Minutes of Waitematā Local Board

Waitematā Local Board

11 August 2015

1 Welcome

2 Apologies

Resolution number WTM/2015/103

MOVED by Member RAH Thomas, seconded by Member DA Yates:

That an apology from Deputy Chair Pippa Coom for absence be accepted.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WTM/2015/104

MOVED by Member GJ Moyle, seconded by Member RAH Thomas:

That the ordinary minutes of its meeting, held on Tuesday, 14 July 2015, be confirmed, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum - Paul Wacker, Grey Lynn Pump Track
	Paul Wacker, a Grey Lynn resident, presented a petition and presentation to the Board requesting the use of land in Grey Lynn park to create a playspace in the form of a Grey Lynn Pump Track.
	Resolution number WTM/2015/105 MOVED by Member GJ Moyle, seconded by Member RAH Thomas: a) That the petition from the Grey Lynn residents requesting the use of the land in the Grey Lynn Park for a Grey Lynn Pump Track, be received. b) That the Grey Lynn Pump Track proposal be referred to officers for assessment on the viability and on the proposed site and be reported back to the Board. c) That Paul Wacker be thanked for his presentation and attendance. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website.
	Attachments a Grey Lynn Pump Track Petition b Grey Lynn Pump Track Presentation

9.2

Public Forum - Debbie Haysom, Parnell Lane Marking

Debbie Haysom, a Parnell resident, spoke to the Board regarding a transport issue which has occurred since the lane making was changed to a single lane from St Stephens Avenue to Ayr Street, Parnell.

Resolution number WTM/2015/106

MOVED by Chairperson S Chambers, seconded by Member CP Dempsey:

That Debbie Haysom be thanked for her presentation and attendance.

CARRIED

9.3	Public Forum - Artists, Hauora Garden Presentation
	Secretarial Note: This public forum item was deferred to the 13 October 2015 business meeting.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Councillor's Report

Resolution number WTM/2015/107

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

a) That the verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee be received.

b) That Councillor Mike Lee be thanked for his attendance and presentation.

CARRIED

Waitematā Youth Advisory Panel Update

Resolution number WTM/2015/108

MOVED by Chairperson S Chambers, seconded by Member DA Yates:

a) That the Waitemata Youth Advisory Panel Update report be received.

b) That Alex Johnston, Member Youth Advisory Panel and Claire Stewart, Community Development Facilitator, be thanked for their presentation update and attendance.

CARRIED

Waitematā Youth Collective Update

Resolution number WTM/2015/109

MOVED by Member RAH Thomas, seconded by Member DA Yates:

a) That the Waitematā Youth Collective Update report be received.

b) That Alex Johnston, Caitlin Smart, Shreya Rao, Sophie Matthewman and Claire Stewart, be thanked for their presentation and attendance.

CARRIED

Auckland Transport Quarterly Update to Local Boards

Resolution number WTM/2015/110

MOVED by Member CP Dempsey, seconded by Chairperson S Chambers:

a) That the Auckland Transport Quarterly Update to Local Boards report be received.

b) That Priscilla Steel, Elected Members Relationship Manager, Auckland Transport be thanked for her attendance.

CARRIED

Auckland Transport Update - August 2015

Resolution number WTM/2015/111

MOVED by Member CP Dempsey, seconded by Member VI Tava:

a) That the Auckland Transport Update – August 2015 report be received.

b) That Priscilla Steel, Elected Members Relationship Manager, Auckland Transport be thanked for her attendance.

CARRIED

Western Park Tuna Mau Development Plan 2015

MOVED by Member VI Tava, seconded by Chairperson S Chambers:

a) That the Western Park Tuna Mau Development Plan 2015 report and tabled ‘Analysis of Feedback from Local Residents on Proposed Developments for Western Park,’ be received.

b) That the Waitematā Local Board:

i) Approves the Western Park Tuna Mau Development Plan August 2015 with the re-inclusion of the lighting at the tennis courts.

ii) Delegates to the Parks Portfolio holders to approve details of the action plan priorities, any minor wording changes and document presentation that may be necessary for publication.

c) That Mark Miller, Acting Manager, Local and Sports Parks Central, be thanked for his attendance.

Member Deborah Yates moved an amendment, seconded by Member Christopher Dempsey:

That the name of the development plan and any reference to ‘Western Park Tuna Mau’ be replaced with ‘Tuna Mau Western Park.’

A division was called for, voting on which was as follows:

For

Member CP Dempsey

Member RAH Thomas

Member DA Yates

Against

Chairperson S Chambers

Member GJ Moyle

Member VI Tava

Abstained

The chair exercised his casting vote against so the motion was LOST

The Chair put the substantive motion:

Resolution number WTM/2015/112

MOVED by Member VI Tava, seconded by Chairperson S Chambers:

a) That the Western Park Tuna Mau Development Plan 2015 report and tabled ‘Analysis of Feedback from Local Residents on Proposed Developments for Western Park,’ be received.

b) That the Waitematā Local Board:

i) Approves the Western Park Tuna Mau Development Plan August 2015 with the re-inclusion of the lighting at the tennis courts.

ii) Delegates to the Parks Portfolio holders to approve details of the action plan priorities, any minor wording changes and document presentation that may be necessary for publication.

c) That Mark Miller, Acting Manager, Local and Sports Parks Central, be thanked for his attendance.

CARRIED

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website.

Attachments

a Western Park Consultation Report

Myers Park Development Stage II Concept Designs

Resolution number WTM/2015/113

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

a) That the Myers Park Development Stage II Concept Designs report be received.

b) That the Waitematā Local Board approves the draft concept designs for the Myers Park Development Stage II.

c) That Mark Miller, Acting Manager - Local and Sports Parks Central, be thanked for his attendance.

CARRIED

19	Waitematā Local Board Quarterly Performance Report for Period Ending June 2015
	Resolution number WTM/2015/114 MOVED by Member GJ Moyle, seconded by Member VI Tava: a) That the Waitemata Local Board Quarterly Performance Report for the period ending 30 June 2015, be received. b) That Audrey Gan, Lead Financial Officer and Mark Miller, Acting Manager – Local and Sports Parks Central, be thanked for her attendance. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website.
	Attachments a Waitemata Local Board Quarterly Performance Report Period Ending June 2015

Allocation of Discretionary Capital Budget to Local Boards

Resolution number WTM/2015/115

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Allocation of Discretionary Capital Budget to Local Boards report be received.

b) That the Waitematā Local Board:

i) Supports Waiheke receiving 2% of total funds, with remaining funds allocated to all other Boards based on 95% population and 5% deprivation.

ii) Supports Great Barrier being funded based on 95% population and 5% deprivation for the first three years of the long-term plan 2015-2025 or until such a time that they no longer have extra discretionary capital funds which exceed $100,000, and then at a maximum of 1% of total funds.

iii) Supports the annual allocation of the discretionary capital budget being accumulated over a period of three years Long-Term Plan (LTP cycle) and supports the ability for this funding to be brought forward.

iv) Supports the discretionary capital budget being used for one project or spread over some or all of the three years for smaller projects.

v) Considers that any new governing body funding that is not for Locally Driven Initiatives (LDI) should be assessed on a case by case basis before determining an appropriate formula for allocation.

vi) Supports local boards being able to fund capital projects by using their LDI funding.

vii) Supports local boards being able to bring forward regionally funded projects using their discretionary capital budget.

CARRIED

Draft Auckland Stormwater Network Discharge Consent Application

Resolution number WTM/2015/116

MOVED by Member DA Yates, seconded by Member RAH Thomas:

a) Receives the Draft Auckland Stormwater Network Discharge Consent Application report.

b) Delegates to the Natural Environment Portfolio holders, Members Deborah Yates and Rob Thomas, to provide feedback on behalf of the Board on the draft stormwater Network Discharge Consent application, with particular reference to local priorities for stormwater management by 31 August 2015.

c) That Varsha Belwalker, Relationship Advisor, be thanked for her attendance.

CARRIED

22	Pioneer Women's and Ellen Melville Hall and Freyberg Square Upgrade
	Resolution number WTM/2015/117 MOVED by Chairperson S Chambers, seconded by Member DA Yates: a) That the Pioneer Women’s and Ellen Melville Hall and Freyberg Square Upgrade report and the tabled Integrated Communications and Engagement Plan be received. b) That the Waitematā Local Board: i) Approves the Concept designs for the Pioneer Women’s and Ellen Melville Hall and Freyberg Square upgrade. ii) Supports that the project seek further engagement with the Auckland public, notably with residents, local businesses and property owners, city centre employees and youth. iii) Delegates to the Board working group comprising of Chair Shale Chambers, Member Pippa Coom and Member Deborah Yates to agree the details of the Integrated Communications and Engagement Plan for the Pioneer Women’s and Ellen Melville Hall and Freyberg Square Upgrade plan. c) That Lisa Spasic, Senior Project Leader and Gary McShane, Project Manager, be thanked for their attendance. CARRIED
	A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website.
	Attachments a Integrated Communications and Engagement Plan b Hall - O'Connell Street c Hall - Front d Hall - Inside e Freyberg Square - eye level f Freyberg Square - birds eye view g Final Site Plan

Endorsement of Earthquake Prone Buildings Guidance and Approaches Document

Resolution number WTM/2015/118

MOVED by Member CP Dempsey, seconded by Member VI Tava:

a) That the Endorsement of Earthquake Prone Buildings Guidance and Approaches Document report be received.

b) That the Waitematā Local Board:

i) Approves the Earthquake Prone Buildings Guidance and Approaches document for publication.

ii) Delegates to the Heritage, Urban Design and Planning Portfolio holders to approve any minor wording changes and document presentation that may be necessary for publication.

c) That Tanya Sorrell, Team Leader Built & Cultural Heritage Policy, be thanked for her attendance.

CARRIED

Waitematā Local Board Contestable Events Funding 2015/2016

Resolution number WTM/2015/119

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Waitematā Local Board Contestable Events Funding 20145/2016 report be received.

b) That the Waitematā Local Board:

i) Approves funding for the following event for the 2015/2016 financial year from the Community Christmas events fund ($7,000):

Applicant	Event	Amount Requested	Allocation
Franklin Road Christmas Lights	Franklin Road Christmas Lights Opening Night & Waste management	$8,696.26	$7,000

ii) Approves funding or partial funding for the following applications for events for the 2015/2016 financial year from the Local Events Development fund ($43,000):

Applicant	Event	Amount Requested	Allocation
Franklin Road Christmas Lights	Franklin Road Christmas Lights Opening Night & Waste management	$8,696.26	$1,696.26
Auckland International Buskers	Crackerjack Promotions Limited	$30,000.00	$15,000.00
Victoria Park Annual Skateboarding contest	Sk8boarders United Voice Trust	$3,815.00	$3,815.00
Art in the Day	Parnell Community Trust	$13,710.00	$7,500.00
Pipikids International Film and Media festival for Children	Pipikids International Film and Media festival Trust	$5,000.00	$5,000.00
Total		$61,221.26	$33,011.26

iii) Declines applications for funding from the following events for the 2015/2016 financial year:

Applicant	Event	Amount Requested	Allocation
Full Moon Kingdom	Kathrin Simon Photography	$10,000.00	$0.00
The Great Auckland Bed Race	The Great Auckland Bed Race Charitable Trust Board	$10,000.00	$0.00
The Splice Co-op	Methodist Mission Northern (Splice)	$12,500.00	$0.00
Image Nation 2015 - Photography Centre	Advertising & Illustrative Photographers Association	$5,400.00	$0.00
At the Beach	New Zealand Fashion Museum	$5,000.00	$0.00
Wild Streets - A festival of Plan	Wild Streets Collective - Bronwyn Bent	$6,000.00	$0.00
Chinese Festival of the Zodiac Parnell	Parnell Inc - The Parnell Business Association	$20,000.00	$0.00
The Auckland Highland Games & Gathering	David Harvey	$3,500.00	$0.00
Auckland Symphony	Auckland Symphony Inc	$5,000.00	$0.00
West End Lawn Tennis Club Inc.	West End Cup	$9,000.00	$0.00
Societa Dante Alighieri	Festival Italiano	$5,000.00	$0 – this application has been funded via the events partnership fund
NZ Contemporary Art Trust	Art Week Auckland	$25,000.00	$0 – this application has been part funded via the events partnership fund

CARRIED

Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input

Resolution number WTM/2015/120

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

Moved by, seconded by:

a) That the Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review – Local Board Input report be received.

b) That the Waitematā Local Board delegates to the Board Chair and Members Christopher Dempsey and Vernon Tava to provide feedback on the level of change proposed in the options and the impacts on local boards and local communities (if any) as an input into the evaluation of options under the Auckland Regional Funding Amenities Act Funding Model Review by 21 August 2015.

CARRIED

Regional Facilities Auckland Fourth Quarter Report

Resolution number WTM/2015/121

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

That the Regional Facilities Auckland Fourth Quarter Report be received.

CARRIED

Draft Waitematā Local Board Achievements Report, 1 July 2014 - 30 June 2015

Resolution number WTM/2015/122

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Draft Waitematā Local Board Achievements Report be received.

b) That the Waitematā Local Board:

i) Approves the Draft Waitematā Local Board Achievements Report, 1 July 2014 - 30 June 2015

ii) Delegates to the Board Chair and the Deputy Chair to approve for publication final copywriting edits, design, supporting photography selection and layout of the Waitematā Local Board Achievements Report, 1 July 2014 - 30 June 2015.

CARRIED

Chairperson's Report

Resolution number WTM/2015/123

MOVED by Member VI Tava, seconded by Member CP Dempsey:

That the Chair’s Report be received.

CARRIED

Board Members' Reports

Resolution number WTM/2015/124

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

a) That Board Member Vernon Tava’s written report be received.

b) That Boards Members, Christopher Dempsey, Greg Moyle, Rob Thomas and Deborah Yates’, verbal reports be received.

CARRIED

Member GJ Moyle left the meeting at 10.10 pm.

Waitemata Local Board Workshop Notes

Resolution number WTM/2015/125

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

That the workshop proceeding notes for the meetings held on 16, 21 and 28 July 2015 be received.

CARRIED

Reports Requested/Pending

Resolution number WTM/2015/126

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

That the Reports Requested/Pending report be received.

CARRIED

32 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

10.11 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:............................................................................

CHAIRPERSON:...........................................................

Chairperson	Shale Chambers
Members	Christopher Dempsey
	Greg Moyle	(until 10.10 pm, Item 30)
	Vernon Tava
	Rob Thomas
	Deborah Yates