Agenda of Papakura Local Board

Papakura Local Board

19 August 2015

Auckland Transport Quarterly Update to Local Boards

File No.: CP2015/16791

Executive Summary

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months April – June 2015 and planned activities anticipated to be undertaken in the next three months.

Attachments include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues

E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Papakura Local Board:

a) Receive the Auckland Transport Quarterly Update to Local Boards.

Significant Activities During the Period Under Review

Strategy and Planning

2. Corridor Management Plans (CMPs) – seven new CMP studies and one CMP review were completed this quarter. These are (1) Gillies Avenue CMP, (2) Henderson Metropolitan Centre Transport Study, (3) Glenfield Road-Birkenhead Avenue CMP, (4) Remuera Road-St Johns Road CMP, (5) Parnell Road-Parnell Rise CMP, (6) Hillsborough Road-Kinross Street CMP, (7) Rosebank Road-Patiki Road CMP and (8) Great South Road Stage 1 (Manukau to Drury) CMP Review.

3. Auckland Transport Parking Strategy 2015 – The Strategy was approved in April and successfully launched at the end of May.

4. RPTP Variation – Public consultations and hearing deliberations on the Regional Public Transport Plan were completed this quarter.

Investment and Development

5. SMART (Southwest Multi-modal Airport Rapid Transit)

· Investigation to identify the best public transport mode (heavy or light rail) to support the employment and passenger growth at the Airport. It also includes the identification of a preferred corridor for protection. Construction has started on the Kirkbride interchange which includes widening for SMART.

Public Transport Development

6. Otahuhu Bus Rail Interchange

· Detailed design is complete and NZTA funding has been approved for construction. The Signal Box was removed and the overhead live line lowered over Queens Birthday weekend. Enabling works are on schedule, with the main works tender deferred until all funding is approved (now approved) and planned for July release. It is expected that main works will begin in October 2015 and be completed in early June 2016.

7. Half Moon Bay New Ferry Facility

· This project includes the design and development of a new passenger ferry facility at Half Moon Bay, including integration with Public Transport, and accessibility and passenger amenity improvements. A site inspection of the pontoon and gangway units was completed in early July prior to placing these units into storage in readiness for the Stage 2 physical works completion. The wharf design is progressing with the submission of the building consent to Auckland Council expected in July/August 2015 .

8. City Rail Link

· Enabling Works Package: Phase 1 ECI design service contracts 1 and 2 have been awarded. Construction is to commence November 2015 with services relocation.

· Main Works: Construction to start in 2018/19, subject to a funding agreement with Government.

9. Electric Multiple Unit Procurement

· 54 units have been provisionally accepted and the final three are in transit and due in Auckland in early August. Peak period EMU services began on 8 June from Papakura, and on 20 July the network became fully electric with Papakura and Swanson to Britomart service introduction.

Public Transport Operations

10. Public Transport Overall

· For the 12 months to the end of June, patronage was 79.25 million trips which is up 9.5% on the 2014 result. This is an increase of almost 7 million trips over the course of a year and, given the strong weekday growth, likely represents around an extra 30,000 trips being taken each working day. The changes for individual modes were:

· Bus (excluding Northern Express) – 57 million trips, up 6.6%

· Northern Express – 2.8 million trips, up 17.2%

· Rail – 13.9 million trips, up 21.7%

· Ferry – 5.5 million trips, up 8.3%

11. Rail Improvements

· The big performer was rail which reached 13.9 million passenger trips for the year, representing an annual increase of 21.7%. The growth is put down to the enhanced travel experience and additional capacity provided by the new electric trains and greater service frequency introduced over recent years.

· The AT network became fully electric on 20 July, except for the link between Papakura and Pukekohe which will continue to use diesel trains. These will be refurbished over time to provide an enhanced experience. The electric trains will provide improved travel experience and more capacity on all lines.

12. Bus and Ferry Improvements

· June was also a record-breaking month on the Northern Express, with patronage up 17% on the same month last year. The 12 month total patronage reached 2.8 million. It was also a record for other bus services as patronage rose 6.6% to 57 million trips. Ferry numbers for the year totalled 5.5 million trips, up 8.3% on an annual basis.

· Growth on bus services is attributed to increased services and frequency, improving travel times from new bus priority lanes and a significant improvement in service punctuality being achieved by bus operators through new timetables. Further service level increases and punctuality improvements are planned for later this year along with the introduction of double decker buses on a number of routes. New network routes will also be introduced from later this year.

Road Design and Development

13. Te Atatu Road Improvements

· Road Corridor Improvement project on Te Atatu Rd from School Road/Edmonton Road intersection to SH16. The evaluation of the construction tenders is now completed, with the award of the contract being imminent. Construction is targeted to start in August 2015 with completion expected around February 2017. A public open day will be arranged prior to the starting of physical works.

14. Albany Highway

· The Albany Highway North Upgrade project involves widening of Albany Highway between Schnapper Rock Road and the Albany Expressway. Construction is approximately 40% complete. Disruption to land owners and road users due to construction is being well managed, with any issues being quickly resolved. The Rosedale Road intersection signalisation has been brought forward to July to assist with traffic management and pedestrian safety.

15. Lincoln Road Improvements

· The project involves widening Lincoln Road between Te Pai Place and the motorway interchange to accommodate additional transit/bus lanes on both sides. Stakeholder feedback has been received for the 2-D layout plan, and the NZTA funding application for the detailed design is progressing. The designation process is expected to start in late November 2015.

16. Mill Road Improvements

· The Redoubt Road - Mill Road corridor project will provide an arterial road connection east of State Highway 1 between Manukau, Papakura and Drury and includes Murphys Road improvements from Redoubt Road to Flatbush School Road. Submissions to the NOR have closed and AT is now preparing evidence for the formal hearing due at the end of August.

Services

17. Road Safety Highlights

· Over 4,000 young people and their parents have participated in the Crossroads young driver programme.

· The Oi! Mind on the road, not on the phone driver distraction campaign in May targeted 20-29yr old drivers.

· The Love Being a Local road safety campaign enabled rural communities to take a lead role in raising awareness of local speed issues.

18. Schools Travelwise Programme Highlights

· The United Nations Global Road Safety Week took place from 4 to 10 May. 146 teachers registered for Road Safety Week information and resources and 27 schools entered the competition.

· On 25 June 2015, 400 volunteers attended the Walking School Bus (WSB) megastars event to recognize the efforts of WSB volunteers.

· Recently completed research has found that crash rates involving children walking and cycling at schools with Safe School Travel Plans (SSTPs) and Active School Signage were significantly reduced by 37% after the implementation of these measures.

19. Road Safety Education in Schools: (2014/15 Year)

· 79 new Walking School Buses were established, bringing the regional total to 369 and exceeding the target of 347

· 23 schools and 1,683 students received cycle training against a target of 1500

· 4 new schools joined the Travelwise programme, creating a total of 408 schools

· 2 regional ‘Slow Down Around Schools’ campaigns were delivered

· 536 students and 77 teachers attended Travelwise Primary and Secondary school workshops

· 4 high risk schools received rail fare evasion prevention campaigns.

20. Road Safety Promotion and Training: (2014/15 Year)

· A number of Local campaigns were delivered including: 5,275 drivers through local Drink/Drive operations with NZ Police.

· The #Drunksense radio advertisement won the Outstanding Radio Creativity Award and Driver Distractions won the Social and Community Platinum Award.

21. Travel Demand (2014/15 Year)

· The ‘Commute’ programme promotes behavioural change to reduce the reliance on and impact of Single Occupancy Vehicle (SOV) trips. Focused on the morning peak period of congestion, the programme works with businesses to support public transport, carpooling and active modes of getting to work. Seventeen new organisations joined the ‘Commute’ programme, and 23 organisations progressed or launched their travel plan activities.

2014/15 Performance Outcomes

22. School Travel Trips Avoided

· The 2015 Community and Road Safety Team target of 16,700 morning car trips avoided through school travel planning activities was exceeded with 17,164 trips avoided.

· The total number of deaths and serious injuries (DSI) on Auckland Local Roads in the 2014 calendar year was 398, representing a 7.4% reduction from 2013. For the 2014 calendar year, the Auckland region had the lowest rate of road deaths and serious injuries (DSI) per capita in New Zealand – 31 DSI per 100,000 population.

Road Corridor Delivery

26. The Asset and Maintenance Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· The Delivery of roading and streetlight maintenance and renewal programmes.

· Managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· Promoting design innovation and efficiency around how work is carried out on the network

· The development of long term asset management plans and modelling which support the decision making process around the management of AT’s roading assets.

April – June Quarter key highlights

27. The Road Corridor Delivery Team have a year to date target (YTD) to deliver 581km of resurfacing (asphalt or chipseals), pavement renewals and footpath renewals. As outlined in figure 1, for 2014/2015 the group delivered 568km, or 98% of the planned programme.

Figure 1: Actual vs planned lengths (km) for June YTD

	YTD Planned Targets (KM)	Actuals (KM)	%
Resurfacing	427.4	418.9
Pavement Renewals	37.4	40
Footpath Renewals	116.7	110
Total	581.5	568.9	98%

28. The new Streetlighting contracts have been awarded to Downer (for Central and Southern areas) and Electrix (for North and West areas). The four new contracts align with the road maintenance contracts and replace the nine legacy contracts which have been in place until now. The new contracts are for a four year term with an additional 1+1 year right of renewal at AT’s discretion.

29. AT’s second asset management plan (AMP) covering the period 2015-2018 will be published in August 2015. This document details the strategies and management systems deployed by AT and sets out the future renewals and maintenance investment required to continue building the assets, infrastructure and delivery systems of a world-leading, transformational, sustainable and affordable urban transport service. The AMP also addresses the shortfalls that will begin to accrue if current budget levels continue over the medium to long term. Electronic copies will be available for download on the AT website and a hard copy will be sent to each Local Board.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the fourth quarter (2014/2015) ending 30 June 2015	19
b View	Travelwise Schools activities broken down by local board	31
c View	Traffic Control Committee Decisions broken down by local board	33
d View	Local Board Advocacy Report	35
e View	Local Board Transport Capital Fund Report	37

Signatories

Authors

Various Auckland Transport Authors

Authorisers

Jonathan Anyon – Council Engagement Manager, Auckland Transport

Nina Siers - Relationship Manager

Papakura Local Board

19 August 2015

2014/2015 Bush Sites Management Programme and 2015/2016 Local Environment Work Programme

File No.: CP2015/12580

Purpose

1. To provide a report back on the bush sites management programme funded by the Papakura Local Board (the board) in 2014/2015.

2. To present a proposed work programme supporting the board’s 2015/2016 environmental response fund budget line

Executive Summary

3. In 2014/2015, the board agreed to fund a targeted weed control programme on private properties neighbouring four sites identified as being of high ecological value. This report provides a summary report back on the achievements and outcomes of that programme.

4. This report also presents a proposed environment work programme to the board for its 2015/2016 environmental response fund budget line. It is recommended that the board continue to fund strategic weed control on reserves noted as a high priority for restoration in the Papakura Ecological Prioritisation Report, in particular Dominion Reserve. It is also proposed that the board contribute $10,000 from this budget line to support riparian restoration projects as part of the Wai Care programme.

Recommendations

That the Papakura Local Board:

a) Notes the achievements and outcomes of the 2014/2015 weed management programme.

b) Agrees that the board’s 2015/2016 environmental response fund budget line will support ecological restoration (weed control) at Dominion Reserve, at a cost of $25,000.

c) Agrees to provide complementary funding of $10,000 from its 2015/2016 environmental response fund budget line to support riparian restoration projects as part of the Wai Care programme in the board area.

d) Notes that funding for the Manukau Harbour Forum was agreed at its May 2015 meeting.

Comments

5. In 2014/2015 the board resolved to allocate its bush sites management budget ($29,547) for a targeted programme of weed control on private properties neighbouring Red Hill Scenic Reserve, Kirk’s Bush, Dominion Reserve and Margan’s Bush. These sites were all identified as a high priority for ecological restoration in the Papakura Ecological Prioritisation Report.

6. Table 1 below provides a summary of the achievements and outcomes of the weed control programme.

Reserve	Achievements and Outcomes
Dominion Reserve	· A total of 21 properties were visited with weed control completed at nine sites. · The main weeds controlled were Tradescantia (wandering Jew) and privet. · Control of Japanese honeysuckle, wattle, ivy, jasmine, bamboo, ginger, elephant and arum lily.
Red Hill Scenic Reserve	· A total of 18 properties adjacent were visited with weed control completed at 12 sites. No control was required at the remaining sites. · Tradescantia was the most common weed. · Other weeds controlled include woolly nightshade, ginger, Japanese honey suckle, jasmine and periwinkle.
Kirk’s Bush	· A total of 23 properties were visited with weed control completed at eight sites. The Council contractor was denied access to one property. · The reserve and surrounding properties were generally in good condition. · It is noted that a biocontrol programme is occurring at this site to control Tradescantia.
Margan’s Bush	· A total of 26 properties were visited with control undertaken at seven sites. · Tradescantia was once again the most common weed with control of woolly nightshade, Japanese honey suckle, nasturtium, privet and ginger also undertaken.

Table 1: Achievements and Outcomes of 2014/2015 weed control programme

7. For the 2015/2016 financial year, the board developed a new budget line for environmental response. This change in budget name provides an opportunity to expand the local environment work programme beyond the weed control programme. As such, it is recommended that this budget line continue to support the weed control programme, as well as providing local support for the Wai Care programme in the board area by providing funding for the purchase of plants.

8. Table 2 below provides a summary of the proposed environment work programme, with additional information noted in paragraphs 9 to 17 below.

Project	Summary	Cost
Manukau Harbour Forum	· To support year 2 of the Manukau Harbour Forum work programme	$12,000
Weed Control	· To undertake strategic weed control at Dominion Reserve	$25,000
Wai Care – Support for Planting	· To complement the Wai Care programme with additional support for planting	$10,000

Table 2: Summary of proposed 2015/2016 environment work programme

Manukau Harbour Forum

9. The board agreed to fund year 2 of the Manukau Harbour Forum (the Forum) work programme at its May 2015 meeting (resolution number PPK/2015/74). This will be funded through the separate LDI budget line for Manukau Harbour Forum.

10. In 2014/2015, the Forum’s work programme focused on developing a strategic communications plan, including developing content for the Manukau Harbour Forum and Manukau Harbour pages on the Auckland Council website as well as the ongoing newsletters to stakeholders and interested parties. At the time of writing, a total of three of the flagship sites events had been held. A full report back to the Forum on the first year of the Forum’s programme is pending.

Weed Control

11. Dominion Reserve is recognised as a reserve of high ecological value in the Papakura Ecological Prioritisation Report, and has been recommended for inclusion in the significant ecological area layer for the Proposed Auckland Unitary Plan.

12. Dominion Reserve is currently impacted by invasive weeds, notably tradescantia and privet. Both weeds are listed as surveillance pest plants in the Regional Pest Management Strategy. If left uncontrolled, tradescantia can smother native seedlings and hinder forest regeneration. As such, it is recommended that funding be allocated to strategic weed control within this reserve.

13. Staff have discussed with the board undertaking restoration work in Children’s Reserve and Pukekiwiriki Pa. However, local parks have advised that funding for restoration activity in those areas is available in budgets allocated to local parks for delivery, and will be discussed separately with the board.

Wai Care and Stream Restoration Projects

14. Wai Care is a regionally funded programme that supports communities, including schools, to undertake restoration along local streams. There are a number of active Wai Care projects in the Papakura area as noted in the table below;

School	Stream	Reserve
Papakura Normal School	Old Wairoa Stream	McLennan Park
Red Hill School	Hayes Stream	Keri Downs Reserve
Opaheke School	Hayes Stream	Opaheke Reserve
Drury School	Slippery Creek	Slippery Creek Reserve

Table 3: Wai Care groups and planting sites in Papakura

15. Regional funding supports the coordination and facilitation of all the projects. However, regional funding was not made available in the Long-term Plan 2015-2025 to support planting associated with those projects. It is recommended that the board allocate $10,000 from its environmental response budget to support site preparation, planting, and maintenance of existing plantings for the projects noted in table 3 above.

16. The board has previously resolved to establish a new restoration programme along the Papakura Stream. However, it is not recommended to proceed with such a project at this time. Stormwater have advised that planned or anticipated development along the stream may result in new outfalls located along the stream, and that this may interfere with new planting.

17. As such, it is recommended that any local funding for stream restoration projects from the board’s environmental response budget be allocated towards other streams within the board area.

Other projects

18. If additional funding becomes available, the board may wish to consider developing an Industry Pollution Prevention Programme for the local area. The IPPP advises local businesses on how good site practices can prevent contamination of local waterways. The IPPP has been successfully delivered in a number of local board areas, and in collaboration with mana whenua in Manurewa and Mangere-Otahuhu.

Regional Work Programme

19. As well as the Wai Care programme noted in paragraphs 14 to 15 above, regional funding supports a number of environment programmes within the wider Papakura Stream catchment. This includes a grant funding programme to support landowners to fence and plant along the streams to prevent stock access. Environmental Services has recently undertaken a water quality investigation of the Papakura Stream catchment to assess what action is required.

Consideration

Local Board Views and Implications

20. The board included reference in its local board plan to improving water quality in the Manukau Harbour and its catchment streams as part of the treasured environment outcome included in the Papakura Local Board Plan.

21. The proposed 2015/2016 environment work programme, and a report back on the outcomes of the 2014/2015 programme, was presented to the board at a workshop in early July 2015.

Māori Impact Statement

22. No consultation with Maori was undertaken for the purposes of this report.

Implementation

23. Weed control and planting projects often require ongoing funding in future years. Council’s local and sports parks department has advised that there is limited funding in future years for maintenance of new planting.

24. As projects proposed as part of the environment work programme will be undertaken on local parks, staff will continue to collaborate with the local parks department in delivering any agreed projects.

25. There are no further implementation issues arising from this report. Regular reporting on project delivery will be through the quarterly report from the Infrastructure and Environmental Services department, or as required.

Attachments

There are no attachments for this report.

Signatories

Authors

Emma Joyce - Relationship Advisor

Laura Torre – Wai Care Coordinator

Miachel Ngatai – Biodiversity Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Nina Siers - Relationship Manager

Papakura Local Board

19 August 2015

Future Urban Land Supply Strategy

File No.: CP2015/16777

Purpose

1. To inform Local Boards about the purpose and content of the draft Future Urban Land Supply Strategy and seek their feedback.

2. To outline the Special Consultative Procedure being undertaken and the anticipated role of Local Boards in this consultation process.

3. To obtain Local Board views on the draft Future Urban Land Supply Strategy.

Executive Summary

4. The Proposed Auckland Unitary Plan provides for approximately 11,000 hectares of Future Urban zone land. This land is located within the Rural Urban Boundary (RUB), but outside the 2010 Metropolitan Urban Limit (MUL).

5. The Future Urban Land Supply Strategy (the “Strategy”) (Attachment A) provides direction on the next stage in planning for the following Future Urban zone areas:

· North: Warkworth, Wainui and Silverdale-Dairy Flat

· North-west: Whenuapai, Redhills, Kumeu-Huapai and Riverhead

· South: Takanini, Opaheke-Drury, Karaka, Paerata and Pukekohe.

6. The Strategy sets out Auckland Council’s intention for when the above Future Urban areas are proposed to be development ready. The Strategy was developed in collaboration with infrastructure providers such as Watercare, Auckland Transport and the New Zealand Transport Agency.

7. The Strategy has significant implications for Rodney, Upper Harbour, Henderson-Massey, Papakura and Franklin Local Boards as they contain areas of Future Urban land which are sequenced for development readiness by the Strategy.

8. At its July meeting the Auckland Development Committee resolved to approve the draft Strategy for public consultation in accordance with the Special Consultative Procedure set out in s83 of the Local Government Act (2002) (Attachment B). They also appointed a five person hearing panel consisting of four Councillors and a member of the Independent Maori Statutory Board.

9. The consultation period will run from 17 July to 17 August 2015. Public engagement on the Strategy will include a series of ‘Have your say’ events to be held in Warkworth, Dairy Flat, Drury and Kumeu.

10. The final Strategy will be submitted to the Auckland Development Committee in October for adoption.

11. This report seeks views from the Papakura Local Board for consideration by the Auckland Development Committee and hearing panel in making a determination on if and how the Strategy will be amended.

Recommendation/s

That the Papakura Local Board:

a) Provides feedback to the Auckland Development Committee and hearing panel on the Strategy, in particular on:

i) whether the Local Board agrees with the sequencing proposed within the draft Future Urban Land Supply Strategy and, if so, the reasons why

ii) aspects of the sequencing in the draft Future Urban Land Supply Strategy the Local Board disagrees with and the reasons as to why

iii) any further issues on the draft Future Urban Land Supply Strategy.

Comments

Background

12. The Proposed Auckland Unitary Plan provides for approximately 11,000 hectares of Future Urban zone land. This land is located within the Rural Urban Boundary (RUB) but outside the 2010 Metropolitan Urban Limit (MUL). The Future Urban zone indicates that this land is appropriate for future urban development.

13. A key goal of the Auckland Plan Development Strategy is to achieve a quality compact form. This requires urban intensification, supplemented by well-managed urban expansion. The Auckland Plan advocates for 70 per cent of growth in the existing urban area and up to 40 per cent of growth in locations outside the 2010 MUL. The Future Urban land is intended to provide a significant portion of the growth outside the 2010 MUL – around 110,000 dwellings. The balance of growth outside the RUB and the satellite towns of Warkworth and Pukekohe, will be accommodated in rural and coastal towns, rural villages, countryside living and general rural areas.

14. The draft Strategy focuses on the Future Urban land areas located in:

· North: Warkworth, Wainui and Silverdale-Dairy Flat

· North-west: Whenuapai, Redhills, Kumeu-Huapai and Riverhead

· South: Takanini, Opaheke-Drury, Karaka, Paerata and Pukekohe.

15. Local Board areas which contain Future Urban land directly affected by this Strategy include Rodney, Upper Harbour, Henderson-Massey, Papakura and Franklin.

16. The draft Strategy marks the next step in planning the Future Urban areas that started with the Auckland Plan. The Auckland Plan identified ‘greenfield areas of investigation’ to provide for future growth outside the MUL. The Proposed Auckland Unitary Plan formalised this concept through the location of the RUB and the proposed zoning of this land as Future Urban.

17. High-level planning was undertaken to provide more detail around possible land use, key infrastructure and potential housing yield and business land location. Based on this, the Strategy sequences the order for when this land is intended to be ready for development over the three decades of the Auckland Plan. It is a proactive approach to long-term planning, infrastructure provision and providing housing and business capacity.

18. Most of the Future Urban areas are predominantly rural and have not previously been identified for urbanisation. Bulk infrastructure will therefore have to be provided to these areas. All Future Urban areas require some degree of bulk infrastructure; development will therefore not be able to occur until this infrastructure is in place. In areas where bulk infrastructure projects are large and complex, longer lead-in times (for design, consenting and build) are required. This affects the timing for when land can be development ready.

Purpose of the Strategy

19. The purpose of the draft Strategy is to provide a robust and logical sequence for when the Future Urban areas are proposed to be ‘development ready’ across the three decades of the Auckland Plan. This will enable coordination of timely structure planning and bulk infrastructure provision to these areas and provide clarity and certainty to all key stakeholders, including infrastructure providers.

Drivers for the Strategy

20. The key driver for the draft Strategy is the significant current and projected growth in Auckland and the pressure this growth places on housing supply and key infrastructure. The Strategy therefore aims to proactively plan for, coordinate and deliver bulk infrastructure so that this land can be brought on stream for both residential and business development i.e. contributing to development capacity across the region.

21. Accommodating this growth will come at a significant cost. Preliminary, high level estimates of bulk infrastructure costs are provided within the draft Strategy; however it does not include costs for any local network infrastructure. The significant costs are primarily driven by the size of the Future Urban areas (these equate to approximately one and a half times the area of urban Hamilton); the scale of the bulk infrastructure that will be required; and the current lack of such infrastructure in these areas. For these reasons it would be prohibitively expensive for Council, CCOs and, more broadly, for central government (e.g. the New Zealand Transport Agency and Ministry of Education) to invest in all Future Urban areas at the same time.

The Draft Future Urban Land Supply Strategy

22. The draft Strategy sets out a logical timed sequence for development readiness. It integrates information on key infrastructure required to get these areas ready for urban development. The sequencing is based on a suite of principles (attached to the Strategy) that include the consideration of the lead-in times for the bulk infrastructure required. Bulk infrastructure refers to water, wastewater, stormwater and the transport network. This draft Strategy will also assist with the forward planning of community facilities and services critical for creating sustainable communities.

23. The sequencing set out in the draft Strategy was developed with input from a number of infrastructure providers including Watercare, Veolia, Auckland Transport and the New Zealand Transport Agency.

24. The analysis done for this draft Strategy is of sufficient scale and specificity to broadly determine bulk infrastructure requirements. There are two subsequent parallel and inter-dependent processes to get land ready for development – more detailed structure planning, and bulk infrastructure planning and build.

25. Structure planning and plan changes (to urban zones) will be done prior to the areas being ready for development and will be undertaken by the Council (or in partnership with others) in line with the programme set out in the draft Strategy. This is the stage of the process where Local Boards, mana whenua and communities will be involved in the detailed planning of these areas.

26. The sequencing programme ensures the infrastructure costs are distributed over three decades to smooth spikes in capital expenditure, allow all infrastructure providers to forward plan their asset management and assist with prioritising key enabling projects.

27. A monitoring programme is an integral part of the Strategy and will be used to monitor trends over time. This is to ensure that the proposed sequencing remains relevant. This monitoring will be part of an overall strategy to provide information on development capacity in brownfield and greenfield locations. Given the 30-year timeframe, a number of factors could change the proposed sequencing and timing as set out in the Strategy. These include funding constraints, possible alternative funding options and changes to population growth and housing demand. Therefore, for the Strategy to remain relevant and effective, it must be a ‘living’ document, able to respond to changes identified through the monitoring programme.

The Consultation Process

28. The public consultation period will run from 17 July – 17 August 2015. It will follow the Special Consultative Procedure set out in s83 of the Local Government Act (2002). This procedure requires all interested parties to be given an opportunity to present submissions in a manner which enables spoken interaction.

29. The Auckland Development Committee has appointed Councillors Cashmore, Darby, Webster and Quax and one member of the IMSB (to be confirmed) to form a hearing panel to receive the spoken submissions.

30. A series of ‘Have your say’ events will be held to provide an opportunity to all interested parties to provide spoken feedback. These events will be held at the following dates, times and locations:

· Monday 3 August (7pm-8.30pm) – Warkworth Masonic Hall

· Wednesday 5 August (7pm-8.30pm) – Drury Hall

· Monday 10 August (7pm-8.30pm) – Dairy Flat School Hall

· Tuesday 11 August (7pm-8.30pm) – Kumeu Community Hall

31. Invitations will be extended to Ward Councillors and Local Board members to attend these events.

32. Public notices will be placed in the New Zealand Herald and relevant local newspapers notifying interested parties about the Strategy itself and the ‘Have your say’ events. The Strategy and a feedback form will be available on the Shape Auckland website and a media release will be distributed at the commencement of the consultation period. A targeted direct mail out will also be undertaken for key stakeholders.

33. Local Board participation at the events and feedback and input to the draft Strategy are welcomed.

34. Feedback received during the period, including that received from Local Boards, will be analysed, summarised and reported to the Auckland Development Committee and the hearing panel. The panel will then make a determination about amendment of the Strategy.

35. The final Strategy will be submitted for adoption at the Auckland Development Committee meeting in October.

Consideration

Local Board Views and Implications

36. The Strategy has significant implications for Local Boards particularly Rodney, Upper Harbour, Henderson-Massey, Papakura and Franklin Local Boards as they contain areas of Future Urban land sequenced by this Strategy. The consultation period and the ‘Have your say’ events provide an opportunity for Local Boards to become involved in the process, hear the views of their communities and form their own views and response to the Strategy.

37. Local Boards were informed about the Strategy at a joint workshop held with the Auckland Development Committee on 16 June 2015. A briefing on the Strategy and the consultation process was held for Local Board members on 15 July 2015. This was to ensure Local Boards have a sound understanding of the Strategy and consultation process prior to the commencement of the consultation period.

38. Preliminary issues raised by attendees included the need to manage community expectation about land purchases in the future urban areas, the need to ensure Council is fully resourced to undertake the structure planning work, a need to forward plan land purchase for community facilities and a proactive engagement approach with central government around provision of education and health facilities and services to deliver the best outcomes for local communities.

39. This report seeks Local Board views on the Strategy and these issues and any other feedback will be reported to the Auckland Development Committee and the hearing panel.

Māori Impact Statement

40. This Strategy has significant implications for Maori and has the capacity to contribute to Maori well-being and development of Maori capacity. It is acknowledged that Maori have a special relationship with Auckland’s physical and cultural environment. Ongoing liaison has occurred with Te Waka Angamua around the Strategy and the suite of principles which sit behind it. One of the principles reflects Council’s commitment to Maori social and economic well-being as a transformational shift set out in the Auckland Plan. Independent Maori Statutory Board staff were briefed at the commencement of the project, provided with background documentation and invited to workshops as the Strategy was developed. A representative from the IMSB is to be appointed to the hearing panel for this project. A hui was held with mana whenua chairs on 29 June 2015 and individual meetings will occur with interested Chairs who were unable to attend the hui.

41. Iwi responses will be sought as part of the public consultation process outlined in this report. Consultation submissions from iwi will be reported to the Auckland Development Committee and the hearing panel.

Attachments

No.	Title	Page
a View	Draft Future Urban Land Supply Strategy	125
b View	The Auckland Development Committee resolution	147

Signatories

Authors

Simon Tattersfield - Principal Growth and Infrastructure Adviser

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Rex Hewitt - Relationship Manager

Papakura Local Board

19 August 2015

Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input

File No.: CP2015/16781

Purpose

1. Auckland Council is undertaking a review of the funding model under the Auckland Regional Amenities Funding Act 2008 (ARAFA Funding Model Review). Feedback from the local boards is sought on the level of change proposed in the options and the impacts on local boards and local communities (if any).

Executive Summary

2. The Auckland Regional Amenities Funding Act 2008 (the Act) established a distinct model for contributing funds to specified regional amenities (regional amenities). This funding model is now under review to consider whether it remains fit for purpose and to identify how it might be improved. The Governing Body adopted Terms of Reference for the review on 26 February 2015.

3. Working closely with representatives of the regional amenities, seven funding model options were generated along a spectrum, ranging from:

· retaining the status quo

· seeking improvements within the existing ARAFA legislative framework

· modifying the existing ARAFA framework by amending legislation, to

· repealing the existing ARAFA framework and replacing it with an Auckland Council policy framework. (The options are discussed in paragraphs 15 - 32)

4. The Finance and Performance Committee endorsed the seven options for evaluation on 18 June 2015. The options will be evaluated against criteria previously endorsed by Finance and Performance on 21 May 2015. (The criteria is discussed in paragraph 14)

5. When viewed across the spectrum, the options shift the role of Auckland Council from influencing decision-making under the Act (by a Funding Board) to becoming the decision-maker itself. The closer Auckland Council becomes to being the decision-maker the more opportunities there are to align the council’s strategic outcomes with those of the regional amenities. The options also incorporate improvements relating to information flows, longer term planning, communications and relationship building.

6. The options are also associated with a progressively increasing volume of further work that would be required to implement them. The implementation of options requiring legislative change is particularly complex. The necessary trade-offs involved will be teased out and considered through the evaluation of the options.

7. The evaluation is to be completed and will be reported to the Finance and Performance Committee on 17 September 2015. The evaluation will identify the preferred option/s which may be a refined version, comprising different elements of the options proposed.

8. Local board feedback is sought on the level of change proposed in the options as set out in this report and the impacts on local boards and local communities(if any).

Recommendation/s

That the Papakura Local Board:

a) Provides feedback on the level of change proposed in the options and the impacts on local boards and local communities (if any) as an input into the evaluation of options under the Auckland Regional Funding Amenities Act Funding Model Review.

Comments

The Funding Model Under the Auckland Regional Amenities Funding Act 2008

9. The Auckland Regional Amenities Funding Act 2008 (the Act) has two purposes; to provide adequate, sustainable and secure funding for specified regional amenities, and to ensure that local government in Auckland contributes funding.

10. The Act came into force prior to amalgamation of Auckland’s former councils. It was designed to ensure that all councils in the region contributed fairly to funding the regional amenities given the amenities operated across and benefited the whole of the Auckland region. It also sought to ensure that qualifying regional amenities remained financially viable.

11. The regional amenities apply each year to a Funding Board for next year’s funding. The Funding Board confers with Auckland Council and prepares and consults on a funding plan, before recommending a levy to Auckland Council for the next financial year. Auckland Council approves the recommended levy and if not, arbitration takes place. The Funding Board subsequently receives the levy and allocates funding to the regional amenities.

12. Auckland Council appoints six of the Funding Board’s 10 members with four members appointed by an Amenities Board, also created by the Act.

13. Only the regional amenities specified under the Act may apply for funding and funding is not available for any part of services or facilities provided outside of the Auckland region. Funding is to contribute towards the operational expenditure that regional amenities must incur and is not available for capital expenditure.

14. The regional amenities must make all reasonable endeavours to maximise funding from other sources. The regional amenities are prohibited from receiving operating funding from Auckland Council, other than via the Funding Board. However, staff are aware that local boards may receive funding requests from groups affiliated with the amenities.

15. The Funding Board and Auckland Council must have regard to the funding principles prescribed in the Act. The Act makes provision for additional funding principles to be adopted.

Regional Amenities

16. The purpose of the Act is to ensure the regional amenities are funded to provide services or facilities that contribute to “the well-being of the whole region” and “towards making Auckland an attractive place to live in and visit”. Organisations that wish to become regional amenities must possess these qualities to satisfy criteria for admission. The Act as enacted specified 10 regional amenities in Schedule 1:

· Auckland Observatory and Planetarium Trust Board

· Auckland Philharmonia

· Auckland Regional Rescue Helicopter Trust

· Auckland Theatre Company

· Coast Guard Northern Region Incorporated

· New Zealand National Maritime Museum

· New Zealand Opera Limited

· Surf Life Saving Northern Region Incorporated

· Auckland Festival Trust

· Watersafe Auckland Incorporated

17. The following examples illustrate the way the regional amenities serve the Auckland region:

· The Auckland Philharmonia (APO) was accorded the status of Metropolitan Orchestra as part of the Ministry of Culture and Heritage’s Orchestra Review in 2012. In that year the APO presented 31 performances in the Auckland Town Hall and performed in the Bruce Mason Centre (Takapuna) Telstra Events Centre (Manukau), Massey High Schools and Trusts Stadium (West Auckland) and the Holy Trinity Cathedral (Parnell). It also presented chamber concerts in Takapuna, Remuera and Howick and five free community performances and events in west, central, north and south Auckland.

· Coast Guard Northern Region Incorporated has 14 units located across the Auckland region at Waiuku, Papakura, Titirangi, Kaipara, Kawau, Great Barrier, Hibiscus, North Shore, Auckland, Waiheke, Howick and Maraetei, with the Operations Centre and the Auckland Air Patrol operating centrally.

· Similarly, there are 10 clubs in the Auckland Region under the umbrella of Surf Life Saving Northern Region Incorporated, located at Karioitahi Beach, Karekare, Piha (2), Bethels Beach, Murawai, Omaha, Red Beach, Orewa and Mairangi Bay.

The ARAFA Funding Model Review

18. Auckland Council’s establishment and issues arising out of the Act’s operation have raised the question of ‘whether the funding model remains fit for purpose’. Auckland Council agreed to review the ARAFA Funding Model through its deliberations on the Mayor’s proposal for the 2014 Annual Plan. The Governing Body endorsed Terms of Reference (Attachment A) for this review on 26 February 2015. It records stakeholder issues and objectives (Schedule 2) and sets the overarching objective to:

“achieve long term sustainable, affordable and predictable funding of the existing amenities while recognising the Council’s purpose and responsibilities under the Local Government Act 2002 and other legislation.” (paragraph 12):

19. The ARAFA funding model and changes to enhance its effectiveness are the focus of the review:

· The review will not consider whether to add or remove any of the regional amenities from the funding mechanism. That would be a separate piece of work.

· The review will also not consider how much funding each regional amenity currently receives but rather look at the process that determines the amount of funding provided.

20. The Terms of Reference set out the basic process for the review with the identification of criteria for the evaluation of options, identification of options and their subsequent evaluation. In undertaking this review we are working closely with representatives of the amenities and engaging with the Funding Board.

Criteria for the Evaluation of Options

21. The following criteria for evaluating options were endorsed by the Finance and Performance Committee on 21 May 2015:

i. Financial Sustainability and Certainty

- Addresses the ‘sufficiency’ of the contribution provided by the funding model in terms of “adequate, sustainable and secure funding for specified amenities.” It includes the predictability of that funding over the short to medium terms in support of financial planning.

ii. Affordability

- Addresses the affordability of the sum of the contributions allocated under the funding model including the impact on rates.

iii. Independence and Continuity

- Considers the extent to which the option provides for objective decision making and the extent it provides for continuity of decision-making over time. These considerations go to the stability of the funding model over time.

iv. Accountability and Transparency

- Considers the information and the processes to support decision-making required by an option to ensure there is a clear chain of accountability from the recipient through to the funder. Transparency supports accountability, providing clarity around decision-making processes. Public sector responsibility requires accountability and transparency generally, and particularly in respect of public funds.

v. Administrative Efficiency

- Considers the efficiency of the funding model, with regard to the costs associated with the information and processes required by an option. Funding arrangements should have regard to the costs of implementation, and how effective they will be in achieving their objectives.

vi. Alignment of Outcomes and Goals

- Considers the extent to which the option allows for alignment between the outcomes and goals sought and achieved by the regional amenities and those of the Auckland Council on behalf of Auckland’s ratepayers.

vii. Fairness

- Considers the extent to which the funding model provides for fairness.

viii. Flexibility

- Requires consideration of the extent to which the option provides a funding model with sufficient flexibility to take account of changing circumstances.

Options to Enhance Effectiveness

22. Working closely with representatives of the amenities, seven options along a spectrum have been generated, ranging from:

· retaining the status quo

· seeking improvements within the existing ARAFA legislative framework

· modifying the existing ARAFA framework by amending the legislation, to

· repealing the existing ARAFA legislative framework and replacing it with an Auckland Council policy framework.

23. The options were endorsed for evaluation by the Finance and Performance Committee on 18 June 2015.

24. Figure 1 illustrates the options and where they are located on the spectrum. Viewed across the spectrum, the options shift the role of Auckland Council from influencing the Funding Board’s decision-making to becoming the decision-maker itself. Similarly, there are increasing opportunities along the spectrum to align Auckland Council’s strategic outcomes with those of the amenities.

25. The review to date has identified that processes relating to funding bids and reporting have evolved under the existing arrangements. There appear to be further opportunities to pursue improvements through a focus on, information, communication, developing relationships and longer term planning which are being investigated through the final evaluation.

26. Implementation of the options will require further work, some of which is significant. The implementation of options requiring legislative change is particularly complex.

27. Options 1 to 4 are based on current arrangements which provide the pathway for regional amenities to seek operational funding from Auckland Council. Improvements under these options would be available for the 2016/2017 funding year.

28. Option 5 limits opportunities for Auckland Council to scrutinise the funding sought by the regional amenities, whereas Options 6 and 7 increase Auckland Council’s role in decision-making. The level of funding provided under Option 7 would be dependent on the policy and decisions of the governing body. There may therefore be a greater level of uncertainty for the regional amenities which may hold implications for the level of services and facilities they provide.

29. Options 5 to 7 require legislative change through the parliamentary process and it is not possible to indicate when they might become available for implementation.

30. The necessary trade-offs in relation to implementation will be considered through the evaluation of the options.

Figure 1.

31. Option 1 – Status Quo

The existing funding model prescribed by the Act is the benchmark against which the other options will be compared. It is described in paragraphs 1 to 7.

Seeking Improvements from within the existing ARAFA legislative framework

32. The following three options seek to introduce changes to enhance the legislative framework and the sharing of information between the regional amenities, the Funding Board and Auckland Council.

33. Option 2 – Enhanced Status Quo – ‘Clear Pathway to Capital Funding’

This option provides a ‘clear pathway for capital funding’ to augment the status quo.

While the amenities can currently apply for capital funding from Auckland Council via the Long Term Plan process, the granting of such funding is considered to be by exception. Under this option, applications for capital could be anticipated from any of the regional amenities. Potential applications would need to be signaled well ahead of time to assist financial planning and to enable the provision of funding.

34. Option 3 - Enhanced Status Quo – ‘Sustainable Funding’

This option introduces financial planning over a longer time frame with a 3 year rolling funding cycle and supporting information, and establishes how the sustainable level of funding for each regional amenity might be determined:

Introduction of a three year ‘rolling’ funding cycle

This cycle would align with Auckland Council’s Long Term Plan/Annual Plan cycle. Applications for the first year of funding (the year of application) would seek that year’s funding and identify anticipated funding for the next two years. Annual applications made in the second and third year would be considered in the light of all the relevant information then provided.

Information supporting ‘rolling’ applications

The clarity and timeframe of information accompanying applications would be reviewed to ensure it supports the rolling funding cycle.

‘Sustainability’

A definition of the sustainable level of funding would be developed for application in the context of each of the regional amenities. This would also establish appropriate levels of reserves amenities would be able to build-up and maintain to help manage the peaks and troughs of the funding requirements.

35. Option 4 – Enhanced Status Quo – ‘Alignment/Groupings’

This option similarly proposes the three year rolling review, maximises opportunities to improve strategic alignment between the regional amenities and Auckland Council and addresses the diverse range of regional amenities.

The three year ‘rolling’ funding cycle / Information supporting applications becomes available as set out in the previous option.

Auckland Council and the Funding Board confer

Auckland Council would be more explicit in clarifying its expectations, its funding constraints and its intentions when conferring with the Funding Board on the draft Funding Plan. The purpose would be to ensure transparency about the Auckland Council context and any funding constraints the council might face.

Auckland Council supports public notification

Auckland Council supports public notification of the Draft Funding Plan. The council could support the notification of the Draft Funding Plan on the council’s web site, through the media centre and/or in publications. This would help rate payers provide feedback and make submissions.

More particular consideration relevant to the type of amenity

This could include:

· Criteria and considerations as relevant to different types of amenities – e.g. safety, arts & culture, and facilities

· Clarification and guidance around what might be meant by ‘sustainability’ and the sustainable contribution required could be developed with reference to the activities undertaken by the particular regional amenities.

Modifying the existing ARAFA framework by amending legislation

36. The two following options amend the ARAFA legislative framework, proposing specific amendments to the way funding is determined or the roles of institutions and the processes through which they work.

37. Option 5 – Baseline Plus CPI

Under this option the specified amenities would determine the ‘sustainable’ level of funding required for year 1, which would be CPI adjusted for the next two years. The level of sustainable funding would then be reset for the next (4^th) year and CPI adjusted in each of the next two years.

The basis for determining the sustainable level of funding would need to be developed and the implications for the Funding Board explored.

38. Option 6 - Strong Funder

This option remaps the relationship between the regional amenities and the Auckland Council with Auckland Council providing funds directly. Under this option the ARAFA legislative framework would be amended so that:

· the regional amenities apply to Auckland Council directly for funding

· three year rolling funding cycle / supporting information applies

· Auckland Council sets the funding envelope

· Auckland Council prepares and adopts the Funding Plan

· the role of the Funding Board becomes one of providing expert advice to Auckland Council

· the regional amenities report annually to the Auckland Council.

Auckland Council sets the funding envelope

The funding envelope from which contributions to the regional amenities would be drawn would be set for the 10 year period though the Council’s Long Term Plan process. This longer term approach to funding would likely require a review of the information required in support of setting the envelope.

Auckland Council prepares and adopts the Funding Plan

The Funding Plan mechanism could be similar to the status quo or be modified in terms of the process and matters to be taken into consideration.

The role of the Funding Board

The Funding Board’s role would change to one of providing expert advice to assist Auckland Council. Appointments may still be made by Auckland Council and by the regional amenities.

Repeal of the existing ARAFA framework and replacement with an Auckland Council policy framework

39. Under this model the existing ARAFA legislative framework would be repealed and replaced with a policy framework established and maintained by Auckland Council.

40. Option 7 - Auckland Council Dedicated Fund

The repealed ARAFA legislative framework would be replaced by a specific policy of Auckland Council where:

· Auckland Council sets the funding envelope

· there is no Funding Board and the regional amenities apply to Auckland Council for funding

· Auckland Council considers applications and determines the funding allocated following public consultation

· there is separate policy and consideration for different types of amenity – for example, safety, arts & culture and facilities for example.

· a three year rolling funding cycle with supporting information would apply

· the amenities annually report to the Auckland Council.

This option replicates many of the policy intentions of the Strong Funder option within Auckland Council formulated policy, though without the legislation or the Funding Board. As Council policy, the funding model/policy framework would be amenable to any amendment subsequent Councils may require.

Evaluation

41. The evaluation involves considering the performance of each option against the criteria, relative to the performance of the status quo. Working closely with the amenities representatives, this process is currently underway and the results will be reported to the Finance and Performance Committee on 17 September 2015. The evaluation will identify the preferred option/s which may be a refined version, comprising different elements of the options proposed.

42. Local board feedback on the level of changes proposed in the options and the impacts on local boards and local communities (if any) is sought and will be an input into the evaluation along-side feedback received from the Funding Board and Regional Facilities Auckland.

43. From the work completed to date it is clear that Option 4- ‘Alignment/Groupings’ is compromised. The idea of grouping amenities by the nature of their operations is unworkable due to the extent of the difference between each of the regional amenities. The other features of this option continue to offer merit however and will be included in the evaluation.

44. Implementation is a particular consideration in addition to the identified criteria. With the exception of the status quo, each option will require further work to become operational. The amount of work required and the level of complexity is likely to:

· be less from options seeking improvement within existing frameworks (options 2, 3 and 4)

· increase where improvements are sought through amendments to the Act (options 5 and 6)

· further increase with the repeal of the Act and its replacement by an alternative regime (option 7).

45. Seeking amendments to or the repeal of the Act would require sponsorship by a Member of Parliament to drive it through the Parliamentary processes. These include three readings in Parliament and the Select Committee Hearings process. The Act is a private Act. A private bill seeking changes would be subject to parliamentary processes required and it is not possible to indicate the time it might take for it to be enacted.

Next Steps

46. Local Board feedback will be collated and incorporated into the final report to the Finance and Performance Committee on 17 September 2015.

Views and Implications

47. The ARAFA funding model review considers the funding model established under the ARAFA legislation and will not directly impact on local board funding or decision-making. However, communities across all of Auckland are able to benefit from the services and facilities provided by the amenities funded through the Act.

48. Local board views on the level of change proposed in the options and their impacts on local boards (if any) are being sought via this report. This report follows a memo circulated to Local Board Chairs in February 2015 and a briefing to Local Board Chairs and members on 22 June 2015. This report follows the structure of that briefing while elaborating on the information provided.

Māori Impact Statement

49. The ARAFA funding model review focuses on how Auckland Council’s funding contribution to the specified amenities is determined. Using Whiria Te Muka Tangata: The Māori Responsiveness Framework as a lens there do not appear to be any statutory or treaty obligations, direct Māori or value Te Ao Māori outcomes affected by this review. Enquiries were made of mana whenua in March 2015 to ascertain whether the ARAFA funding model review held any interest. No interests were identified.

Attachments

No.	Title	Page
a View	Auckland Regional Amenities Funding Act Review	159

Signatories

Authors

Alastair Cameron - Principal Advisor CCO Governance and External Partnerships

Wayne Brown - Lead Strategic Advisor Strategic Scanning

Authorisers

John Bishop - Treasurer and Manager CCO Governance & External Partnerships

Nina Siers - Relationship Manager

Jacques Victor - GM Auckland Plan Strategy and Research

Papakura Local Board

19 August 2015

1. Executive Summary

1.1 Highlights and Achievements

Over the past three months the Papakura Local Board has:

· Approved $20,000 for the Student Digital Flag Art Competition

· Held ANZAC Civic Services at Papakura and Drury

· Held discussions on the Papakura Local Board Long Term Plan with Budget Committee

· Agreed to process to detailed design stage for key projects along Railway Street West, Averill Street and outside library on Great South Road, to be funded from Transport Capital Fund

· Granted landowner approval for a stormwater wetland on Brylee Reserve, Conifer Grove.

· Adopted a Proposal for Review of Alcohol Bans in Papakura, for public submissions commencing 19 June 2015

· Allocated funding to the Manukau Harbour Forum for continuation of its work programme in 2015/2016

· Made a formal response on the Empowered Communities approach proposals

· Attended an official opening and blessing of Military Gallery at Papakura Museum

· Dedicated a ceremony to families for Papakura Children’s Cemetery

· Held a Citizenship Ceremony at Papakura

· Granted community funding totalling $90,340

· Approved CDAC Work Programme for 2015/16

· Approved Local Board Agreement 2015/2016

· Attended a Matariki Dawn Ceremony at Pukekiwiriki Paa

· Held a Careers Expo which has seen significant growth in the event

1.2 Watching Brief

· Funding to Papakura Museum has increased each year since 2011 including additional funding granted in September 2014 to extend the museum’s opening hours. The museum has not been consistently delivering the full number of opening hours (39 hours per week) as per their contractual agreement. Further information was provided to the local board in a memo.

· Annual planning for event facilitation is underway. The events facilitation team are compiling the schedule of proposed events for the 2015/2016 season to start planning with key stakeholders. This information will be provided to the events portfolio for feedback. Planning for the 2015 Christmas events and annual events will occur during the first quarter.

2. Update on Key Projects and Initiatives

Local Community Services

Our focus is on partnerships working in three main areas. We will continue to support the Youth Forum and Youth Council, which will bring young people together and develop their role in local democracy. We will focus on initiatives to build strong and resilient communities, supporting local groups to run community-based activities and to undertake projects in their local area. We will continue working with key agencies, including the police, to deliver safe neighbourhoods.

The key initiatives for 2014/2015 include:

· working in partnership with police, a range of local agencies and community groups to maintain and improve town centre security and safety

· continuing to develop the Youth Connections project to help our young people to realise their potential as a valuable resource for local employers

· supporting the Papakura Youth Council and Youth Forum to assist the local board in decision-making

· supporting the community to establish community gardens.

June 2015 update

· 25 Smiths Avenue residents attended a community action day in June organised by Te Whanau Hapori Trust in partnership with Community Development and Safety (CDS) and at the request of the Zero Waste team. The focus of the day was to maintain momentum on reducing waste in the neighbourhood. During the day the residents held a public meeting and workshop to identify strategies to involve more residents, including learning about food scraps bins and recycling.

Local Libraries

Our focus is on continuing the service provided by the Sir Edmund Hilary Library and the volunteer library in Drury. A priority project is the completion of a new community hub including a library in Takanini to meet the needs of growth, for which a feasibility study will be completed in the 2015/2016 financial year.

June 2015 update

· World War One Centenary – At Papakura we ran a workshop for people wishing to access World War One New Zealand Soldiers Records from National Library’s Archway database. People were amazed at the originality of the records which are freely available to download and shared stories of their relatives.

· There are three iPads for public use available in the Papakura library. Both adults and children have taken to using the devices offered as an alternative to people waiting for their booking on the public computers. Children especially are able to learn to use an iPad when they might not have any devices at home.

Local Parks, Sports and Recreation Services

Our focus is on projects which deliver new open space and improved parks facilities to meet the needs of growth, as well as initiatives to upgrade existing sports fields to cater for a range of activities.

The key initiatives for 2014/2015 include:

· continuing the implementation of the Pukekiwiriki Pā management plan, through access improvements, tree and weed removal, fencing interpretation facilities and installation of Pou Whenua

· continuing the upgrades to sports fields and reserves and provide for new playgrounds and skate parks, including: works to deliver new facilities at Opaheke; further upgrades to Drury Domain Sports Complex and Prince Edward Park; playground upgrades across the area; and investigating skate facilities at Keri Downs and Smiths Avenue reserves

· continuing implementation of the Pahurehure Management Plan, focusing on the path network, erosion control, signage and planning and furniture installation

· extending cycleways and walkways within parks and reserves, focusing first on the Children's Forest.

June 2015 update

· The Opaheke Sportsfield development has progressed well with good grass cover over all eight fields. Work has begun on drilling the bore that will provide water to the site. Two artificial cricket blocks are set to be installed shortly.

· A crew has been through the revegetation plantings around the Pahurehure Inlet addressing weeds and infill planting.

Local Arts, Culture and Events Services

Our focus is on supporting the wider use of existing facilities, rather than creating new single purpose facilities. We have allocated $250,000 of capex to an extension to the Papakura Museum display area.

June 2015 update

· The official opening of the new military gallery at the Papakura Museum, funded by the Papakura Local Board and Foundation North, took place on Thursday 28 May 2015. A blessing was performed by mana whenua followed by a ribbon cutting ceremony with dignified guest Mr Theo Thomas who has strong connections to the museum, the RSA and the Papakura community, as well as a military background himself.

· The opening event launched the inaugural exhibition, As We Saw It – Letters To and From the Front, WW1. As We Saw It presents letters written to and from New Zealand (with a particular focus on the Papakura district) and the military camps, leave destinations, hospitals and battlefields of Europe and the Middle East. These letters are accompanied by photographs, personal memorabilia and military items. The exhibition, which runs until 30 November, will incorporate a schools programme.

Local Recreation Services

The key initiatives for 2014/2015 include continuing the renewal of buildings and facilities at Papakura Recreation Centre.

June 2015 update

· The stadium renewal and maintenance project was completed at Papakura Recreation Centre. Work completed included the underfloor insulation, ceiling insulation, floor renewal and general facility fit out.

Local Economic Development

Our focus will be on preparing for the revitalisation and repositioning of Papakura Metropolitan Centre to cater for the housing growth planned over the next 30 years.

The key initiatives for 2014/2015 include:

· continuing the existing business improvement district. This is funded through a targeted rate on businesses within the area

· continued development and implementation of a local economic development programme for Papakura.

June 2015 update

Local Built and Natural Environment

Our focus will be on developing a management plan for significant bush sites, such as Kirks Bush.

The key initiatives for 2014/2015 include continuing to work within the Manukau Harbour Forum to improve water quality in the Manukau Harbour.

June 2015 update

· A full report back on the 2014/2015 bush sites management work programme, and recommendations for the 2015/2016 local environment work programme, will be included on the board’s August 2015 agenda.

· The first year of the Manukau Harbour Forum (MHF) work programme focused on the development of a communications and engagement plan to build awareness of both the MHF and the Manukau Harbour. As such, a project resource pack was developed from interviews and research to provide content for ongoing email newsletters to stakeholders, and the Forum and Manukau Harbour pages on the Auckland Council website.

Local Governance

The key initiatives for 2014/2015 include:

· working with iwi to formalise our relationship

· continuing to engage with other agencies to achieve good outcomes for our communities.

June 2015 update

· The Papakura Local Board adopted its 2015/2016 Local Board Agreement and also adopted its 10 year LTP budgets.

3. Performance Report by Department

3.1 Community Development, Arts and Culture (CDAC)

The official opening of the new military gallery at the Papakura Museum, funded by the Papakura Local Board and Foundation North, took place on Thursday 28 May. A blessing was performed by mana whenua followed by a ribbon cutting ceremony with dignified guest Mr Theo Thomas who has strong connections to the museum, the RSA and the Papakura community, as well as a military background himself. The opening event launched the inaugural exhibition, As We Saw It – Letters To and From the Front, WW1. As We Saw It presents letters written to and from New Zealand (with a particular focus on the Papakura district) and the military camps, leave destinations, hospitals and battlefields of Europe and the Middle East. These letters are accompanied by photographs, personal memorabilia and military items. The exhibition, which runs until 30 November, will incorporate a schools programme.

Papakura Art Gallery

On Saturday 20 June, the Papakura Art Gallery hosted the opening of I Te Timatanga (In the Beginning) by Haare Williams and Place Stories (Matariki), an app-based sound installation by Maggie Buxton. Kaumatua Ted Ngataki opened the exhibition with a powhiri to welcome the 60 guests. The exhibition was the first time for a retrospective of Haare Williams’ paintings and poetry to be shown locally.

An attendee engaging with Place Stories at the opening event

A Matariki celebration – Maori Art in the Foyer facilitated by CDS and held at the Papakura Museum/Library Foyer in June included visual Maori artistry, and the sounds of Taonga Puoro by Riki Bennett. Demonstrations were held in Ta moko, Raranga Whatu and Whakairo. Kahurangi ki Uta Kapa Haka from Papakura High School supported the opening.

Maori-Art-Flyer-email (3)

Poster Advertising the Maori Art in the Foyer Event

The 2015 Rosehill Family Fun Day was held at Marybeth Reserve in May, attended by about 200 residents. The day consisted of entertainment and karaoke, activities: sack races, three-legged races, a dancing competition and a hip hop demonstration, with stalls, food and bouncy castles. The Papakura Local Board was acknowledged and various participating organisations were able to engage the community with health, well-being and zero waste educational messages.

A new social enterprise with a focus on community led event organisation (YZUP) has been developed in this quarter, as a partnership between community stakeholders, vendors, entertainers and neighbourhoods. YZUP is a collective who collaborate to provide economic value and long term planning for and with the community. Vendors include technology providers, stage management, rugby and league greats, Public Health organisations, District Health Boards and tertiary providers. The collective can support local communities or neighbourhoods to plan and action their own events, navigating them through Local Body processes, identifying barriers and then helping to overcome them. YZUP operates at zero cost to the council through utilisation of sponsorship thus creating increased opportunities for community led events and savings to the local board.

In response to a continued and growing need in Auckland for entry level workers and a higher than average unemployment rate in Papakura, CDS co-ordinated the delivery of the second Papakura Careers EXPO in June. The Expo provided an interactive platform for visitors, students, tertiary education institutions, skills and training providers, as well as employers, to discuss a wide range of training, apprenticeship and employment opportunities. The 2015 Papakura Careers EXPO aimed to link trade training organisations, Private Training Establishments and the tertiary sector in a focused and collaborative approach with schools, Marae, youth services, churches, new migrant services and Iwi including Ngāti Tamaoho and Ngāti Paoa. There was significant participation by Maori education and training providers in the organising of the EXPO and community participants were predominantly Maori. Maori economic and educational leaders are committed to improving Maori employment and educational outcomes. The Papakura Careers Expo was successful in increasing collaboration between educational institutes, schools and service providers, raising awareness of job opportunities, and attracting over 600 attendees with 35 providers.

Screen Shot 2015-05-15 at 7 10 48 pm

Poster advertising the Papakura Careers Expo

The Papakura Youth Council elections were run in this quarter and new members successfully inducted. The Papakura Youth Council celebrated Youth Week with an event at the Papakura Recreation Centre attended by over 200 young people.

11127593_473081656188259_904152184_n

Poster advertising the Youth week event

Papakura young people participated in creating graphic and digital designs for flags celebrating Papakura identity and Matariki. Entries will be judged by an expert panel in the next quarter, and the winning designs made into 160 flags to be hung in the main street of Papakura.

25 Smiths Avenue residents attended a community action day in June organised by Te Whanau Hapori Trust in partnership with CDS and at the request of the Zero Waste team. The focus of the day was to maintain momentum on reducing waste in the neighbourhood. During the day the residents held a public meeting and workshop to identify strategies to involve more residents, including learning about food scraps bins and recycling. The success of the day was due to increased community capacity resulting from CDS workshops, and from CDS actively facilitating collaborative strategies and relationships to support Smiths Ave residents.

20150620_110415

Smiths Ave residents at a reducing waste community action day

Activity Levels

A range of events occurred in the last quarter with ANZAC bringing the start of the low season for events. These included Zirca Circus, World War 1 Commemorative Field Day Addison Fun Run, Papakura Careers Expo and the Annual Children’s Forest Tree Planting. Papakura Local Board also featured heavily in the 2015 Matariki Festival with events like the Dawn Blessing at Pukekiwiriki Pa, Maori Art in the Foyer and Matariki Street Banner Competition.

11040503_942779639098225_2232893596132815312_n 11701086_946416632067859_7224534321579199111_n

11665763_947016112007911_824327257991512656_n

Watching Brief

Papakura Museum Extended Opening Hours

Funding to Papakura Museum has increased each year since 2011 and 2015, including additional funding granted in September 2014 to extend the museum’s opening hours. The museum has not been consistently delivering the full number of opening hours (39 hours per week) as per their contractual agreement. Further information was provided to the local board in a memo in Q3.

Community Leasing - Papakura Rod and Custom Club Incorporated.

The Papakura Rod and Custom Club Inc are a member of the NZ Hot Rod Association Inc, their aim is to provide a forum for the safe enjoyment ‘Hot Rodding’ and to foster development, achievement and success that can be gained through involvement with unique and individual automobiles. They also positively promote the sport of Hot Rodding to the wider community. Events and activities range from casual club picnics on Sunday, to huge national events. Each year Hot Rod Clubs participate in various community displays and events, and support many worthy charitable trusts and organizations. Council staff are working on a right of renewal for this community group so they may continue to promote a safe and controlled Hot Rod culture.

Planning for the 2015 Christmas events and annual events will occur during the first quarter.

Annual planning for event facilitation is underway. The events facilitation team are compiling the schedule of proposed events for the 2015/2016 season to start planning with key stakeholders. This information will be provided to the events portfolio for feedback.

Performance

There were 3502 graffiti incidents in the Papakura area between July 2014 and June 2015. This is a 23% reduction compared to the same period last year. The number of graffiti RFS (Requests for Service) also fell by 2%, with all 88 incidents being removed within the 24 hour target time. This trend indicates that graffiti levels continue the long-term decline in the local board area (-53% over the past 3 years) and that contractors continue to proactively remove graffiti before they can be reported by the public.

Graffiti Survey

Papakura achieved an excellent result from the last ambient survey, which measures how much of the city is graffiti free. The local board area scored 98 out of 100 in the April survey, a seven point increase on the 2013/14 survey. This now places the local board well above the council average, achieving the third highest ranking across the city.

Utilisation of Community Facilities

Overall utilisation of facilities in Papakura is 2% higher than the same period last year (26% compared to 24%). Although visitor numbers have declined by 26% this is mainly due to improved business practices, including the implementation of an effective cancellation process and management of internal bookings. This has resulted in more accurate utilisation and visitor numbers being recorded for our venues for hire.

On 1 July 2014 long term hireage relationship, free of charge, with Community Leisure Management (CLM), that were using Elizabeth Campbell centre on daily basis, came to an end; hence the drop in utilisation and number of visits. This has however allowed for new groups to access the spaces. Utility for Drury Hall is down 2014/2015 due in part to a closure for a significant renovation to improve accessibility. Similarly Takanini was closed in January due to maintenance works being conducted. Improved business practices including the implementation of an effective cancellation process and management of internal bookings has resulted in more accurate utilisation being recorded for our venues for hire.

Utilisation is down for Takanini and Drury Hall and Massey Park Grandstand Function Room as some groups have found alternative premises that better suit their requirements. This has however allowed for new groups to access the spaces.

cid:image003.jpg@01D0B892.D4504230

Regional

Matariki Festival

The month-long regional Matariki Festival 2015 started on 20 June marking the rising of the star constellation known as Matariki. It is an important time in the Māori calendar, heralding in the Māori New Year, which is a time to connect with, and give thanks to the land, sea and sky. Matariki Festival events in Papakura included two events held in the Papakura Library Foyer, a Manu Tukutuku Day at Papakura Marae, the app-based project Place Stories and Papakura Art Gallery’s exhibition I Te Timatanga (In the Beginning) by Haare Williams.

Mayoral Writer’s Grant

The winner of the inaugural Mayoral Writer’s Grant was announced on 14 May. A new initiative to support local literary talent and to “capture Auckland” in the written word, the winning work was Dr Scott Hamilton’s poem/essay Fragments of the Great South Road. The work aims to show the continuing historical importance of Great South Road in the present day; to display and celebrate South Auckland; and to celebrate the work of visual artists, musicians, auteurs, dancers and writers associated with the road. Dr Hamilton will use the grant of $12,000 to work towards producing an illustrated book and a documentary film script based on the work.

Creative Communities

The Creative Communities Scheme (CCS) is a contestable funding scheme administered by Auckland Council on behalf of Creative New Zealand. The scheme provides funding to local communities to assist them to create and present arts activities, prioritising direct participation in the arts, diversity and young people. In Q4, 51 applications were received for the south area requesting a total of $246,556.21 from an available pool of $154,654.17. 37 applications were successful, of which 16 (totalling $72,629) related to activities in the Papakura Local Board area.

In addition, 17 applications were received for region-wide projects requesting a total of $117,521.77 from an available pool of $61,834.94. Thirteen applications were successful, of which seven (totalling $38,497.50) related to activities in the Papakura Local Board area.

Social Housing Rental Consultation

Staff have completed consultation regarding Council’s proposal to standardise the rental charged to tenants of the housing for older person’s service. The final LTP rental is set at 30% of tenant’s gross income. This is in line with the housing affordability benchmark in the Auckland Plan. This will result in a number of tenants facing increases although some will get decreases. These changes will be phased in by capping any increase to $15 per week. The government funded accommodation supplement will become available to many of these tenants for the first time as a result of the change.

Council staff produced newsletters to residents in April, May and June to keep residents informed of the process and decision making. Topics included resident feedback through the LTP consultation and its impact on the rent standardisation outcome, refurbishments to reduce vacancies, Neighbourhood Support, opportunities to connect within the villages and to engage with council.

Council staff also worked to ensure residents were safe during intensive work on cleaning/replacing pavements and gutters and other maintenance work and supported groups and events facilitated by libraries and community centres, Age Concern and other partners.

ANZAC Day

Attendances increased at ceremonies this year, continuing a recent trend. Of 78 services across the region, council delivered 23, facilitated 41, and supported 14 in other ways. With 2015 being the 100^th anniversary of Gallipoli greater numbers were expected and this resulted in associated increases in activity and costs, especially traffic management.

3.2 Libraries

Regional Update

· Our new buildings were recognised at this year’s Property Council Awards. Devonport, Te Atatu and Waiheke Libraries were all shortlisted in the Education and Arts category, Devonport Library won an Excellence Award as well as an Award of Merit for sustainability. Waiheke Library was also shortlisted for the recent NZ Institute of Architects Awards.

· Libraries marked Anzac Day. We have supported local and national efforts to commemorate the World War I Centenary including extensive digitisation of unique resources such as the RSA journals and creation of the “Our boys, your stories” website, a resource for Auckland’s families and communities to tell their stories and share their WWI memorabilia. The Research Centres have supported a number of related exhibitions and many individual researchers.

· The build of servers that will host Libraries’ new public computing network has commenced. The public computing network project will move into pilot phase and then rollout in early 2015/16.

· The Auckland Libraries app has been downloaded by over 19,000 people.

· Libraries contributed to cyclone relief in Vanuatu by assembling almost half a tonne of deselected books for libraries and schools as they are rebuilt.

· The annual customer satisfaction research results (over 8,000 respondents) showed 91% customer satisfaction

· We Love Feedback, the Net Promoter Score, is being piloted in 10 libraries to capture feedback from customers about their experience in the library. Participating libraries report that there are lots of quick wins where they can make changes immediately in response to the feedback.

· Libraries added 250 eMagazine titles, including New Zealand content, to our Zinio collection. There are now 534 titles available to customers. A promotional campaign was launched to increase use of Zinio eMagazine platform among our customers and, in the longer term, encouraging a habit of downloading and eReading.

Papakura Library

Highlights

· World War One Centenary – We ran a workshop for people wishing to access World War One New Zealand Soldiers Records from National Library’s Archway database. People were amazed at the originality of the records which are freely available to download and shared stories of their relatives.

· We celebrated Music Month during May. The highlight was the after school concert in the library by students of Papakura High School. This concert showcased the diverse talent of these students ranging from reggae and jazz to pop and kapahaka.

· Library staff participated in the June 2015 Careers Expo held in the Library and Museum Foyer. A table was set up with information on studying librarianship as a career. Auckland Libraries information and bookmarks were also well received by many students. Staff talked to students on how to become a librarian and libraries in general.

· Our Children’s and Youth Librarian and Maori Resources Librarian are facilitating the pilot ‘School Readiness’ programme at Kelvin Road School. This programme is trialling “story cubes” which are taken home for parents and children to work with together.

· There are three iPads for public use available in the library. Both adults and children have taken to using the devices and be offered as an alternative to people waiting for their booking on the public computers. Children especially are able to learn to use an iPad when they might not have any devices at home.

· Papakura Library has a good relationship with Rosehill School special needs students. Small groups help with shelving picture books and helping with processing withdrawn items. A group of older children are now attending a fortnightly Wriggle and Rhyme session which they enjoy immensely.

Project Updates

Library	Project description	Status
Papakura Library	Lighting upgrade in teen space	Completed

Performance Measures

Library Performance Analysis

Wifi sessions have increased dramatically this quarter namely due to the implementation of the Auckland ON aggregated Wifi app and the migration of all Auckland Library sites to the new Lightswitch Portal. The portal uses new technology to make it easier for users to connect, and when they return to a Library they automatically reconnect without the need to login again. These sessions are counted only if data is used.

3.3 Parks, Sport and Recreation

Highlights and Achievements

Leisure

Papakura Leisure Centre

Stadium

Trying to balance between in-house programs and regular hire groups, while still providing space for casual hire or free play for the community has been a priority and achieved through consultation and open communication with user groups.

Two new stadium hire groups commenced hire in June –

· New Methodist Church Fellowship on Sundays from 9:00am to 11:00am;

· A sport group hire Sundays from 11:00am to 12:00pm.

Fitness

Fitness membership target for the end of this quarter was 520 - attained by the end of May with membership numbers maintained through to the end of June. Visits are slightly down on the same period for the previous year.

This drop in visits is attributed to:

· Lower participation in the 9:30am group fitness classes. Average attendance for this was 18 per class and has dropped to an average of 7 per class.

· An increase in the number of the community working full time has contributed to this change and is supported by the increase of numbers in our ‘Before and After School Care’

Chill Out ‘Before and After School Care’ Programme:

Both the ‘Before and After School Care’ have significantly increased since the last quarter and for the same period last year. This is attributed to an increase in the number of households with both parents working, alongside increased travel hours for those working outside of the community.

This is supported by the following data:

· Average number of children still in the programme until 6:00pm increased from an average of 10 for the previous quarter to 35 per afternoon this quarter.

· Increase in the average number of days individual children are booked in has increased from 3 to 5 days pw.

· Average attendance to the ‘Before Care’ for same quarter last year was an average of 8 per day and has increased to 23 per day this quarter.

· The large space provided in the stadium has allowed the programme to continue to grow with the new OSCAR accredited capacity set at 150 children.

Massey Pool and Leisure Centre

Targets were exceeded for the quarter with an increase of 24% in visits to the facility compared for the same time period in 2014. An increase in the number of schools attending for water safety along with an increase across many of the regular programmes attributed to this. Swim school and Swim club have seen growth resulting in the pool being at maximum capacity in the mornings and evenings.

The focus therefore has been on the quieter periods during the middle of the day and continuously improving customer service and the delivery of programmes

· Swim school had a successful term with 819 enrolments

· Massey Park Pool staff fundraised and entered a team in the CLM 24hr Revathon. Combined with the other sites over $20K was raised for the Ronald McDonald House.

· On the 25^th of June, Massey Park had a display at the Papakura Careers Expo allowing them to advertise many of their programmes but also inform the Papakura community, especially the youth, of the career pathways on offer at Massey Park Pool through their training and ‘Gate way’ programme.

· Swim Magic swim school delivered the ‘Swim For Life’ Water safety programme to Takanini Primary, Rosehill Special School and Edmund Hillary (295 students in total received 10 sessions each) 17 of these students had special needs. Progress reports from Counties Manukau sport were very positive and above the norm.

· 16 Early Child Care facilities were visited by CLM Swim School staff and taught various water safety messages and activities for the children. Great feedback was received with some of these facilities booking their children into water safety lessons at Massey Park Pool as a result.

CLM partnered with the ‘Karaka Learning Centre’ and now operate swimming lessons for their children out of the swimming pool on site.

Recreation Planning and Programming

Sustainability of Sport Forums: Sustainability of Sport and Recreation Project:

The six fora have now been completed with over 140 sport and recreation organisations participating. The analysis report “Community Speak Sport 2015” has been provided to Local Boards and a draft work programme shared with the Local Board, Governing Body representatives at a workshop in May. If Local Board Chairs and portfolio holders would like a further briefing and opportunity to feed into the next steps, Lisa Tocker Manager – Recreation Planning and Programming will make time to visit at a convenient time. The draft work programme will be forwarded to the Chair and Portfolio holders.

Watching Brief

Papakura Leisure Centre

An ongoing challenge faced by this industry is the increase in 24/7 gyms and small group training studios in the immediate community. The membership demographic for Papakura facility is predominantly entry level. Continued growth will be managed by providing the service and a comfortable environment that meets the needs of the current inactive members of the community.

Recommendation

Papakura Leisure Centre

A new pilot programme, in conjunction with Sport Auckland, was initiated in June to increase the contact and support for the inactive members of the community with additions to the current ‘Green Prescription’ programme. Support for this demographic was initially available on a Wednesday during the hours of 9:00am and 3:00pm and was limited to one specific entry level class per week. The new model provides an additional day per week, Thursdays from 9:00am to 3:00pm; three extra entry level classes per week, plus a monthly nutrition seminar conducted by a Sport Auckland dietician.

Update on Key Projects and Initiatives

Local and Sports Parks

The Opaheke Sportsfield development has progressed well with good grass cover over all eight fields. Work has begun on drilling the bore that will provide water to the site. Two artificial cricket blocks are set to be installed shortly.

Leisure

Recreation Planning and Programming

Auckland Sport and Recreation Strategic Action Plan (ASRSAP) – update

ASRSAP sets out the key initiatives and first three years priorities for implementation. Aktive/Regional Sports Trusts will receive their investment aligned to the top ASRSAP priorities for 15/16. These are: a) leading work on a Volunteers in Sport and Recreation Action Plan that will focus on development and retention of volunteers, b) working with Council and the sector together to support work on the Sport Facilities Network Plan (as the Community Facilities Network Plan does not include sport assets) c) providing key services to support capability in sports organisations, and d) developing local school clusters and working with council to support facility partnerships with the education sector. A funding agreement will be developed and progress reported through Local Board quarterly reports. The first full ASRSAP annual progress report will be completed and distributed December 2015.

Auckland Is My Playground:

Council has entered into an exciting three year agreement with the YMCA to deliver a social sport programme. The social sport project is an outcome of the ‘Youth Speak Sport’ young people’s sport and recreation summit. As a Youth Summit project it is a priority action within the Auckland Sport and Recreation Strategic Action Plan. The first three sites include Mt Albert Community and Recreation Centre, Lynfield Youth and Recreation Centre and Sir William Jordan Recreation Centre (Onehunga).

Performance Report by Department

Parks, Sports and Recreation

A coastal consent was granted to address the cliff erosion at Karaka Harbourside. A spell of good weather has meant that physical works have progressed well and are currently ahead of schedule.

The gates at the entrance to Central Park, Prince Edward Park and the Papakura Cemetery have been cleaned and painted as part of some minor upgrade works at these sites.

A crew has been through the revegetation plantings around the Pahurehure Inlet addressing weeds and infill planting.

The public toilet and bbq have been installed at Young’s Beach Reserve.

Juvenile mangroves have been removed from the Pahurehure Inlet as per the ongoing consent for these works.

Sports Parks Update

Comments:

The sports field renovation programme was rolled out to prepare the playing surfaces for the winter codes. Works included; broadleaf weed spraying, fertiliser application, worm control on sand carpet fields, verti-draining, undersowing and general sanding and soil works to improve field levels.

The development and renovation works have resulted in the fields looking good and holding up well to the first half of the winter season.

Drury United’s project to fund and install lights on the number 1 pitch is progressing well with the ‘game level’ lighting nearly ready for use

Park Volunteer Hours

Other Successes

The 30^th Anniversary of the Children’s forest was celebrated with another successful planting day with twelve families planting trees.

Students from Karaka Primary and South Auckland Middle School had a morning of planting at Opaheke Reserve. The groups focussed on riparian planting of the ephemeral stream that runs through the centre of the park.

The Manukau Institute of Technology Horticulture Unit have planted specimen trees and riparian plants at Opaheke Reserve. The groups have also undertaken chemical weed control training at the site.

Leisure

Papakura Recreation Centre

Comments: Overall visits declined by 11173 user cisits compared to the same quarter last year. Data collected last year included three hire groups for the Elizabeth Campbell Hall which were managed by the Papakura facility

Under 16 figures increased by 2899 users compared to the same quarter last year as after school care numbers were previously recorded under Elizabeth Campbell Hall

Massey Park Aquatic Centre

Comments: Overall Visits increased by 9402 users compared to the same quarter last year attributed to more school visits and an increase across many of the regular programmes

Under 16 visits declined by 9402 visits due to numbers being collated incorrectly at the centre however Learn to Swim has shown an increase of 5676 visits

3.4 Infrastructure and Environmental Services

Local Board-funded Projects

This quarterly report from the Infrastructure and Environmental Services (I&ES) department covers the reporting period April to end of June 2015.

Infrastructure and Environmental Services (I&ES) has been allocated two budget lines by the Papakura Local Board: ‘Bush Site Management plan’, and ‘Manukau Harbour Forum’ for delivery in 2014/2015. A work programme supporting these budget lines was agreed at the board’s November 2014 meeting.

Local Board – Outcome Treasured for its Environment and Heritage
Bush Sites Management Programme - $29,547
A full report back on the 2014/2015 programme, and recommendations for the 2015/2016 local environment work programme, will be included on the board’s August 2015 agenda.
Manukau Harbour Forum - $8,500
The first year of the Manukau Harbour Forum (MHF) work programme focused on the development of a communications and engagement plan to build awareness of both the MHF and the Manukau Harbour. As such, a project resource pack was developed from interviews and research to provide content for ongoing email newsletters to stakeholders, and the Forum and Manukau Harbour pages on the Auckland Council website. The first email newsletter was distributed at the end of June 2015. The website pages went live in June 2015 – type ‘Manukau Harbour Forum’ in the search box. At the time of writing this report, a total of two flagship site events had been held, at Auckland Airport and Harley Davidson in Mt Wellington. These events provide an opportunity for local businesses to learn from other organisations on stormwater management and spill response, and to apply learnings to their own site. Feedback from participants has been overwhelmingly positive. The next event will be held at Villa Maria Winery in Mangere in July 2015. The planned research hui was not able to be delivered this financial year due to delays in securing a contractor to facilitate this work. It is now planned to hold the first Manukau Harbour research hui in September or October 2015. Regional funding is available to complement the local funding made available by member boards for this hui.
Southern Resource Recovery Facility - $10,000^{^[1]}
Phase One of the scoping work to establish a resource recovery facility in the south will be completed at the end of June 2015, with results and next steps presented to board members at a joint workshop in late July 2015. Phase one consisted of a number of well-attended workshops and meetings to determine interest in community recycling centre, as well as to build community capacity to operate future recycling centres.

Papakura Local Board

19 August 2015

Regional Programmes with Local Impacts

The table below reports on activities undertaken by the Infrastructure and Environmental Services Department as part of regional programmes delivered in the board area.

Local Board Priority – Treasured for its Environment and Heritage

Thriving Ecosystems

· Field surveys have been undertaken for the forthcoming Unitary Plan hearings on the Significant Ecological Area (SEA). The SEA layer is an important tool in the protection of significant vegetation and habitat throughout the Auckland Region

· Supported a proposal to establish a National Māori Biosecurity Network to help manage and protect New Zealand from biosecurity incursions. The purpose of the network is to connect Māori organisations with researchers and provide a culturally safe place for Māori to discuss biosecurity issues of importance to them. The partnership and network will increase participation of mana whenua and tangata whenua in the Auckland region to support the development of the Regional Pest Management Plan and other operational biosecurity projects.

· A Facebook page for ‘Auckland Biodiversity’ has been established to support connections between council environment experts, individuals, and the community interested in working towards environmental outcomes.

· A workshop for elected members on implementing the regional weed management policy was held in June 2015. This workshop also provided information on control methods, and provided an opportunity for participants to ask questions of weed control experts. Auckland Council actively manages over 220 weed species.

· The isolation of a kauri dieback ‘smell’ has enabled training of a detection dog to ‘smell’ kauri dieback.

Pristine Waterways and Harbours

· Undertaking initial investigations and engagement to lead to a management plan for the Pahurehure catchment.

· A total of 22 stream monitoring sessions and 12 education sessions, involving up to 980 students, were held as part of the Wai Care programme in Papakura in 2015. Wai Care stream groups continue to monitor and undertake restoration at Old Wairoa Stream, Papakura Stream, Hayes Stream and Slippery Creek.

· A total of 3265 trees were planted in the Papakura Local Board areas as part of the Wai Care programme in 2014/2015.

· Students from Drury School visited Tiritiri Matangi as their prize for achieving third place in the March Wai Care Monitoring Month. This provides an opportunity for students to experience first-hand the benefits of ecological restoration.

· Students from Papakura Normal School discovered big banded kokupu (a native freshwater fish) are now living in the Papakura Stream during a monitoring day at their site in McLennan Park.

· The Wai Care programme is a finalist for the Local Government New Zealand Excellence Award for Environmental Impact. This is fantastic recognition effort of the Waicare programme which involves community groups and schools monitoring and restoring their local streams. There are now over 140 Waicare sites across Auckland region.

· An action plan for addressing pollution of lagoons on Auckland’s west coast has been completed. The action plan includes recommendations around septic tank management, reducing duck numbers around lagoons, increasing dog control and providing grants to encourage farmers to fence their livestock out of streams .Outcomes from the implementation of this plan will inform similar action elsewhere to address faecal contamination of waterways.

Zero Waste

· The food waste trial in Papakura has been extended to Smiths Avenue, Bates Street, and Tensing Place, Papakura. This trial has a shorter and less intensive introduction phase. Residents in this trial are not being supplied with compostable bags for their kitchen food waste caddy and have to dispose of directly in their food waste collection bin. A workshop on the food waste trial has been organised for August 2015.

· All Auckland households will have access to an annual inorganic collection from September 2015. The service will commence in September in parts of legacy Rodney, Waitakere and North Shore, with collections continuing into 2016. From February 2016, collections will run concurrently across the region. Residents will be required to book their collection time through the call centre upon receipt of a flyer advising their collection date, with all rubbish to be picked up from inside the property boundary. This service will be funded from the targeted rate for waste services.

· Council’s new onsite composting education programme, Compost Collective, was launched in April. The programme incorporates a website, www.compostcollective.org.nz; discounted compost systems; free courses and a network of locally based facilitators that respond to a range of requests for support. There is one dedicated facilitator working in the Howick Local Board area, as well as regional facilitators working with Chinese and Korean communities in areas such as Howick.

Stormwater Capital Projects

· While preliminary design was completed for the Elliot Street pond (not submitted for consent), it was determined that a pond may not be the most effective stormwater treatment device for this area. As such, further information is being obtained to assess the impact of the closed landfill on water quality, and to reassess possible stormwater treatment options.

3.5 ATEED

1.0 Introduction

This report provides the Papakura Local Board with highlights of ATEED’s activities in the Papakura Local Board area for the 6 months from 1 January to 30 June 2015.

This report should be read in conjunction with ATEED’s Quarter 3 report to Auckland Council’s CCO and Governance Committee on 12 May 2015, and the forthcoming Quarter 4 report scheduled for 9 September 2015. Those reports highlight the breadth of ATEED’s work at the regional level.

ATEED’s Strategic Framework (Figure 1 below), clearly articulates ATEED’s role in creating the world’s most liveable city, by focussing on six key priorities:

· Build a culture of innovation and entrepreneurship

· Attract business and investment

· Grow a skilled workforce

· Enable education and talent

· Grow the visitor economy

· Build Auckland’s brand and identity

The framework helps to connect Auckland-wide strategies (the Auckland Plan and the Economic Development Strategy) and ATEED’s ongoing strategic interventions, growth programmes and projects.

Figure 1 – ATEED’s Strategic Framework

ATEED delivers its services in the Papakura Local Board area through ATEED’s business hub located at 86 Highbrook Drive, East Tamaki. ATEED also has business hubs based in the north, west and central areas of Auckland. ATEED also supports sub-regional destination marketing activity, operates a number of i-SITEs across the region and sponsors, facilitates or delivers a range of events that although regional in their reach have local level impacts.

Detailed information about ATEED’s regional role and activities can be found on www.aucklandnz.com/ateed

2.0 ATEED Activity to Support the Papakura Local Board Area

· 2.1 Building a Culture of Innovation and Entrepreneurship
· Supporting business growth by facilitating research and development funding
· ATEED met one-on-one with five companies in the Papakura Local Board area to discuss research and development funding requirements.		· ATEED’s local business hubs support the growth of Auckland’s key internationally competitive industry sectors and help small to medium export ready companies to understand and access Callaghan Innovation’s research and development funding as part of the government’s Regional Business Partner Network programme. · Between 1 January and 30 June 2015, ATEED met one on one with five companies in the Papakura Local Board area, through its delivery of the Government’s Regional Business Partner Network (RBPN) programme.
· Connecting businesses
· ATEED connected three Papakura businesses with other opportunities or organisations that may assist their growth and development.		· During the period ATEED’s business advisors connected three businesses with other opportunities or organisations that may assist their growth and development. · In total seven referrals were made, including referring those companies to three NZTE service providers.
· Regional showcasing
· Westpac Auckland Business Awards 2014
· ATEED partners with the Auckland Chamber of Commerce to present the Westpac Auckland Business Awards programme. The awards recognise resilience, innovation, and the essential principles of business success. · In March 2015, the inaugural ‘Best of the Best’ awards were held, a retrospective event in which all regional category winners competed for an overall Auckland category title, and an overall supreme winner. This initiative will be held at the end of each year from now on.
· Business and networking events
· ATEED also supports and runs a number of business and networking events to support and grow businesses. A full schedule of upcoming events can be found on www.aucklandnz.com/business (search keyword: business events)
· 2.2 Attracting Business and Investment
· Filming activity within the Papakura Local Board area
· ATEED’s Screen Auckland team provides film facilitation services as part of ATEED’s support for the screen and digital sector of Auckland’s economy. Screen Auckland facilitates, processes and issues film permits for filming activity on public open space. The team follows robust operational processes, managing filming requests and facilitating liaison with key stakeholders including local boards.
· · 2.3 Growing a Skilled Workforce
· Growing youth entrepreneurship
· Lion Foundation Young Enterprise Scheme (YES)
· Schools participating in the YES programme from the Papakura Local Board are: · Rosehill College · Non-participating schools are: · Papakura High School · ACG Strathallan · Drury Christian School ·	· ATEED delivers the Lion Foundation Young Enterprise Scheme (YES) across Auckland on behalf of the Young Enterprise Trust. YES develops young Auckland entrepreneurs through providing real-world business experience. · In February ATEED launched the 2015 YES programme with a series of Enterprise Days. Mentors from the business world, ATEED and some local board members subsequently volunteered their time to act as mentors to teams as they developed their business ideas. YES teams presented their ideas to judges at Dragon’s Den style events held in May. · The Lion Foundation YES Trade Fair, to be held 8 August at the ASB Showgrounds will provide teams with an opportunity to sell their products to the general public. The Auckland regional final events will be held in October. All local board members will be invited to both events. · ATEED’s vision is for all 120 Auckland secondary schools to be participating in the scheme.

· IdeaStarter
· One team from the Papakura Local Board area participated in IdeaStarter. ·	· In March ATEED supported IdeaStarter, a new competition aimed at young Aucklanders aged 15-24 with a business idea for a new product or service. The competition was designed to include young people whether or not they are in formal education programmes or employed. · IdeaStarter is part of Youth Connections, a programme which is primarily funded by The Tindall Foundation and Auckland Council and based at ATEED’s Quay Street office, to support youth employment and enterprise in Auckland. · From a total of 60 teams comprising 146 candidates, one team came from the Papakura Local Board area. · 15 winners were announced at a summit held at GridAKL in May and each received invaluable mentoring sessions with a business or social entrepreneur.
· Youth Employment
· Youth Employment Pledges
· ATEED aims to get more 15–24 year-old Aucklanders into sustainable career pathways and employment. Leading Auckland businesses have supported this objective by signing Youth Employer Pledges. Youth Employer Pledges establish a partnership between Auckland businesses and Auckland Council to grow youth employment. · By 30 June, 13 employers pledges have been signed, with another four pledges expected to be signed with the Mayor by end July, bringing the total to 17. · Employer Pledge partners are eligible for a package of support from the Auckland Traction Hub hosted by ATEED. The employer support package includes: · Recognition of their commitment to youth employment. · Access to a tailored youth recruitment platform. · Support to identify young people who are the “right fit” and access to tools and support to increase work readiness. · Expert insights and research, including peer-to-peer and sector-wide learning about successful youth employment models. · Assistance with breaking down any organisational barriers and identifying additional support available.

· JobFest 2015
· More than 2000 unemployed Auckland young people attended JobFest15, a youth employment summit designed to connect them with potential employers and job opportunities.	· In February ATEED supported Auckland Council’s Youth Connections at the first JobFest 2015 event hosted in south Auckland. JobFest15 brings businesses and young job seekers together to fill entry-level vacancies. All JobFest events are open to young job seekers from across Auckland, regardless of their location. The event was attended by more than 2000 young Aucklanders. · As a result of the February event a total of 500 young people gained interviews / jobs. · The next JobFest event will be held on 7 August at North Harbour Stadium. At the time of writing 50 businesses will attend the event hoping to interview and attract applicants for current vacancies. Of the employers attending, 10 are Youth Employer Pledge partners. · Sectors represented at JobFest events include construction, information, ICT, telecommunications, manufacturing, tourism and transport and logistics.
· Business Capability Building
· ATEED’s Business Hubs carried out capability assessments on two businesses within the Papakura Local Board area.	· ATEED focuses on supporting the development of the capability of small businesses by improving workforce skills by carrying out business assessment and issuing training/capability vouchers of up to $5,000 co-funded by New Zealand Trade and Enterprise (NZTE). · During the period, ATEED carried out capability assessments on two businesses within the Papakura Local Board area.

· 2.4 Grow the Visitor Economy

· Delivering on the Auckland Visitor Plan

· During the period ATEED continued to provide advice and information about the Papakura Local Board area to visitors through appropriate marketing channels including i-SITEs within the region. ATEED also administers Auckland’s official visitor information website (aucklandnz.com). This website contains pages focused on destinations in the Papakura Local Board area that provide visitors with information about where to go, what to do and where to stay.

· Support for local tourism

· At the time of writing, ATEED’s tourism development officer was scheduled to meet with the Papakura Town Centre manager to discuss visitor growth opportunities. It is expected that an introduction to ATEED’s Food & Beverage Growth Programme Specialist will also be made at the meeting.

· Delivering on Auckland’s Major Events Strategy

· ATEED is responsible for the attraction and delivery of major events that align with Auckland’s Major Events Strategy (MES). The MES identifies four key outcomes which are sought from major events: the ability to expand Auckland’s economy, increase visitor nights, enhance Auckland’s liveability and increase international profile. ATEED’s role in major events differs from event to event but can include attraction, delivery, facilitation and business leverage activities.

· Delivered events

· The Pasifika Festival had a new home for 2015, with Hayman Park in Manukau transformed into an array of Pacific Island villages on 14 –15 March. The 23rd edition of the event featured more than 1000 performers and 300 stalls.

· An estimated 200,000 people attended the four-day Auckland Lantern Festival, now in its 16th year. New lanterns from Auckland’s sister cities of Ningbo and Guangzhou added to the atmosphere which lit up Albert Park from 27 February – 1 March.

· Sponsored/ facilitated events

· Residents in the Papakura Local Board area were able to enjoy events sponsored by ATEED. These included:

· Ironman 70.3 Auckland Asia-Pacific Championship

· Headland Sculpture On The Gulf

· ASB Auckland Seafood Festival

· Splore Music and Arts Festival

· Auckland Pride Parade and Festival

· Dick Smith NRL Auckland Nines

· ICC Cricket World Cup

· Auckland Lantern Festival

· Pasifika Festival

· Auckland Writers Festival

· FIFA U20 World Cup 2015

· A full schedule of upcoming major events for the 2015/16 financial year is available on ATEED’s website, Error! Hyperlink reference not valid.

· 3.0 Completed Engagement

· Local Board Engagement and Activity Plan Pilot Project

· Over the period six Local Board Engagement and Action Plans (LBEAPs) were drafted with the local boards participating in the pilot (Franklin, Kaipātiki, Orākei, Waiheke, Waitākere Ranges and Waitematā). The success of this pilot means that ATEED will be rolling out the same process to all 21 local boards over the coming year. ATEED will engage with the Papakura Local Board regarding this over the coming months.

· Corporate Sponsorship Operational Guidelines

· ATEED completed consultation with all local board clusters in February 2015 regarding the corporate partnership operational guidelines. The feedback has been incorporated into the guidelines with particular mention on early consultation, recognition of local board decision making powers, local board delegated authority and approval processes. The guidelines reference ‘A Guide to Working with Local Boards’, directing staff to this document.

· A final draft of the guidelines has been submitted to the Auckland Council Strategic Partnerships steering group for sign-off and subsequent adoption.

· ATEED Statement of Intent and business planning workshops with local boards

· In March ATEED briefed and engaged with local board members on ATEED’s vision, purpose and work programme for 2015/17. The aim of the briefing was to gather feedback to inform the development of ATEED’s SOI (2015-17) and Business Plan (2015-16). The feedback provided has been duly considered.

· The briefings provided a useful opportunity to discuss local board priorities as well as preferences for reporting and remaining up to date with the breadth of ATEED’s activities. This feedback has been used to refine ATEED’s approach to engagement and reporting to local boards.

· Invitations to ATEED Board meetings

· ATEED will offer local board chairs and economic development (or other relevant) portfolio holders a further opportunity to meet with the ATEED Board during a working lunch currently scheduled for 31 July 2015.

· These opportunities are offered once each quarter and are intended to build relationships at the governance level. All meetings are held at ATEED’s office at 139 Quay Street.

· Local Board Chairs Forum

· ATEED’s Chief Executive attended the Local Board Chairs Forum on 25 May to provide updates on the Lion Foundation Young Enterprise Scheme, and ATEED’s Youth Employer Pledge programme.

· Lion Foundation Young Enterprise Scheme

· As well as highlighting the achievements of the current programme, the update included discussion of ATEED’s vision for the YES programme and how local boards could support this and the programme in general.

· As a result of the presentation details of opportunities for local board members to support the YES programme, and a breakdown of the schools participating in each local board area, have been sent to all local board members.

· Youth Employer Pledge

· The employer pledge programme aims to establish a partnership between Auckland businesses and the Council to grow youth employment.

· At the time of the presentation 13 companies had been signed up as Pledge partners. Work to advance this programme will continue throughout 2015/16.

· Meetings/workshops with Papakura Local Board

· On 30 April ATEED’s Local Economic Growth Manager and ATEED’s Business Advisor met with two members of the Papakura Local Board. At the meeting, the Business Advisor was introduced as the liaison person for the local board and the local board was given an update on business capability funding and research and development (R&D) grants that had been issued in the Papakura area over the past 12 months. Discussed topics included:

· Revival of the Papakura town centre

· Skills training activities in the local board area

· General economic state of the district

· On 18 June a further meeting between ATEED’s Business Advisor with the Papakura Local Board Chair and Ward Councillor was held. The most recent statistics regarding business capability funding and R&D grants were presented to the local board. Discussions centred around the:

· Papakura Local Board Plan

· Economic Development Strategy (EDS)

· Papakura Business Survey

· Commercial Property Survey

· Papakura Town Centre

· Ways ATEED could help

· The Board were keen for the Business Advisor to meet with the Papakura Business Association to conduct a local Business Clinic. This has now been arranged.

Appendix A: Quarterly Financial Performance Report for the Papakura Local Board for the period ended June 2015

1. Financial Overview and Top Projects Summary

Net Cost of Service and Capital Expenditure relating to the local board is summarised below and further discussed in the report in respect of each Group of Activity.

Table 1: Financial Overview

SVBIPLUS143631176618

Comment:

Net Cost of Service was $14.2m which is $922k (6.5%) below budget.

Operating Expenditure is $894k below budget. The major underspend was in:

· Parks ($162k) – Underspends occurred at Pukekiwiriki and savings were made in repairs and maintenance at Bruce Pulman Park.

· Community facilities ($140k) – savings were made in operation of various halls and community centres across the local board area.

· Recreation service ($443k) – underspend and savings relating to new free swimming requirements and the overall contract at Massey Park Pool.

Revenue is $29k more than budget. This relates mainly to unbudgeted revenue received from Auckland Transport for security costs.

Capital Expenditure year to date is $3.5m which is $182k behind budget. The sports field upgrade at McLennan Park was completed including sand carpeting and lighting of fields, refurbishment of changing blocks and carpark upgrade/landscaping. Balance of funding for this project was reallocated to Opaheke and Prince Edward parks to complete various small parks improvement projects. The stadium renewal and maintenance project was completed at Papakura Rec Centre - work completed included the underfloor insulation, ceiling insulation, floor renewal and general facility fit out.

Capital Projects are tracking as follows

2. Local Libraries

Table 2: Financial Overview: Local library facilities and services

SVBIPLUS143631179319

Comment:

Net Cost of Service was $2.3m which is $26k under budget.

Operating Expenditure of $2.3m is $25k under budget with all libraries slightly below budget. There are no issues to report for this period.

Revenue streams are on budget in all libraries.

Capital expenditure is $27k for the year, under delivered by $49k. Work on the lighting upgrade at Papakura and heat pump installation at Drury was completed throughout the year.

3. Local Community Services

Table 3: Financial Overview: Local community services

SVBIPLUS143631181920

Comment:

Net Cost of Service was $1.4m which is $197k below budget.

Operating expenditure of $1.6m is underspent by $148k due mostly to:

· Youth and community initiatives projects were underspent and reallocated by the local board.

· Local board contribution to Youth Connections was less than budgeted.

· Community facilities – savings were made in the operation of various halls and community centres across the local board area.

· Papakura town centre security - $78k overspend on security (ADT) with extra funding allocated for guards patrolling the town centre.

Revenue of $239k is $49k over budget. Third party revenue from Hugh Green Foundation was slightly below budget for the year offset by $52k revenue received from Auckland Transport for security at train stations.

Capital expenditure is $143k for the year, under delivered by $3k. Work completed this financial year includes toilet upgrade at Takanini Community Hall, ramp access at Drury Hall and the roof upgrade at Old Papakura Courthouse.

4. Local Arts, Culture and Events Services

Table 4: Financial Overview: Local arts, culture and events services

SVBIPLUS143631184421

Comment:

Net Cost of Service was $1.1m which is $11k under budget.

Operating expenditure of $1.2m is $27k under budget and is made up of:

· Hawkins Theatre – small savings were made operationally at Hawkins Theatre in the second half of the year.

Revenue of $156k is made up predominantly from Hawkins Theatre and was slightly below budget for the full year.

Capital expenditure spend of $102k for the period was for arts facilities renewals work as per the programmed works at Hawkins Theatre.

5. Local Parks Services

Table 5: Financial Overview: Local parks

SVBIPLUS143631187022

Comment:

Net Cost of Service was $6.0m, under budget by $162k.

Operating expenditure is $162k below budget due to:

· Full facility contract ($147k) unfavourable – all contracted works were completed.

· Bruce Pulman Park Trust ($74k) favourable – a small amount in the budget for unscheduled maintenance has not been spent with a savings made on the overall contract.

· Arboriculture ($39k) unfavourable – increase in reactive, unscheduled work due to seasonal conditions throughout the year.

· Pukekiwiriki ($106k) favourable – no operational work was done due to delays in agreeing works with iwi. Work will commence in 15/16.

Capital expenditure of $2.6m has been carried out during the year, which was $259k behind budget. Sports field upgrade at McLennan Park was completed including sand carpeting and lighting of fields, refurbishment of changing blocks and carpark upgrade/landscaping. Balance of funding for this project was reallocated to Opaheke and Prince Edward parks to complete various small parks improvement projects. Overall the parks programme has been completed to schedule with a small amount carried forward to 2015/16 relating to Opaheke.

6. Local Recreation Services

Table 6: Financial Overview: Local recreational initiatives and facilities

SVBIPLUS143631192224

Comment:

Net Cost of Service was $1.5m, which is $443k under budget.

Operating expenditure is $443k below budget overall largely due to:

· Massey Park Pool – actuals were on track with the contract amount with a favourable variance of $251k relating to free swimming loss on revenue payments. Other savings were made throughout the year in property costs and R&M.

There is no Revenue for this activity in 2014/15.

Capital expenditure of $567k has been spent this year against $443k budget. The stadium renewal and maintenance project was completed at Papakura Rec Centre. Work completed included the underfloor insulation, ceiling insulation, floor renewal and general facility fit out.

Massey Park Aquatic Centre upgrade

7. Local Economic Development

Table 7: Financial Overview: Local economic development

SVBIPLUS143631196425

Comment:

Net Cost of Service was $265k, which is $50k below budget.

Operating expenditure is underspent by $50k with the majority of this relating to Commerce and Industry initiatives and the Local Economic Development Programme which was partially delivered with the remainder of the budget reallocated by the local board.

Capital expenditure was $0k. There was no planned Capital expenditure for the 14/15 year.

Papakura LB 6

8. Local Built and Natural Environment

Table 8: Financial Overview: Local environment and heritage protection

SVBIPLUS143631199926

Comment:

Net Cost of Service was $32k with a budget of $40k.

Operating Expenditure of 32k has been spent on the work programme for the Manukau Harbour Forum as agreed to by the board and progressing of the bush sites management plan.

Capital expenditure was $0k. There is no planned Capital expenditure for the 14/15 year.

9. Local Governance

Table 9: Financial Overview: Local planning, policy and governance

SVBIPLUS143631202427

Comment:

Net Cost of Service was $1.6m and is $26k below budget.

Operating expenditure variances of $31k underspent for the year are:

· Local Board Plans and Agreements ($79k) – due to the change in legislation there are reduced costs for this project.

· Local Board discretionary fund ($69k overspent) – This was fully allocated as well as reallocated funding from other departments which was used to further local board plan priorities.

Capital expenditure was $70k for the year. The LB discretionary capex fund of $79k was fully allocated throughout the year of which the majority was to parks projects.

10. Discretionary Funding and Grants

The Papakura Local Board allocation of discretionary funding and grants is summarised in Table 10

Table 10: Summary of Allocation of Discretionary Funding

Discretionary Funding Programme	Available to Allocate¹	Allocation Made¹	Remaining Funds
Local Events Fund - Opex	$75,370	$75,370	$0
LB Discretionary Fund – Opex	$307,533	$307,533	($0)
LB Discretionary Fund – Capex	$78,768	$78,600	$168
LB Community Grants – Opex	$105,441	$105,442	($1)

¹Including allocation brought forward from 2013/14 to 2014/15

Local Events Fund – Opex

Purpose	Allocation made
NZRL Secondary Schools Competition	$25,000
Papakura Christmas parade	$15,000
Papakura Fireworks spectacular	$27,000
Papakura Carols in the Park	$25,000
PIPS Canoe Day	$2,500
Papakura Waitangi Day	$3,000
2014 Counties Manukau Sporting Awards	$3,000
Elvis in the gardens	$2,000
Everyday Heroes	$1,000
Movies in the Park	$8,000
Top up from LB Discretionary Fund	($33,130)
Total	$75,370

Local Board Discretionary Fund – Opex

Purpose	Allocation Made
WW1 Centennial Commemorative Panel	$7,800
Manukau Harbour Forum – additional funding	$3,500
First World War Centenary commemorations	$10,000
Town Centre water feature remedial work	$5,200
Smiths Ave Reserve change in notification	$8,000
Counties Rugby League 9s tournament	$10,000
Events Fund top up	$33,130
Urban Planning project	$20,000
Papakura Stream	$20,000
Gateway beautification	$50,000
Parks works	$136,903
Transfer from other local board projects	($80,000)
Papakura Maori Wardens	$20,000
Papakura Crimewatch Patrols	$20,000
CM Sport	$10,000
Papakura Lions Club	$15,000
Rotary Club - Papakura	$15,000
Transfer from other local board projects	$3,000
TOTAL	$315,533

Local Board Discretionary Fund – Capex

Projects	Allocation Made
Parks improvements	$68,000
Papakura Art Gallery	$2,600
Library/Museum signage	$8,000
Total	$78,600

Local Board Community Grants – Opex

Projects	Allocation Made
Age Concern Counties Manukau	$2,900
Counties Manukau Sports Foundation	$4,000
Diabetes NZ Auckland Branch	$2,570
Life Education Trust South East Auckland	$10,000
New Foundations Trust	$5,290
New Foundations Trust	$4,500
Mercy Missions Trust	$3,000
Papakura Business Association	$1,900
Society for Community Development Support Inc	$2,500
The Black Grace Trust	$3,400
The Parenting Place	$3,304
Age Concern Counties Manukau	$10,112
Manukau Youth Orchestra	$1,744
Papakura Community Crimewatch Patrols Inc	$1,000
Papakura Community Crimewatch Patrols Inc	$5,000
Papakura Marae Society Inc	$17,395
Alfriston Indoor Bowling Club	$700
Auckland Sexual Abuse HELP Foundation Charitable Trust	$1,960
Blue Light Ventures Inc	$2,175
Carlson School for Cerebral Palsy	$1,500
Communicare CMA	$1,300
Grandparents Raising Grandchildren Trust NZ	$700
Mercy Missions Trust	$2,500
Papakura Christian Services Trust	$2,500
Papakura Family Service Centre	$944
Papakura High School	$1,330
Papakura Play Centre	$2,490
Papakura Toy Library Inc	$1,800
Society for Community Development Support Inc	$1,500
Society for Community Development Support Inc	$2,500
Takanini Family Service Centre	$1,168
Takanini Playcentre	$400
The Rising Foundation	$1,360
Total	$105,442

AC new logo_horz_cmyk Capex Project Summary Papakura

April – June 2015

Status Key

No significant issues	Has issues but are being managed	Unresolved issues; needs escalation

Project Name	Program	Overall Status	Finances	Key Milestones	Phase	Expected Finish date	Local Board Commentary
CW - Papakura - Cycleways and Walkways (Parent Project)	Walkways and cycleways Development						Budget-holding project
CW - Papakura - Ray Small, Pahurehure Inlet, Margan and Kirks Bushes, Takanini and Marybeth Res FY15	Walkways and cycleways Development				Physical Works	30/06/2015	Lighting installation for Takanini Reserve and Marybeth Reserve completed; completed lighting for Drury Sports Complex; works for Ray Small Skate Park to e tendered out in July; budget for Pahurehure Inlet reallocated to Karaka Harbouside -
FA - Papakura - Foreshore Access (Parent Project)	Coastal Development						Budget-holding project
FA - Papakura - Bottle Top Bay Design for Coast Guard and Boat Ramp (FY15)	Coastal Development				Completed	30/06/2015	All works associated with this project have been completed. Coastguard to determine progression with the site
GPTH - Papakura - Graffiti Prevention Target Hardening (Parent Project)	Furniture and Fixtures Development						Budget-holding project
GPTH - Papakura - Takanini Reserve and Marybeth Reserve Walkway Lights (FY15)	Furniture and Fixtures Development				Completed	30/06/2015	Lighting installation for Takanini Reserve and Marybeth Reserve completed
LPCPR - Papakura - Local Park Car Park Renewals (Parent Project)	Local Park Car Park Renewals						Budget-holding project
LPCPR - Papakura - Prince Edward Park Car Park (FY15)	Local Park Car Park Renewals				Completed	30/06/2015	Physical works completed
MPE - Papakura - McLennan Park Extension (Parent Project)	Sportsfield Development						Budget-holding project
MP - Papakura - McLennan Park Changeroom and Club Room (FY15)	Sportsfield Development				Physical Works	30/06/2015	Work programme re-priortised to other projects in the Papakura area; completed physical works for softball diamond extension in Prince Edward Park; finalising consent application for Opaheke toilet and change rooms, to be progressed in next FY
P - Papakura - Pukekiwiriki (Parent Project)	Park Development						Budget-holding project
P - Papakura - Implementation of Management Plan (FY15)	Park Development				Concept	30/06/2015	Ongoing scoping, to be progressed next FY
PCN - Papakura - Public Convenience New (Parent Project)	Public Convenience development (Local & Sports)						Budget-holding project
PCN - Papakura - Prince Edward Park Path (FY15)	Public Convenience development (Local & Sports)				Completed	30/06/2015	Path lighting completed
PMPI - Papakura - Pahurehure Management Plan Implementation (Parent Project)	Walkways and cycleways Development						Budget-holding project
PMPI - Papakura - Projects to Implement Management Plan (FY15)	Walkways and cycleways Development				Completed	30/06/2015	Completed manhole installation at Youngs Beach Reserve and walkway planting in Longford Park; completed works for Pahurehure canoe landings and cliff road walkway
PS - Papakura - Park Seats (Parent Project)	Furniture and Fixtures Development						Budget-holding project
PS - Papakura - Takanini Reserve and Marybeth Reserve Path Lights (FY15)	Furniture and Fixtures Development				Completed	30/06/2015	Lighting installation for Takanini Reserve and Marybeth Reserve completed
RLI - Papakura - Reserve Lighting Installation (Parent Project)	Lighting Development						Budget-holding project
RLI - Papakura - Takanini Reserve and Marybeth Reserve Path Lights (FY15)	Lighting Development				Completed	30/06/2015	Lighting installation for Takanini Reserve and Marybeth Reserve completed
RU - Papakura - Reserve Upgrades (Parent Project)	Park Development						Budget-holding project
RU - Papakura - Drury Domain and Complex Sand Carpet (FY15)	Park Development				Completed	30/06/2015	Irrigation for Drury Complex completed in September, all works and grown in complete in November
RU - Papakura - Opaheke Fields (FY15)	Park Development				Detailed Design	30/06/2015	Finalising consent application for Opaheke toilet and change rooms, to be progressed in next FY
RU - Papakura - Playground Upgrade for Various Reserves (FY15)	Park Development				Completed	30/06/2015	Lighting installation for Takanini Reserve and Marybeth Reserve completed
RU - Papakura - Prince Edward Reserve Irrigation and Lights (FY15)	Sportsfield Development				Completed	30/06/2015	Irrigation and lights completed
RU - Papakura - Ray Small, Karaka Harbourside, Keri Downs (FY15)	Park Development				Physical Works	30/07/2015	Works for Ray Small Skate Park to be tendered out in July; completed physical works on Keri Down path to Red Hill School; physical works in progress for Karaka Harbouside coastal erosion with end of July as expected completion date
SMW - Papakura - Structures Minor Works (Parent Project)	Park Development						Budget-holding project
SMW - Papakura - Conifer Grove Boardwalk (FY15)	Park Development				Detailed Design	30/06/2015	Options report for pontoon boardwalk received
STP - Papakura - Street Tree Planting (Parent Project)	Horticulture Development						Budget-holding project
STP - Papakaura – Planting for Various Reserves (FY15)	Horticulture Development				Completed	30/06/2015	Replanting works for 16R Recrest Avenue Reserve completed; horticultural works for autumn planting season completed
TCWF - Papakura - Town Centre Water Feature (Parent Project)	Utilities Development						Budget-holding project
TCWF - Papakura - Town Centre Renewal of Fountain (FY15)	Utilities Development				Completed	30/06/2015	Fountain repaired and back in service

· CDAC Quarter 4 Update Report to Local Boards:		· Papakura
· Project/Event Name	· Description/Key Activities	· Progress update
· Building strong, resilient, self-reliant communities
· Anzac Day	· Deliver or support a meaningful Remembrance Service to honour the ANZACs and those who have served and died in other military operations. · 2014/2015: · ‐ Develop appropriate initiatives to commemorate WWI Centenary.	· Completed: Anzac Services in the local board area were held as follows – Papakura (Dawn & civic); Drury. · With the WW1 centenary commemorations this year attendance was considerably greater than in previous years.
· Armistice Day	· Armistice Day Event	· Completed: Annual event which went smoothly.
· Art facility renewals	· Capex programme to be determined with Properties Department	· Completed
· Capacity building	· Workshops and training ‐ Provision of capacity building coaching and training workshops to support the NGO and local community sectors · · Youth provider development ‐ Provide capacity building support to organisations and communities proposing to develop activities that engage and inform young people	· Completed: Community workshops: A total of three capacity building workshops were supported by CDS staff and delivered: Goodness Only Grows workshop; Events planning workshop which resulted in two Matariki events and the Rosehill Community Day; a governance and legal entities development workshop · · A total of 14 capacity building, funding, community engagement, AC and LB submission training workshops delivered for Papakura NGO's and community this year · · Pacific Youth Provider services supported.
· Citizenship Ceremonies	· Conduct a meaningful, dignified and memorable ceremony to mark the acquisition of New Zealand citizenship	· Completed: One ceremony held at Hawkins Theatre. 58 candidates. Over the full year 236 local residents obtained citizenship.
· Community art programmes	· Community‐led art activations for town centres or areas of identified need.	· On Track
· Community economic development	· Support community‐led initiatives that build potential for social innovation and enterprise	· Completed: Mercy Missions in partnership with Goodness Only Grows and the Roots Creative Trust have completed their community gardens and economic development plan.
· Community Facilities ‐ · Marketing and Promotion	· Develop and deliver a marketing plan for community facilities in the local board area and across the region	· On Track: Development of 2015/2016 work programme with Communications and Engagement
· Community funding	· Funding rounds, processing of applications, consideration of recommendations to local board, approval of allocations and payments made to successful applicants	· Completed: The total community funding budget is $105,441. Round two closed on 15 March 2015 with 35 applications received, requesting · $149,586. Twenty‐five grants were made to the value of $90,340.
· Community Leasing ‐ delivery	· Deliver the community lease work list as agreed with the local board to create: · ‐ increased currency of portfolio · ‐ increased opportunity for potential new occupiers to express interest · ‐ increase alignment of Community Outcome Plans to local board priorities · ‐ increased utilisation of community lease spaces	· On Track: Regular portfolio meetings progressing work plan priorities. · · Development of 2015/2016 work programme and work shop discussion with local board portfolio holders.
· Graffiti Vandalism Prevention	· Provide a regional graffiti eradication and prevention service that responds to local needs	· On Track: The Manukau Beautification Trust continues to perform above KPI measures for eradication of graffiti vandalism across the southern cluster. Enforcement contractors continue to work regionally and have not identified enforcement issues for the Papakura Local Board area. A graffiti vandalism prevention article will be in the July edition of OurAuckland promoting the support that we offer for volunteers through our Adopt‐a‐spot programme
· Hawkins Theatre	· Provide a venue for hire	· On Track

· Project/Event Name	· Description/Key Activities	· Progress update
· Hawkins Theatre Activities	· Coordinate a varied and diverse programme of events, shows and film screenings that appeal to the community of Papakura. Coordinate a Youth Theatre Company for 8 ‐18 year olds.	· On Track
· Hawkins Theatre Renewals	· Capex programme to be determined with Properties Department	· Completed: The lighting trusses were replaced, to address health and safety issues in the theatre.
· Inclusion	· Provide capacity building support to community‐ led events and activities that promote inclusion and reduce barriers to participation in the community. · · Support inclusive projects, e.g. orientation tours, older persons projects, disabilities community and migrant community initiatives	· Completed: CDS co‐ordinated the delivery of the second Papakura Careers EXPO in Q4. The Papakura Careers Expo was successful in: increasing collaboration between educational institutes, schools and service providers; raising awareness of job opportunities; attracting over 600 attendees; attracting over 35 providers · · Community led events completed ‐ Kohanga Matariki day, Smiths Ave Matariki day, Maori Art in the foyer, Rosehill Community Day and Youth Week hosted by Papakura Youth Council
· Local Civic functions	· Carry out civic/ceremonial events that seek to commemorate, celebrate or acknowledge important occasions or special achievements. Acknowledge milestones of development within local community.	· Completed: Delivered during Q4: Opening of Military Room, Papakura Museum Thursday 28 May
· Local Event Fund	· Local discretionary events funding. (includes Christmas Events budget $33,861) Applicable events to be confirmed for 2014/2015: · NZRL Secondary School Competition 2014 (3Yr of 3Yr Contract) $25,000 Papakura Fireworks Spectacular $22,000 Papakura Carols in the Park $25,000 Papakura Santa Parade $15,000 PIPS Canoe Day $2,500 Papakura Waitangi Day $3,000 Movies in the Park (x1) $8,000	· Completed: Scheduled events funded
· Local Event Support Fund ‐ · Contestable	· Local contestable events funding which is disbursed through two funding rounds per year. (portion of this budget will be used to fund events listed above under Local Event Fund)	· Completed: All funds allocated for the 2014/2015 financial year
· Local food and gardening	· Explore opportunities to further develop community gardening projects. · · Encourage workshops and training that supports development of backyard gardening · · Explore and establish a community garden at Hingaia Park working with AC Parks colleagues	· Completed: CDS staff have supported the following activities: · · A sign has been made for Rollerson Reserve community garden and flyers promoting the garden have been circulated · · An equipment container has been sponsored and delivered to Clotworthy Park community garden for tool storage. · · A windbreak has been erected around the garden perimeter, tools have been purchased, a sign has been installed and flyers printed promoting the garden.
· Local sustainability initiatives	· Engage with and support community‐led environmental

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner
Members	Stuart Britnell
	Brent Catchpole
	Graham Purdy
	Katrina Winn

Project	Description	Status	Projected Cost
Connection of Railway Station and Town Centre:	Looking at ways of cognitively linking the town Centre with the Railway station. Projects for further investigation include: Transport leads have agreed to focus on the following: · Parklet outside Library · Public space - Gallery car park · Covered walkway between platform and Railway Street West · Extension of walkway along Railway Street West · Beautification – greenery	Resolution requesting AT to proceed to design and provide a Rough Order of Cost (ROC) for the six identified projects was passed on 20 May 15. Auckland Transport (AT) will work through options for the six identified projects and will come back with initial scheme drawings and a ROC as soon as practical. The Elected Member Relationship Manager will provide a verbal update on the status of these projects at the August Board meeting.	To be determined through the Rough Order of Cost phase.
Colour Treatment - Intersections	Road treatment (red) on 4 entrance intersections into Papakura	Resolution requesting AT to provide a Rough Order of Cost (ROC) passed on 20 May 15. Local Board to provide the names of the entrance intersections it wishes to use a red road treatment on. From there, AT can work through the compatibility (at the proposed sites) with AT Code of Practice (ATCOP).	To be determined through the Rough Order of Cost phase.
Blue disabled car park markings	Instillation of full Blue disabled car parks in line with Mobility Parking recommendations.	Resolution requesting AT to provide a Rough Order of Cost (ROC) was passed on 20 May 15. AT is working through its compatibility with AT Code of Practice (ATCOP) and the Elected Member Relationship Manager hopes to bring a verbal update to the August Board meeting	To be determined through the Rough Order of Cost phase.

	Funding Granted	Annual Total	Level of Increase
2011/12
Funding Agreement - cultural heritage and museum services	$52,278	$52,278
2012/13
Funding Agreement – to extend opening hours	$77,278	$77,278	48%
2013/14
Funding Agreement - cultural heritage and museum services	$77,278
Funding Agreement - to increase the curator hours to develop permanent display areas for WWI Commemorations from 1 July 2013 to 30 June 2015; and to extend opening hours	$20,280	$97,558	26%
2014/15
Funding Agreement - cultural heritage and museum services	$77,278
Funding Agreement - to increase the curator hours to develop permanent display areas for WWI Commemorations from 1 July 2013 to 30 June 2015; and to extend opening hours	$20,280
Contract Variation Agreement – for extended opening hours from 1 September 2014	$20,472	$118,030	21%
2015/16
Proposed Funding Agreement – CDAC Work Programme	$108,701 (uninflated Opex)	$108,701 (uninflated Opex)	11% increase on base funding level

Preference	Proposed New Road Name	Meaning
Preferred Names	Road 1 – Prunus Street Road 2 – White Birch Crescent Road 3 – Cordyline Crescent Road 4 - Feijoa Crescent	These are the names of plants included in the subdivision landscaping
First Alternative	Road 1 – Monarch Street Road 2 – Saunders Crescent Road 3 – Winter Crescent Road 4 – Naylor Crescent	These are the maiden names of the developers staff members mothers
Second Alternative	Road 1 – Bellbird Street Road 2 – Warbler Crescent Road 3 – Saddleback Crescent Road 4 – Stitchbird Crescent	These are the names of New Zealand native birds

Preference	Proposed New Road Name	Meaning
Preferred Names	Road 1 – Nancy Wake Street Road 2 – Tribute Loop Road 3 – Flax Loop	Nancy Wake is a World War 2 war heroine and the name was chosen in a competition for the purchasers of the dwellings. Roads 2 & 3 relate to watercourses to the nearby Pahurehure Inlet and plants that grow in wet areas
First Alternative	Road 1 – Takanini Central Street Road 2 – Heron Loop Road 3 – Mallard Loop	Takanini Central is the name of the development. Heron and Mallard are types of birds that live in areas of peat swamp.
Second Alternative	Road 1 – Divide Street Road 2 – Peat Loop Road 3 – Creek Loop	These names relate to division of the development between residential and industrial to the north, and the nearby watercourses to the Pahurehure Inlet.

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager

Papakura Carols in The Park	$25,000
Papakura Santa Parade	$15,000
NZRL Secondary School Competition	$25,000
Papakura Fireworks Spectacular	$27,000
PIPS Canoe Day	$2,500
Movies in Parks	$8,000
Total	$102,500