Minutes of Waitākere Ranges Local Board

Waitākere Ranges Local Board

13 August 2015

1 Welcome

The Chairperson opened the meeting and welcomed those present.

2 Apologies

Resolution number WTK/2015/108

MOVED by Chairperson S Coney, seconded by Member GB Presland:

That the Waitākere Ranges Local Board:

a) Accepts the apology from Deputy Chairperson Denise Yates for absence.

CARRIED

3 Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register.

Board Member	Organisation / Position
Sandra Coney	· Waitemata District Health Board – Elected Member · Women’s Health Action Trust – Patron
Neil Henderson	· Portage Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · Weedfree Trust – Employee
Greg Presland	· Portage Trust – Elected Member · Lopdell House Development Trust – Trustee · Titirangi Residents & Ratepayers Group – Committee Member · Whau Coastal Walkway Environmental Trust – Trustee · Combined Youth Services Trust - Trustee
Steve Tollestrup	· Waitakere Licensing Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · Waitakere Task force on Family Violence – Appointee
Saffron Toms	NIL
Denise Yates	· Friends of Arataki Incorporated – Committee member · Ecomatters Environment Trust – Trustee · Keep Waitakere Beautiful Trust – Trustee · Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson · Charlotte Museum Trust – Trustee

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

Board Member	Organisation / Position
Sandra Coney	· Friends of Arataki Incorporated – Trustee
Neil Henderson	· Friends of Arataki Incorporated – Trustee · Living Cell Technologies Animal Ethics Committee – Member
Saffron Toms	· Ark in the Park – Governance Group Member

Secretarial note: Member Neil Henderson declared an interest in Item 13 - Waitakere Ranges Heritage Area implementation Programme – Report on 2014/15 Programme and Item 15 – Waitakere Ranges Programme 2015-16 Allocation

4 Confirmation of Minutes

Resolution number WTK/2015/109

MOVED by Member SR Tollestrup, seconded by Member GB Presland:

That the Waitākere Ranges Local Board:

a) Confirms the ordinary minutes of its meeting, held on Thursday, 9 July 2015, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Update from Ward Councillors

Secretarial note: Apologies from Deputy Mayor Penny Hulse and Councillor Linda Cooper for absences was noted.

8 Deputations

8.1

ITEM WITHDRAWN

9 Public Forum

9.1	Mels Barton from the Tree Council was in attendance to present to the board regarding the Karekare Road tree
	· Threatened removal of Karekare Road tree by Auckland Transport · No consultation as per Auckland Transport Guidelines · Road is not suitable for large or high vehicles · Larger issue of tree removal in Waitakere Ranges Heritage Area

	Resolution number WTK/2015/110 MOVED by Chairperson S Coney, seconded by Member GB Presland: That the Waitākere Ranges Local Board: a) Thank Mels Barton from the Tree Council for her presentation. b) That the local board expresses its strong opposition to the proposal that a significant tree overhanging Karekare Road be removed for transport reasons. c) That the Chairperson and the Chief Executive of Auckland Transport be invited to meet with the Board to discuss alternatives to the felling of this tree and the general protection of trees situated in the road corridor in the Waitakere Ranges Heritage Area d) That officers be requested to prepare a report on what further steps can be taken to protect this particular tree and generally trees in the road corridor in the heritage area. e) That Auckland Transport provide a report on the implementation of the Engagement Process Guidelines 30^th July 2014 for the Waitakere Ranges Local Board Area CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Local & Sports Park Proposed 2015/2016 Financial Year Capital Works Programme

Resolution number WTK/2015/111

MOVED by Member NR Henderson, seconded by Member S Toms:

That the Waitākere Ranges Local Board:

a) Approves the Local & Sports Parks West 2015/2016 Financial Year Capital Works Programme.

b) Delegates the authority to the Parks Portfolio Holder and the Board Chair to make changes to the programme up to the value of $50,000.

CARRIED

13	Waitākere Ranges Heritage Area Implementation Programme - Report on 2014/15 Programme

	Member Neil Henderson declared an interest in this item and took no part in the discussion or voting on the matter.

	Resolution number WTK/2015/112 MOVED by Member GB Presland, seconded by Member SR Tollestrup: That the Waitākere Ranges Local Board: a) Notes the outcome and outputs from the 2014/15 Waitākere Ranges Heritage Area Implementation Programme. CARRIED
	Secretarial note: Item 13, page 16, paragraph 24 a mistake was noted on the first sentence. The sentence should be corrected to: “Both projects were delivered by WeedFree Trust”

14	ITEM WITHDRAWN

15	Waitakere Ranges Programme 2015-16 Allocation

	Member Neil Henderson declared an interest in this item and took no part in the discussion or voting on the matter.

	Resolution number WTK/2015/113 MOVED by Member S Toms, seconded by Chairperson S Coney: That the Waitākere Ranges Local Board: a) Allocates the 2015/16 financial year Waitākere Ranges Heritage Area Act Programme budget as follows: i) Annual Local Board/community forum on Waitākere Ranges Heritage Area Act implementation (across all topics/objectives) - $4,000 ii) Community weed bins - $60,000 iii) Community-based weed projects – $45,000 iv) Buffer Zone weed project – $25,000 v) Long Tailed Bat research/protection/recovery - $5,000 vi) Heritage Site Survey and Mapping – Field Work - $60,000 vii) Publishing a newsletter targeted at businesses in the Waitākere Ranges Heritage Area - $5,000 viii) Publishing ‘Living in the Bush’ - Design Guidelines - $2,000 ix) Finalising the Local Area Plan for Te Henga (Bethells Beach) and the Waitakere River Valley - $1,500 b) In relation to (a) (iii), allocates $15,000 to further support community-based weed projects to transition the Sustainable Neighbourhoods Programme, with the balance to be used for weed and pest related projects, which may be delivered through a contestable grants fund. c) Agree that a decision on the allocation of funding for other projects to utilise the remaining $19,500 will be made before the end of November 2015 d) Note a mid-year review of all projects will be provided, if required, to the Local Board at its February 2016 meeting. CARRIED

Waitakere Ranges Local Event Support Fund - Round 2 2015/2016

Resolution number WTK/2015/114

MOVED by Chairperson S Coney, seconded by Member NR Henderson:

That the Waitākere Ranges Local Board:

a) Agree to allocate the following funding for round two 2015-2016 contestable local event support fund applications as follows:

Applicant	Event	Recommended Allocation
InterAct 2015	Interacting	$4,000
Condor Rugby Club 7’s Tournament	Condor Rugby Football Club	$1,000
Yzup 2016	Tuhi Tuhi Communications	$5,000
Piha Community Library Trust’s Creative Readers and Writers Festival	Piha Community Library Trust	$2,000
Waitakere Diwali Festival	Waitakere Indian Association	$0
Oratia Jungle Festival 2016	Toi toi Music Management	$0
Undo-Kai (Sports Day)	Waitakere Japanese Supplementary School	$0
Undefeated	Primal Youth Trust	$0
Hubbard’s Head 2 Head Charity Walk	Head2Head Charity	$0
TOTAL		$12,000

b) Recommend the following events submit applications and are considered for Regional Events Funding:

i) Waitakere Diwali Festival – Waitakere Indian Association

ii) Undefeated – Primal Youth Trust

iii) Hubbard’s Head 2 Head Charity Walk – Head2Head Charity

c) Allocates a further $1,000 to Disco for Youth with Disabilities (resolution number WTK/2015/101 (a))

CARRIED

New Road Name Approval for the Residential Subdivision by SM, JW and EA Wheeler 224 Bethells Road, 30 Te Aute Ridge Road and 34A Te Aute Ridge Road, Bethells.

Resolution number WTK/2015/115

MOVED by Member S Toms, seconded by Member NR Henderson:

That the Waitākere Ranges Local Board:

a) Pursuant to Section 319(1)(j), of the Local Government Act 1974, considers for approval, the road name Waiti Track, proposed by the Applicant, for the rights of way created by way of subdivision at 224 Bethells Road, 30 Te Aute Ridge Road and 34A Te Aute Ridge Road, Bethells.

CARRIED

New Road Name Approval for the Residential Subdivision by Murray Royden Hooker at 269-288 Bethells Road, Bethells

Resolution number WTK/2015/116

MOVED by Member NR Henderson, seconded by Member S Toms:

That the Waitākere Ranges Local Board:

a) Pursuant to Section 319(1)(j), of the Local Government Act 1974, considers for approval, the road name Tiamana Creek Road, proposed by the Applicant, for the new Jointly Owned Access Lot (JOAL) created by way of subdivision at 269-288 Bethells Road, Bethells.

CARRIED

Allocation of discretionary capital budget to local boards

Resolution number WTK/2015/117

MOVED by Member SR Tollestrup, seconded by Member GB Presland:

That the Waitākere Ranges Local Board:

a) Provides the following feedback on the allocation of Capital expenditure (Capex) funding to local boards.

i) Supports Model E: Great Barriers receives 1% and Waiheke receives 2% of total funds, remaining funds allocated to all other boards based on 90% population, 5% deprivation and 5% land area.

ii) Supports using the Local Board Funding Policy to include a general allocation formula to allocate any additional future funding.

iii) Supports removing the option to fund consequential Opex of capital projects from the LDI.

iv) Opposes removing the ability to use the Capex fund allocation to bring forward regionally funded projects.

CARRIED

Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input

Resolution number WTK/2015/118

MOVED by Chairperson S Coney, seconded by Member NR Henderson:

That the Waitākere Ranges Local Board:

a) The Board was pleased to see the allocation of $1.9m to Surf Life Saving through the Long Term Plan. We continue to endorse support of Auckland Regional Rescue Helicopter Trust, Coast Guard Northern Regional Inc. and Surf Lifesaving Northern Regional to give certainty around key services supplied and would support Option 7, a Dedicated Council Fund. This option would reduce administrative costs and provide reliable continuity of service.

CARRIED

Future Urban Land Supply Strategy

Resolution number WTK/2015/119

MOVED by Member GB Presland, seconded by Member NR Henderson:

That the Waitākere Ranges Local Board:

a) Priority in sequencing should be given regionally to areas that are well served or potentially well served by public transport particularly the rail network.

b) Additionally the discussion on the transport network for the north-west, (page 15, paragraph 4), should be expanded to include as a part of the key considerations:

i) the potential and value of extending the existing train services on the Western Rail Line beyond Swanson to serve the growth area of Kumeu-Huapai. Currently the existing rail line is not mentioned. This seems counter intuitive.

ii) supporting the development of a dedicated busway on the north western motorway (State Highway 16) to support areas of growth.

iii) prioritising the greenfield growth areas that are on the existing rail network.

c) Priority should be given to the intensification of existing urban areas, ahead of greenfield areas.

d) Greater explanation of the interaction between intensification of existing urban areas and greenfield areas and emphasis on brownfield development as a priority.

e) The strategy should include a clear vision of what Auckland Plan outcomes it is trying to achieve in each of the Future Urban Land Supply areas. At present there are no objectives to accompany the significant investment decisions other than the efficient delivery of infrastructure for new housing areas.

f) The bulk infrastructure costs are such that the financial implications of the strategy should be discussed in detail, and more information about funding options should be provided.

g) That there should be a more overt strategy also developed to support council to better enable and prepare areas for brownfield intensification.

CARRIED

22 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

8.09 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Sandra Coney, QSO
Members	Neil Henderson
	Greg Presland
	Steve Tollestrup
	Saffron Toms

Deputy Chairperson	Denise Yates, JP
Deputy Mayor		Penny Hulse
Councillor		Linda Cooper