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Upper Harbour Local Board
OPEN MINUTES
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Minutes of a meeting of the Upper
Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell
Drive, Albany on Tuesday, 25 August 2015 at 7.00pm.
present
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Chairperson
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Lisa Whyte
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Members
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Callum Blair
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John McLean
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ABSENT
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Deputy
Chairperson
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Brian Neeson,
JP
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Absence
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Margaret
Miles, JP
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Absence
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ALSO PRESENT
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Member Christine
Rankin-MacIntyre
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Cr John Watson
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Entered the
meeting at 7.11pm, Item 13
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Cr Wayne
Walker
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Until 7.42 pm,
Item 16
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Secretarial note: Member
Christine Rankin-Macintyre was in attendance via teleconference. Her attendance
in this manner is not considered as being present for purposes of a quorum
under Standing Order 2.4.1.’
IN ATTENDANCE
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Amy Irvine
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Upper Harbour
Youth Caucus
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Upper Harbour
Local Board
25 August 2015
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1 Welcome
Chair welcomed
all those present.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Meeting Minutes Upper Harbour Local Board, Tuesday 11 August 2015
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That the Upper Harbour Local Board note
the open unconfirmed minutes of its meeting held on Tuesday,
11 August 2015 are attached at Item 12 of the agenda for the
information of the board only, and will be confirmed under item 4 of the
agenda.
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14
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Annual Report 2014/2015
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Resolution number UH/2015/130
MOVED
by Member JG McLean, seconded by Chairperson LM Whyte:
That the Upper
Harbour Local Board:
a) note the
monitoring and reporting requirements set out in the Local Government (Auckland
Council) Act 2009 and the local board information proposed for the Auckland
Council Annual Report 2014/2015.
b) approve:
i. the
message from the Chairperson, which provides the Local Boards comments on
local board matters in the 2014/2015 annual report; and
ii. the
achievements by activity and the table of key capital projects that form part
of the local board information for the Auckland Council Annual Report
2014/2015.
c) give authority to the Chairperson and Deputy Chairperson to
make typographical changes before submission for final publication.
CARRIED
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15
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New Road Name Approval for the Residential Subdivision by
Whenuapai Village Limited at 34, 36-38 Brigham Creek Road and 2, 4, 6 and 8
Dale Road, Whenuapai.
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A copy of the tabled document has been
placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Resolution number UH/2015/131
MOVED
by Member JG McLean, seconded by Chairperson LM Whyte:
That the Upper
Harbour Local Board:
a) approve, pursuant to Section 319(1)(j), of the Local
Government Act 1974 the road names in the table below, proposed by the
applicant, for the new roads created by way of subdivision at 34, 36-38
Brigham Creek Road and 2, 4, 6 and
8 Dale Road,
Whenuapai as follows:
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Road Number
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Preferred New Road Name
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Meaning
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3
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Joseph McDonald Drive
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Land owner for 40/50 years prior
to selling to developer
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5
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Boyes Avenue
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Original land owner of block at
123-127 Totara Road
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b)
acknowledge the concerns raised by the
Whenuapai Residents and Ratepayers Association regarding the use of the name
‘Whenuapai Village’ for the new subdivision development at 34, 36-38 Brigham Creek Road and 2, 4, 6 and
8 Dale Road, Whenuapai, as the area
behind the Whenuapai Air Force Base, bordered
by Kauri Road, the northern end of Totara Road, and the Upper Waitemata
Harbour, has traditionally and is still known as the Whenuapai Village.
c)
resolve that resolution b) above and
the letter received from the Whenuapai Residents and Ratepayers Association,
attached to the minutes as Attachment A, be forwarded to the Subdivision
Advisor, the General Manager Resource Consents and the Housing Projects
Office, to address the matter of the subdivision naming with the developer.
CARRIED
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Attachments
a 20150825 Item 15, Whenuapai
Ratepayers and Residents Association, Upper Harbour Local Board
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Councillor Wayne Walker left the meeting
at 7.42 pm.
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16
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Upper Harbour Local Board Events Funding 2015/2016
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Resolution number UH/2015/132
MOVED
by Member C Blair, seconded by Member JG McLean:
That the Upper
Harbour Local Board:
a) agree to fund, part fund or decline the following local
event support fund applications as follows:
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Applicant
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Event
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Amount
Granted
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Facebook
Badminton Club Limited
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Facebook
Badminton Club Open Tournament 2015
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$1,000
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OnBoard
Skate Inc.
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Summer
Skate Series 2015/16
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$2,500
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Albany CoCo
Inc.
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Summer Fun
2015/16
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$0
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Bays Youth
Community Trust
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Youth Board
and Jam Albany
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$2,500
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Harbour
Sport Trust
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Mud Rush
2015
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$0
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Meadowood
House Inc.
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OctoFest a
la Meadowood
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$0
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Get in2Life
Youth Development Trust
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In2it
Summer Series
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$4,000
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Meadowood
House Inc.
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Carols by
Candlelight on Meadowood
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$1,500
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Meadowood
House Inc.
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Meadowood’s
X-Factor Talent Show
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$0
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Meadowood
House Inc.
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Fest of
Food Flavours and Cupcake Competition
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$1,200
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Total
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$12,700
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b) agree to allocate the 2015/2016 Upper Harbour Events Partnership
Fund as follows:
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Upper Harbour Events Partnership Fund
2015/2016
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Recommended Allocation
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Movies in Parks
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$15,000
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Albany Coco Events
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$5,000
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Greenhithe Community Trust Events
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$3,000
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Greenhithe Christmas Parade
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$3,500
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Pascoe NZ Tennis Open
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$6,000
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Albany Lakes Summer Series
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$6,000
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Mud Rush
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$3,000
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Sub-total
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$41,500
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c) approve an annual $25,000 event funding grant to the
Albany Coco Incorporated Trust for use by the Albany CoCo for local events,
including Summer Fun, as directed by the local board in the funding
agreement, noting that $5,000 will be allocated from the local events
contestable fund and $20,000 will be allocated from the local discretionary community grants fund.
CARRIED
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17
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Upper Harbour Local Board Discretionary Funds Status for the
2015/2016 financial year
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Resolution number UH/2015/133
MOVED by Chairperson LM Whyte, seconded by Member C Blair:
That the Upper Harbour Local Board:
a) receive the
Status of the Upper Harbour Local Board Discretionary Funds for the 2015/2016 financial year report.
b) approve a maximum of $10,000 from the Community Response
Fund for the
re-classification
of the Albany Domain including:
·
surveying cost;
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all assessments;
·
Iwi consultation;
·
public notices;
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the publishing of public notices in the New
Zealand Gazette; and
·
registration of the gazette notice with
Land Information New Zealand (LINZ).
CARRIED
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20
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Record of the Upper Harbour Local Board Portfolio Briefings held
in July 2015
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Resolution number UH/2015/136
MOVED
by Chairperson LM Whyte, seconded by Member C Blair:
That the Upper
Harbour Local Board:
a)
approve the list of local board projects to be included
in the regional Arts and Culture Strategic Action
Plan as follows:
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Project or
Initiative
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Goal
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Action Area
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Local Board
role
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Partners/
Support
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1
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Newcomers
Network helps provide an inclusive space for migrants to join the local
community through arts and other activities. (Case study focus)
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1
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1.3
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Provides
funding
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Albany CoCo
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2
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Maori art
integrated into new community buildings such as the Albany Stadium Pool and
the Albany Community Hub.
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4
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4.1
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Support
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Local Maori
artists
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3
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Carvings
from a macrocarpa tree for Sanders Reserve.
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4
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4.2
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Support
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Paremoremo
Prison
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b)
resolve to substitute member Margaret Miles with member John
McLean as the alternate representative of the board on the Albany
Community Coordinator Management Committee, due to member Miles currently
fulfilling the role of Chairperson of the Albany Community Coordinator
Management Committee.
CARRIED
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Secretarial note: Amy Irvine, Upper Harbour Youth Caucus:
Briefly updated
the board on the youth activities in the Upper Harbour area.
23 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
8.25 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Upper Harbour Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
