Minutes of Papakura Local Board

Papakura Local Board

19 August 2015

1 Welcome

Board Member Purdy led the meeting in prayer.

2 Apologies

Resolution number PPK/2015/119

MOVED by Member KJ Winn, seconded by Member BS Catchpole:

That the Papakura Local Board accept the apology from Councillor Bill Cashmore for absence.

CARRIED

3 Declaration of Interest

Board Member Winn declared an interest in Item 20 – Local Events Support Fund South – Round 1 2015/2016 – NZ Women Limited.

4 Confirmation of Minutes

Resolution number PPK/2015/120

MOVED by Member SR Britnell, seconded by Member DG Purdy:

That the Papakura Local Board confirm the ordinary minutes of its meeting, held on Tuesday, 18 August 2015, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Papakura City Highland and National Dancing Association - Mrs P Topp (Patron)

Resolution number PPK/2015/121

MOVED by Deputy Chairperson MV Turner, seconded by Member KJ Winn:

That the Papakura Local Board receive and acknowledge the letter received from Mrs Topp, Patron of the Papakura City Highland and National Dancing Association

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Councillors' Update

Resolution number PPK/2015/122

MOVED by Member SR Britnell, seconded by Deputy Chairperson MV Turner:

a) That the Papakura Local Board receive the verbal report from Councillors Penrose and Sir John Walker regarding:

i. Commencement of the Annual Plan process

ii. Bylaws – gave an overview of the progress of the Property Maintenance, Alcohol Ban Review and Local Alcohol Policy. 158 legacy bylaws will be reduced to approximately 23 under Auckland Council.

iii. 40^th Celebration event of Sir John Walker being the first person to run a mile in less than 3 minutes 50 seconds.

iv. Simon Bridges southern tour to highlight transport issues in the southern region.

v. Accent Point Building – Papakura Library will remain in Papakura and no intention to replace it with a library in Takanini.

CARRIED

Auckland Transport Update - August 2015

Resolution number PPK/2015/123

MOVED by Member BS Catchpole, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board:

a) Receives the Auckland Transport Update – August 2015.

b) Requests Auckland Transport to seal Elliot Street and Marne Road under urgency.

CARRIED

Auckland Transport Quarterly Update to Local Boards

Resolution number PPK/2015/124

MOVED by Member DG Purdy, seconded by Member SR Britnell:

That the Papakura Local Board receive the Auckland Transport Quarterly Update to Local Boards.

CARRIED

2014/2015 Bush Sites Management Programme and 2015/2016 Local Environment Work Programme

Resolution number PPK/2015/125

MOVED by Member DG Purdy, seconded by Member SR Britnell:

That the Papakura Local Board:

a) Notes the achievements and outcomes of the 2014/2015 weed management programme and requests a management plan for ongoing education for the neighbouring owners.

b) Agrees that the board’s 2015/2016 environmental response fund budget line will support ecological restoration (weed control) at Dominion Reserve, at a cost of $25,000.

c) Agrees to provide complementary funding of $10,000 from its 2015/2016 environmental response fund budget line to support riparian restoration projects as part of the Wai Care programme in the board area.

d) Notes that funding for the Manukau Harbour Forum was agreed at its May 2015 meeting.

CARRIED

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Resolution number PPK/2015/126

MOVED by Member KJ Winn, seconded by Member DG Purdy:

a) That the Papakura Local Board receives the application for a special exemption under section 6 of the Fencing of Swimming Pools Act 1987 by J Biggs – 18 Aristoy Close, Conifer Grove, Takanini.

b) That the Papakura Local Board GRANTS the application by J Biggs - 18 Aristoy Close, Conifer Grove, Takanini as recommended by Council officers, for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 subject to the following conditions:

i) that this exemption is personal to the owner of the property, so that on a sale of the property a new owner will need to apply for a new exemption.

ii) that the spa pool is not moved from its location as inspected on 29 June 2015.

iii) that the conditions in the NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 i) to xii) inclusive are met:

1. The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck:

2. The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

3. The locks shall not be able to be readily opened or released by a child of up to the age of six years;

4. When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm.

5. The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

6. The cover shall be constructed of material that meets ASTM F1346-91 to allow east movement on and off the spa pool or hot tub;

7. The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

8. The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

9. The cover and locks shall be maintained at all times in a good state of repair;

10. Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

11. Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub;

12. Any plant material that can support the weight of at least 20kgs shall be no closer than the edge of the deck where the spa pool stands.

CARRIED

Papakura Museum Funding for Opening Hours 2015 - 16

Resolution number PPK/2015/127

MOVED by Member KJ Winn, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board:

a) Approves $6,829 additional funding from the Local Driven Initiatives Community Response Fund in support of the Papakura Museum funding agreement, to ensure opening hours and curatorial support are equal to the 2014/2015 levels of service;

b) Requests that officers work with the Papakura Museum to amend and develop the reporting requirements in the museum funding agreement to better reflect and capture the scope and scale of the museum’s functions;

c) Requests that a review of the museum funding, levels of service and role/function is completed before November 2015 to allow the local board to fully consider the museum’s needs and requirements in time for 2016/17 budget development:

d) Specifies that the review requested at point c) above includes but is not limited to:

i. An understanding and analysis of the role and function of the museum in relation to funding requirements to support proposed levels of service;

ii. A comparative analysis of the role, functions and funding of the museum compared to similar types of facilities and venues within Auckland Council and to similar size, scope, scale and purpose venues around New Zealand;

iii. An analysis of whether the Auckland Museum Funding arrangement, or aspects of it, could provide a model for the Papakura Museum;

e) Invites the museum to submit to the 2016/17 annual plan with any requests for increased levels of funding;

f) Requests that officers work alongside the museum to develop a comprehensive business plan.

g) Requests a workshop with staff to discuss how the issues outlined in resolutions b-f above can be addressed.

CARRIED

New Road Name Approval for the Residential Subdivision by The Grove Land Company Ltd / Equinox Capital Limited at 61 Grove Road, Takanini

Resolution number PPK/2015/128

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road names “Bellbird Street, Warbler Crescent, Saddleback Crescent and Stitchbird Crescent“, proposed by the Applicant, for the new roads created by way of land use consent at 61 Grove Road, Takanini.

CARRIED

New Road Name Approval for the Residential Subdivision by Equinox Capital Limited/ Takanini Industrial Limited at 55 Takanini School Road, Takanini

Resolution number PPK/2015/129

MOVED by Chairperson WF McEntee, seconded by Member DG Purdy:

That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road name “Nancy Wake Street, Tribute Loop and Divide Loop’, proposed by the Applicant, for the new roads created by way of land use consent at 55 Takanini School Road, Takanini.

CARRIED

Local Events Support Fund South - Round 1 2015/2016

Resolution number PPK/2015/130

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board agree to either fund, partially fund or decline the applications for round one 2015/2016 Local Event Support Fund as follows:

Applicant	Event	Venue	Date	Amount Granted
Manukau Beautification Charitable Trust	Eye On Nature	Auckland Botanic Gardens	5-9 April 2016	$662
Les Mountford	Drury Highland Festival	Drury Rugby Grounds	23 January 2016	$750
Papakura Playcentre	Papakura Playcentre 50^th Anniversary Reunion	Papakura Playcentre	12 March 2016	$838
Karaka Lakes Christmas Lights	Karaka Lakes Christmas Lights	Karaka Lakes subdivision	1 - 25 December 2015	$0
The Begampura Foundation of New Zealand	Sikh Temple Parade	Papakura Town Centre	27 February 2016	$1,000
Counties Manukau Sports Foundation	2015 Counties Manukau Sporting Awards	Vodafone Events Centre Manukau	28 November 2015	$3,000
BSG Events	Beachlands Kids Triathlon	Te Puru Park, Beachlands	25 March 2016	$0
Primal Youth Trust	Undefeated	TBC	9 - 19 May 2016	$0
NZ Women Limited	Elvis in the Gardens	Auckland Botanic Gardens	13 March 2016	$500
Head2Head Charity	2015 Hubbards Head2Head Walk	Start - Awhitu, Finish- Hui, 125km around the Manukau Harbour	14-15 November 2015	$750
BSG Events	Manukau Kids Obstacle Duathlon	Barry Curtis Park, Manukau	14 April 2016	$0
			TOTAL	$7,500

CARRIED

Secretarial Note: Member Winn declared an interest in Item 20 – NZ Women Limited and took no part in the discussion or voting on this item.

Future Urban Land Supply Strategy

Resolution number PPK/2015/131

MOVED by Deputy Chairperson MV Turner, seconded by Member SR Britnell:

That the Papakura Local Board delegate to the Chairperson and Deputy Chairperson the authority to sign off the Papakura Local Board feedback on the Future Urban Land Supply Strategy.

CARRIED

Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input

Resolution number PPK/2015/132

MOVED by Member KJ Winn, seconded by Member BS Catchpole:

That the Papakura Local Board delegate to the Chairperson and Deputy Chairperson the authority to sign off of the Papakura Local Board feedback on the Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review – Local Board Input.

CARRIED

Urbanesia Festival Events Papakura 2015

Resolution number PPK/2015/133

MOVED by Member KJ Winn, seconded by Member BS Catchpole:

That the Papakura Local Board:

a) Request staff to organise a workshop to consider the following options :

i. world hip-hop showcase; or

ii. contemporary Pacific dance event; or

iii. a one day professional Pacific arts sector symposium.

b) Delegate to the Chair and portfolio holders to confirm selection of one of the following events after the workshop has been held:

i. world hip-hop showcase; or

ii. contemporary Pacific dance event; or

iii. a one day professional Pacific arts sector symposium.

c) Requests that the organisers provide detailed costings of staging the event for approval by the Chair and portfolio holders before proceeding with the event.

CARRIED

Auckland Council's Performance Report for the Papakura Local Board for the Twelve Months Ended 30 June 2015

Resolution number PPK/2015/134

MOVED by Chairperson WF McEntee, seconded by Member KJ Winn:

That the Papakura Local Board notes the Auckland Council’s Performance Report for the period ended 30 June 2015.

CARRIED

Annual Report 2014/15

Resolution number PPK/2015/135

MOVED by Chairperson WF McEntee, seconded by Member DG Purdy:

That the Papakura Local Board:

a) Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2014/15

b) Approves:

i. The message from the Chairperson, which provides the Local Boards comments on local board matters in the 2014/15 annual report

ii. The list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2014/15

c) Gives authority to the Chair and Deputy to make typographical changes before submitting for final publication

CARRIED

Urgent Decision - Funding for Civic Component to Hawkins Theatre 25 Years Celebration held on 8 August 2015

Resolution number PPK/2015/136

MOVED by Member KJ Winn, seconded by Member BS Catchpole:

That the Papakura Local Board note the urgent decision made on 22 July 2015

a) That the Papakura Local Board allocate $300 from its civic event budget for the Hawkins Theatre 25 Year Celebrations to be held on 8 August 2015.

CARRIED

Papakura Local Board Achievements Register 2013-2016 Electoral Term

Resolution number PPK/2015/137

MOVED by Member SR Britnell, seconded by Deputy Chairperson MV Turner:

That the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term” be received.

CARRIED

Papakura Local Board Workshop Notes

Resolution number PPK/2015/138

MOVED by Member KJ Winn, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board receive the workshop notes for the 8 July and 29 July 2015.

CARRIED

29 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Free Hire of Elizabeth Campbell Hall for Papakura Whanau Day on 12 September 2015

Resolution number PPK/2015/139

MOVED by Member DG Purdy, seconded by Member KJ Winn:

That the Papakura Local Board approves the free hire of the Elizabeth Campbell Hall by Papakura Recreation and Fitness for the Papakura Whanau Day event to be held on 12 September 2015, between the hours of 7.00 a.m. and 4.00 p.m.

CARRIED

Papakura Local Board Submissions

Resolution number PPK/2015/140

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board:

a) Endorse the Papakura Local Board submission on the Productivity Commission “Using Land for Housing” report.

b) Endorse the Papakura Local Board Submission on the Allocation of Local Discretionary Capex Fund for Local Boards.

CARRIED

32 Procedural motion to exclude the public

Resolution number PPK/2015/141

MOVED by Member DG Purdy, seconded by Member KJ Winn:

That the Papakura Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) agree that Councillors Penrose and Sir John Walker be permitted to remain for Confidential Item 32 Acquisition of Land for Open Space - Papakura after the public has been excluded, because of their knowledge of the item which will help the Papakura Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of Land for Open Space - Papakura

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information about land that council may acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information about land that council may acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

5.44 pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

5.50 pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Acquisition of Land for Open Space - Papakura

Resolution number PPK/2015/142

MOVED by Member SR Britnell, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board confirm that there be no restatement of this confidential report, attachments or resolutions for the acquisition of land for public open space, until settlement of the purchase, and only then is the resolution to be restated.

CARRIED

5.55 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner
Members	Stuart Britnell
	Brent Catchpole
	Graham Purdy
	Katrina Winn