Agenda of Albert-Eden Local Board Grants Committee

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board Grants Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 23 June 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board Grants Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Albert-Eden Local Board Grants Committee

16 September 2015

Local Event Contestable Fund: Round Zero 2015 - 2016

File No.: CP2015/18274

Purpose

1. The purpose of this report is to present applications received for Round Zero of the Local Event Contestable Fund 2015-2016 for the Albert-Eden Local Board. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Albert-Eden Local Board has set a total Local Events Support fund of $40,000. Successful applications will be funded from this budget.

3. Sixteen applications were received requesting a total of $121,663.40.

4. Staff recommendations are included in this report, however as the applications were submitted and assessed before 1 July 2015, they have not been assessed against the Community Grant Policy or Albert-Eden Local Board Grant Programme 2015-2016.

Recommendation/s

That the Albert-Eden Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Organisation	Project	Total requested
New Zealand Aids Foundation	2016 Love Your Condom (LYC) Big Gay Out	$20,000.00
Humerto Almeida	Able Music Christmas Concert	$9,320.00
The Auckland YMCA Marathon Club Inc	WhyWomenRun Women's Event	$2,000.00
Auckland Highland games Association Incorporated	The Auckland Highland Games and Gathering	$3,500.00
Onboard Skate Incorporated	Summer Skateboard Series 2015/16	$1,850.00
Carlson School for Cerebral Palsy	World Cerebral Palsy Day	$10,000.00
Oakley Creek Te Auaunga	Friends of Oakley Creek 10th Anniversary Celebration	$3,163.40
Vagahau Niue Trust	Vagahau Niue Language Week	$3,000.00
Bhartiya Samaj Charitable Trust	67th Indian Republic Day	$7,440.00
Stadium Stomp	Stadium Stomp - Eden Park	$10,000.00
Roopa Aur Aap Charitable Trust	Awareness Campaign against Family Violence	$5,890.00
Brasileirinho	Brazilian Day Festival 2016	$10,000.00
PINC and STEEL Cancer Rehabilitation Trust	Paddle for Hope Auckland	$7,500.00
Show Me Shorts Film Trust	Show Me Shorts Film Festival 2015	$5,000.00
Primal Youth Trust	“Undefeated”	$22,000.00
New Zealand Women Limited	Elvis in the Gardens	$1,000.00
Total		$121,663.40

Comments

1. A grants round (Round Zero) was held in April 2015 to ensure that summer and Christmas event applications could be considered prior to the implementation of the Community Grants Policy.

2. These applications were deferred from Round Zero and are now being considered as part of a quick response round process.

3. The Albert-Eden Local Board has set a total Local Events Support fund of $40,000. Successful applications will be funded from this budget.

4. Sixteen applications were received requesting a total of $121,663.40.

5. Staff recommendations are included in this report, however as the applications were submitted and assessed before 1 July 2015, they have not been assessed against the Community Grant Policy or Albert-Eden Local Board Grant Programme 2015-2016.

Consideration

Local Board views and implications

6. Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

7. The decisions sought within this report fall within the local board delegations.

8. The decisions sought do not invoke the Auckland Council Significance Policy.

Māori impact statement

9. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

10. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

11. Following the Albert-Eden Local Board allocating funding, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Application summaries and recommendations	11

Signatories

Author

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board Grants Committee

16 September 2015

Albert-Eden Local Board Quick Response Grants: Round one 2015 -2016

File No.: CP2015/19007

Purpose

1. The purpose of this report is to present applications received for round one of the Albert-Eden Local Board Quick Response Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Albert-Eden Local Board has set a total community funding budget of $45,000 for the 2015/2016 financial year.

3. Twenty-nine applications were received in this round, with a total requested of $93,620.64.

Recommendation/s

That the Albert-Eden Local Board Grants Committee:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Albert-Eden Local Board Round One Quick Response Applications

Organisation Name	Project	Total Requested	Eligible/ineligible
Connect the Dots Charitable Trust	Funding towards art materials and marketing costs towards the 'Make/Do' project	$ 2,258.00	Eligible
HIPPY Wesley Puketapapa charitable trust	Funding towards salaries and wages, administration and programme costs	$ 3,000.00	Eligible
Roopa Aur Aap Charitable Trust	Funding towards operating costs associated with Jaagriti Project	$ 15,000.00	Eligible
Auckland Marathi Association Inc	Funding towards the Diwali cultural shows, music and food	$ 3,550.00	Eligible
Auckland Girls' Grammar Mt. Eden Campus Teen Parent Unit	Part-funding towards a new projector	$ 3,138.00	Ineligible due to equipment being part of schools core funding
Kaitahi	Funding towards big pots, sharp knives, blender sticks, graters, frying pans and chopping boards	$ 1,000.00	Eligible
New Zealand Meditation Trust	Funding towards printing for Meditation Week	$ 3,500.00	Eligible
Recreate New Zealand	Funding towards Windmill Road kitchen renovations	$ 3,650.00	Eligible
Auckland Softball Association Inc	Funding towards wages for an administrator	$ 2,000.00	Eligible
Harmony Trust (Social Services)	Funding towards the group leader wages for a therapy intervention programme	$ 2,000.00	Eligible
Rainbow Bridge International Ltd	Funding towards traffic management, waste management, designing and printing of publicity, the event permit fee and hirage of a venue	$ 4,000.00	Eligible
Arts and Literature Circle	Funding towards venue hire, lights and a sound system for the annual Harvest Festival	$ 974.00	Eligible
Greenlane Christian Centre	Funding towards food, activities and miscellaneous costs for the pumpkin party	$ 3,050.00	Eligible
Maungawhau School	Funding towards a garden and kitchen specialist to teach one class a week during term four	$ 960.00	Ineligible due to project being part of the school curriculum
Auckland Young Women's Christian Association trading as YWCA Auckland	Funding towards delivering two 'Safe for Life' workshops	$ 1,600.00	Eligible
Documentary New Zealand Trust	Funding towards printing documents for the Documentary Edge Festival school programme	$ 4,000.00	Eligible
Pipikids International Film and Media Festival Trust	Funding towards workshops and activities for two public days of the "Screenies' children film festival	$ 4,000.00	Eligible
Kay Wooff	Funding towards materials for a seismic upgrade and crack repairs	$ 4,000.00	Eligible
Bhartiya Samaj Charitable Trust	Funding towards an outdoor play set and cubes for an outside play area	$ 4000.00	Eligible
Massive Company Trust	Funding towards the venue hire for open rehearsals for "The Wholehearted" at the Trinity Methodist Church Hall in Kingsland	$ 4,000.00	Eligible
Mind Over Manner	Funding towards 'Integrating Difference into the Community through Theatre Practice'	$ 4,000.00	Eligible
Connect the Dots Charitable Trust	Funding towards art materials and promotional costs for 'Girls to the Front Re-Boot Sandringham 2016'	$ 1,035.00	Eligible
Pregnancy Help Incorporated	Funding towards baby needs, volunteers, petrol and parking, the purchase of bassinets and wool for knitted clothing for babies	$ 4,000.00	Eligible
Matt Baker	Funding towards printing and the distribution of posters and flyers for 'The Lesson'	$ 625.00	Eligible
Auckland Events Charitable Trust	Funding towards the cost of power for “Abe's Teddy Bears Picnic.”	$ 2,780.65	Eligible
Point Chevalier community website	Funding towards a new laptop and mobile phone for running the community webpage for the Point Chevalier community website	$ 4,000.00	Eligible
Auckland Regional Migrant Services Charitable Trust	Part funding towards costs of the WISE project team due to an increase in hours for the project	$ 4,000.00	Eligible
Japanese Society of Auckland Inc.	Part funding towards venue hire in Waitemata Local Board area for Japan Day 2016	$ 2,500.00	Eligible
Te Whanau o Te Kohinga a Iwi	Funding towards purchasing 10 kapa haka uniforms (harakeke piupiu)	$ 999.99	Eligible
Total		$ 93,620.64

Comments

1. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Albert-Eden Local Board adopted its grants programme on 1 April 2015 (see Attachment A).

2. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

3. The Albert-Eden Local Board will operate five quick response rounds for this financial year. The first quick response round closed on 14 August 2015.

4. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

5. For the 2015/2016 financial year, the Albert-Eden Local Board set a total community grants budget of $45,000. It is recommended that the board consider allocating up to $7000 of this in this grant round.

6. Twenty-nine applications were received for this quick response round, requesting a total of $93,620.64

Consideration

Local Board views and implications

7. Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

8. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

Implementation

10. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

11. Following the Albert-Eden Local Board allocating funding for round one quick response, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Albert-Eden Local Board Grant Programme 2015-2016	91

Signatories

Author

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Chairperson	Glenda Fryer
Deputy Chairperson	Lee Corrick
Members	Helga Arlington
	Graeme Easte
	Peter Haynes
	Rachel Langton
	Margi Watson
	Tim Woolfield