Whau Local Board

OPEN MINUTES

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 19 August 2015 at 6.30pm.

present

Chairperson	Catherine Farmer
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Ami Chand, JP
	Duncan Macdonald, JP
	Ruby Manukia-Schaumkel
	Simon Matafai

ALSO PRESENT

Clr Ross Clow

Whau Local Board 19 August 2015

1 Welcome

The meeting opened with a karakia.

2          Apologies

There were no apologies.

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

Members declared conflict of interests as below. 

Register:

Board Member	Organisation / Position
Catherine Farmer	· Avondale-Waterview Historical Society – Committee Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls - Patron
Susan Zhu	· Chinese Oral History Foundation – Committee member · Auckland Regional Migrant Resource Centre (ARMS) – Board member
Derek Battersby	· Whau Coastal Walkway Environmental Trust –Trustee · New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Chairman
Ami Chand	· Kelston Community Trust – Trustee · Waitakere Indian Association – Trustee · Portage Licensing Trust – Deputy Chair · Rupa Aur Aap Trust – Trustee · Kelston Community Hub – Chair · Community Organisation Grants Scheme (COGS) Waitakere City Local Distribution Committee– Committee Member
Duncan Macdonald	· Avondale Business Association – Chairman · Avondale Community Society – Chairman · Avondale RSA – Committee Member · Historical Society - Member · Avondale Jockey Club – Member
Ruby Manukia-Schaumkel	· Wesley College - Trustee           · Kelston Girls College – Trustee
Simon Matafai	· Pacific Events and Entertainment Trust - Trustee · WAS Collective Trust - Trustee · Williams Creative Trust - Trustee · Majesty Productions Trust - Trustee · Nexfit Trust - Trustee · Aspire Community Trust - Trustee

The register was updated for member Ami Chand to show is changed status from trustee to chairman for Kelston Community Hub.

4          Confirmation of Minutes

Resolution number WH/2015/97

MOVED by Member R Manukia-Schaumkel, seconded by Member SPT Matafai:

That the Whau Local Board:

a) Confirms the ordinary minutes of its meeting, held on Wednesday, 15 July 2015, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Ward Councillor’s Update

Whau local board received update from Councillor Ross Clow on matters being addressed by Governing Body including closing of Hollywood Cinema in Avondale.

8 Deputations

	Member D Macdonald left the meeting at 6.45 pm.
8.1	Pacific Events & Entertainment Trust - 50A Rosebank Rd
	Simon Matafai and Tony Gibbs made a verbal presentation on behalf of Whau Community Fale project updating the local board on a collective community effort to activate the 50A Rosebank Road office space. The vision of the project is for a community fale (house) which will be a shared space for Pacific charitable trusts and other community groups. The deputation was on behalf of nearly 10 incorporated organisations that are collaborating for this project.
	Resolution number WH/2015/98 MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a)      Receives the verbal presentation from Simon Matafai and Tony Gibbs representing Whau Community Fale project and thank them for the presentation. CARRIED
	Secretarial Note:        Member Duncan Macdonald declared an interest in this item and took no part in the discussion or voting on the matter.

9 Public Forum

	Member D Macdonald returned to the meeting at 7.10 pm.
9.1	Gilbert Brakey - The Whau River Catchment Trust (WRCT) Presented a brief Annual Report for 2014-15 to the local board.
	Aileen Zhou – Whau Youth Representative on Youth Advisory Board Introduced her role as Whau youth representative on the Youth Advisory Panel.
	Resolution number WH/2015/99 MOVED by Member SPT Matafai, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a)      Receive public forum submissions. CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Whau Local Board Chairperson - Catherine Farmer's report
	Resolution number WH/2015/100 MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai: That the Whau Local Board: a)      Receives Whau Local Board Chairperson Catherine Farmer’s report. CARRIED

13	Local Government NZ Conference Rotorua 2015 report - Chairperson Catherine Farmer, Member Ami Chand and Member Simon Matafai
	Resolution number WH/2015/101 MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a)      Receives the report from Chairperson Catherine Farmer, Member Ami Chand and Member Simon Matafai. CARRIED

14	Local Government NZ Conference Rotorua 2015 report - Member Ruby Manukia-Schaumkel
	Resolution number WH/2015/102 MOVED by Member R Manukia-Schaumkel, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a)      Receives the report from Member Ruby Manukia-Schaumkel. CARRIED

15	Local board members' reports
	There were no verbal reports.

16	Auckland Transport Update Report August 2015 – Whau Local Board
	Resolution number WH/2015/103 MOVED by Deputy Chairperson S Zhu, seconded by Chairperson CM Farmer: That the Whau Local Board: a)      Receives the Auckland Transport August 2015 report. CARRIED

17	Auckland Transport Quarterly Update to Local Boards (for the quarter - 1 April to 30 June 2015)
	Resolution number WH/2015/104 MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a)      Receives Auckland Transport Quarterly Report. CARRIED

18

Whau Local Board Environmental Work Programme 2015/2016

Resolution number WH/2015/105

MOVED by Chairperson CM Farmer, seconded by Member DQ Battersby:

That the Whau Local Board:

a)      Approves the allocation of budgets for environmental projects to be delivered by the Infrastructure and Environmental Services department in 2015/2016 as detailed in the Whau Local Board Environmental Work Programme 2015/16 report and summarised in the following table:

Catchment Care Projects	$37,000
Funding for friends of Oakley Creek	$3,000
Whau River knowledge sharing	$19,000
Practical assistance to community groups	$10,000
Whau Environmental Action Report	$5,000
Sustainable Initiatives Projects	$79,000
Campaign to improve air quality	$9,000
Sustainable Neighbourhood funding	$15,000
Project HomeWise	$10,000
EcoMatters Environment Centre and Sustainability Hub	$6,000
Ethnic communities engagement	$17,000
Greening the markets	$22,000
Community Environmental Services	$88,000
EcoMatters Environment Centre and Sustainability Hub	$69,000
EcoWest festival	$9,000
Bike hub	$10,000
Manukau Harbour Forum	$12,000
Funding to Manukau Harbour Forum	$12,000

b)      Delegates authority to environmental portfolio lead Chair Farmer and alternate Member Battersby to approve changes to the environmental work programme.

c)      Requests that a proposal for a weed project be developed by staff for the board’s consideration.

CARRIED

19	Whau Neighbourhood Greenways Plan
	Resolution number WH/2015/106 MOVED by Chairperson CM Farmer, seconded by Member A Chand: That the Whau Local Board: a)      Approves the Whau Neighbourhood Greenways Plan with the addition of: ·     A ‘message from the Whau Local Board Chair’ to be inserted prior to the Contents page. ·     A new priority, ‘McWhirter Place to Green Bay’ to be inserted in Section 4.3 ‘Priority Projects’. CARRIED

20	Blockhouse Bay Community Centre Incorporated, Green Bay Community House Society Incorporated and Kelston Hub Incorporated funding agreements and Licence's to Occupy and Manage
	Secretarial Note:        Funding agreements for Blockhouse Bay Community Centre Incorporated, Green Bay Community House Incorporated and Kelston Community Hub Incorporated were tabled. Copies of which have been placed on file copy of minutes and can be viewed on Auckland Council website.
	Member A Chand left the meeting at 7.33 pm.
	Resolution number WH/2015/107 MOVED by Member R Manukia-Schaumkel, seconded by Member SPT Matafai: That the Whau Local Board: a)      Approves the 2015/2016 Funding Agreement for the Blockhouse Bay Community Centre Incorporated of $49,231 towards operation and activation of the Blockhouse Bay Community Centre. b)      Approves the 2015/2016 Funding Agreement for the Green Bay Community House Incorporated of $38,290 towards operation and activation of the Green Bay Community House. c)      Approves the 2015/2016 Funding Agreement for the Kelston Community Hub Incorporated of $38,290 towards the operation and activation of the Kelston Community Hub. d)      Approves granting a Licence to Occupy and Manage to the Blockhouse Bay Community Centre Incorporated for the Blockhouse Bay Community Centre at           524, Blockhouse Bay Road, subject to the following terms and conditions: i)       Term –1 year commencing on 1 July 2015; ii)      Rent -  $1.00 plus GST per annum if requested; iii)     all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012. e)      Approves granting a Licence to Occupy and Manage to the Kelston Community Hub  Incorporated for the Kelston Community Hub at 68 St Leonard’s Road subject to the following terms and conditions: i)       Term –1 year commencing on 1 July 2015; ii)      Rent -  $1.00 plus GST per annum if requested; iii)     all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012. f)       Notes that Green Bay Community House Society has an existing licence in place which expires on 30 May 2016.  CARRIED
	Attachments a     2015/2016 Funding Agreement for the Blockhouse Bay Community Centre Incorporated b     2015/2016 Funding Agreement for the Green Bay Community House Incorporated c    2015/2016 Funding Agreement for the Kelston Community Hub Incorporated
	Secretarial Note:        Member Ami Chand declared an interest in this item and took no part in the discussion or voting on the matter.
	Member A Chand returned to the meeting at 7.35 pm.

21	Local & Sports Parks Proposed 2015/2016 Financial Year Capital Works Programme
	Secretarial Note:        A memo from Team Leader Parks Liaison and Development  along with updated capital works programme for the Local & Sports Parks West 2015/2016 Financial Year was tabled. Copies of which have been placed on file copy of minutes and can be viewed on Auckland Council website.
	Resolution number WH/2015/108 MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a)      Approves the updated Local & Sports Parks West 2015/2016 Financial Year Capital Works Programme (as tabled). b)      Delegates authority to the board Chair and alternative parks portfolio holder to make changes to the programme up to the value of $50,000. c)      Supports an application to Auckland Transport for the allocation of $71,016 in the 2015/2016 financial year and consideration of allocation of $517,754 in the 2016/2017 financial year for the construction of McWhirter Place to Busby Street footbridge from the Whau Local Board Transport Capital Fund. CARRIED
	Attachments a     Memo - Minor change to business report on 19 August agenda – Agenda Item 21 b     updated Local & Sports Parks West 2015/2016 Financial Year Capital Works Programme

Precedence of Business

Resolution number WH/2015/109

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:

That the Whau Local Board:

a)         Agrees that items 32 and 33 be accorded precedence at this time.

CARRIED

32

State Highway 16/20 Waterview Connection Project Approval of Expenditure Plan

Resolution number WH/2015/110

MOVED by Member A Chand, seconded by Member D Macdonald:

That the Whau Local Board:

a)      Approves the proposed expenditure plan for New Zealand Transport Agency funds targeted to the Whau Local Board area for the 2015/16 Financial Year as outlined in the table below:

NZTA Funding Whau LB Expenditure	Project Description	2014/15 FY $286,215	2015/16 FY $95,747
Project Support	Specialist advice for development of Valonia Park	18,000	18,000
Whau Coastal Walkway Project (Te Whau Pathway)	Concept and detailed design development, consent requirements	128,821
Greenways - Holly St to Heron Park Boardwalk	Detailed Design and consent requirements		40,000
Greenways - Miranda Reserve connections	Upgrade signage, footpaths and site lines.  Consultation for footbridge		30,000
Greenways - Wolverton St to Mc Whirter Place footpath	Concept and consent		4,000
Greenways - Lynfield Cove shoreline walkway from Lewis St to Wairaki Stream Reserve	Concept phase		15,000
Te Whau Pathway Heritage Interpretative Signage	Concept phase		15,000
Interpretative signage	Interpretative signage as requested at Saunders Reserve, Riversdale Reserve, Tait Park and Arthur Currey Reserve.		10,000
Crum Park Car Park Lighting	Installation of amenity lighting		80,000
Sister Rene Shadbolt Park Car Park Lighting	Installation of amenity lighting		20,000
Remaining unallocated to be carried forward		139,394	3,296
Total			235,296

CARRIED

33

Healthy Rentals Housing Quality Improvement Project

Resolution number WH/2015/111 MOVED by Member R Manukia-Schaumkel, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a)      Agrees to fund $25,000 for Year 1 of the Healthy Rentals Housing Quality Project from the 2015/2016 Whau Local Board budget. b)      Undertakes a review in December after the proposed new legislation is enacted and the project evaluation is completed. c)      Delegates the housing portfolio holder, member Ruby Manukia-Schaumkel to approve any significant changes to budget allocation identified during programme delivery. CARRIED

22

Allocation of discretionary capital budget to local boards

Resolution number WH/2015/112 MOVED by Member DQ Battersby, seconded by Member A Chand: That the Whau Local Board: a)      Provides feedback on the allocation of Capital expenditure (Capex) funding to local boards as below: i. supports the Option B (95% population and 5% Deprivation). ii. supports the option to fund consequential opex on capital projects from the LDI. iii. does not supports the removal of the ability to use capex fund allocation  to bring forward regionally funded projects. iv. supports the Local Board funding policy to include a general allocation formula for future funding. CARRIED

23	Quarterly Performance report for the year ended 30 June 2015
	Resolution number WH/2015/113 MOVED by Member A Chand, seconded by Member SPT Matafai: That the Whau Local Board: a)      Receives the Performance Report for the Whau Local Board for the period ended June 2015. CARRIED

24	Annual Report 2014/15
	Secretarial Note:        A copy of the local board information proposed for the Auckland Council Annual Report 2014/15 was tabled; a copy of which has been placed on file copy of minutes and can be viewed on Auckland Council website.
	Resolution number WH/2015/114 MOVED by Member SPT Matafai, seconded by Chairperson CM Farmer: That the Whau Local Board: a)      Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2014/15. b)      Approves: i.     The message from the Chairperson, which provides the Local Boards comments on local board matters in the 2014/15 annual report. ii.    The list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2014/15. c)      Gives authority to the Chair and Deputy chair to make typographical changes before submitting for final publication. CARRIED
	Attachments a     Whau local board information proposed for the Auckland Council Annual Report 2014/15

25	Whau Local Board: Third summer series movie at Olympic Park, 31 January 2016
	Resolution number WH/2015/115 MOVED by Member SPT Matafai, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a)      Agrees to allocate the sum of $9,972.00 from the Community Response Fund, to deliver a third summer series movie at Olympic Park, New Lynn. b)      Proposes the screening date of 31 January 2016, and Avengers-Age of Ultron as the movie. CARRIED

26	Information report: Considerations by southern and central local boards regarding requests for park land for early childhood centres
	Resolution number WH/2015/116 MOVED by Member D Macdonald, seconded by Member DQ Battersby: That the Whau Local Board: a)      Receives the information report: Considerations by southern and central local boards regarding requests for park land for early childhood centres. CARRIED

27	Future Urban Land Supply Strategy
	Resolution number WH/2015/117 MOVED by Member DQ Battersby, seconded by Member A Chand: That the Whau Local Board: a)         Receives the Future Urban Land Supply Strategy report. CARRIED

28

Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input

Resolution number WH/2015/118 MOVED by Member A Chand, seconded by Member SPT Matafai: That the Whau Local Board: a)      Provides the following feedback on the level of change proposed for the Auckland Regional Funding Amenities Act Funding Model Review: i. supports option 6 (Strong Funder) as per the agenda report. ii. notes that under this model the existing ARAFA legislative framework would be repealed and replaced with a policy framework established and maintained by Auckland Council. CARRIED

29	Regional Facilities Auckland Fourth Quarter report - 30 June 2015
	Resolution number WH/2015/119 MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a)      Receives the report for the fourth quarter ending 30 June 2015 from Regional Facilities Auckland. CARRIED

30	Confirmation of Workshop Records: July 2015
	Resolution number WH/2015/120 MOVED by Member SPT Matafai, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a)      Confirms the records of the workshops in Attachments A - C held on the following dates:  o  1 July 2015 o  15 July 2015 o  29 July 2015 CARRIED

31        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.56 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................