Agenda of Waitākere Ranges Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register.

Board Member	Organisation / Position
Sandra Coney	· Waitemata District Health Board – Elected Member · Women’s Health Action Trust – Patron
Neil Henderson	· Portage Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · Weedfree Trust – Employee
Greg Presland	· Portage Trust – Elected Member · Lopdell House Development Trust – Trustee · Titirangi Residents & Ratepayers Group – Committee Member · Whau Coastal Walkway Environmental Trust – Trustee · Combined Youth Services Trust - Trustee
Steve Tollestrup	· Waitakere Licensing Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · Waitakere Task force on Family Violence – Appointee
Saffron Toms	NIL
Denise Yates	· Friends of Arataki Incorporated – Committee member · Ecomatters Environment Trust – Trustee · Keep Waitakere Beautiful Trust – Trustee · Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson · Charlotte Museum Trust – Trustee

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

Board Member	Organisation / Position
Sandra Coney	· Friends of Arataki Incorporated – Trustee
Neil Henderson	· Friends of Arataki Incorporated – Trustee · Living Cell Technologies Animal Ethics Committee – Member
Saffron Toms	· Ark in the Park – Governance Group Member

There was no changes to the register.

4 Confirmation of Minutes

That the Waitākere Ranges Local Board:

a) Confirms the ordinary minutes of its meeting, held on Thursday, 13 August 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Update from Ward Councillors

An opportunity is provided for the Waitakere Ward Councillors to update the board on regional issues they have been involved with since the last meeting.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Waitākere Ranges Local Board

27 August 2015

Waitākere Ranges Heritage Area - Six Monthly Report

File No.: CP2015/14614

Purpose

1. To provide an update on activities across Council from those departments which are contributing to the achievement of the objectives of the Waitākere Ranges Heritage Area Act 2008.

Executive Summary

2. The implementation of the Waitākere Ranges Heritage Area Act 2008 (the Act) is being undertaken by a variety of Council units across the suite of objectives that are set out in the Act. These objectives are summarised in Attachment A. Council’s work in the Waitākere Ranges Heritage Area (WRHA) continues to contribute towards achieving the objectives of the Act. The details of such initiatives are presented in the body of this report and Attachment B. As requested, this report will also be provided in a memorandum format for the Whau Local Board, the Parks, Recreation and Sport Committee and the Regional Strategy and Policy Committee.

3. Kauri Die-back is still considered to be the most significant threat to the WRHA. The Parks Department and the Biosecurity Team of Council continue to monitor and manage the spread of Kauri Die-back. The next major threat to the WRHA is infestation of weeds. The Waitākere Ranges Local Board has developed and adopted a Strategic Weed Management Plan to help combat invasive weeds in the WRHA.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Receives the report.

b) Notes that this report and its attachments will be provided as an information memo to the Whau Local Board, the Parks, Recreation and Sport Committee and the Regional Strategy and Policy Committee.

Comments

4. The WRHA covers an area of approximately 27,720 hectares and encompasses the Waitākere Ranges Regional Park. The Act recognises the national, regional and local significance of the WRHA, and promotes the protection and enhancement of its natural, cultural and heritage features for present and future generations.

5. This report comprises all Council-wide activities which contribute to achieving the objectives of the Act. These include “business as usual” activities and projects that are specifically established to assist in the implementation of the Act. An officer-level Waitākere Ranges Heritage Area Programme Co-ordination Group provides for exchange of information and ensures that the relevant work streams and activities are co-ordinated and aligned. The Group also provides a mechanism for discussing, prioritising, monitoring and reporting of progress among Council units and CCOs involved in implementing the Act. It continues to develop improvements to the co-ordination of specific work streams and activities in the WRHA that contribute to achieving the purpose and objectives of the Act.

6. The attached summary table (Attachment B) provides a synopsis of progress on projects and activities for the 2014/15 financial year. Projects and activities have been grouped under topic headings which align with the WRHA’s heritage features and management objectives. These are:

· Planning and Communication - Planning for, communicating about and implementation of the Act as a whole

· Landscape - activities aimed at protecting and enhancing the characteristic landscape of the foothills, rural and forested areas and coast

· Development and Consent Activity - management of subdivision and development within the context of the Resource Management and Waitākere Ranges Heritage Area Acts

· Ecosystems and Ecosystem Services - protection, restoration and enhancement of ecosystems by both Council and community

· Cultural and Built Heritage - this relates to both pre-and post-European settlement, including the relationships between tangata whenua and the WRHA, and the history of kauri milling, horticulture and vitriculture

· Recreation Opportunities and Visitor Management- provision of facilities and services for enjoyment and appreciation of these heritage features, and management of visitor pressures and impacts.

7. The information provided in Attachment B is primarily project-based and does not cover maintenance or routine management of physical assets, staff costs or fixed overheads.

Key points and highlights

8. Regional and Local Parks together with the Biosecurity Team of Council continue to manage Kauri Die-back disease, which continues to be the most significant threat to the Waitākere Ranges. Some of the management measures adopted include track closures, monitoring disease spread, health survey of kauri trees within ten metres of tracks, maintenance and operation of hygiene stations and tree maintenance through construction of boardwalks and raised pathways.

9. A Waitākere Ranges Strategic Weed Management Plan has been developed and adopted by the Waitākere Ranges Local Board. The plan provides guidance about the priorities for weed management in the WRHA to help protect some of New Zealand’s regionally and nationally significant native habitats against invasive weeds.

10. Te Uru Waitākere Contemporary Art Gallery is the new gallery in Titirangi. The new gallery adjoins the iconic Lopdell House, a category one heritage building which has also been extensively restored. The construction of the new gallery and restoration of Lopdell House were part of the Lopdell Precinct redevelopment. The redevelopment project was a partnership between the Waitākere Ranges Local Board and Lopdell House Development Trust. The new gallery has been shortlisted for the 2015 World Architecture Festival awards to be held in November 2015 in Singapore.

11. The development of a concept plan has commenced for the 78 hectares of land located at 29 Te Ahu Ahu Road, Piha. The concept plan is anticipated to be completed in the 2015/16 financial year. This land has been added to the Waitākere Ranges Regional Park. Addition of this land has enabled public management of a missing part of the Hillary Trail.

12. Substantial progress has been made in progressing the Local Area Plan (LAP) for Te Henga (Bethells Beach) and the Waitākere River Valley. The draft LAP was publicly notified in April 2015. Submitters were heard by the Waitākere Ranges Local Board in June 2015. It is expected to be finalised and adopted by the Local Board in the first half of the 2015/16 financial year.

13. A webpage for the WRHA has been launched within the Council web site. The webpage provides information, embedded files, documents and web links related to the WRHA at a single location.

14. Auckland Transport has progressed the draft Waitākere Ranges Heritage Area Design Guidelines to provide guidance on principles and practices of road corridor design and management which assist in meeting the requirements of the Act.

15. A draft of Waitākere Ranges Events Management Plan has been progressed and is under consultation. This plan is intended to provide guidelines to Council staff and event organisers wishing to run events within the WRHA.

16. Development of the Foothills Walkway is advancing with budget allocated for the section through Perris Road and Seibel Scenic Reserve.

17. The Local Sports and Parks Department of Council together with Auckland Council Property Limited continue to negotiate with Perry Resources about management of the Waitākere Quarry after its closure.

18. The Proposed Auckland Unitary Plan (PAUP) incorporates specific provisions for the Waitākere Ranges in the Regional Policy Statement and Waitākere Ranges Precinct. Hearings on the Regional Policy Statement were completed in December 2014 and hearings on the Precinct are scheduled to occur in November 2015.

19. The two water quality sites at the Cascades and Opanuku Streams (sampled monthly) have had consistent excellent water quality and are in the top five sites among those monitored regionally. The WRHA is found to have the highest diversity of native plants as well as very high proportion of native to introduced bird species in comparison to all other ecological districts in Auckland Region. These are based on a recent analysis of data from the regional terrestrial biodiversity monitoring programme for the forthcoming State of Environment report for Auckland intended for publication in the first half of the 2015/16 financial year.

20. The Environmental Services Unit of Council continues to co-ordinate with eight other Council departments to improve water quality in the west coast lagoons. The steering group has signed-off a draft action plan intended for education, incentives, better management of Council wastewater systems and improved compliance management.

Consideration

Local Board views and implications

21. This report is for information purposes and forms the basis for a memorandum that will be provided to the Whau Local Board, the Parks, Recreation and Sport Committee and the Regional Strategy and Policy Committee.

22. The report is part of continuing processes to implement the Act and to evaluate progress being made to achieve its objectives. It is consistent with the priorities of the Local Board (as expressed through the 2015-18 Local Board Plan), and does not trigger the Significance Policy. This report is for Council reporting purposes and has not therefore been subject to a wider consultation process.

Māori impact statement

23. Te Kawerau a Maki, Ngāti Whātua o Kaipara and Ngāti Whātua o Orakei have not been consulted specifically on this report. However, regular consultation and engagement takes place on a range of individual projects and activities described in this report, and on matters of mutual interest in the Waitākere Ranges Regional Park.

Implementation

24. There are no direct implementation issues.

Attachments

No.	Title	Page
a View	Summary of WRHA objectives and deed of acknowledgement provisions	11
b View	Synopsis of progress and activities for the 2014/15 financial year	13

Signatories

Authors

Raj Maharjan - Planner

Authorisers

Penny Pirrit - GM - Plans & Places

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

27 August 2015

Auckland Transport Quarterly Update to Local Boards

File No.: CP2015/16426

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months April – June 2015 and planned activities anticipated to be undertaken in the next three months.

Attachments include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues

E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Waitākere Ranges Local Board:

a) Receives the Auckland Transport Quarterly update.

Significant activities during the period under review

Strategy and Planning

2. Corridor Management Plans (CMPs) – seven new CMP studies and one CMP review were completed this quarter. These are (1) Gillies Avenue CMP, (2) Henderson Metropolitan Centre Transport Study, (3) Glenfield Road-Birkenhead Avenue CMP, (4) Remuera Road-St Johns Road CMP, (5) Parnell Road-Parnell Rise CMP, (6) Hillsborough Road-Kinross Street CMP, (7) Rosebank Road-Patiki Road CMP and (8) Great South Road Stage 1 (Manukau to Drury) CMP Review.

3. AT Parking Strategy 2015 – The Strategy was approved in April and successfully launched at the end of May.

4. RPTP Variation – Public consultations and hearing deliberations on the Regional Public Transport Plan were completed this quarter.

Investment and Development

5. SMART (Southwest Multi-modal Airport Rapid Transit)

Investigation to identify the best public transport mode (heavy or light rail) to support the employment and passenger growth at the Airport. It also includes the identification of a preferred corridor for protection. Construction has started on the Kirkbride interchange which includes widening for SMART.

PT Development

Otahuhu Bus Rail Interchange

6. Detailed design is complete and NZTA funding has been approved for construction. The Signal Box was removed and the overhead live line lowered over Queens Birthday weekend. Enabling works are on schedule, with the main works tender deferred until all funding is approved (now approved) and planned for July release. It is expected that main works will begin in October 2015 and be completed in early June 2016.

Half Moon Bay New Ferry Facility

7. This project includes the design and development of a new passenger ferry facility at Half Moon Bay, including integration with Public Transport, and accessibility and passenger amenity improvements. A site inspection of the pontoon and gangway units was completed in early July prior to placing these units into storage in readiness for the Stage 2 physical works completion. The wharf design is progressing with the submission of the building consent to Auckland Council expected in July/August 2015.

City Rail Link

8. Enabling Works Package: Phase 1 ECI design service contracts 1 and 2 have been awarded. Construction is to commence November 2015 with services relocation.

9. Main Works: Construction to start in 2018/19, subject to a funding agreement with Government.

EMU Procurement

10. 54 units have been provisionally accepted and the final three are in transit and due in Auckland in early August. Peak period EMU services began on 8 June from Papakura, and on 20 July the network became fully electric with Papakura and Swanson to Britomart service introduction.

PT Operations

Public Transport overall

11. For the 12 months to the end of June, patronage was 79.25 million trips which is up 9.5% on the 2014 result. This is an increase of almost 7 million trips over the course of a year and, given the strong weekday growth, likely represents around an extra 30,000 trips being taken each working day. The changes for individual modes were:

· Bus (excluding Northern Express) – 57 million trips, up 6.6%

· Northern Express – 2.8 million trips, up 17.2%

· Rail – 13.9 million trips, up 21.7%

· Ferry – 5.5 million trips, up 8.3%

Rail Improvements

12. The big performer was rail which reached 13.9 million passenger trips for the year, representing an annual increase of 21.7%. The growth is put down to the enhanced travel experience and additional capacity provided by the new electric trains and greater service frequency introduced over recent years.

13. The AT network became fully electric on 20 July, except for the link between Papakura and Pukekohe which will continue to use diesel trains. These will be refurbished over time to provide an enhanced experience. The electric trains will provide improved travel experience and more capacity on all lines.

Bus & Ferry Improvements

14. June was also a record-breaking month on the Northern Express, with patronage up 17% on the same month last year. The 12 month total patronage reached 2.8 million. It was also a record for other bus services as patronage rose 6.6% to 57 million trips. Ferry numbers for the year totalled 5.5 million trips, up 8.3% on an annual basis.

15. Growth on bus services is attributed to increased services and frequency, improving travel times from new bus priority lanes and a significant improvement in service punctuality being achieved by bus operators through new timetables. Further service level increases and punctuality improvements are planned for later this year along with the introduction of double decker buses on a number of routes. New network routes will also be introduced from later this year.

Road Design and Development

Te Atatu Road Improvements

16. Road Corridor Improvement project on Te Atatu Rd from School Road/Edmonton Road intersection to SH16. The evaluation of the construction tenders is now completed, with the award of the contract being imminent. Construction is targeted to start in August 2015 with completion expected around February 2017. A public open day will be arranged prior to the starting of physical works.

Albany Highway

17. The Albany Highway North Upgrade project involves widening of Albany Highway between Schnapper Rock Road and the Albany Expressway. Construction is approximately 40% complete. Disruption to land owners and road users due to construction is being well managed, with any issues being quickly resolved. The Rosedale Road intersection signalisation has been brought forward to July to assist with traffic management and pedestrian safety.

Lincoln Road Improvements

18. The project involves widening Lincoln Road between Te Pai Place and the motorway interchange to accommodate additional transit/bus lanes on both sides. Stakeholder feedback has been received for the 2-D layout plan, and the NZTA funding application for the detailed design is progressing. The designation process is expected to start in late November 2015.

Mill Road Improvements

19. The Redoubt Road - Mill Road corridor project will provide an arterial road connection east of State Highway 1 between Manukau, Papakura and Drury and includes Murphys Road improvements from Redoubt Road to Flatbush School Road. Submissions to the NOR have closed and AT is now preparing evidence for the formal hearing due at the end of August.

Services

Road Safety Highlights

20. Over 4,000 young people and their parents have participated in the Crossroads young driver programme.

21. The Oi! Mind on the road, not on the phone driver distraction campaign in May targeted 20-29yr old drivers.

22. The Love Being a Local road safety campaign enabled rural communities to take a lead role in raising awareness of local speed issues.

Schools Travelwise Programme Highlights

23. The United Nations Global Road Safety Week took place from 4 to 10 May. 146 teachers registered for Road Safety Week information and resources and 27 schools entered the competition.

24. On 25 June 2015, 400 volunteers attended the Walking School Bus (WSB) megastars event to recognize the efforts of WSB volunteers.

25. Recently completed research has found that crash rates involving children walking and cycling at schools with Safe School Travel Plans (SSTPs) and Active School Signage were significantly reduced by 37% after the implementation of these measures.

Road Safety Education in Schools: (2014/15 Year)

26. 79 new Walking School Buses were established, bringing the regional total to 369 and exceeding the target of 347

· 23 schools and 1,683 students received cycle training against a target of 1500

· 4 new schools joined the Travelwise programme, creating a total of 408 schools

· 2 regional ‘Slow Down Around Schools’ campaigns were delivered

· 536 students and 77 teachers attended Travelwise Primary and Secondary school workshops

· 4 high risk schools received rail fare evasion prevention campaigns.

Road Safety Promotion and Training: (2014/15 Year)

27. A number of Local campaigns were delivered including: 5,275 drivers through local Drink/Drive operations with NZ Police.

28. The #Drunksense radio advertisement won the Outstanding Radio Creativity Award and Driver Distractions won the Social and Community Platinum Award.

Travel Demand (2014/15 Year)

29. The ‘Commute’ programme promotes behavioural change to reduce the reliance on and impact of Single Occupancy Vehicle (SOV) trips. Focused on the morning peak period of congestion, the programme works with businesses to support public transport, carpooling and active modes of getting to work. Seventeen new organisations joined the ‘Commute’ programme, and 23 organisations progressed or launched their travel plan activities.

2014/15 Performance Outcomes

School Travel Trips Avoided

30. The 2015 Community and Road Safety Team target of 16,700 morning car trips avoided through school travel planning activities was exceeded with 17,164 trips avoided.

31. The total number of deaths and serious injuries (DSI) on Auckland Local Roads in the 2014 calendar year was 398, representing a 7.4% reduction from 2013. For the 2014 calendar year, the Auckland region had the lowest rate of road deaths and serious injuries (DSI) per capita in New Zealand – 31 DSI per 100,000 population.

Road Corridor Delivery

32. The Asset and Maintenance Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· The Delivery of roading and streetlight maintenance and renewal programmes.

· Managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· Promoting design innovation and efficiency around how work is carried out on the network

· The development of long term asset management plans and modelling which support the decision making process around the management of AT’s roading assets.

April – June Quarter key highlights

33. The Road Corridor Delivery Team have a year to date target (YTD) to deliver 581km of resurfacing (asphalt or chipseals), pavement renewals and footpath renewals. As outlined in figure 1, for 2014/2015 the group delivered 568km, or 98% of the planned programme.

Figure 1: Actual vs planned lengths (km) for June YTD

	YTD Planned Targets (KM)	Actuals (KM)	%
Resurfacing	427.4	418.9
Pavement Renewals	37.4	40
Footpath Renewals	116.7	110
Total	581.5	568.9	98%

34. The new Streetlighting contracts have been awarded to Downer (for Central and Southern areas) and Electrix (for North and West areas). The four new contracts align with the road maintenance contracts and replace the nine legacy contracts which have been in place until now. The new contracts are for a four year term with an additional 1+1 year right of renewal at AT’s discretion.

35. AT’s second asset management plan (AMP) covering the period 2015-2018 will be published in August 2015. This document details the strategies and management systems deployed by AT and sets out the future renewals and maintenance investment required to continue building the assets, infrastructure and delivery systems of a world-leading, transformational, sustainable and affordable urban transport service. The AMP also addresses the shortfalls that will begin to accrue if current budget levels continue over the medium to long term. Electronic copies will be available for download on the AT website and a hard copy will be sent to each Local Board.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the fourth quarter 2014-15 ending 30 June 2015	29
b View	Travelwise Schools activities broken down by local board	43
c View	Traffic Control Committee Decisions broken down by local board	45
d View	Local Board Advocacy Report	47
e View	Local Board Transport Capital Fund Report	49

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

27 August 2015

Auckland Transport Update Report - August 2015

File No.: CP2015/17364

Purpose

1. The purpose of the report is to respond to Waitakere Ranges Local Board requests on transport related matters and to provide information about Auckland Transport’s activities in the board area.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Receives the Auckland Transport August 2015 report.

Comments

2. The Waitakere Ranges Local Board Plan 2014 - 2017 provides direction to Auckland Transport on the views and preferences of the local community. It has three main themes, with a number of key initiatives, relating to transport and the enhancement of public space along the road corridor.

3. The Waitakere Ranges Heritage Area is protected

§ Developing a Road Corridor Design Guide for the Heritage area

§ Implementing Local Area Plans (LAPs). The five existing LAPs for Oratia; Henderson Valley-Opanuku; Waiatarua; Muddy Creeks; Te Henga (Bethells Beach) and the Waitakere River Valley have transport related actions for each area.

4. Our Unique natural environments are healthy and restored

§ Implementing the Waitakere Ranges Strategic Weed Management Plan

5. Public transport, cycling and walking are easy, safe and connected

§ Support rail electrification and improvements to bus services

§ Work with our communities on a proposal for a connector shuttle service for coastal / rural areas, similar to the Kowhai connection in Warkworth

§ Support the development of park and ride in Glen Eden

§ Working with Auckland Transport to improve the road corridor in Glen Eden

§ Develop a greenways plan for walking and cycling

§ Investigate options for a cycleway from Project Twin Streams pathway to Glen Eden town centre

§ Support the development of a cycleway alongside the Western Rail Line

§ Advocate for rural road safety improvements – including sensible speed limits and provisions for walking and cycling

LOCAL BOARD TRANSPORT FUND APPLICATION UPDATE REPORT

MOUNTAIN ROAD WALKWAY - Detail Design Stage

Project scope

6. A footpath design and construction on Mountain Road from 6 Mountain Road to the Opanuku Pipeline Track.

Status

The draft design has been completed and is under review. The draft design stage is anticipated to be completed by next week. The resource consent application will be lodged by late August/early September 2015. Before finalising the detail design, a workshop with the Local Board is required to discuss the detailed design and costs and seek approval from the Local Board to go ahead with construction.

ORATIA PROJECTS: IMPROVEMENTS TO WALKING & CYCLING FACILITY -Investigation/Preliminary design stage

Project scope

7. A new footpath on the Northern Side of West Coast Road starting from outside 543 West Coast Road and ending outside 515 West Coast Road.

8. The widening of the existing footpath into a 3m wide shared path on the southern side of West Coast Road starting from the Oratia kindergarten and ending near the intersection of West Coast Road and Parrs Cross Road.

9. Improvement to the pedestrian crossing facility opposite Oratia Kindergarten and the Settlers Hall.

10. Improvement to the pedestrian crossings on Shaw Road and a planted kerb build-out to slow down the turning traffic.

Status

Currently undertaking public consultation with stakeholders and affected parties, with the consultation period finishing by 31 August 2015. The feedback summary will be provided to the Local Board and Auckland Transport will be seeking the approval for future stages of the project.

WALKING & CYCLING CONNECTION FROM ORATIA TO TWIN STREAMS WALKWAY AND SUNNYVALE TRAIN STATION THROUGH PARRS PARK - Feasibility Studies

Project scope

11. The project scope includes investigation of options for improved active transport connections with a continuous safe off-road cycling and walking link from Oratia to the Project Twin Streams walkway and Sunnyvale Train Station, including:

§ A safe pedestrian/cyclist road crossing to connect the shared path from the southern side of West Coast Road to Parrs Park, and;

§ Options for a shared path through Parrs Park to connect to the Project Twin Streams pathway and to Sunnyvale Train Station.

§ Investigating options to improve pedestrian and cycle safety across roundabouts

§ Engaging with the Hoani Waititi Marae over pedestrians’ safety crossing the road, in particular with regards to school children.

Status

Investigation on options has started. A high level consultation with Parks, Walking & Cycling and Hoani Waititi Marae is underway. Auckland Transport is aiming to finish feasibility before mid-September 2015. A feasibility study report along with cost estimates will be presented to Local Board for consideration.

CAPTAIN SCOTT ROAD (NEAR ITS INTERSECTION WITH WEST COAST ROAD) – PEDESTRIAN & STREETSCAPE IMPROVEMENTS - Investigation Stage

12. A topographical survey has been completed. The design options are underway and Auckland Transport is aiming to finish by the first week of September 2015.

13. Attached to this report is the current Local Board Transport Capital Fund – Financial Update, for the Local Board’s information. Attachment A.

RESPONSES AND PROGRESS REPORTS

CORNWALLIS SLIP

14. Physical works will start on 22 June and will be completed by the end of September.

15. The traffic lights on Huia Road will stay until the works are complete, as Auckland Transport has no other option, as the road is too narrow to have lanes in both directions.

LITTLE HUIA FOOTBRIDGE

16. The consent has been submitted to Auckland Council. Auckland Council Consents have determined that an archaeological assessment is required, and this is currently being prepared. Auckland Transport understands this is the final outstanding matter with the consent to be processed.

ANAWHATA ROAD ROADING ISSUES

17. A request has come through the Local Board Chairman for Auckland Transport to assess the potholes on Anawhata Road as they are causing safety issues for drivers.

Response

Auckland Transport has attended to the potholes. Pothole filling occurred on 14 July 2015.

ARAMA AVENUE, TITIRANGI - PROPOSED NO STOPPING AT ALL TIMES (NSAAT) RESTRICTION

18. In response to concerns that have been raised by residents with regards to the accessibility issues experienced at the end of the cul-de-sac, on Arama Avenue, in Titirangi. Site observations were undertaken and AT has found that vehicles currently park at the end of Arama Avenue (at the turning circle), causing accessibility issues for properties located along this section of the road. Therefore, to help improve accessibility, a NSAAT restriction is proposed at the end of the cul-de-sac, in the location indicated on the attached aerial photograph. Attachment B.

Response from the Local Board

The Local Board Transport Portfolio holder was supportive of the proposal.

WOODLANDS PARK ROAD, TITIRANGI – RAISED ZEBRA CROSSING

19. Auckland Transport is purposing to improve pedestrian safety at the existing zebra crossing facility outside number 202 Woodlands Park Road, Titirangi. In order to achieve this, AT proposes to install a raised zebra crossing at this location.

Response from the Local Board

The Local Board Transport Portfolio holder was supportive of the proposal.

CORNWALLIS SLIP UPDATE

20. The physical works started on Monday, 27 July. The work that is being carried out at the slip is as follows:

§ Auckland Transport contractor Fulton Hogan Limited excavated and carted away the unstable material, working from the top down. At the same time the face of the slip was drilled 10m deep, 32mm diameter steel soil nails were inserted and cement grout was put on to hold them in place. Once the excavation of the unsuitable material and the installation of the soil nails is completed (1m below the existing road) they will put in subsoil and drains. This will be followed by placement of the first layer of reinforced fill. The backfill will be completed in 200mm thick layers to reinstate the driveway access that was lost with the original slip. The site will then be top-soiled and planted.

21. The works are expected to be finished at the end of September 2015.

FRESH CHOICE SUPERMARKET - CORNER OF WEST COAST ROAD AND BOWERS ROAD - KEEP CLEAR ZONE REQUEST

22. Auckland Transport has visited the site and undertaken an initial review of the issue raised. Further detailed investigation now needs to be undertaken to ensure a comprehensive review of this issue. This investigation has been prioritised and programmed for review, following which Auckland Transport will be able to provide the Local Board with the outcome and recommendations of the assessment. The Local Board can expect to receive an update from us by early November 2015.

O’NEILS ROAD SPEED

23. The Local Board has received a complaint requesting Auckland Transport to investigate reducing speeds on O’Neils Road.

Update

Auckland Transport is investigating this request.

TRAM VALLEY ROAD SPEED LIMIT

24. The Local Board has received a complaint requesting Auckland Transport to investigate reducing on speed on Tram Valley Road.

Update

Auckland Transport is investigating this request.

HUIA ROAD SPEED LIMIT

25. The Local Board has received a complaint requesting Auckland Transport to investigate requesting to extend the 50 km/h speed limit up to the hill in Parau.

Update

Auckland Transport has visited the site and undertaken an initial review of the issue raised. Further detailed investigation now needs to be undertaken to ensure a comprehensive review of this issue. This investigation has been prioritised and programmed for review, following which Auckland Transport will be able to provide the Local Board with the outcome and recommendations of our assessment. The Local Board is expected to receive an update from Auckland Transport by early October 2015.

KAREKARE ROAD POHUTUKAWA TREE

26. Auckland Council and Auckland Transport are currently investigating the stability and safety of the pohutukawa tree that crosses Karekare Road.

27. While the tree has been there for some time recent maintenance inspections suggest it has dropped, potentially further restricting the clearance for vehicles and posing a potential risk to the travelling public should it fall suddenly. Auckland Transport is currently getting more information about the road clearance height, stability and our legal obligations.

28. As fact-finding is underway, no decisions have been made about the future of the tree.

29. Auckland Transport is well aware that this tree is very special to the local community. No action will be taken and no decisions will be made until all the information about the tree’s safety and the legal aspects outlined above has been obtained.

30. The Local Board Engagement Plan has specific rules around “significant” vegetation removal requiring community and Local Board consultation. Auckland Transport will be honoring that agreed process and will do nothing substantive until that is complete.

MAINTENANCE AT LITTLE HUIA

31. Auckland Transport will be undertaking maintenance at Little Huia in mid-August.

32. The section of works is shown in the attachment C and is the 115m section from the boat ramp to the beach access on the Little Huia Beach.

33. This section of the wall is down to one rock thickness only. This restores the thickness to two or three layers and allows for the culverts at the start and end to be cleared. All accessways are to be maintained and encroachment onto the beach is to be minimised.

SIMPSON ROAD AND METCALFE ROAD – INTERSECTION SAFETY CONCERNS

34. The Local Board has received a complaint requesting Auckland Transport to investigate safety concerns at the intersection of Simpson and Metcalfe Roads.

Response

Auckland Transport understands that drivers speeding through this intersection are of concern to local residents.

35. Auckland Transport has assessed the issues that have been raised. The intersection of Simpson Road and Metcalfe Road is very wide therefore allowing drivers to negotiate turning movements without significant reduction in speed.

36. Auckland Transport has considered installing traffic calming devices such as speed humps. However, traffic calming devices are generally not appropriate for roads that carry relatively high volumes of traffic over long distances. They can result in increased noise and vibrations for residents who live close to them as well as increasing fuel consumption and emissions. Also, in this case the long length of these two roads would require a large number of devices to be installed at significant cost.

37. The option of installing a roundabout has been considered. However, this intersection is not well suited to roundabout control due to the uneven volumes on these roads.

38. Instead Auckland Transport is proposing to install traffic islands and kerb extension islands. The installation of these islands will help reduce the speed of vehicles using this intersection as well as improving facilities for pedestrians. it is hoped to have these installed during this financial year.

ISSUES PENDING
Subject Name	Description	Due Date
Draft Design Guideline Update	Final draft to be included in the release of the Transport Design Manual (ATCOP old name)	Period 15/16 – Date not been confirmed as yet.
Report Request From The Local Board On The CRL Project	The Local Board has requested a presentation on the CRL project	Late October 2015
Huia Road Speed Limit & Footpath Parau	A request has been received from the Local Board Portfolio Lead to look at the speed on Huia Road with a view to speed restriction being introduced.	Early October 2015

ISSUES COMPLETED
Subject Name	Decision Description	Date Requested	Completion date
Swanson Park and Ride Update	The new car park is now open, with the vehicle entry and exit between the existing skate park and Challenge petrol station.		July 2015
Various Issues From Henderson Valley Residents Associations	There have been a number of concerns raised from the Henderson Valley Residents Association through a Board Member in that area.	July 2015	July 2015
Request For Road Sealing Of Yelash Road	Auckland Transport received a request from a member of the public to seal Yelash Road. Yelash Road is in category C which is placed between 101 to 200 on the priority list and is currently outside the list of roads likely to be sealed within the next ten years.	June 2015	July 2015

REGIONAL UPDATES

AUCKLANDERS ARE BREAKING RECORDS ON THE TRAINS

39. Another record for the Auckland rail network - annual rail patronage has exceeded 14 million for the first time.

40. Auckland Transport’s General Manager AT Metro, Mark Lambert says this is the highest ever 12 month total. “In March we reached 13 million passengers and here we are just five months later adding another million trips.”

41. Mr Lambert says this record comes just days after the introduction of the full fleet of electric trains on 20 July. AT Metro are now running the new trains from Papakura to Swanson on the electrified network and the response from our customers has been extremely positive, they are enjoying the quality of the trains and the extra services.

42. Auckland Transport with its operator Transdev now provide six trains per hour on the Eastern and Southern Lines and four trains per hour on the Western Line during peak weekday periods.

43. As more trains arrive from Spain AT Metro hope to increase the size of some peak services to six cars to cope with the increasing demand. The last of Auckland’s 57 trains arrive in the city next week and will go into service once certified.

44. Rail patronage in Auckland grew 21.7% in the year to the end of June, that’s two and a half million more passengers than in June last year. Mr Lambert says, “It’s hard to believe but when Britomart Transport Centre opened in 2003, annual patronage was less than three million.”

45. The number using all public transport in Auckland reached 79 million in the year to June, an increase of 9.5% or on average 19,000 extra boarding’s per day.

UPGRADE TO WHITE LIGHTS FOR AUCKLAND STREETS

46. Auckland Transport has begun New Zealand’s most ambitious LED replacement programme.

47. It is replacing 44,000 high pressure sodium (golden yellow light) street lights with energy efficient light emitting diodes (LED) luminaires. Auckland Transport owns more than 100,000 street lights, approximately one third of the country’s total lighting stock.

48. The first phase of the programme is being rolled out over five years. This means nearly half of the regions street lights will change from golden yellow light to white light.

49. Last year, the Auckland Transport Board approved the plan, the rest of the conversion to LEDs will potentially follow in four to five years.

50. The project is expected to see net savings of $32 million over the 20 year design life of the LED luminaires.

51. In March, Transport Minister Simon Bridges – who is also the Minister of Energy and Resources – announced a policy change that would allow local authorities looking at upgrading road lighting to LED to access funding faster.

52. Auckland Transport has just awarded for four new Street Light Maintenance and Renewals contracts for four years beginning this month. This includes the replacement LED programme which began in May 2015.

53. The region is divided into four contract areas: Electrix Limited won the north and a west contract, Downer IT’S won the central and southern contracts. Auckland Transport is in the process of awarding a contract to Northpower for Waiheke Island. Northpower is the Vector contractor on the island and have a depot and staff there.

54. Phase one of the contracts focuses mainly on residential roads which comprise approximately 40 per cent of the regions street lighting network.

55. Auckland Transport has had a policy since 2012 that all new lights on pedestrian dominated roads will be LED luminaires. Changing the old lights to LEDs will reduce the energy consumption by more than 60 per cent. Auckland Transport already has approximately 2,000 energy efficient LED luminaires in service. The roll-out will immediately see 1,000 lights replaced in the Mount Albert/Mount Roskill area.

56. At the same time the new luminaires are changed a Tele-management System (TMS) is being installed to manage and monitor the network. Through better management of light levels a further 15 to 20 per cent of energy savings can be achieved. The TMS will provide enhanced customer service as any faults on the network will be reported daily.

57. Auckland Transport already has LED luminaires around Eden Park which are controlled by a TMS system. This was established under an earlier project and has worked well by increasing light levels before and after events.

58. International experience has shown that white light is also a factor in crime prevention; delivers greater comfort and security and improves visibility and reaction times for drivers and pedestrians, resulting in fewer vehicle crashes and injuries.

59. This hugely favours LED as a light source and already this year, according to new research, the market share of LED for street lighting worldwide exceeds 50 per cent.

Attachments

No.	Title	Page
a View	Local Board Transport Capital Fund – Financial update for the Local Board’s information	59
b View	Arama Avenue, Titirangi - Proposed No Stopping At All Times (NSAAT) Restriction	61
c View	Huia Seawall - Maintenance at Little Huia	63

Signatories

Authors

Owena Schuster - Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

27 August 2015

Libraries Proposed Property Renewals Programme for 2015/2016

File No.: CP2015/17267

Purpose

1. This report seeks approval from the Waitākere Ranges Local Board for proposed 2015/16 property renewal capital works for Libraries.

Executive Summary

2. The property renewals programme is an annual capital works programme. The programme ensures that each Council facility can operate to the current level of service articulated in the relevant asset management plan.

3. The Waitākere Ranges Local Board proposed property renewals programme for 2015/16 is detailed in this report as Attachment A.

4. In the 2015/16 financial year, the Waitākere Ranges Local Board’s revised budget for each Libraries property renewal and FF&E programme is $247, 752.

5. A list of all Libraries’ proposed property renewal projects for all Auckland Council Local Boards (as at April 2015) for 2015/16 is provided for your information as Attachment B.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Approve $110,000 renewals expenditure for Titirangi Library deck to commence November 2015 (refer images in Attachments C and D).

b) Approves the property renewals programme 2015/16 as listed in Attachment A.

c) Approves the carry-forward of $90,739 FF&E budget for work that was completed in FY15 but has not yet been invoiced.

d) Delegates responsibility to Valerie Brown, Service Delivery & Logistics Support Manager, to approve any moderate changes to the budget in the event that there is a variation to identified costs for its property renewals programme.

e) Allows for any project surplus to be held as contingency for other renewals projects included within this report for this board.

Comments

6. Community facilities are an important part of realising the vision of Auckland to become the world’s most liveable city. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn, and participate in a wide range of social, cultural, art, and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

7. Investment in this property renewals programme will ensure that Council facilities remain valuable, well-maintained community assets that continue to meet user expectations. Not undertaking timely property renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

8. The property renewals programme is a planned and documented process comprising of seven project management framework phases. These phases are: data collection, feasibility, initiation, planning, execution & transition, closure, and benefits realisation. Local Board sign-off is within the third phase (initiation) of the Property Renewals Programme process.

9. The property renewals programme process ensures that the proposed work-lists (Attachment A) have received extensive input and assessment from both property and activity officers.

Consideration

Local Board views and implications

10. Council officers are seeking Local Board approval for the proposed Waitākere Ranges Local Board property renewals programme for 2015/16.

11. Council officers will report quarterly to the Local Board, including any reduction in project costs, to enable a review of budget options.

Māori impact statement

12. The Waitākere Ranges Local Board 2015/16 Proposed Property Renewals property renewals programme will ensure that all facilities continue to be well-maintained community assets benefiting the local community, including Māori.

Implementation

13. Council officers have consulted with Local Board representatives and relevant Council departments in order to formulate both the property renewals process and the attached lists of proposed renewals. Consultation will continue with all stakeholders throughout the financial year while this programme is implemented.

14. This work will be implemented as part of Council’s Property Department’s usual business practice and delivered in partnership with Libraries.

Attachments

No.	Title	Page
a View	WRLB libraries renewals programme 2015/16	67
b View	Regional libraries renewals programme 2015/16	69
c View	Titirangi Library deck - current	71
d View	Titirangi Library deck - proposed	73

Signatories

Authors

Hannah Alleyne - Principal Special Asset Planning

Authorisers

Kim Taunga - Manager Cust. Experience - South and East Libraries

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

27 August 2015

Annual Report 2014/2015

File No.: CP2015/17660

Purpose

1. This report compares the actual activities and actual performance with the intended activities and the intended level of service as set out in the Waitakere Ranges Local Board Agreement for 2014/15. The information is prepared as part of the Waitakere Ranges Local Board’s accountability to the community for the decisions made throughout the year.

Executive Summary

2. The Local Board is required to monitor and report on the implementation of the Local Board Agreement for 2014/15. The requirements for monitoring and reporting are set out in the Local government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service and for these comments to be included in the Auckland Council Annual Report.

3. The attached report is proposed for approval from the Waitakere Ranges Local Board.

4. The Auckland Council Annual Report will be audited and then reported to the Governing Body for adoption on 24 September 2015.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2014/15

b) Approves:

i. The message from the Chairperson, which provides the Local Boards comments on local board matters in the 2014/15 annual report

ii. Key achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2014/15.

c) Gives authority to the Chair and Deputy to make typographical changes before submitting for final publication

Comments

5. The Local Board is required to monitor and report on the implementation of its local board agreement for 2014/15. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 Monitoring and reporting

(1) Each local Board must monitor the implementation of the local board agreement for its local board area.

(2) Each annual report of the Auckland Council must include, in rep[sect of local activities for each local board area, an audited statement that –

i) Compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii) Specifies whether any intended changes to the level of service have been achieved; and

iii) Gives reasons for any significant variation between the level of service achieved and the intended level of service.

6. Each local board must comment on the matters included in the annual report under s subsection (2) in respect of its local board area and the Council must include those comments in the annual report.

7. This report focusses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion into the Annual Report 2014/15. The draft report contains the following sections:

· message from the Chair

· key achievements

· financial results

· performance measures.

8. Local board comments on local board matters in the annual report will be included in the annual report as part of the message from the Chair.

9. The next steps for the Annual Report are:

· Audit during August 2015

· Report to the Finance and Performance Committee on 17th September

· Report to the Governing Body for adoption on 24^th September

· Full New Zealand Stock Exchange disclosure on 30^th September

· Publication on 23 October

· Copies of the annual Report will be provided to the local board office.

Consideration

Local Board views and implications

10. Local Board comments of local board matters are included in the annual report as part of the message from the Chair.

Māori impact statement

11. The annual report provides information on how the Auckland Council has progressed its agreed priorities in the annual plan over a 12 month period. This includes engagement with Maori, as well as projects that benefit various population groups, including Maoris.

Attachments

No.	Title	Page
a View	Annual Report 2014/2015	159

Signatories

Authors

David Rose - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

27 August 2015

Chairperson's Report

File No.: CP2015/14886

1. Since the finalisation of the Long-term Plan the board has been quite focused on allocating funds for specific projects for the 2015/16 year.

2. The Council is in the middle of a large upheaval with the move to Empowering Communities which is an approach being driven from the central part of Auckland Council, and many local boards have misgivings and wonder what flexibility there will be with such a centrally-driven model. At the moment it has involved the dissolution of many jobs in the Community Safety and Community Development parts of Council, although it is quite possible that it will move into other parts of Council eg Environmental Services, Events, Arts and Culture and so on.

3. The idea as we are told about it, is that we support and encourage our communities to act in their own interests, but also take over the running of Council programmes and assets.

4. Of course, much of this is not new out West, so it may not be too big an upheaval. Local Boards have inherited from Waitakere City Council outsourcing of a great deal of its budgets and delivery of programmes. In our case, around $90,000 goes to Ecomatters Trust, and a similar amount to Community Waitakere.

5. The refurbishment and running of Lopdell House/Te Uru is outsourced to a Trust, as are the Going West Festival, Titirangi Music Festival and a lot lot more.

6. There can be down sides to these arrangements, especially around transparency, accountability to ratepayers and direction-setting. Elected people have specific responsibilities that can be hard to achieve when delivery is at arm’s length. However, there are clearly pluses and the Board is not overall uncomfortable with the approach.

7. As usual the devil is in the detail. It was not clear that jobs such as disability advisers would be disestablished (this emerged on the 19^th of August) and there are sure to be more surprises emerge over the next few months. Local boards are supposed to be getting community “brokers”, a term which does not sit well with many of us, and it remains to be seen whether these positions will prove useful to boards.

8. There is certainly no extra funding going to local boards to implement the changed policy, so there is a limit to what can be done with no extra resources. Although there have been stout denials it is not about cost cutting, the suspicion remains.

Paturoa Road Follow Up

9. The report on the process followed by Council when it approved the removal and kauri at 40 to 42 Paturoa Road, Titirangi, promised various reforms in the processes by which local boards are involved in resource consent issues.

10. We are not clear why, but so far none of the promised reforms has occurred, so we still have a fairly hit and miss process for contributing to resource consent processes.

More about Trees

11. Trees seem to have been the liet motif of the Waitakere Ranges Local Board: Piha pohutukawa, kauri and rimu at Paturoa Road, and now we have another proposal to remove an iconic pohutukawa, in this case a pohutukawa that has been leaning over Karekare Road since the road was formed in the late nineteenth century.

12. We are unclear why this removal proposal has come about. There are various reasons floating about: the need to clear a slip above the tree, that the tree is lowering (no evidence of this), or simply that it intrudes in Auckland Transport’s road corridor envelope of 4.5 metres (it is 3.5 metres above the road).

13. We feel we have been here before, and are trying to ascertain what the basis is for the much quoted 4.5 metres. But clearly if you started removing every tree that poked into the corridor envelope a lot of trees would be lost.

14. The Board has been arguing that the Waitakere Ranges Heritage Area needs to be treated differently, as the only mainland area in Auckland with legislation that signifies the area has national significance.

15. Auckland Transport started working on Design Guidelines for the Heritage Area but after two years they are not complete, and so not operational.

16. In the meantime other iconic trees have been harmed (see below).

17. The Board is pursuing this with the chair and CEO of Auckland Transport.

Pohutukawa archway North Piha Road, December 2009

Pohutukawa, North Piha Road, following flail mowing by AT, photo 16 October 2014

Recommendation/s

That the Waitākere Ranges Local Board:

a) Receives the Chairperson’s report.

Attachments

There are no attachments for this report.

Signatories

Authors	Tua Viliamu - Administrator Local Board and Reporting
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

27 August 2015

Member Sandra Coney

File No.: CP2015/03438

Purpose

1. This report provides an opportunity for Member Sandra Coney to give an update with regards to activity within her portfolio areas.

2. Portfolio holders are responsible for leading policy development in their portfolio area, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

3. Member Coney has lead for the portfolios of Historic Heritage/Character and Parks area.

Executive Summary

Report on WW1 and Heritage Portfolio

John Grant VC

4. On Sunday 21 June, a moving service was held at Waikumete Cemetery to commemorate 2nd Lieutenant John Gildroy Grant who won a Victoria Cross for twice rushing enemy machine gun posts at Bancourt Ridge France in 1918. Jack came home from war safely and died in 1970 and is buried in Waikumete where the ceremony was held. Jack was a volunteer firefighter from Hawera and the ceremony was attended by many firefighters, as well as his daughter Janet Grant who came up from New Plymouth. More than half NZ's firefighters – 1627 men – went to WW1 and 237 were killed.

5. The service was taken to commemorate all the firefighters who went to WW1. The service was followed by afternoon tea in the Glen Eden RSA.

Chunuk Bair remembrance

6. Around 200 attended the concert by the wonderful Royal New Zealand Artillery Band which was held at the Swanson RSA on Sunday 9 August. This was organised by the Waitakere ranges Local Board. The concert coincided with the centenary of the New Zealand victory and then great loss at Chunuk Bair, Gallipoli. Unfortunately, I was unable to attend as I had he flu, but the Board’s PA Sharon Davies welcomed people on behalf of the Board. Thanks to Tracy Haggo for organising this successful event.

Penihana names

7. While on Swanson, on 9 July the Board passed the new names for streets in the Penihana subdivision, these being given names for men and women from the Swanson area who served in WW1, especially those who died.

500 Cook Islands Soldiers

8. It is not well known that 500 men from the Cook Islands enlisted for WW1. When numbers in the Pioneer Maori Battalion were proving difficult to fill from NZ Maori – some iwi declining to get involved – Sir Maui Pomare, Minister for the Cook Islands, recruited men from virtually all the Cook Islands.

9. The men were trained at Narrow Neck Training Camp at Devonport and thence went to serve on the Western Front and as ammunition carriers in Egypt. Some served as a Rarotongan Contingent others made up numbers in the Pioneer Maori Battalion and a few even joined the Tunnelling Company in the tunnels under the French town of Arras.

10. These Cook Islands men, 80% not speaking English, and unused to wearing boots, eating European diets or the cold, suffered from exposure to an environment and illnesses they had not encountered before. A number of buried in O’Neills Point Cemetery in Bayswater, and one is buried in Waikumete.

11. To highlight this contribution, during April and May, a group of NZ Cook islands artists led by Nia-Val Ngaro-Tali and Moe Hobbs organised an art exhibition at the Depot Artspace Gallery in Devonport and I was privileged to attend the opening which was an occasion of great singing, dancing and feasting in the streets of Devonport.

P1030128 - small.JPG

12. Another Cook islands commemoration was the performance of Tamatoa, a play by Arnette Makimou Arapai at the Mangere Arts Centre which also featured story boards about the soldiers.

13. In late July all this was transported to Rarotonga to coincide with the celebrations of the 50^th anniversary of the Cooks independence from New Zealand. I was lucky to be there to see these events. On a previous visit, two years ago, on behalf of Auckland Council I had met with the Minister of Culture, Teariki Heather, to encourage the Government to recognise this part of their history, so it was good to see activities threaded through the Constitution celebrations. Once again there was dancing, this time with the fit young men from Pukapuka enacting the roles of their forebears who enlisted. Families came and talked with pride of their forebears – most of them had little of their fathers and grandfathers war service. It was not talked about in the Cooks, just as returned soldiers in New Zealand did not burden their families with what they had experienced and seen.

Martin Mitchell family with special tee-shirts

14. I also continued a personal project which is to photograph veterans graves, I have now found and photographed 105 on Rarotonga, Mangaia and Mauke.

15. I also spent some time finding out about P Solomona, the Cook Islands soldier who is buried in Waikumete. He became very ill while serving overseas, was brought back to New Zealand and died of cancer in Auckland Hospital. He is buried in Waikumete but not in the military section as his death predated the setting aside of part of the cemetery for military burials.

16. Although his file says he was called Peter Solomona, on the Roll of Honour in the Cook Islands RSA he is Solomona Pokipoki. He was the feeding child of Teinaki Pokipoki, of Manihiki, a remote very low-lying island in the Northern Cooks, these days famed for its pearl farming. I now have some leads to follow up to try and find this man’s relatives in the hope that the Board can acknowledge with them that we have their relative at rest within our board boundaries.

17. It is important to acknowledge that men from a number of Pacific countries served with or alongside the New Zealand troops. There were also Gurkha Rifles and Sikhs who fought alongside the Anzacs and British at Chunuk Bair and Sari Bair. The telling of the WW1 story in New Zealand has a tendency to be somewhat monocultural so it was a pleasure to introduce the speakers at an evening session at the Museum which focused on indigenous contributions to WW1, specifically, Pacific Islands, Australian aboriginal and NZ Maori. Unfortunately there was no a big turn-out to this fascinating event.

Piha Radar Station interpretation launch

18. On Friday 17 July, the Local Board launched innovative interpretation at the site of the old WW2 Piha Air Force Radar Station in the regional park at the end of Log Race Road. This consists of panels, but also a video, phone app, and on-site recordings that can be listened to. All the remains of buildings on the site are interpreted, with lavish use of archival photographs from WW2.

19. After inspecting these items, the guests descended to the cookhouse in Piha Domain where local parks have installed a panel explaining that this was once the radiohouse from the radar station. The left-side room was the transmitter room, and on the right was the receiver room.

20. Squadron leader Tony Blain, head of Avionics, from Base Auckland at Whenuapai, spoke at the event and it was attended by Ian Sexton who was involved in the setting up of the station in 1942. A very nice afternoon tea was served in the cookhouse and the event was well appreciated.

21. Thanks to Michelle Edge from Regional Parks for organising the interpretation project, and to the regional parks rangers especially Andy Pedersen for help in the day. Thanks to Kaitlyn White for organising the panel in the cookhouse and to Justin Kary for media.

Parks portfolio report

Te Henga Quarry

22. Quarrying has ceased at Te Henga quarry as all the aggregate has been exhausted. The truck movements some residents have noticed are bringing in clay to provide a planting medium for restoration, as all that is left on the site is sandstone. Eco-sourced plants will be available for the planting season beginning in 2016. The quarrying company Perrys is responsible for the restoration, and will continue until 75% canopy closure of the replanting is reached.

23. Although there is still disquiet that the fund established by the former Waitakere City Council for aftercare of the quarry has been amalgamated into the Council’s general funds, we have been somewhat reassured at a commitment to providing funds in the future to complete the restoration and for ongoing management.

24. On 14 June we met with local people living near the quarry to discuss concerns about its future. Parks staff attended and were able to answer questions. It is intended to follow up with an open day when the weather improves.

Dotterel management plan

25. The Board recently adopted a Dotterel Management Plan to ensure the safety of dotterels when filming and events occur on Bethells Beach. This specifies areas to keep away from, how vehicles proceed along the beach, and what film crews should do if they encounter dotterels.

26. We are very privileged to have dotterels make their home at Te Henga, but they need special care, as their colouring is designed for them to blend into sand, and their nests are simply a scrape in the sand, making their eggs very vulnerable.

27. At all times dog owners should not allow their dogs to chase birds, as birds will abandon locations where they get harassed.

Friends of Arataki 20^thanniversary

28. On Saturday 20 June, a lot of Waitakere stalwarts gathered at the Arataki Visitor Centre to celebrate 20 years of the Friends of Arataki. The group was formed on the inspiration of Anna Tibbutt, Graeme Ure and Hans Van Rossem, who were all volunteers in the new Arataki Visitor Centre, opened the year before. The Friends got the blessing of the Auckland Regional Council which already had a Friends group at Botanic Gardens.

29. Over the years the Friends had enhanced the visitor centre and regional park in many ways, including the pou whenua project (the pou at Cornwallis and Karamatura are part of this 6 pou project), initiation of the Beveridge Track joining Exhibition Drive and Aarataki (named after Bill Beveridge and his family, Bill was ranger for years out west and then first president of the Friends), seats and picnic tables throughout the park, stuffed birds and pest animals in Arataki displays and practice weed control and planting on the ground.

30. Back in 1996 the Friends removed truckloads of climbing asparagus from Mt Atkinson (as well as wilding pines from Cornwallis) and I was moved to remind the Friends that the Local Board is continuing this work at Huia and Piha in 2015!

31. Many friends were present at the lunch, including the dedicated current president Yvonne Pivac, long-time patron Arnold Turner, former presidents such as Peter Maddison, and Ark in the Park’s John Staniland.

Improving West Coast lagoon water quality

32. Local Parks West has recently completed four plantings on the banks of the Piha Stream and by the swale at the Piha Domain entrance. A good number of volunteers turned up to plant oioi and taupata, to be rewarded by a sausage sizzle and gourmet soups made by Fiona. It is to be hoped that the plantings will assist with improving lagoon water quality.

33. The planting is a contribution to the improvement of water quality in Piha lagoon.

34. The Board has also just launched its grant scheme whereby residents wishing to upgrade on-site septic systems in any of the catchments contributing to the West Coast lagoons (Piha, North Piha, Karekare, and Te Henga) can access a grant of $2500 to help finance the work. WE are thrilled that the first grant has already been approved, for replacement of a long-drop.

35. The Council is also looking at how it can support people by waiving or reducing resource consent fees.

36. A very positive workshop was held with local stakeholders on 14 August at Arataki Visitor Centre, to discuss how local communities can work with Council on the project. More workshops are planned.

New sewerage system for North Piha Campers Club

37. The Waitakere Ranges Local Board recently gave landowner approval to use Les Waygood Park to upgrade the wastewater system serving the private campground. Stakeholders who were consulted gave support to the plan to connect the campground wastewater to the public toilets system where effluent is treated with an advanced secondary treatment system and pressure compensating dripper irrigation disposal field. The extension to the existing field will be 800 sq m and the old septic tanks and soakage pits are to be decommissioned.

38. The project cost $218,000.

39. The women’s toilet at the North Piha Campers’ Club has recently gained a new Marseilles tile roof to replace the old one.

Small parks projects

40. While working on proposed new dog rules for parks, local board members visited a number of small suburban parks and was surprised that a number had no sign, and no amenities for local residents.

41. It was felt that there could be a lot more use of particular parks, if they were clearly branded as public open space and if there were a few simple facilities, such as seats, paths, plantings or even community fruit trees or gardens.

42. Parks has identified some suitable parks and we expect to see some work happening in the next few months.

Huia Seawall

43. All submissions are in and it was anticipated that the next step would be the Local Board making a decision.

44. However, a proposal emerge to workshop the options with various community representatives to see if a consensus could be reached on works to be done. Parks and stormwater team are running these workshops. As the decision-makers, elected members are sitting back at this stage.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Receives the Portfolio Update from Member Sandra Coney.

Attachments

There are no attachments for this report.

Signatories

Authors	Tua Viliamu – Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

27 August 2015

Portolio update - Member Steve Tollestrup

File No.: CP2015/14891

Purpose

1. This report provides an opportunity for Member Steve Tollestrup to give an update with regards to activity within his portfolio areas.

3. Member Tollestrup has lead for the portfolios of Community Development, Economic Development, Place-making/Urban Renewal, Ethnic, Peace and Safety.

Executive Summary

Community Development

Swanson Conversations

4. The local board has been developing with the Swanson community a series of ‘Community Conversations’ of which there have been three. These are evenings for interested people from the Swanson community to be informed on planned local development, especially the impact of high density housing at its doorstep. The third evening was held on August 12^th, with presentations from Auckland Transport and Fletcher Building and answering questions on roading, traffic safety, design quality of housing and the Penihana development environment.

Interfaith Forum

5. Local Board hosted a morning meeting of Inter-faith leaders from the west including Christian, Islamic and Hindu to discuss their social outreach programmes and look for possible opportunities amongst themselves for collaboration. These meetings are important for community understanding and building cooperation. Consistently the issues raised by those attending included difficulty in finding suitable volunteers and the high demands on their community foodbanks. The atmosphere was cooperative and with an agreement to continue to meet again, tentatively in late October.

Community Waitakere

6. Meeting with Community Waitakere Executive Director Mr Charlie Moore to discuss opportunities for their shared work-plan between the three western local boards, as well as proposals for specific engagement within the Waitakere Ranges Local Board boundaries. These included provision for capacity development training for local community groups, Parrs Park Neighbourhood activation project and a community needs assessment research project for Swanson and local foothills.

Community Day

7. Community Waitakere in partnership with the Hoani Watiti Marae held a community networking day on June 18^th which I attended with a number of other local board members. The morning event provided the opportunity to meet with marae leaders and others from local NGO’s in order to better understand the resources of the Marae network together and identify areas of community engagement.

Preliminary Report on the Glen Eden Summer Square.

8. A report on the Glen Eden summer square has been prepared and distributed. The Local Board will review that report as well as consider council recommendations.

Response to the Productivity Commission’s issues paper ‘More effective social services’.

9. I wrote and provided a response to the Commissions issue paper ‘More Effective social services.’ The commission has been asked to look at ways to improve how government agencies commission and purchase social services. This will include how agencies identify the needs of people who use the services, how they choose organisations to provide the services, and how the contracts between agencies and organisations work. The inquiry aims to shed light on how commissioning and purchasing influence the quality and effectiveness of social services, and suggest measures government agencies and others could take to promote better outcomes in the future.

10. The response in part focused on:

· Ensuring investment in early intervention.

· Improved collaboration between central and local government in social services.

· Government should take account of the role and value of volunteers as an important part of social services.

· Care in tendering for services to ensure community agencies collaborate rather than compete.

· Social service payments and grants to non-government providers should be set at a level that supports capacity and allows an efficient provider to make a sustainable return on resources deployed.

Atkinson Walkway Project

11. I was invited to be present and address parents and students at the Celebration of Artwork at Atkinson Walkway. This project is an environmental education walkway with art work created by students from the local Kindy, Konini School and Glen Eden Intermediate. The art was of a high standard and will be of real value to those who walk along this trail. A really wonderful community project from the children from the participating schools.

Ethnic

12. I met with Mr Boaz Habib, the current President of Waitakere Ethnic Board (WEB) to discuss new immigrant and refugee issues in the local board area particularly Glen Eden and Parrs Park neighbourhood. WEB, among its other programmes, run well attended community workshops for new immigrants on a number of relevant subjects. A common interest is the local board hosting WEB workshops, one on supporting new immigrants adjust to New Zealand and another on new immigrant perspective on environment.

13. I had arranged a meeting between Mr Habib and Mr Ken Allen Community Investment Manager Auckland Region for Ministry of Social Development to discuss further opportunities for funding and engagement through Mr Allen’s office.

Economic Development

BID Extension

14. I continued to work with the Glen Eden Business Association in their planned expansion project. This has included planning and budgeting advice, as well as attending the associations meetings. Currently the association has approximately 80 Members located in the central retail precinct of Glen Eden. It is their intention to increase the boundary and double their membership.

Youth Employment and Careers Expo

15. I attended the August 12^th Youth Employment and Careers Expo sponsored by the Whau Local Board and held in New Lynn. My intention in attending this event was to observe the event and consider a similar expo for Glen Eden and our local board area. The Expo was well attended by both youth and training providers. I had ample time to meet and discuss with participants to find their views on the expo which were all positive.

Plastic Bags

16. Currently working with the Glen Eden Transition Town committee (GETT) and the Glen Eden Business Association on a plastic bag free education week in October. The ubiquitous use of plastic bags is a major source of pollution and litter of which both the GETT and business association would like to see eventually reduced to a point that Glen Eden could be recognised as plastic bag free. Leading up to the week a number of important local retailers have agreed to support the event.

Safety

Glen Eden Safety Hub

17. The local board was pleased to see the Glen Eden Safety Hub open in June. This has been a top priority for the local board and a clear request from citizens and retailers. The opening was well attended with the ribbon cutting saluted by police sirens. The main shop-front window features a collage of local people and events that continues to have passers-by stop and try to identify themselves, family and friends.

18.
Following the opening of the Glen Eden Safety Hub I have been working with Michael Alofa, Senior Community Safety advisor (Auckland Council) to facilitate the various stakeholder groups including NZ Police, Community Patrols NZ, Pacific Island Patrols and Business Association Manager develop rostering and common protocols. An area of communication that is needed is for the community to understand that modern policing strategy is out in the community not desk bound. For that reason Community Constable Heber Gazu has indicated set hours for clinic during the week, supported by other security stakeholders.

19. It was my pleasure to host New Zealand Police Commissioner Mike Bush and Waitakere Area Commander, Inspector Scott Webb at the Glen Eden Safety Hub. Commissioner Bush was particularly interested in seeing the hub, meeting with other stakeholders and gaining a better understanding of how the safety hub came into being, intends to operate and its relationship with the local board. Commissioner Bush indicated the value of the initiative as possibly being replicated elsewhere.

CPNZ AGM

20. I attended Community Patrols NZ Glen Eden AGM. The AGM was held In the Glen Eden Safety Hub. In review of the year issues of ongoing funding and recruitment of members were highlighted as well as snapshots of the many successes the local Community Patrol can be proud of.

Board miscellaneous

21. I attended the Waitakere Ranges Combined Residents and Rate Payers meeting of July 6^th.

22. I attended the Henderson Valley Residents Association AGM on the 8^th where I provided an update on projects of interest for the valley including pest and weed control, Swanson Henderson Valley proposed walk-way, pedestrian footpath on Mountain Road, visitor management and support for small and home based business.

23. Meeting with the Titirangi Steiner School Development Committee to discuss proposed expansion and development of their campus. The school is facing unprecedented growth and has the need for long term solution to meet demands. Discussion included various public and private funding options, long term planning and clarity on strategic priorities.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Receives the portfolio update from Member Steve Tollestrup

Attachments

There are no attachments for this report.

Signatories

Authors	Tua Viliamu – Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

27 August 2015

Portfolio Update: Greg Presland Portfolio update

File No.: CP2015/14888

Purpose

1. This report provides an opportunity for Member Greg Presland to give an update with regards to activity within his portfolio areas.

3. Member Presland has lead for the portfolios of Transport and Regulatory/Planning.

Executive Summary

Submission on Auckland Regional Public Transport Plan

4. I recently submitted to Auckland Transport on its Regional Public Transport Plan. Auckland Transport is receiving submissions concerning future plans for public transport.

5. My submissions covered a number of areas. I noted that large parts of the Waitakere Ranges area do not receive direct access to public transport yet paid significant amount towards Auckland’s transport infrastructure. I requested that the feasibility of a shuttle bus service for Piha and Bethells Te Henga be considered.

6. In relation to the proposed Glen Eden Park and Ride facility I supported construction but I noted that it will only provide a small number of extra parking spaces (7).

7. More park and ride spaces are needed if the potential of the train service for increased patronage from Glen Eden is to be fully realised. I also urged Auckland Transport to complete the new park and ride before the lease of the existing parking area expires.

8. Auckland Transport is considering parking fees for some park and rides. I noted that the benefit provided by the Glen Eden Park and Ride on congestion would be significantly greater than that for other park and rides closer to the centre of the city and that the provision of public transport to the surrounding area was poor and because of this Glen Eden should be treated differently.

9. I supported the proposal to introduce light rail to the isthmus and suggested that at some stage an extension out west could be appropriate. I also supported the extension of passenger train services to Huapai which could be achieved by using diesel trains looping between Huapai and Swanson. The number of special housing areas planned for the area and the fact that the North Western motorway is already congested means that the provision of some public transport to the area is critical.

10. I understand that the current sidings may present difficulties but this should be looked at as a matter of urgency.

The Karekare Tree

11. This has suddenly become an issue. The board received news that Auckland Transport wants to fell a large Pohutukawa tree that overhangs Karekare Road. The board passed resolutions at its last meeting expressing its strong opposition to the proposal that the tree be removed for transport reasons. We invited the Chairperson and the Chief Executive of Auckland Transport to meet with the Board to discuss alternatives to the felling of this tree and the general protection of trees situated in the road corridor in the Waitakere Ranges Heritage Area. We are also seeking advice on what further steps can be taken to protect this particular tree and generally trees in the road corridor in the heritage area.

12. I understand that Auckland Transport wish to discuss the matter and work through the issues. This is important to resolve, not only for this iconic tree but because of the precedent the incident could establish. There are a number of glades out west and creating a 4.5 metre transport corridor could seriously adversely affect many of them. The Heritage area deserves as much protection as we can provide to roadside trees.

Unitary Plan submissions

13. The local board recently presented to the Unitary Plan Hearings committee about significant ecological areas. Saffron Toms presented on behalf of the board and expressed general support for their use. Our submission concentrated on vegetation clearance rules in the road corridor of an SEA and also on clearance allowances on a vacant section. The committee was urged to think about how significant vegetation clearance could be avoided and why the permitted clearance area should be considered a maximum and not a minimum.

Submission on proposed National Environmental Standard for Plantation Forestry

14. I recently learned that there was a proposal in the proposed National Environmental Standard for Forestry for removing the ability of local authorities to try and prevent or at least regulate the use of genetically modified organisms in forests. The proposal if enacted would mean that only the Environmental Protection Agency could prevent the release of GMOs. The west’s GE free status could be overturned by the EPA.

15. The board submitted that the proposal cuts across the RMA’s role of allowing “people and communities to provide for their social, economic, and cultural well-being and for their health and safety” and also undermines the intention of the Unitary Plan to address gaps in the EPA’s decision making processes. In particular the Unitary Plan allows for ensuring GM operators and financial accountable for the full costs associated with the GMO activity, adopts a precautionary approach to manage potential risks, protects marketing advantages associated with a “GE free” status and addresses cultural concerns of Mana Whenua.

16. The issue is far too important to be dealt with by way of a National Environmental Statement. The Board submitted that this provision should be deleted.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Receives the Portfolio Update from Member Greg Presland.

Attachments

There are no attachments for this report.

Signatories

Authors	Tua Viliamu – Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

27 August 2015

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday 4 June 2015

Time: 9.30am – 5.30pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO

Denise Yates, JP

Greg Presland

Neil Henderson from 9.52am

Saffron Toms from 9.55am

Steve Tollestrup

MATTERS DISCUSSED:

Item

Presenter

1.0

Huia Domain consultation feedback

To discuss the consultation feedback with the local board as well as options for moving forward.

Key discussion points:

• Emergency works currently underway and monitoring required

• Consultation feedback and how the Local Board would like to formally receive this

• Funding considerations and potential ways to seek further funding

• Regulatory guidance and “options within options” from the Coastal team

• Whether a special meeting was needed

Action:

Officer to utilise one of the Waitakere Ranges Local Board public meeting in July to allow the community to submit on the 3 options

Kaitlyn White

Paul Klinac

Grant Jennings

2.0

Local Board Services

Re-occurring time for Local Board Services staff to discuss upcoming projects

Key discussion points:

· Les Waygood Park – Members support this progress

· Titirangi clean-up project (behind the supermarket – members decided this could be a 2015/16 project

· Discussion on Weed Plan and where to after adoption

· Final budget allocation for 2014/15

Action:

West Local Board Relationship Manager to provide a Final budget allocation for 2014/15 report to the WRLB business meeting 11^th June 2015.

Raewyn Curran

Glenn Boyd

3.0

Waitakere Ranges Heritage Area 2015/16 Programme Projects

To discuss the feedback on the revised version of the programme for the WRHA for 15/16.

Key discussion points:

· Options for budget allocation 15/16 – focus on implementing actions in the monitoring report and Local Area Plans

· Proposed List of activities and projects 2015/16

· WRHA Community Forum (coming up) and the purpose.

Actions

· Members to decide a suitable date for the Community Forum. Provide a LAP report for WRLB August business meeting.

· Members to look through the Programme Proposed list of activities and provide feedback.

Claire Liousse Eryn Shields

4.0

Heritage Asset Management Policy

To provide input into the Heritage Asset Management Policy.

Key discussion points:

· The history of the Heritage Asset Management Policy process from 2013 to current.

· Heritage Assets in WRLB area – 92 listed

· Survey – an online survey which asks for the board to rate the importance of a variety of actions that can be taken to care for heritage assets

- understanding the Local Board priorities will assist the asset planners and facility managers in how to go about the ranges of activities required for the day to day management through to the long term planning for Council’s heritage assets

- Closes Friday, 31 July 2015

· Clarified the difference between Heritage Assets Management Policy and Initial Culture Heritage and Protection

Actions:

· Officer to email the members the revised table 92 listed for Waitakere Ranges

· Members to provide comments/feedback/missing sites to officer and local priorities

· Officer to comeback with results to members August/September workshop

Richard Bland

Nicola Short – Silverbeet (Design and Consultancy)

4.0

West Coast Lagoons

To brief the board on the regional action plan to address contamination in the west coast lagoons.

Key discussion points:

· Update and feedback on the lagoons project

· Draft Action Plan

- Problem tree – purple boxes are problems contributing to bigger problems of the lagoon

- Developed clear objectives to deal with problems

· Community engagement –

- an advisory panel is suggested

- rather than having our own separate meeting, use what the community is already doing

· Opening Piha Lagoon Mouth

Actions:

Officers will canvas the thoughts from several stakeholders to put together a proposal and bring back to the board.

Lucy Hawcroft Phil Brown

5.0

Administration

The members dealt with various administration items

Sharon Davies

6.0 & 7.0

Portfolio catch-up and board only session

Opportunity for members to discuss their portfolio updates

Members

Chairperson	Sandra Coney, QSO
Deputy Chairperson	Denise Yates, JP
Members	Neil Henderson
	Greg Presland
	Steve Tollestrup
	Saffron Toms