Albert-Eden Local Board Grants Committee

OPEN MINUTES

Minutes of a meeting of the Albert-Eden Local Board Grants Committee  held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 16 September 2015 at 2.04pm.

present

Chairperson	Glenda Fryer
Members	Helga Arlington
	Graeme Easte
	Peter Haynes
	Margi Watson
	Tim Woolfield

ABSENT

Deputy Chairperson	Lee Corrick
Member	Rachel Langton

Albert-Eden Local Board Grants Committee 16 September 2015

1 Welcome

2          Apologies

Resolution number AEG/2015/15

MOVED by Chairperson GJ Fryer, seconded by Member H Arlington:

That the Albert-Eden Local Board Grants Committee:

a) Accepts the apologies from Deputy Chairperson Corrick and Member Langton for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number AEG/2015/16

MOVED by Member MJ Watson, seconded by Member H Arlington:

That the Albert-Eden Local Board Grants Committee:

a) Confirms the minutes of its ordinary meeting, held on Tuesday, 23 June 2015, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12

Local Event Contestable Fund: Round Zero 2015 - 2016

Danielle Hibson, Community Grants Advisor, was in attendance to speak to this report.

Resolution number AEG/2015/17

MOVED by Member PD Haynes, seconded by Member H Arlington:

That the Albert-Eden Local Board Grants Committee:

a)      Receives the Local Event Contestable Fund: Round Zero 2015-2016 report.

b)      Approves the following applications for funding from Round Zero of the 2015-2016 Albert-Eden Local Board Local Event Contestable Fund:

Applicant	Event	Amount Requested	Amount Allocated	Notes
New Zealand AIDS Foundation	2016 LYC Big Gay Out	$20,000	$4,700	Towards waste management at the Big Gay Out, noting that the Committee indicates future funding support will be dependent on the event achieving significant improvement over the previous year in waste diversion from landfill. Notes that the Big Gay Out 2015 managed 45% diversion from landfill and created 1.6tonnes of landfill waste and suggest that organisers work with waste management advisors to explore options for minimising waste.
Friends of Oakley Creek Te Auaunga	Friends of Oakley Creek 10th Anniversary Celebration	$3,163.40	$3,163.40	Towards Friends of Oakley Creek 10th Anniversary Celebration event delivery costs.
Bhartiya Samaj Charitable Trust	67th Indian Republic Day	$7,440	$1,000	Towards advertising costs for the 67th Indian Republic Day event. Notes that funding is on condition upon the Albert-Eden Local Board logo being present in all relevant advertising for the event.
Brasileirinho	Brazilian Day Festival 2016	$10,000	$5,000	Towards waste minimisation at the Brazilian Day Festival 2016 event, noting that the Committee indicates future funding support will be dependent on the event achieving significant improvement over the previous year in waste diversion from landfill.
Vagahau Niue Trust	Vagahau Niue Language Week		$1,000	Towards costs for two days of hall hire.
TOTAL		$40,603.40	$14,863.40

c)      Declines the following applications for funding from Round Zero of the 2015-2016 Albert-Eden Local Board Local Events Contestable Fund:

Applicant	Event	Amount Requested	Reason for decline
Carlson School for Cerebral Palsy	World Cerebral Palsy Day	$10,000	Declined due to the project scoring lower in the local board grant programme assessment and the grant fund being oversubscribed.
Able Music Charitable Trust	Able Music Christmas Concert	$9,000	Declined due to the project scoring lower in the local board grant programme assessment and the grant fund being oversubscribed.
Auckland Highland Games Association Incorporated	The Auckland Highland Games and Gathering	$3,500	Declined due to the project scoring lower in the local board grant programme assessment and the grant fund being oversubscribed.
The Auckland YMCA Marathon Club Incorporated	Why Women Run Women's Event	$2,000	Declined due to the project scoring lower in the local board grant programme assessment and the grant fund being oversubscribed.
OnBoard Skate Incorporated	Summer Skateboard Series 2015/2016	$1,850	Declined noting that the Committee requests officers to work with OnBoard Skate Incorporated regarding the Albert-Eden Local Board summer events programme.
Stadium Stomp Pty Limited	Stadium Stomp - Eden Park	$10,000	Declined due to the project scoring lower in the local board grant programme assessment and the grant fund being oversubscribed.
Roopa Aur Aap Charitable Trust	Awareness Campaign against Family Violence	$5,890	Declined noting that officers will liaise with the applicant regarding applying to the Central Joint Funding Committee’s Community Group Assistance Fund.
Primal Youth Trust	UNDEFEATED	$22,000	Declined due to the project scoring lower in the local board grant programme assessment and the grant fund being oversubscribed.
BSG Events	Keith Hay Park Kids Obstacle Duathlon	$2,000	Application has been withdrawn.
NZ Women Limited	Elvis in the Gardens	$1,000	Declined due to the project scoring lower in the local board grant programme assessment and the grant fund being oversubscribed.
PINC and STEEL Cancer Rehabilitation Trust	Paddle For Hope Auckland	$7,500	Declined due to the project scoring lower in the local board grant programme assessment and the grant fund being oversubscribed.
Show Me Shorts Film Festival Trust	Show Me Shorts Film Festival 2015	$5,000	Declined due to the event being held outside the Board area. The Committee is happy to consider future applications.
TOTAL		$79,740

d)      Thanks Danielle Hibson, Community Grants Advisor, for her attendance.

CARRIED

13

Albert-Eden Local Board Quick Response Grants: Round One 2015-2016

Danielle Hibson, Community Grants Advisor, was in attendance to speak to this report.

Resolution number AEG/2015/18

MOVED by Member MJ Watson, seconded by Member PD Haynes:

That the Albert-Eden Local Board Grants Committee:

a)      Receives the Albert-Eden Local Board Quick Response Grants: Round One 2015-2016.

b)      Approves the following applications for funding from the 2015-2016 Albert-Eden Local Board Community Grants Fund:

Applicant	Project Title	Amount Requested	Amount Allocated	Notes
ReCreate NZ	Windmill Road Kitchen Renovation	$3,650	$3,650	Approved subject to receipt of all outstanding accountability reports being submitted prior to the grant being released.
Arts and Literature Circle	Annual Harvest Festival celebration	$974	$600	Towards lights, sound system, transportation, printing and postage costs.
Kay Woolf	'Seismic Upgrade-Carbon Fibre Strengthening and Settlement Crack Repairs Whare Tane-Trevor Lloyd House	$4,000	$4,000	Towards seismic upgrade costs.
Massive Company Trust	'Massive Company Open Rehearsals for 'The Wholehearted'	$4,000	$4,000	Towards Trinity Methodist Church Hall hire cost.
Te Whanau o Te Kohinga a Iwi	'Cultural Performances	$999.99	$999.99	Approved noting the applicant is requested to perform two items at the Potters Park ‘Christmas in the Park’ event scheduled from 5pm, Sunday, 6 December 2015.
Maungawhau School	Garden to Table	$960	$960	Approved subject to funds from the Albert-Eden Local Board’s Environmental Services portfolio not being available.
TOTAL		$14,583.99	$14,209.99

c)         Declines the following applications for funding from Round One of the 2015-2016 Albert-Eden Local Board Community Grants Fund:

Applicant	Project Title	Amount Requested	Reason for decline
Connect the Dots Charitable Trust	Make/Do Sandringham	$2,258	Declined due to the project scoring lower in the local board grant programme assessment and the grant fund being oversubscribed.
Hippy Wesley Puketapapa Charitable Trust	Hippy Wesley	$3,000	Declined due to project being held outside the local board area and insufficient evidence of sufficient benefits to the community.
Roopa Aur Aap Charitable Trust	Jaagriti (Awakening) Project	$4,000	Declined due to project being held outside the local board area and insufficient evidence of sufficient benefits to the community.
Auckland Marathi Association Incorporated	Diwali	$3,550	Declined due to insufficient evidence of sufficient benefits to the wider community and the grant fund being oversubscribed.
Auckland Girl's Grammar Mt Eden Campus Teen Parent Unit	Projector Project	$3,138	Declined due to insufficient evidence of sufficient benefits to the wider community and the grant fund being oversubscribed.
Kaitahi	Kaitahi	$1,000	Application to be referred to the Albert-Eden Local Board Community Development portfolio.
NZ Meditation Trust	Meditation Week	$3,500	Declined due to insufficient evidence of sufficient benefits to the wider community and the grant fund being oversubscribed.
Auckland Softball Association Incorporated	Auckland Softball Association Representative Programme Administration Support	$2,000	Declined due to insufficient evidence of sufficient benefits to the wider community and the grant fund being oversubscribed.
Harmony Trust (Social Services)	Therapy intervention for young people at the Korowai Manaaki	$2,000	Declined due to insufficient evidence of sufficient benefits to the wider community and the grant fund being oversubscribed.
Rainbow Bridge International Limited	Brians is for thinking and thinking is fun	$4,000	Declined due to the grant fund being oversubscribed.
Greenlane Christian Centre Pumpkin Party	Pumpkin Party	$3,050	Declined due to the project scoring lower in the local board grant programme assessment and the grant fund being oversubscribed.
Documentary New Zealand Trust	Documentary Edge Festival 2016	$4,000	Declined due to the project scoring lower in the local board grant programme assessment, the grant fund being oversubscribed and due to the project being held outside the local board area.
Pipikids International Film and Media Festival Trust	Screenies' - Children's Film Festival	$4,000	Declined due to the project scoring lower in the local board grant programme assessment, the grant fund being oversubscribed and due to the project being held outside the local board area.
Bhartiya Samaj Charitable Trust	BSCT Ethnic Play Group	$3,697	Declined due to the project scoring lower in the local board grant programme assessment, the grant fund being oversubscribed and due to the project being held outside the local board area.
Connect the Dots Charitable Trust	Girls to the Front Re-boot Sandrinham 2016	$1,035	Declined due to the project scoring lower in the local board grant programme assessment and the grant fund being oversubscribed.
Pregnancy Help Incorporated	Baby Needs	$3,700	Declined due to the project scoring lower in the local board grant programme assessment, the grant fund being oversubscribed and due to the project being held outside the local board area.
Matt Baker	The Lesson	$625	Declined due to insufficient evidence of sufficient benefits to the wider community and the grant fund being oversubscribed.
Auckland Events Charitable Trust	Abe's Teddy Bears Picnic	$2,780.65	Declined due to the project scoring lower in the local board grant programme assessment and the grant fund being oversubscribed.
Pt Chevalier Community Website	Pt Chevalier Community Website	$4,000	Declined due to the project scoring lower in the local board grant programme assessment and the grant fund being oversubscribed.
Auckland Regional Migrant Services Charitable Trust	Contribution to WISE Collective Project Team salaries	$4,000	Declined due to the project scoring lower in the local board grant programme assessment and the grant fund being oversubscribed.
Japanese Society of Auckland Incorporated	Japan Day 2016	$2,500	Declined due to the project scoring lower in the local board grant programme assessment, the grant fund being oversubscribed and due to the project being held outside the local board area. The Community Grants Advisor to advise applicant to apply to the Regional Event Grants Fund.
Auckland Young Women's Christian Association T/A YWCA Auckland	Protect Self Defence "Safe for Life' workshops	$1,600	Declined due to the project scoring lower in the local board grant programme assessment and the grant fund being oversubscribed.
Mind Over Manner	'Integrating Difference into the Community through Theatre Practice	$4,000	Declined due to funding being sought for a project that will be a ticketed event and the grant fund being oversubscribed.
TOTAL		$67,433.65

d)         Thanks Danielle Hibson, Community Grants Advisor, for her attendance.

CARRIED

14        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

2.48 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board Grants Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................