible to accommodate all the requested senior baseball training hours or
senior Saturday games at War Memorial Park and honor the existing historic bookings by other codes. To assist with this some senior baseball will have to remain at Fearon Park. As there
will not be a senior pitching mound at Fearon Park an option would be to
purchase an artificial pitching mound that can be moved on and off the field as
required. An estimated cost of the mound is $30,000. One or more codes would
have to move off War Memorial Park next summer season to accommodate all the
requested senior baseball bookings. Once senior baseball has been completely
located at War Memorial Park, the artificial mound can be used for training and
warm-ups at War Memorial Park.
12. Position of the
AFL field - The position of the new baseball diamond requires a change to the
current orientation of the AFL field, so the AFL goal posts are outside the
baseball diamond. After meeting the AFL club on site it was agreed that the
AFL field could be rotated by 900 in a clockwise direction from the
current positon. The new AFL field position requires the relocation of the
goal post sleeves, at a cost of $1,600. The installation of removable ball
stop nets may be required to ensure the AFL ball is not a hazard to other park
users behind their goal posts. A cost estimate for the nets is $10,000.
13. Funds for
backstop fence installation - The funds required for the installation of the
backstop fence are not yet available. The project was funded through SLIP’s in
the 2014/15 financial year. The funds covered the resource consent and
backstop material, but there was insufficient budget for the installation. The
funds were proposed in the draft 2015/16 Locally Driven Initiatives (LDI)
annual work programme, but were not included in the final LDI budget.
14. It is proposed
to fund the backstop installation from the discretionary capex fund to be
released to the Local Board in September 2015.
15. Moving a
training light - The position of the baseball diamond means a training light
needs to be moved so other field users can train in winter. The cost estimate
to move the training light is $20,000. The time to get consent is estimated at
8 to 10 weeks.
16. It is
recommended that the backstop is installed and the light is moved at the same
time to save costs. Due to the light requiring a resource consent there may be
a 5 to 6 week delay to the commencement of the physical work.
Cost summary
17. There are several tasks that
require funding for the board to consider in this project and a summary of cost
estimates are listed in the table below:
|
Cost estimates $
|
|
1
|
Install baseball backstop
|
42,000
|
|
2
|
Install baseball pitching mound
|
3,000
|
|
3
|
Artificial pitching mound
|
30,000
|
|
3
|
Move training light
|
20,000
|
|
4
|
Move AFL goal post sleeves
|
1,600
|
|
5
|
Purchase and install AFL nets
|
10,000
|
|
|
Sub total
|
106,600
|
|
|
Contingency (5%)
|
5,330
|
|
|
Total
|
$111,930
|
Consideration
18. Consultation with affected
sporting codes has been ongoing to resolve scheduling issues, field layouts and
training needs. One on one meetings have been held with softball, AFL and
baseball. A feasibility study is also underway to investigate the facility and
infrastructure needs of sport users at War Memorial Park. As the feasibility
study is still being compiled its findings are not yet finalized, however early
concept plans do not appear to effect the proposed layout of the booked sport
on War Memorial Park.
Local
Board views and implications
19. The Puketapapa Local Board has
received reports on this project in November 2013 and April 2014. A copy of
the April 2014 resolutions is shown as Attachment A.
Māori
impact statement
20. The contribution
of parks outcomes is of signficant importance to tangata whenua, their well
being, values, culture and traditions. Sites of significance to tangata whenua
are an imortant part of their heritage, established through whakapapa.
21. Iwi are also
major participants in sport and the provision of high quality sporting
infrastructure is therefore of great importance to the maori community. However, no specific consultation with mana whenua
has been undertaken with regard to the relocation of baseball from Fearon Park
to War Memorial Park as there are no particular impacts on Māori
that are different from those on general park users.
Implementation
22. The orientation
of the AFL field needs to be changed before the baseball diamond can be used.
It is unlikely the baseball backstop can be installed and the training light
moved in time for the baseball season which starts 31 October because the
project funding is not yet available or confirmed. Therefore, it is recommended
that senior baseball remain at Fearon Park for the first half of their season.
23. If funds are
available and confirmed in September 2015, it is estimated that the baseball
backstop can be installed and the training light moved in January 2016.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Resolution number PKTPP2014/70 dated 24 April 2014
|
13
|
Signatories
|
Authors
|
Christopher Felton - Sports Turf Advisor Central
|
|
Authorisers
|
Mark Bowater – Acting General Manager Parks, Sports
& Recreation
Victoria Villaraza - Relationship Manager
|
