Agenda of Albert-Eden Local Board

Albert-Eden Local Board

02 September 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Albert-Eden Youth Board presentation 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 5

11.1 Notice of Motion - Call For Public Consultation on the TPPA 5

12 Pt Chevalier Town Centre upgrade - Concept Design 5

13 Mt Albert Town Centre Upgrade update 5

14 Auckland Transport Update – September 2015 5

15 Update on SH16/20 Waterview expenditure plan 5

16 Naming of Alan Wood corridor and bridges 5

17 Albert-Eden Local Board summary of outcomes of the 2014/2015 Environmental Work Programme 5

18 Central joint funding committee for the 2015 / 2016 financial year 5

19 Annual Report 2014-2015 5

20 Albert-Eden Local Board Quarterly Performance Report for the Period ending 30 June 2015 5

21 Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2015 5

22 Governing Body Members' update 5

23 Chairperson's Report 5

24 Board Members' Reports 5

25 Reports Requested/Pending 5

26 Albert-Eden Local Board Workshop Notes 5

27 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) confirms the minutes of its ordinary meeting, held on Wednesday, 5 August 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Albert-Eden Youth Board presentation

Executive Summary

1. Members of the Albert-Eden Youth Board will be in attendance to officially introduce Ben Moimoi, Albert-Eden Representative to the Youth Advisory Panel. In addition, the Youth Board will also report on the recent Aspiring Leaders Forum.

Recommendation/s

That the Albert-Eden Local Board:

a) Thanks the Albert-Eden Youth Board for their Deputation presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion - Call For Public Consultation on the TPPA

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Member Easte for inclusion on the agenda for the Albert-Eden Local Board meeting being held on day, Wednesday, 2 September 2015:

Recommendation/s

That the Albert-Eden Local Board:

a) receives the Notice of Motion – Call for Public Consultation on the TPPA.

b) notes that;

i. While the proposed Trans Pacific Partnership Agreement (TPPA) will hopefully generate economic benefits to New Zealand through increased trading opportunities for exporters, there are also significant potential risks to our sovereignty, environment and way of life;

ii. The TPPA negotiations have been conducted over the last eight years without any public disclosure of the contents let alone consultation or adequate debate about its principles or provisions;

iii. The only publicly available information about the detail of the proposed treaty has come about through partial leaks and overseas sources;

iv. Much of this so-called free-trade ageement consists of provisions to protect the interests of multi-national corporations, including investor-state rules that would allow mult-national companies to sue our government for damages in secret extra-legal tribunals if laws or regulations or policies of either local or central government affected their ability to trade or make a profit within New Zealand;

v. The resolution of Auckland Council on 20th December 2012, and in particular clause xii which calls for TPPA negotiations to be conducted with “real public consultation including regular public releases of the text of the agreement and ratification being conditional on a full social, environmental and economic assessment including public submissions;”

vi. The Government has apparently ignored the Council resolution, and similar resolutions from other Councils and numerous other public interest organisations and stubbornly refuses to release any meaningful information about the contents of the treaty.

c) requests that Auckland Council;

i. Seeks clarification from the Minister of Trade on how their

recommendations are being addressed in current negotiations;

ii. Makes available to Local Boards and Auckland Citizens the government’s

response, and an analysis of the adequacy of undertakings to address

Council’s concerns.

d) requests officers circulate these resolutions and background information to the Mayor and Governing Body, and all other Local Boards.

Background

The Transpacific Partnership Agreement (TPPA) is being negotiated between the New Zealand Government and 11 other trading partners making up a significant share of world trade.

In pursuit of improved markets for our export goods the New Zealand Government is a very enthusiastic advocate for the TPPA but has consistently down-played or ignored potential risks in the long-term to the health and welfare of New Zeanders or the ability of future governments to legislate or regulate in their interests or on their behalf.

Apart from frequent statements about the supposed trading benefits of the TPPA, the government has been very reluctant to discuss any of the potential down sides, and has provided no substantive information to facilitate informed debate on them. Official consultation has been primarily with those who stand to benefit - leaders of the primary industries and export manufacturers. But there has been no corresponding conversation with the general public or interest groups who perceive potential risks (such as educational, medical, environmental, and legal bodies, trade unions and local government).

Although frequently mis-described as a free-trade agreement, this proposed treaty has become much broader since the Americans joined in, containing numerous arcane chapters that provide protection for investors against domestic laws and policies (including those of local government) that may in any way limit or affect their ability to make a profit.

In the absence of a government-led debate there has been widespread public discussion centered around partial leaks of draft chapters, or analysis of similar agreements containing investor-state rules, notably the North America Free Trade Agreement (NAFTA) which has covered Canada, Mexico and the U.S.A. since 1994. NAFTA is very much the model for the TPPA.

Auckland Council passed a resolution on the TPPA in 2012 [attached below].

For specific instances of how Local Government can be affected by such an International Agreement the experience of Canada and Mexico over the last two decades under the NAFTA is painfully instructive. Take the case of Metalclad Industries versus Mexico. Following complaints about health effects from residents of Guadalcazar City, local officials forced Metalclad to cease operations at its landfill because it contained 20,000 tons of improperly dumped hazardous waste close by the town water supply.

In 1997, the company sued the Mexican Government – only governments can be sued under the Investor State rules – for US$90 million of damages under Chapter 11 of NAFTA. At a closed hearing held in Canada, an arbitration panel awarded them $16.7 million. Even though this amount was later reduced it is outrageous that local government can be monstered like this for carrying out one of their most important roles – ensuring that their citizens have safe drinking water.

Attachments

a Attachment A........................................................................................... 5

Albert-Eden Local Board

02 September 2015

Pt Chevalier Town Centre upgrade - Concept Design

File No.: CP2015/16417

Purpose

1. The purpose of this report is to seek Albert-Eden Local Board endorsement of the final concept design for the Pt Chevalier Town Centre upgrade following stakeholder and public feedback.

Executive Summary

2. The Auckland Plan identifies that the Pt Chevalier town centre will experience significant change over the next 30 years. Given this, the Albert-Eden Local Board (the Board) has prioritised a number of place based public realm projects in their Local Board Plan. The Pt. Chevalier town centre is listed as one of these centres and the Board allocated funding in the 2014/15 financial year to carry out an upgrade of the town centre area.

3. There is currently $818,400 allocated to the Pt Chevalier Town Centre upgrade in 2014/15 financial year, which has been carried over to 2015/2016. Whilst the entire budget was committed to goods and services contracts in the 2014/15 financial year, the balance of approximately $800,000 was put forward as a deferral in the 2015/16 financial year to complete the project.

4. The draft concept design was developed in collaboration with the Albert-Eden Local Board, Auckland Transport and other internal stakeholders, as well as key stakeholders from the community.

5. The draft concept design included new surfaces, a new kerb build out across the area of the existing taxi stand (whilst relocating the taxi stand onto Pt Chevalier Road), new and renovated street furniture, a larger grassed area, new trees and planted areas, as well as improvements to the area around existing trees.

6. Public consultation on the draft concept design occurred during July and August 2015 and included a public open day on 8 August 2015. The purpose of consultation was to test the draft concept design.

7. Officers have not made any changes to the concept design that was taken out for the public consultation exercise. Any potential changes to the design from the public consultation feedback (as outlined above), will be considered in the developed design phase. Officers will update the Albert-Eden Local Board accordingly to any changes made to the design.

8. The current programme proposes that detailed design and consenting will be completed in October 2015, with construction of the Pt Chevalier Town Centre upgrade project following in November 2015. The construction phase is expected to be completed in early March 2016. Officers are working with the Pt Chevalier Library and adjacent businesses to ensure that the impact of construction is minimised for these stakeholders.

Recommendation/s

That the Albert-Eden Local Board:

a) Endorse the final Pt Chevalier Town Centre concept design (Appendix A), to enable staff to proceed to detailed design and construction.

b) Note that Council staff will continue to inform key stakeholders throughout the design and construction process.

c) Note that construction is scheduled to be completed in early-March 2016.

Comments

Background

9. The Auckland Plan identifies that the Pt Chevalier town centre will experience significant change over the next 30 years. Given this, the Albert-Eden Local Board (the Board) has prioritised a number of place based public realm projects in their Local Board Plan. The Pt. Chevalier town centre is listed as one of these centres and the Board allocated $818,400 in the 2014/15 financial year to carry out an upgrade of the town centre area.

10. Although the public square is part-designated road reserve, it was redeveloped as a public open space during the 1990’s. Since then it has been subject to criticism due to the design, particularly around surface material choice, existing trees and their seasonal leaf drop, and the consistent anti-social use of the square. Despite the current issues, the Library Plaza has the potential to be a hugely important, functional and well-used open space within the area.

11. The project is being delivered using a design and build contract lead by Auckland Council. All tenderers to the Request for Proposal were required to submit a concept plan design for the town centre as part of the Non-Price Attributes component of their proposal. This enabled the project team to assess ‘optimum value for the available budget’, as part of the procurement exercise. This methodology also resulted in time efficiencies for the project, as the contract was commenced with a partially completed concept design.

12. HEB Construction Limited was awarded the contract in May 2015, to lead the landscape design, consenting and physical works services for the project.

13. The objectives for this project are to invest in quality urban public realm within the centre of Pt. Chevalier to create a much needed heart to the town centre, in turn this will:

· Strengthen the area as a ‘place’ for people and pedestrians

· Create a ‘hub’ for Pt. Chevalier for varied community use

· Strengthen the characteristics of Pt. Chevalier, which will create a much needed visual link with the existing town centre and the eastern town centre (RSA area)

· Provide a catalyst for investment in the area

· Support growth

· Support existing businesses by attracting customers

· Encourage existing landlords to improve the condition of their buildings

· Encourage a greater range and quality of businesses

· Discover Pt Chevalier’s point of difference and sense of place

· Create a destination space that draws people into the Pt Chevalier town centre.

14. Consultation and Engagement

15. Internal and External Key Stakeholder consultation to date

16. The key stakeholder consultation process has tested the draft concept design that was submitted as part of HEB’s tender.

17. Internal key stakeholder consultation has been carried out with officers from Auckland Council, Auckland Transport and the CCO’s via several project team and project steering group meetings.

18. External key stakeholder consultation has been carried out via one-on-one meetings and correspondence. External key stakeholders who have been engaged with are:

· Pt Chevalier Library

· Unitec

· Pt Chevalier Community Committee

· Well-Connected Alliance (as representative for the NZTA Waterview Tunnel project)

· Chris Casey – adjacent business owner

· Nomad Restaurant – adjacent business owner

· Pt Chevalier Mall Committee

19. In addition to feedback from the Albert-Eden Local Board, consultation with key internal and external stakeholders informed the development of the draft concept design that was taken out for public consultation through July and August 2015.

20. Engagement with Mana Whenua

21. The Pt Chevalier Town Centre upgrade project budget and timeframe are constrained. Further, a concept design was requested as part of the procurement process to ensure that best value for ratepayers was obtained. This value management exercise resulted in little opportunity for place-making within the constraints of the budget available.

22. Officers are confident that the current design will deliver a scheme that is:

· Functional and adaptable

· A place for the whole community

· A safe and accessible place

23. However, although the Te Aranga Design Principles had been applied in the development of the draft concept design, because of the project constraints outlined above Officers are not confident that the current design and delivery programme will ensure a scheme that gives good regard to the historic and cultural context of the site.

24. Given this, Officers from City Transformation, Te Waka Angamua and the Arts and Culture team have worked together to find a solution to ensure that the historic and cultural context of the site would be recognised.

25. Following this discussion, the Arts and Culture team have allocated $100,000 of their 2015/16 year Regional Public Art budget for the provision of an integrated public art project within the Pt Chevalier Town Centre project area.

26. A proposal was communicated to Mana Whenua in July 2015, for interested parties to register their interest in working with the Arts and Culture team on the integrated art project.

27. Interested Mana Whenua will be involved in the process through their input into the development of the brief and at other times during the project lifespan, to aide in the development and decision making processes for the project.

28. Further as part of this initial communication, Mana Whenua was invited to comment on the choice of planting for the new planting areas.

29. The initial correspondence in July 2015 has resulted in two groups have expressed their interest in being involved in the integrated art project for the Pt Chevalier town centre, these groups are:

· Ngāti Whātua Ōrākei

· Te Kawerau Iwi Tribal Authority

30. The Arts and Culture team are working with interested Mana Whenua and City Transformation to progress the project.

31. Public consultation exercise

32. Following approval by the Albert-Eden Local Board to the draft concept design and consultation material in July 2015, Council officers commenced the public consultation process on 23 July 2015.

33. The proposed tools for public consultation included:

· One open day with pop up stands, as well as proposal information and surveys.

· The proposal information and feedback forms were distributed via email to key stakeholders.

· Pop up stands and hard copies of the proposal information and surveys being housed in the Pt Chevalier Library for the consultation period.

· An article in the August edition of Our Auckland

· Proposal information and feedback forms on the Shape Auckland website

· An article in the Central Leader

· An article in the E-news Bulletin

34. 60 pieces of feedback were received from the public consultation exercise, of which, 47 were submitted online. The project principles were generally supported.

35. Key themes of feedback included:

· Some opposition, but also some support to relocating the taxi stand to the road edge and thus improve pedestrian safety and accessibility to the bus stop – the biggest issue was the total number of parks going from six to two. Officers will look at integrating additional taxi stands within the Countdown car park area within the detailed design phase.

· A bus stop in the live-lane was not supported – Officers will take this back to Auckland Transport for their opinion during the detailed design phase.

· Some opposition to the retention of the large tree directly opposite the Library entrance due to safety and leaf/bird dropping issues – this came predominantly from conversations with stakeholders during the open day. Officers will look into this further with the project team and Council Arborist during the detailed design phase.

· More and better placed cycle racks – these will be integrated as part of the detailed design phase.

· Shelter across the Plaza to the Library entrance. This sits outside of the current budget, but could be implemented as a Stage 2 if additional funding became available.

· Improve the maintenance and cleaning regime of the existing toilet. This will be taken back to the asset owner to remedy. Two submissions discussed moving the toilet from its current location.

36. The Pt Chevalier Public Consultation Analysis Report is attached as Appendix B.

37. Concept Design

38. The draft concept design included new surfaces, a new kerb build out across the area of the existing taxi stand (whilst relocating the taxi stand onto Pt Chevalier Road), new and renovated street furniture, a larger grassed area, new trees and planted areas, as well as improvements to the area around existing trees.

39. Given the project constraints around programme and budget, Officers have not made any changes to the concept design that was taken out for the public consultation exercise. Any potential changes to the design from the public consultation feedback (as outlined above), will be considered in the detailed design phase. Officers will update the Albert-Eden Local Board accordingly to any changes made to the design.

40. The final concept design is attached as Appendix A.

41. Programme

42. The current programme proposes that detailed design and consenting will be completed in October 2015, with construction of the Pt Chevalier Town Centre upgrade project following in November 2015.

43. The construction phase is expected to be completed in early March 2016. Officers are working with the Pt Chevalier Library and adjacent businesses to ensure that the impact of construction is minimised for these stakeholders.

Consideration

Local Board views and implications

44. There have been a number of workshops held with the Albert-Eden Local Board and nominated Board representative for the project, to agree the project scope and process for delivery of the Pt Chevalier Town Centre upgrade project is to deliver.

Māori impact statement

45. Although the Te Aranga Design Principles had been applied in the development of the draft concept design, because of project constraints Officers are not confident that the current design and delivery programme will ensure a scheme that gives good regard to the historic and cultural context of the site.

46. Given this, Officers from City Transformation, Te Waka Angamua and the Arts and Culture team have worked together to identify an opportunity for an integrated public art project within the Pt Chevalier Town Centre project area. Officers are hopeful that this will ensure that Mana Whenua is properly engaged to ensure that the sites historic and cultural context is recognised.

47. An initial communication in July 2015 has resulted in two groups expressing their interest in being involved in the integrated art project for the Pt Chevalier town centre, these groups are:

· Ngāti Whātua Ōrākei

· Te Kawerau Iwi Tribal Authority

48. The Arts and Culture team are working with interested Mana Whenua and City Transformation to progress the project.

Implementation

49. The current programme proposes that detailed design and consenting will be completed in October 2015, with construction of the Pt Chevalier Town Centre upgrade project following in November 2015.

50. The construction phase is expected to be completed in early March 2016. Officers are working with the Pt Chevalier Library and adjacent businesses to ensure that the impact of construction is minimised for these stakeholders.

51. It is noted that upgrade projects within the public realm present a level of disruption for the local business and community. The construction methodology will ensure that any disruption resulting from this project is kept to a minimum.

Attachments

No.	Title	Page
a View	Pt Chevalier Town Centre upgrade - Concept Design	5
b View	Pt Chevalier Public Consultation Analysis Report	5

Signatories

Author

Keren Carlyle - Project Leader

Authorisers

Penny Pirrit - GM - Plans & Places

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

02 September 2015

Mt Albert Town Centre Upgrade update

File No.: CP2015/16711

Purpose

1. The purpose of this report is to seek Albert-Eden Local Board endorsement of the re-framed Mt Albert Town Centre upgrade project.

Executive Summary

2. The Auckland Plan has identified Mt Albert as a town centre which will experience significant change over the next 30 years. The Albert-Eden 2011 Local Board Plan identifies the renewal of Mt. Albert town centre as a key project. Provision of a public space within the town centre was identified as a priority in the Mt Albert Precinct Plan (2010).

3. Including deferral from yr 2014/15, there is currently $3.326M Long Term Plan funding allocated to the Mt Albert Town Centre Upgrade project. (This equates to $3.5M less 5%, which has been automatically placed into the Central Risk Fund).

4. The design needs to take into consideration the existing and proposed elements of the railway station and associated town centre.

5. Auckland Council (AC) owns the ground lease for 915-927 New North Road (see attached plan) under a perpetual head lease with Tram Lease. The property comprises a car park on 915 and building on the balance. The property is all sub-let to a sub-tenant who then sub-lets onto a number of sub-sub tenants comprising 21 car parks, a Kebab Van and occupiers such as Video Ezy, Hell’s Pizzas and Ray White. There is a basement under the property.

6. Given the associated costs and legal issues associated with the aforesaid lease structures Officers recommend that the Mt Albert Town Centre project be re-scoped to cover the following items:

a) A pedestrian bridge and stairs extended from the Mt Albert rail station to land in the 915 New North Road property.

b) Structural strengthening works of the car park structure at 915 New North Rd to act as a landing for the new pedestrian bridge.

c) A pedestrian priority link from the bottom of the stairs of the new bridge to the New North Road interface. The pedestrian link will be across the 915 New North Road property, whilst maintaining access for vehicles to park on the remainder of the property. In order to provide the pedestrian link the Kebab Van will need to be relocated which is being negotiated by Auckland Council Properties Ltd (ACPL).

d) A wider footpath and cycle lane integrated into the western side of Carrington Road Bridge (from the intersection with New North Road).

e) Streetscaping works along New North Rd will be developed from the intersection of Mt Albert Rd, New North Rd and Carrington Rd to the pedestrian priority link at 915 New North Rd.

The above items meet with the objectives of the project and provide best value for money.

7. To achieve the re-scoped project as identified above, officers recommend that the Albert-Eden Local Board utilise the Local Board Transport Capital Fund to commence the Mt Albert train station pedestrian bridge and stairs, leaving the Transformation budget for the key priorities outlined in the Mt Albert Town Centre Upgrade project. The $1.1 million from the Local Board Transport Capital Fund would be an allocation of $550,000 from 2015/2016 and $550,000 from 2016/2017. Utilising this fund will ensure the pedestrian bridge is delivered in accordance to the timeframe promised to the Mt Albert community.

Recommendation/s

That the Albert-Eden Local Board:

a) Receives the Mt Albert Town Centre Upgrade update report.

b) Approves the re-scope of the Mt Albert Town Centre Upgrade to focus on a pedestrian bridge and streetscape upgrade, centred on the intersection of New North Road and Carrington Road, including the delivery of a wider footpath and cycle lane integrated into the western side of Carrington Road Bridge.

c) Requests Auckland Transport to allocate $1.1 million from the Local Board Transport Capital Fund to commence the Mt Albert train station pedestrian bridge and stairs, noting that an allocation of $550,000 will come from 2015/2016 and $550,000 will come from 2016/2017.

Comments

Background

8. The Auckland Plan has identified Mt Albert as a town centre which will experience significant change over the next 30 years. The Albert-Eden 2011 Local Board Plan identifies the renewal of Mt. Albert town centre as a key project. Provision of a public space within the town centre was identified as a priority in the project.

9. At present Mt Albert town centre provides a poor pedestrian experience and lacks connectivity to the wider environment. Lack of investment in the town centre area has led to portions of the town centre appearing run down and untidy. Private investment in the town centre has lacked focus. There is a lack of public open space/public realm within the town centre and poor pedestrian connections.

10. Auckland Transport has recently upgraded the rail station (Stage 1 is complete with Stage 2 yet to commence) and there is significant opportunity to provide enhanced linkages to this vital public transport infrastructure.

11. At a meeting on 29 July 2014, the Albert-Eden Local Board Chair and Deputy Chair endorsed the scope of the project to prioritise development of a public open space in the town centre, in the context of the wider Mt Albert town centre.

12. The main objectives for the project are to create a unique, innovative design solution for Mt. Albert. The design needs to take into consideration the existing and proposed elements of the railway station and associated town centre.

Funding

13. There is a budget of $3.5million in the 2015/16 LTP, which equates to $3,326,636, after 5% is transferred to the AC central risk fund, held in reserve as a contingency.

14. $1.1m was allocated to the pedestrian bridge in the 2020/21 financial year in the draft Regional Land Transport Plan (RLTP) 2015-2025. However the limited funding envelope saw it removed from the final RLTP.

15. To achieve the re-scoped project as identified above, the following allocation of funding is recommended:

o The allocation of $1.1 million from the Local Board Transport Capital Fund to commence the Mt Albert train station pedestrian bridge and stairs, noting that an allocation of $550,000 will come from 2015/2016 and $550,000 will come from 2016/2017.

o The bridge budget of $1.1M is based on a preliminary estimate of the costs, carried out by Auckland Transport As AT has no funding allocated within the RLTP for the Mt Albert Station pedestrian bridge, should the $1.1million allocation not be made, it will be highly likely that the bridge and stairs component will not be able to proceed.

o This will ensure that the full Mt Albert budget can be used for the Mt Albert streetscape upgrades and pedestrian link (including lease acquisition), subject to board approval of the concept design. This budget would primarily allow for improvements along the northern side of New North Rd and the delivery of a wider footpath and cycle lane integrated into the western side of the Carrington Road bridge (from the intersection with New North Road). This is recommended based on the inability to provide an accessible ramp at this stage, as part of the bridge and stairs work.

Project Progression

16. The project initially had a scope focused on delivering a public plaza across the 915 New North Road property (currently a car park). This was to support the development of improved pedestrian access between New North Road and the Mt Albert Train Station via a bridge from the Mt Albert Train Station into the Plaza.

17. The bridge and Plaza project were scheduled to be staged across the current financial year (ending 30 June 2016), as space became available on the 915 New North Road site. The staging was proposed as follows:

· Phase One – commence Christmas 2015 - deliver the bridge, stairs and accessibility ramp – this would require the removal of some car parks on the western side of the site.

· Phase Two – commence mid 2016 - add some additional landscaping elements (seating, placemaking).

18. ACPL negotiated and purchased the ground lease at 915-927 New North Road.

19. In order for the original concept for Phase One of the Plaza to be delivered, 21 leased car parks and a kebab van need to be removed for the site at 915 New North Road.

20. ACPL are negotiating an agreement for the removal of the kebab van at an estimated total cost of circa $120,000. However, as the term of the car park lease expires in 2022, ACPL has been unable to buy out the leases to remove all 21 car parks for reasons of cost and timing.

21. AC also investigated relocating the leased parking from the top deck to the basement area under the deck, with access of Ballast Lane. However the costs to create this parking area were in excess of $2m. Other issues associated with the delivery of the public plaza include:

· Uncertainty as to whether the basement area (accessed off Ballast Lane) could hold the required number of car parks (in accordance with the current subtenants requirements), to relocate the current subtenants from the roof to the basement.

· Uncertainty whether the building structure could accommodate additional loading from a Plaza development and whether the structure could be modified to handle the additional load, whilst also providing basement car parking.

· Issues around subtenants accessing a basement car park.

· Issues with waterproofing the building – the Engineers do not support the incremental waterproofing of the building roof, as different elements are delivered according to the staging. This means that the accessibility ramp could not be delivered as part of the bridge and stair phase, as it would necessitate carrying out localised waterproofing in that area.

22. For these reasons it is not feasible to deliver the original concept and the project has been re-scoped to include:

a) A pedestrian bridge and stairs extended from the Mt Albert rail station to land in the 915 New North Road property.

b) Structural strengthening works of the car park structure at 915 New North Rd to act as a landing for the new pedestrian bridge.

d) A wider footpath and cycle lane integrated into the western side of Carrington Road Bridge (from the intersection with New North Road).

e) Streetscaping works along New North Rd will be developed from the intersection of Mt Albert Rd, New North Rd and Carrington Rd to the pedestrian priority link at 915 New North Rd.

It is considered the improved linkage between New North Road and station, and the streetscape improvements will be a significant benefit to the town centre.

There also remains the opportunity to consider whether the plaza could be provided in a few years when budget is available and the car park leases are due to expire.

Consideration

Local Board views and implications

23. Officers have sought endorsement at various stages in the project lifespan, as well as held a number of workshops with the full Albert-Eden Local Board and project working party to obtain guidance and support to the project development.

24. A workshop was held with Local Board on July 28, 2015 to discuss reframing the project, from a Plaza to a streetscape upgrade and pedestrian bridge, as the site at 915 New North Road is unavailable for the plaza development, due ACPL and the leaseholder not being able to reach an agreement.

Māori impact statement

25. The proposed Auckland Unitary Plan shows no areas of significance or value to Mana Whenua in the town centre.

26. However, given the town centre is in close proximity to the Owairaka - Mt Albert volcanic cone, engagement with Mana Whenua will occur, commencing in September 2015.

Implementation

27. The following are a list of steps to commence the reframed project, if approved:

· ACPL to acquire any lessee’s interest’s required to undertake the pedestrian bridge and walkway, including finalising the agreement between owner of the Kebab Van (parking space) and AC.

· Resolve how to provide pedestrian priority over the improved car park environment at 915 New North Road for the new bridge and stairs. This may need an easement to be agreed with Tramco as freeholder.

· Confirm Deed of Grant with Kiwirail for the section of the link bridge over the rail corridor. Progress with this is at an advanced stage, so is seen as a low risk.

· Should the Local Board allocate $1.1 million from the Local Board Transport Capital Fund to commence the Mt Albert train station pedestrian bridge and stairs then AT will progress the delivery of this portion of the overall project.

· Commence public consultation and Mana Whenua engagement in September/October 2015, when the concept designs for the streetscape are complete.

· Consult with the public arts team at AC and the AT urban design/arts project specialists regarding the link bridge proposal and the intention to continue the art work theme already in place around the existing Mount Albert station.

· Submit Resource Consent for the train station pedestrian bridge and stairs in October 2015.

· Complete the Concept Design and report at the October 2015 Albert-Eden Local Board business meeting seeking endorsement of the draft concept design.

· Bridge construction works are anticipated to be undertaken during the potential Christmas 2016 block of line closure, provided that the $1.1million funding is made available.

Attachments

There are no attachments for this report.

Signatories

Authors

Keren Carlyle - Project Leader

Ralph Webster - Team Leader City Transformations

Peter Everett – Project Manager for City Transformation

Authorisers

Penny Pirrit - GM - Plans & Places

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

02 September 2015

Auckland Transport Update – September 2015

File No.: CP2015/17732

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Albert-Eden Local Board and its community; matters of general interest relating to AT activities or the transport sector; and AT media releases for the information of the Board and community.

Recommendation/s

That the Albert-Eden Local Board:

a) receives the Auckland Transport Update – September 2015 report.

b) requests Auckland Transport to provide a Rough Order of Cost for speed tables on Cricket Avenue, Kingsland.

c) requests Auckland Transport allocate $1.1 million from the Local Board Transport Capital Fund to commence the Mt Albert train station pedestrian bridge and stairs, noting an allocation of $550,000 will come from 2015/2016 and $550,000 will come from 2016/2017.

Comments

Albert-Eden Local Board Transport Capital Fund (LBTCF)

3. The Albert - Eden Local Board has $664,933 per annum of discretionary funding for transport-related capital projects. It may allocate funding for the whole electoral term (i.e. $1,994,799) at any stage during its term.

4. The uncommitted $119,016 from the previous electoral term may also be rolled over on this occasion, giving the Albert-Eden Local Board a total pool of approximately $2,113,815 available in this electoral term to spend on transport projects.

5. This money can be used for projects identified by the Local Board, the principal constraints being that the project:

· Will not compromise transport safety;

· Is transport-related;

· Does not compromise the efficiency of the road network.

For funding projects outside of the road corridor, they must meet the following criteria:

· Supports connectivity of cycle way and footpaths within the transport network;

· footpaths should close a gap in the current walking network to residential, recreational, public transport or town or local economic areas;

· footpaths widths should accommodate both walking and cycling when no alternative route for cycling has been identified.

6. Attachment A provides a financial update of expenditure against the Local Board Capital Fund as at 20 August 2015.

7. You will note there is $757,974 available in this financial term still to be allocated to projects. The full amount of this will be lost if it construction has not begun by 30 June 2016.

8. The City Transformation unit of Auckland Council has recommended that the Albert-Eden Local Board utilise the Local Board Transport Capital Fund to commence the Mt Albert train station pedestrian bridge and stairs, leaving the Transformation budget for the key priorities outlined in the Mt Albert Town Centre Upgrade project. Utilising this fund will ensure the pedestrian bridge is delivered in accordance to the timeframe promised to the Mt Albert community.

Cricket Ave – Speed Tables:

9. Late last year, the Albert Eden Local Board asked AT to assess the removal of Broken Yellow Lines (BYL) outside Eden Park on Cricket Ave. AT undertook investigation and concluded this was warranted. During consultation the community made comments about the excessive speed of cars in the street. In response to this, the transport lead has put together a proposal for speed tables to reduce the speed of motor vehicles and improve safety for road users and pedestrians. AT has been requested to take a minimalistic approach to this request. A resolution requesting a Rough Order of Cost (ROC) can be found in the recommendations above.

Mount Eden residential parking zone:

10. A residential parking zone is a parking time restriction that applies across a residential area and is typically two hours, Monday to Friday, 8am to 6pm. Residents and businesses within the zone can apply for permits and coupons that give exemption from the time restriction.

11. A residential parking zone is only ever considered by AT if on a regular basis, over 85% of car parks in an area are occupied during the day’s four busiest hours and there is support from both the local community and the local board.

12. Transport leads have been working with Auckland Transport with the intention of implementing a parking zone, south of Mt Eden station (see map below). The proposed zone is close to public transport links on Dominion Road and Mount Eden station, making it a popular area for daily commuter parking. The Board has received a number of requests from residents in the proposed area requesting AT implement a solution such as proposed.

13. Auckland Transport is holding an open day for a proposed residential parking zone in Mount Eden. The open day will be held from 8:30am to 12pm on Saturday 5 September at the Friends Centre Meeting House, 115 Mt Eden Road.

Issues Register

Description

AT Response

Parking in Epsom in vicinity of Queen Mary Avenue

Concerns have been raised about a lack of retail parking for the cinema and shops on Manukau Road, Queen Mary Avenue and in surrounding areas.

AT is investigating options in conjunction with the Boards Transport Representative.

Mountain Road Traffic Issues

Residents have raised concerns about the amount and behaviour of traffic on Mountain Road during school morning and afternoon peaks.

The transport leads have received consultation materials for the introduction of a number of road safety improvements in the vicinity of Auckland Grammar and St Peters College.

The transport lead is supportive of the proposal and has requested prompt implementation.

Attachments

No.	Title	Page
a View	Albert-Eden Local Board - Local Board Transport Capital Fund update	5

Signatories

Authors

Felicity Merrington – Elected Member Relationship Manager (South), Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

02 September 2015

Update on SH16/20 Waterview expenditure plan

File No.: CP2015/17045

Purpose

1. To update the local board on the forecast income for the payments received from the New Zealand Transport Agency (NZTA) as part of the mitigation package for the State Highway 16/20 Waterview Connection project and to seek the local board’s approval for future management of the income relating to the Alan Wood area.

Executive Summary

2. Over the life of the project Auckland Council will receive around $10 million from NZTA as part of the State Highway 16/20 Waterview Connection Project. The income is generated from lease payments, compensation and property disposals within each of the three local board areas, including Albert-Eden, Whau and Henderson-Massey.

3. This income is either targeted to designation conditions, or is to be used for parks projects in communities impacted by the motorway development.

4. The initial expenditure plan for the mitigation package was endorsed by the three Local Boards at their August 2013 meetings and approved by the Strategy and Finance Committee at its September 2013 meeting.

5. This report updates the budget forecast and expenditure to date and seeks approval to reallocate certain funds held in the jointly managed Alan Wood fund to the Whau and Albert Eden Local Boards and confirm the allocation to the Valonia Reserve ablution block.

Recommendation/s

That the Albert-Eden Local Board:

a) Endorse the allocation of $400K from the jointly managed funds from the Alan Wood area to the Albert Eden Local Board budget; noting that decisions on the spend of these funds will be further reported to the board.

b) Endorse the allocation of $400K from the jointly managed funds from the Alan Wood area to the Whau Local Board budget; noting that decisions on the spend of these funds will be further reported to the board.

c) Confirms the allocation of $90,000 from the jointly managed funds from the Alan Wood area to the Valonia Reserve ablution block.

d) Agree the remaining budget of the jointly managed funds be updated and reported to the Whau and Albert Eden Boards in July 2016.

Comments

6. Updated budget forecast

The Waterview Connection completes a motorway ring route around the city linking SH20 with SH16. The new portion of the motorway is 4.8km long and includes a 2.5km length of tunnel. The project also includes widening of existing parts of SH16 and upgrades to existing interchanges. The construction work started in 2012 and is expected to be completed in early 2017.

7. The decision-making for the Waterview Connection was made by a Board of Inquiry Process. The Waterview Connection Proposal Board of Inquiry (BOI) decision (June 2011) included a number of consent conditions intended to recognise and offset the impact of the proposal on the surrounding community and council assets. These conditions include a requirement for the designation holder, NZTA, to fund the restoration of a number of council reserves directly affected by the construction works and provide cash compensation.

8. Additionally, over the construction period Auckland Council will receive income from NZTA in the form of lease payments for the occupation of public open spaces and the sale of selected land parcels required for the motorway construction.

9. The conditions in the BOI decision assign some of this income to specific issues. For the remainder of the income an expenditure plan has been developed through a process of workshops with the affected local boards.

10. The key principles for expenditure have been endorsed by the local board and approved by the April 2013 Strategy and Finance Committee. These funds must:

• be targeted to particular activities or areas where the designation conditions specifically require it

• be used in the local board area where they originate

• be used for parks and reserves related purposes.

11. The funds will be received at different stages of the project between 2012 and 2017 and are forecast values only, as the payments are linked to stages in the development of the motorway and dependent upon future land valuation agreements.

12. The latest forecast income is set out in table below:

LB	2011/12 TOTAL	2012/13 TOTAL	2013/14 TOTAL	2014/15 TOTAL	2015/16 TOTAL	2016/17 TOTAL	Grand Total
A-E Waterview	$1,071,942						$ 1,071,942
A-E Phyllis		$ 966,437					$ 966,437
A-E General		$ 280,000		$ 380,979	$ 433,064	$ 62,771	$ 1,156,814
A-E/Whau joint	$ 349,445	$ 236,668	$ 236,668	$ 545,140	$2,016,683	$ 161,502	$ 3,546,106
Whau				$ 286,215	$ 95,747	$ 818,137	$ 1,200,100
H-M		$ 205,816		$ 596,169	$ 260,247	$1,318,648	$ 2,380,879
Waitemata					$ 9,869		$ 9,869
						Total	$10,332,147

13. Jointly managed funds from the Alan Wood area

The May 2012 meetings of the Whau and Albert Eden local boards resolved that they endorsed the principle of joint management of the Alan Wood area. Since that time representatives from those two boards have successfully worked together to provide stewardship of the design process and achieved a design outcome that delivers benefits to the wider community affected by the works in that area.

14. The two boards have also jointly managed the income received from this area and committed expenditure to a number initiatives.

15. The table below summarises current status of the income and allocated expenditures from this fund. A sum of $1.055M is currently forecast as unallocated.

Item	Status and scope	Total	2011/12	2012/13	2013/14	2014/15	2015/16	2016/17
Total forecast income		$3,546,106	$349,445	$236,668	$236,668	$545,140	$2,016,683	$161,502
Valonia Purchase	Purchase of land in Valonia St	$2,046,035					$2,046,035
Ablution block	Contribution to Valonia reserve ablution block	$ 90,000					$ 90,000
Trent St connection	Funding contribution to AT	$ 250,000					$ 250,000
Property costs	Allowance for property transaction costs	$ 30,000					$ 30,000
Staff and programme costs	AC and DL cost to date	$ 45,000					$ 45,000
Reserve and bridge naming	Costs for management and consultation	$ 30,000					$ 30,000
Unallocated		$1,055,071					$893,569
Forecast expenditure (total)		$3,546,106	$ -	$ -	$ -	$ -	$3,384,604	$161,502

16. Work has been underway between staff and the local boards for some time to try to identify further projects in the Alan Wood related area that might be funded from this joint fund. As no suitable “jointly sponsored” project/s can be identified at this time, it is recommended that $400K be allocated to each of the Whau and Albert Eden board budgets.

17. This would result in approximately $255,000 of the jointly managed funds being left in the budget for future consideration and a decision on how to allocate that funding can be made by the Whau and Albert Eden Boards in July 2016 when officers are clearer on whether the funding will be received. This estimate may change depending on final valuations and confirmed completion dates for NZTA occupation. Each board will then be in a position to determine suitable projects within their area that could benefit from that funding.

Consideration

Local Board views and implications

18. Officers hold regular meetings with local board members to discuss the progress of the implementation of the project.

19. This report will also be included on the agenda for the Whau Local Board meeting on 16 September.

Māori impact statement

20. Mana whenua are included in the Community Liaison groups and have been involved in the Board of Inquiry process that established the management framework for these design decisions. It is anticipated where any matters may have a significant impact on sites of significance to mana whenua, or mana whenua have an identified interest in a project, that appropriate consultation will be undertaken.

Implementation

21. The projects funded by this income are being delivered by Council’s Parks, Sport and Recreation team. Budgets will also contribute to projects being delivered by Auckland Transport and NZTA’s contractors.

22. Both the Albert-Eden and Whau Local Boards will need to identify how the allocated $400K will be spent and further reports will formalise this in due course.

Attachments

There are no attachments for this report.

Signatories

Author

Annette Campion - Project coordinator

Authorisers

Mark Bowater - Manager Local and Sports Parks

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

02 September 2015

Naming of Alan Wood corridor and bridges

File No.: CP2015/16002

Purpose

1. This report seeks to confirm the boundaries of the reserves in the Alan Wood corridor; to establish these for naming purposes. In addition it outlines the process that will be undertaken to name the three pedestrian bridges that cross Oakley Creek plus the larger shared path bridge that crosses State Highway 20, currently referred to as the Hendon Bridge.

Executive Summary

2. New Zealand Transport Authority’s (NZTA) SH16//20 Waterview connection project has resulted in significant changes to the Alan Wood Reserve corridor with the extension of SH20 into reserve land, the realignment of Oakley Creek and the various land disposals, acquisitions and exchanges between NZTA and council.

3. There is a need to confirm the future boundaries and names of the reserve areas with both the Albert-Eden and Whau Local Boards in preparation for the handover of the corridor at the end of the NZTA project.

4. In addition, the new bridges in the corridor need to be given formal names and council has an agreed process for undertaking this exercise which is set out in the report. This includes engagement with key stakeholders including mana whenua. In the case of the shared path bridge over SH20 consultation will also be undertaken with NZTA and Auckland Transport (AT).

5. It is proposed the final decision on the name be agreed by appointed representatives from both the Albert-Eden and Whau Local Boards.

Recommendation/s

That the Albert-Eden Local Board:

a) Endorse the boundaries of the reserve areas in the Alan Wood corridor to be named, as set out in Attachment B.

b) Endorse the process, as outlined in the Council’s Park and Park Features and Facilities Naming Interim Guidelines 2011, to undertake the naming of the reserves and bridges in the Alan Wood corridor.

c) Delegate the decision making power to agree on the names of the reserves and bridges to the Albert-Eden Local Board Parks Portfolio Holders in collaboration with the Whau Local Board Parks Portfolio Holders.

Comments

6. Prior to the NZTA Waterview project, the Alan Wood corridor consisted of a number of contiguous open spaces accessible to the public:

i. Alan Wood reserve - consisting of council owned land plus land leased from KiwiRail

ii. League club site off Barrymore Rd

iii. Council owned reserve area accessible from Richardson Rd including the wetland area behind Richardson Rd Tavern (shown as Alan Wood on GIS, but called Hendon Park on Google maps)

iv. Original Valonia Reserve

v. Plus some landholding that NZTA had purchased in preparation for the project.

7. Attachment A usefully shows these areas in a form that the Board of Inquiry (BoI) agreed for the land exchanges required to support the project. The final design of the area is agreed and construction underway.

8. Given the substantial changes to the area, both Albert-Eden and Whau Local Boards have agreed a formal consultation and naming adoption process should be undertaken in preparation for the handover of the corridor at the end of the NZTA project. The site pictures in Attachment B show the original boundaries and final concept design and “working” names for the possible reserve areas.

9. Three bridges are to be constructed across Oakley Creek. They include a portion of “public art” that forms the bridge rails. The artists believe the three bridges have been designed to provide a narrative to the stream and should be given names, refer to Attachment C for the bridges location. These bridges include

i. Approximately 18m bridge in Valonia Reserve which crosses from the sports fields to the path that surrounds the large stormwater pond that meets with the shared path.

ii. Approximately 60m bridge from the access way off 174 Methuen Road across to the shared path.

iii. Approximately 40m bridge from the access way at 108 Methuen Road, where the current tunnel viewing platform is located, across to the shared path.

10. NZTA, AT and the Local Boards agree a formal adoption of a name for the “Hendon Bridge” also be included within the scope of this exercise.

11. The process for naming parks and park features is covered by Park and Park Features and Facilities Naming Interim Guidelines, June 2011. Refer to Attachment D for the pertinent sections of this guideline to this naming process.

12. In brief, key stakeholders will be engaged on their suggested names, including: mana whenua, the two artists working on the design features on the three pedestrian bridges, Local Board representatives, Parks staff and in the case of the Hendon bridge NZTA and AT representatives. The proposed names will then be considered by the Whau and Albert-Eden Local Boards or the Local Board Parks portfolio holders (should the Boards delegate authority) to make the final decision.

13. As noted in the guideline where a reserve management plan doesn’t exist, the name of a new park or park features or facility will generally be accordance with the following criteria in descending order of priority where applicable:

i. Name of person or family gifting the land to the public where it is a condition of the gifting (Not applicable in this case)

ii. A name which reflects:

· tangata whenua values,

· a natural feature within the park,

· a historic name for the land,

· a historical feature or association with the park,

· historically or culturally significant individual or event,

· the name of previous land owner of long-standing, or

· the locality.

14. Interestingly the reserve management plan that was prepared in 1981 refers to Alan Wood Reserve as Hendon Ave Reserve and does not allude to any formal adoption of the Alan Wood name. Further research into this is required.

Consideration

Local Board views and implications

15. The local board has previously met with the Whau Local Board at a joint workshop on 9 March to discuss the future boundaries of the reserves in the corridor and the need to confirm the naming of both the reserves and new bridges.

Māori impact statement

16. Mana Whenua are included in the Community Liaison groups and have been involved in the Board of Inquiry process. It is anticipated wider consultation will be undertaken in this naming process, including all iwi with an interest in the Albert- Eden Local Board area, including: Te Runanga o Ngati Whatua, Ngāti Whātua o Kaipara, Ngāti Whātua Ōrākei, Ngāi Tai ki Tāmaki, Te Kawerau a Maki, Ngāti Tamaoho, Te Akitai Waiohua, Ngāti Te Ata Waiohua, Ngāti Paoa, Ngāti Maru, Ngāti Whanaunga, and Ngāti Tamaterā.

Implementation

17. This report outlines the process of confirming the naming of the reserves and bridges in the Alan Wood corridor. This report will also be included on the agenda for the Whau Local Board meeting on 16 September. It is proposed the decision on the names be made jointly by the Parks portfolio holders from the Albert-Eden and Whau Local Boards.

18. The estimated cost of this naming process is $20K to $30K; with this funding coming from the A-E/Whau jointly managed budget from the SH16/20 Waterview Connection. The final costs will depend on the final scope of the naming process, in regard to the whether new names will be considered for the reserves and the consultation costs.

19. Following this decision, there will need to be communication internally within council to update the website, GIS and asset register etc. and externally, for example, to advise NZTA and AT on the signage requirements for the shared path and wider reserves, and Land Information New Zealand (LINZ) to update their files.

Attachments

No.	Title	Page
a View	BOI plan of the Alan Wood corridor	5
b View	Current and proposed boundaries	5
c View	Plan of the bridges	5
d View	Relevant sections of the Naming Guideline	5

Signatories

Author

Annette Campion - Project coordinator

Authorisers

Mark Bowater - Manager Local and Sports Parks

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

02 September 2015

Albert-Eden Local Board summary of outcomes of the 2014/2015 Environmental Work Programme

File No.: CP2015/16035

Purpose

1. To provide Albert-Eden Local Board with a summary of outcomes from projects delivered through their 2014/2015 environmental work programme ($72,000), by the Infrastructure and Environmental Services Department (I&ES).

Executive Summary

2. The Albert-Eden Local Board allocated budget in the 2014/2015 financial year of $72,000 to deliver on its local board aspiration for ‘a community that values its environment.’

3. Two budgets were allocated to the I&ES department for delivery; sustainable neighbourhoods and streams enhancement.

4. Within these budget lines five projects were identified and four projects were completed. A brief summary of outcomes from each project is provided below in Table One

Table One: Summary of outcomes from environmental programmes 2014/2015

Sustainable Neighbourhoods – $42,000
Eco-Neighbourhoods Five neighbourhood groups were established that focused on promoting food security and improving water and energy efficiency in communities and town centres.	$30,000
Town centre sustainability initiative A range of businesses, within the Point Chevalier and Mount Albert town centres were able to turn unwanted waste into valuable resources.	$4,000
Almorah Rock Forest Protection and restoration of Almorah Rock Forest through weed and animal control.	$8,000
Streams Enhancement – $30,000
Stream groups grants Enhancement of stream side habitat along Harbutt reserve and at Roy Clements Tree Way.	$16,000
Sustainable catchment The project intended to be delivered was a management plan for Meola Creek, however budget was reallocated to Local Improvement Programmes.	$14,000

5. This report summarises the activities undertaken and outcomes for each of the projects, together with final end of year reports of each individual project attached.

6. Each of the 2014/2015 projects have, for the most part, been successfully implemented. The exception to this was the sustainable catchment project of $14,000. The project intended to be delivered was a management plan for Meola Creek. However, after a review it was determined that a project could not be carried out by the I&ES department in the 2014/2015 financial year. Therefore, the board reallocated this budget to Local Improvement Programmes on 6 May 2015, resolution number AE/2015/64.

Recommendation/s

That the Albert-Eden Local Board:

a) Notes the outcomes achieved through their local environmental programme for the 2014/2015 financial year.

Comments

7. As shown in Table Two below, on 01 October 2014 the Albert-Eden Local Board resolved to allocate their environmental programmes budget to four projects for delivery by the I&ES department, resolution number AE/2014/58.

Table Two: Environmental projects for 2014/2015

Eco-Neighbourhoods.	$30,000
Town centre sustainability initiative	$4,000
Almorah Rock Forest	$8,000
Streams Enhancements - Stream groups grants	$16,000

8. The board also noted that the unallocated sustainable catchments budget of $14,000 would be formally reported to the board for allocation with a detailed project plan at a later date.

Sustainable Catchments

$14,000

9. Below is a summary of the outcomes of these projects as delivered in the 2014/2015 financial year.

Eco-Neighbourhoods – $30,000

10. This programme focused on works to promote sustainability in communities and town centres.

11. As a pilot programme, the goal was to support up to four neighbourhoods in the Albert-Eden Local Board area, who were intended to act as exemplars in reducing their ecological impact.

12. A key outcome of the pilot project is that the goal of four groups was exceeded with five neighbourhood groups being established. These include groups in Rockland’s Avenue, Mount Albert Fringe, Point Chevalier, Owairaka and an Eden Park group. These groups were initially interested in food security and then over time have also shown interest in improving their water and energy efficiency as well.

13. A detailed summary of this project is provided as attachment A.

14. There was an underspend of approximately $5,880 associated with this programme. The contributing factors for this underspend were:

· Delays in beginning delivery of the programme due to the need for project scoping and development

· Groups were more self-sufficient and required less financial support from council for their sustainability initiatives than originally anticipated.

15. Significant lessons were learned from this underspend, which will be helpful in the continuation of this project in 2015/2016, which the board approved at their 1 July business meeting, resolution number AE/2015/10. As this project will be in its second year, delays in scoping a project plan and then developing the project are unlikely and the overall funding for 2015/2016 has been reduced to $25,000.

16. A project plan for the 2015/2016 project will be presented to the board’s environmental portfolio holders in September 2015.

Town centre sustainability initiative – $4,000

17. The Point Chevalier and Mount Albert town centres sustainability project was completed in December 2014.

18. This project focused on connecting businesses with the community to turn unwanted waste into valuable resources. A range of businesses were selected and approached to find what waste they create that is suitable to redirect from landfill.

19. Some key achievements of the project include that:

· Point Chevalier’s monthly market is now a zero waste event,

· Point Chevalier library offers a soft plastic collection station,

· cafes sell their old cooking oil and offer coffee grounds to gardeners in the community.

20. A detailed summary of this project is provided as attachment B.

21. Please note that the total value of this project was $14,000, with $10,000 funded from the 2013/2014 Albert-Eden sustainability initiatives budget.

Almorah Rock Forest – $8,000

22. This is an ongoing project focused on protection and restoration of Almorah Rock Forest, a threatened ecosystem in the Auckland region. This is the completion of Year Two works at the site and the board resolved to continue this project at their business meeting on 1 July 2015, resolution number AE/2015/101.

23. The quarterly reporting for the project has been compiled and has been provided as attachment C.

24. The project included three pest animal control visits (November 2014, March and July 2015) and two weed control visits (November 2014 and March 2015) by contractors.

Pest animal control

25. Pest animal results included two adult possums being trapped at the site. Possum numbers remain low which is likely due to low population levels in surrounding areas limiting recolonisation of the forest. Urban possums tend to be transient, moving from site to site. Future work at the site will include control options for trap shy possums.

26. Rodent baiting has reduced the rodent population within the Almorah Road rock forest with each baiting pulse. The small size of the control area means there is very high reinvasion pressure from the surrounding area and rodent numbers will recover very quickly following each control pulse. Large amounts of uneaten karaka and titoki seed are present within the forest indicating pest control is working and allowing the natural forest regeneration processes to occur.

27. Pest animal control will continue at current levels in 2015/2016 to allow natural regeneration to progress.

Weed control

28. Weed control visits removed and controlled all weeds at the site. Moth plant, madeira vine and tradescantia are long–term issues for the site and seedling control will be required over the next few years.

29. Staff worked with New Zealand Transport Authority on future removal of the privet along the motorway boundary of Almorah, with further discussions to take place in Year Three of the project.

30. Contractors noted several threatened small native herbaceous plants with limited distribution and restricted habitat in the Auckland region during their work at Almorah rock forest. The plants found were; Senecio hispidulus, Calystegia turguriorum, Pellaea falcata, and Wahlenbergia violacea. This is an encouraging find and heightens the need to actively manage and protect the site from pest animal and weed threats.

Stream group grants - $16,000

31. Two community restoration projects were funded in 2014/2015 from this budget; Friends of Oakley Creek at Harbutt reserve and St Lukes Environmental Protection Society (STEPS) at Roy Clements Tree Way.

32. These two projects focused on removal of pest plants and replanting to restore native biodiversity after weed control and to enhance stream side habitat.

33. In total $15,889 of this budget was spent and a breakdown of outcomes from each community restoration project is provided below.

Friends of Oakley Creek – $8,602.55 spent

34. The Albert Eden Local Board provided funds to Friends of Oakley Creek of $8,602.55 for the management and implementation of riparian vegetation enhancement on Oakley Creek.

35. The end of year report from Friends of Oakley Creek is provided as attachment D.

36. In summary, the funds provided by the board assisted Friends of Oakley Creek in:

· the undertaking of maintenance of the 2012/2013 and 2013/2014 riparian plantings within Harbutt Reserve.

· weed control and site preparation.

· volunteer planting days.

37. Overall 323 native plants were established as either new or infill plantings. 21 specimen trees were also planted to provide shading along the creek (please refer to map two in attachment D to see the area).

St Lukes Environmental Protection Society (STEPS) – $7,287.00 spent

38. In 2014/2015 the Albert Eden Local Board provided STEPS community group with a grant of $7,287 to support stream enhancement restoration works at Roy Clements Tree Way, in the upper Meola Creek catchment.

39. This project is a continuation of restoration work done by the STEPS group and council’s local parks unit over the last 10 years in the reserve.

40. The funds provided by the board assisted STEPS in:

· Monthly weed control visits took place between January and May 2015, with weed contractors visiting the site in March 2015 and May 2015 to control the weeds. Weed control is largely in a seed bank control phase with control also targeting kikuyu and tradescantia.

· A total of 290 native plants were planted at the reserve this year. Planting took place in the rock forest, riparian margin and wetland area.

· A community planting day was held on 20 June 2015 and was attended by local volunteers and Council staff.

41. A detailed report of the works carried out during 2014/2015 has been provided as attachment E.

Sustainable Catchments – $14,000

42. At its business meeting on 01 October 2014, resolution number AE/2014/58, the board noted that the unallocated sustainable catchments budget of $14,000 would be formally reported to the board for allocation with a detailed project plan at a later date.

43. Initial discussions with the board focused on writing a management plan for Meola Creek with this budget; however after a review of the available resources, it was decided this project could not be delivered by I&ES within the 2014/2015 financial year.

44. In recognition of this, the board approved reallocation of this budget to their Local Improvement Programme operational budget at their business meeting on 6 May 2015, Resolution number AE/2015/64.

Consideration

Local Board views and implications

45. This is a report prepared specifically to inform the local board about outcomes of projects delivered by the I&ES department as part of their local environmental work programme for 2014/2015.

46. Regular updates on delivery of the work programme were also provided to the board throughout the year at portfolio holder catch ups and through quarterly reports from the I&ES department.

Māori impact statement

47. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation

48. There are no implementation issues arising from this report.

Attachments

No.	Title	Page
a View	Attachment A - Eco-Neighbourhoods end of year summary 2014/2015	5
b View	Attachment B - Sustainable town centres	5
c View	Attachment C - Almorah 2014/2015 Reports	5
d View	Attachment D - Friends of Oakley Creek end of year report	5
e View	Attachment E - STEPS end of year report 2014/2015	5

Signatories

Author

Matthew Foster - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

02 September 2015

Central joint funding committee for the 2015 / 2016 financial year

File No.: CP2015/18044

Purpose

1. To seek the local board’s endorsement to re-establish the Central joint funding committee for the 2015 / 2016 financial year.

Executive Summary

2. Community grants are one of a suite of tools to provide financial support to community groups who propose activities, events and programmes across the Auckland region.

3. Between 2011 and 2015, approximately $3.2 million per annum was distributed to community groups across Auckland via geographically-aligned joint funding committees. These were established as part of the interim approach to community funding until a new policy was developed. The budgets to support the joint funding committees were held regionally, and were described as ‘multi-board funding’.

4. The Central joint funding committee (the committee), between 2011 and 2015 was responsible for allocating three former Auckland city funding schemes, the Community group assistance fund, Accommodation support fund and Cultural heritage fund, totalling approximately $1.1m.

5. The Community grants policy, adopted in December 2014, introduced a new framework to guide the provision of grants. The policy supports local boards to create their own ‘local grants programme’ and form joint funding committees, which allocate grants that deliver benefits across multiple local board areas. The new policy also replaced all previous legacy council funding schemes.

6. As part of decisions made for the Long-term Plan, all multi-board funding budgets were devolved to local boards via the Local Boards Funding Policy. This provided options for local boards to top-up their community grants budget, allocate the funds to another priority area, or contribute their allocation to continue a joint funding committee.

7. Through informal engagement, the central local boards have indicated a preference to:

· re-establish the committee

· provide the same funding schemes for the 2015 / 2016 financial year as an interim measure

· contribute their entire multi-board funding budget to support the funding schemes

· develop a new approach for the 2016 / 2017 financial year, and onwards.

8. Membership on the committee for 2015 / 2016 will consist of one member from the Puketapapa, Maungakiekie-Tamaki, Albert-Eden and Waitemata local boards. The Orakei Local Board chose to not contribute their multi-board funding budget to support the committee.

9. Based on the contribution of the four central local board’s multi-board funding budgets, there is $626,427 available to support the committee’s funding schemes.

10. For the 2015 / 2016 financial year, it is proposed the committee undertake two funding rounds for the Community group assistance fund, and one for the Accommodation support fund.

Recommendation/s

That the Albert-Eden Local Board:

a) Approves the continuation of the Central joint funding committee as an interim measure for the 2015 / 2016 financial year.

b) Approves that the Central joint funding committee will have decision-making responsibility for the following funding schemes:

i. Accommodation support fund

ii. Community group assistance fund.

c) Approves the following amendments to the funding schemes:

i. the Community group assistance funding rounds will be undertaken between October and November 2015 (round one) and February and March 2016 (round two).

ii. the Accommodation support funding round will be undertaken between October and November 2015.

iii. that both funding schemes have a minimum threshold of $2,000.

d) Allocates the ‘Central Joint Funding Programme’ locally driven initiatives budget line, totalling $180,000 to support the implementation of the Central joint funding committee for the 2015 / 2016 financial year.

e) Notes that the Board needs to reallocate $17,000 from another budget line to the ‘Central Joint Funding Programme’ locally driven initiatives budget line in order to be a part of the Central joint funding committee for the 2015 / 2016 financial year.

f) Approves the terms of reference to guide the Central joint funding committee.

g) Appoints one local board member, and one alternate to the Central joint funding committee.

h) Notes that staff will engage central local boards and the Central joint funding committee to develop a new approach to guide multi-board funding for the 2016 / 2017 financial year and onwards.

Comments

Background

11. Between 2011 and 2015, approximately $3.2 million per annum was distributed to community groups across Auckland via joint funding committees. The entities were established as part of the interim approach to community funding as a way to administer legacy community funding schemes with as little disruption to the community as possible.

12. These funding schemes were once ‘city-wide’, and post-amalgamation the budgets to support these funds were held regionally. The governing body delegated decision-making over these budgets to multi-board joint funding committees comprised of local board members to ensure that community groups continued to have access to legacy funding schemes.

13. For the central local boards, the funding available through the committee totalled $1,185,000 per annum across three funding schemes:

· Community Group Assistance Fund: $435,000

· Accommodation Support Fund: $700,00

· Auckland City Cultural Heritage Fund: $50,000

Community grants policy

14. The Community grants policy, which was adopted in December 2014, introduced a new framework to guide the provision of grants to community groups across the Auckland region. The policy supports:

· local boards to create their own ‘local grants programme’ which are guided by local board plans

· the governing body’s committees to create regional funding schemes based on the priorities identified in the Auckland Plan and council strategic action plans (e.g. the Sport and Recreation Strategic Action Plan).

15. The policy also includes provisions to enable local boards to form joint funding committees, and allocate grants that deliver benefits to community groups across multiple local board areas.

Benefits and challenges of joint funding committees

16. Joint funding committees have proved to be an effective mechanism to provide financial support to community groups who are not considered ‘local’ or ‘regional’ in the activities, events and programmes that they propose to undertake.

17. A high-level analysis of the three funding schemes that the Central joint funding committee managed has highlighted that between 2013 and 2015:

· approximately 301 community groups, totalling $2.3 million have benefitted from a grant from the committee

· 75 percent of applicants are physically located in the Albert-Eden, Waitemata and Maungakiekie-Tamaki local board areas

· 77 percent of all grants have benefitted the five central local boards

· 11 percent of allocated grants were made to community groups that were physically located outside the five central local boards

· in addition to benefitting the five central local boards, the funding schemes have provided benefits to communities from neighbouring local boards such as Māngere-Ōtāhuhu, Howick and Whau

· it has been a successful mechanism which has ensured continuity and minimal disruption to community groups since the commencement of Auckland Council.

18. The amount of funding requested compared to availability of funds (i.e. over-subscription) has been a significant challenge for all joint funding committees. The following table outlines the amount requested by the amount allocated between 2013 and 2015:

Funding scheme	Amount requested	Amount allocated
Community group assistance fund	$2,729,232	$869,995
Accommodation support fund	$3,027,238	$1,365,243
Cultural heritage fund	$148,278	$104,052
Total	$5,904,748	$2,339,290

19. Other challenges the joint funding committees include:

· the funding schemes the committees managed reflect legacy council, rather than local board priorities

· prior to the adoption of the grants policy, many applicants who proposed to undertake activities that were ‘local’ or ‘regional’ in nature applied to the committees because there were limited, or no options provided by council.

Allocation of multi-board funding budgets to local boards

20. As part of decisions made for the Long-term Plan in June 2015, all multi-board funding budgets, totalling $3.2 million have been devolved to local boards via the Local Boards Funding Policy. 90 percent of funding was devolved on the basis of local board population, five percent based on the average level of social deprivation in a local board area, and five percent based on the level of geographic isolation. As a result of this allocation, all local boards have ‘multi-board funding (or similar) budget lines within their locally driven initiatives budgets.

21. It is important to note that the devolving of multi-board funding budgets to local boards has created financial implications that impact on the amount of available funding for the committee. This is outlined in the Budget allocation to support the committee section of this report.

Approach for the 2015 / 2016 financial year

Committee and funding schemes

22. Staff propose that the committee be re-established, and continue to manage the Community group assistance and Accommodation support funds as an interim measure for the 2015 / 2016 financial year. This approach is recommended because it:

· reduces the impact of change on community groups and ensures continuity for funding applicants

· provides an opportunity for staff to work with the committee and the central local boards to develop a new approach to guide the committee for the 2016 / 2017 financial year. This will also allow sufficient time to communicate any changes to previous applicants and the wider public (e.g. the committee provides different types of funding schemes).

23. The implications of this approach result that the criteria, guidelines and eligibility associated with both funding schemes will remain the same as previous years.

24. Two amendments are required to successfully deliver both funding schemes for the 2015 / 2016 financial year. The following table outlines the amendments that are required:

Amendment required

Rationale

Recommended approach

Funding rounds

The process to re-establish the committee could not commence until confirmation of multi-board funding budgets were devolved to local boards. This means that funding round one will be undertaken later than previous years

Community group assistance fund:

· Round one: opens early October, closes mid November 2015

· Round two: opens early February, closes mid-March 2016.

Accommodation support fund:

· Round one: opens early October, closes mid-November 2015.

Fund thresholds

Section 144 of the grants policy states that Quick response grants are not available to multi-board applicants. Therefore the committee will need to provide local grants, which as outlined in section 125 are generally for requests over $2,000.

That both funding schemes have a minimum threshold of $2,000.

25. Staff also propose that the Cultural heritage fund be discontinued, and the associated budget be evenly allocated to the Community group assistance and Accommodation support budgets. This is recommended because:

· the scope and budget for the funding scheme restricted the number of applicants, and limited the amount that could be granted to community groups. Between 2013 and 2015, the funding scheme:

- received nine applications per round

- on average allocated $3,700 to successful applicants

- did not fully-fund any proposed projects.

· the projects the fund supported are local in nature, and could be supported by individual local boards.

26. If the proposal to discontinue to the Cultural heritage fund is supported by the four central local boards, staff will ensure the public are informed of the change, and work with them on alternative funding opportunities.

Committee membership

27. Membership on the committee for the 2015 / 2016 financial will consist of one member from the Puketapapa, Maungakiekie-Tamaki, Albert-Eden and Waitemata local boards.

28. The four local boards who will form the committee are requested to recommend one local board member, and one alternate to the committee.

29. The Orakei Local Board chose to not contribute their multi-board funding budget to support the committee. The local board will not be represented on the committee for the 2015 / 2016 financial year.

Budget allocation to support the committee

30. Based on the contribution of the four central local board’s multi-board funding budgets, there is $626,427 available to support the committee.

31. The devolving of multi-board funding budgets to local boards and Orakei’s decision to not contribute their multi-board funding budget has resulted in a $558,573 or 47 percent reduction of total budget to support the committee.

32. It is proposed that the available budgets account for the reduction, and is topped-up by evenly splitting the Cultural heritage fund budget. For the 2015 / 2016 financial year, it is proposed the Community group assistance fund budget will be $384,250 and the Accommodation support fund $242,177.

33. Staff note the reduction in available funds will have an impact on community groups, particularly those who have historically relied on either funding scheme for support. Staff will work with affected community groups to determine alternative funding opportunities (i.e. applying to a local board or regional grants programme).

Other matters

34. A terms for reference has been drafted to guide the committee for the 2015 / 2016 financial year. It will guide the committee’s purpose, decision-making responsibilities, membership and other administrative components.

35. The four local boards who will form the committee are requested to endorse the terms of reference, which is included as Attachment one.

Approach for 2016 / 2017 financial year and onwards

36. Due to the devolving of multi-board funding budgets, the central local boards and the committee have an opportunity to consider how they provide this type of funding to community groups for the 2016 / 2017 financial year, and onwards. A suite of options are available to consider, such as:

· addressing funding gaps across central local grants programmes

· identifying mutually beneficial priorities

· providing multi-year, strategic relationship grants

· providing match funding

· partnering with other funding providers.

37. Staff will engage the central local boards and the committee to seek their input and feedback on the new approach in preparation for 2016 / 2017 financial year.

Consideration

Local Board views and implications

38. The local boards who will form the committee for 2015 / 2016 received a workshop in August and September 2015 to provide input, and comment on the proposed approach.

39. This report seeks to formalise the views of the local boards, which will inform the final structure of the committee.

40. The committee will have positive implications and outcomes for the four local boards, as well as neighbouring local boards. The committee will:

· encourage collaboration across the central local boards

· fulfil a funding gap to support community groups who are not considered ‘local’ or ‘regional’ in the activities, events and programmes that they propose to undertake

· act as a mechanism to support outcomes and initiatives identified in local board plans.

Māori impact statement

41. Community grants have the potential to make a significant impact on Māori and can respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering Māori outcomes.

42. The re-establishment of the committee will continue to provide positive outcomes for both Māori community groups and other community groups who provide opportunities for Māori. For example the:

· Accommodation support fund can support rates payments of marae

· Community group assistance fund can support events and programmes relating to Matariki.

Implementation

43. This report addresses a number of implementation components associated with the re-establishment of the committee.

44. The committee will be supported by council’s:

· Community grants operations team, who will be responsible for administrative components (i.e. receiving and processing funding applications), providing advice to applicants and working with subject matter experts on funding applications

· Local Boards Services Department, who will be responsible for democracy support and meeting management.

45. The committee will also align to council processes, such as using Smartygrants as a grants management tool.

Attachments

No.	Title	Page
a View	Terms of reference for the Central joint funding committee	5

Signatories

Author	Tristan Coulson – Senior Policy Advisor, Policy and Planning, Local Board Services
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

02 September 2015

Annual Report 2014-2015

File No.: CP2015/15313

Purpose

1. This report compares the actual activities and actual performance with the intended activities and the intended level of service as set out in the Albert-Eden Local Board Agreement for 2014/15. The information is prepared as part of the Albert-Eden Local Board’s accountability to the community for the decisions made throughout the year.

Executive Summary

2. The Local Board is required to monitor and report on the implementation of the Local Board Agreement for 2014/15. The requirements for monitoring and reporting are set out in the Local government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service, and for the comments to be included in the Auckland Council Annual Report.

3. The attached report is proposed for approval from the Albert-Eden Local Board.

4. The Auckland Council Annual Report will be audited and then reported to the Governing Body for adoption on 24 September 2015.

Recommendation/s

That the Albert-Eden Local Board:

a) Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2014/15.

b) Approves:

i. The message from the Chairperson, which provides the Local Boards comments on local board matters in the 2014/15 annual report

ii. Achievements by activity and table of Key Capital projects that form part of the local board information for the Auckland Council Annual Report 2014/15.

c) Gives authority to the Chair and Deputy Chair to make typographical changes before submitting for final publication.

Discussion

5. The Local Board is required to monitor and report on the implementation of its local board agreement for 2014/15. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 Monitoring and reporting

(1) Each local Board must monitor the implementation of the local board agreement for its local board area.

(2) Each annual report of the Auckland Council must include, in repsect of local activities for each local board area, an audited statement that –

i) Compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii) Specifies whether any intended changes to the level of service have been achieved; and

iii) Gives reasons for any significant variation between the level of service achieved and the intended level of service.

6. Each local board must comment on the matters included in the annual report under s subsection (2) in respect of its local board area and the Council must include those comments in the annual report.

7. This report focusses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion into the Annual Report 2014/15. The draft report contains the following sections:

· message from the Chair

· key achievements

· financial results

· performance measures.

8. Local board comments on local board matters in the annual report will be included in the annual report as part of the message from the Chair.

9. The next steps for the Annual Report are:

· Audit during August 2015

· Report to the Finance and Performance Committee on 17th September

· Report to the Governing Body for adoption on 24^th September

· Full New Zealand Stock Exchange disclosure on 30^th September

· Publication on 23 October

· Copies of the Annual Report will be provided to the local board office.

Consideration

Local Board views and implications

10. Local Board comments of local board matters are included in the annual report as part of the message from the Chair.

Māori impact statement

11. The annual report provides information on how the Auckland Council has progressed its agreed priorities in the annual plan over a 12 month period. This includes engagement with Maori, as well as projects that benefit various population groups, including Maori.

Attachments

No.	Title	Page
a View	2014-2015 Annual Report	5

Signatories

Author

Audrey Gan - Lead Financial Advisor Local Boards

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

02 September 2015

Albert-Eden Local Board Quarterly Performance Report for the Period ending 30 June 2015

File No.: CP2015/15032

Purpose

1. To update the Albert Eden Local Board members on the progress towards their objectives for the quarter ending 30 June 2015.

Executive Summary

2. A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June.

3. Auckland Council departments and Council Controlled Organisations (CCOs) also present regular performance reports to the local boards

4. To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report, department report and CCO report

5. The attached omnibus consolidation contains the following reports this quarter

• Local board financial performance report

• Local Community Development, Arts and Culture (CDAC) activity overview

· Local Libraries

· Parks, Sports and Recreation

• Local Infrastructure and Environmental Services

• ATEED

· Treasury Report

Recommendation/s

That the Albert-Eden Local Board:

a) Receives the Albert Eden Local Board Quarterly Performance Report for the quarter ending 30 June 2015.

Comments

6. In consultation with local boards this omnibus report provides the elected members with a comprehensive and common overview of local activities from council departments and CCO’s.

7. The Performance Report includes departmental and CCO reports for inclusion and discussion. Some of these will be six monthly reports depending on their traditional reporting cycles.

Consideration

Local Board views and implications

8. To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report, department report and CCO report

Māori impact statement

9. Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials. However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori

Attachments

No.	Title	Page
a View	Albert-Eden Local Board Quarterly Performance Report - period ending 30 June 2015	5

Signatories

Author

Audrey Gan - Lead Financial Advisor Local Boards

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

02 September 2015

Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2015

File No.: CP2015/17976

Purpose

1. To give the Albert-Eden Local Board an overview of Auckland Council Property Limited’s (ACPL) activities for the six months 1 January to 30 June 2015.

Executive Summary

2. In May 2015 the Governing Body voted in favour of merging ACPL with Waterfront Auckland to form Development Auckland (DA). The merger responds to feedback from the wider council organisations and seeks to address some key growth, development, housing provision and funding challenges that Auckland will face over the next 20 years. As a CCO Development Auckland will have a commercial orientation, but it will also have explicit public good outcomes to pursue.

3. Substantive elements of the purpose of DA relate to urban redevelopment, strategic advice on council’s property portfolio and the redevelopment of underutilised council assets to achieve commercial and strategic outcomes.

4. In August the governing body will receive recommendations from council staff in respect of the proposed locational priorities for DA.

5. It would be anticipated that DA will specifically engage with local boards post the formal establishment on the 1 September to consider what activities DA can undertake to benefit their local communities.

6. As this will be our final six-monthly update to you as ACPL, we are including both the full business summary as included in previous versions and additionally providing an outline of some of the strategic and organisational changes we will be making as we transition to Development Auckland.

7. ACPL activity detail is broken down by business unit or work-stream, with a focus on local board specific activities where applicable.

8. Local board specific supporting detail is included in Attachments A, B and C.

Recommendation/s

That the Albert-Eden Local Board:

a) Receives the Auckland Council Property Limited Local Board Six-Monthly update 1 January to 30 June 2015.

Comments

Development Auckland

9. Council formally approved the establishment of Development Auckland, being a merger of Waterfront Auckland and Auckland Council property Limited, in May 2015.

10. The essential purpose of DA is to contribute to the implementation of the Auckland Plan and encourage economic development by facilitating urban redevelopment that optimises and integrates good public transport outcomes, efficient and sustainable infrastructure and quality public services and amenities. DA will manage council’s non-service property portfolio and provide strategic advice on council’s other property portfolios. It will recycle or redevelop sub-optimal or underutilised council assets and aim to achieve an overall balance of commercial and strategic outcomes.

11. A number of objectives fall within the purpose including facilitating the redevelopment of urban locations and optimising the council’s property portfolio.

12. The process to establish the operating structure of DA is well advanced and a combined work stream between DA and council staff is looking at the future priorities for DA that will provide focus in terms of geographic locations and project priorities. In respect of the locational analysis work recommendations will be made to the governing body in August.

13. It would be anticipated that DA will specifically engage with Local Boards post the formal establishment on the 1 September to consider what activities DA can undertake to benefit their local communities.

Workshops and Meetings

14. A schedule of Albert-Eden Local Board workshops and meetings attended by ACPL representatives from July to December is included as Attachment A. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process.

Property Portfolio Management

15. ACPL manages property owned by the council and AT that are not currently required for service or infrastructure purposes. These are properties that are not immediately required for service delivery or infrastructure development but are being held for use in a planned future project such as road construction/widening or the expansion of parks. This work will largely remain unaffected by the transition to Development Auckland.

16. The property portfolio continued to grow during the last six months and now totals 1347 properties containing 1080 leases. , an increase of 41 since our July-December 2014 update. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties.

17. ACPL’s return on the property portfolio for the year ending 30 June 2015 provides the shareholder a net surplus of $ 6.8m ahead of budget, with an actual surplus of $ 29.8 m against budget of $ 23m. The average monthly vacancy rate for the period is 1.6% which is under the SOI targets of 5%.

18. A Properties Managed schedule is included as Attachment B of this report. The schedule details:

· Current ACPL-managed commercial and residential property within the Albert-Eden Local Board

· Each property’s classification or reason for retention

· The nature of the property, such as a café within a library, or a residential property with a tenancy in place

· The budget under which operating expenditure and lease revenue for the property is reported for example; regional or local board.

19. A report indicating portfolio movement in the local board area is attached as Attachment C. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

Portfolio Review and Rationalisation

Overview

20. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

21. July 2014 to June 2015 Target

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$30m disposal recommendations	$69m	These recommendations include $65.9m of sites that are identified for development projects.

22. In setting future disposal targets ACPL is working closely with the council and AT to identify potentially surplus properties.

23. 2014/2015 Targets

UNIT	TARGET	COMMENTS
Portfolio Review	$30m gross value recommended for sale	These targets include disposal recommendations and sales for sites that are identified for place-shaping and housing development projects
Development & Disposals	$30 net value of unconditional sales

Process

24. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with: the council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, engagement with local boards and the Independent Māori Statutory Board and finally a governing body decision.

Under review

25. Properties currently under review for future use opportunities via the Rationalisation Process in the Albert-Eden Local Board area are listed below. The list includes any properties that may have recently been presented to the governing body and either approved for sale or development and sale or designated for retention. Further details are included in Attachment B.

PROPERTY	DETAILS
27 Normanby Road - Mount Eden	Recommended for sale in March 13. Decision to sell deferred pending further work by Solid Waste Business Unit into an alternative site for a refuse transfer station. Scheduled to be represented to the Governing Body in August 2015 for a decision.
2 Wiremu Street (Childcare) - Balmoral	Leased as a commercial childcare centre. CPP investigated using this site for office and storage space or early childhood learning services but found that it did not require site. Progressed to local board engagement. Albert-Eden Local Board expressed interest in retaining the site options are currently being investigated.
4 Amandale Avenue, St Lukes	Vacant land. Transferred from ACPD as non-service in June 2014. Rationalisation process commenced in September 2014. No alternative service uses were identified and the Albert-Eden Local board endorsed divestment at the 19 February 2015 business meeting. Scheduled to be presented to the Governing Body in August 2015 as recommended for sale.

Redevelopment/Regeneration and Housing Supply initiatives

Overview

26. ACPL in its current form is contributing commercial input into approximately 54 region wide council-driven regeneration and housing supply initiatives. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $415k to in excess of $100million.

27. ACPL is also actively contributing to the Housing Action Plan, which is a council initiative focusing on non-regulatory efforts to encourage and increase affordable residential development. ACPL has an SOI target to undertake five housing development projects over three years that will improve housing affordability and the supply of affordable housing encompassing CHO involvement. ACPL is currently actively working on 13 such projects.

28. In our expanded role as Development Auckland we will be extending on this work to play a much stronger role in urban development through greater scale, enhanced capability and the ability to partner with others. We will have a key role in helping deliver the council priority of quality urban living and will have the mandate to deal with the challenge of Auckland’s rapid growth through regeneration and investment.

29. Development Auckland’s roles and responsibilities will be customised to each specific project initiative and location. A few will be of a high custodial nature associated with urban regeneration. Some will be at the other end of the scale with a more facilitative role; and some will be much more able to be delivered in the short term.

30. ACPL already works closely with the local boards on ACPL-led developments to ensure we give effect to the local boards’ place-shaping role. As Development Auckland engagement will in some areas be of a much broader scope, with the potential for involvement in master-planning activities for significant land areas.

Optimisation Update

31. Optimisation is a programme of work aimed to achieve better use of council’s planned and funded service assets. The programme targets housing and urban regeneration outcomes along with the delivery of cost-neutral service investment on appropriate sites. ACPL and ACPD are leading a cross-council project to establish the rules and methodology for service optimisation activity. The programme will be carried across to Development Auckland.

32. Local board engagement and workshops will be provided to demonstrate the scope of optimisation and the benefits of driving optimal asset performance from qualifying service property. Timeframes for these workshops have been pushed out due to Development Auckland transition work. However ACPL welcomes suggestions of service sites that may have potential for improved service function along with housing or urban regeneration outcomes.

Local Activities

33. A high level update on place-shaping and housing initiative and proposal activities in the Albert-Eden area is outlined in points below.

34. Dominion Road/Valley Road, Mt Eden – site identified for mixed-use development retail/apartment development.

A concept is being worked up for this site which incorporates ground floor retail and circa 80 apartments. This includes well-designed open spaces around five individual buildings. ACPL plans to workshop this with the local board in September 2015. ACPL is also in discussions with AT around their future land requirements in the Dominion Road corridor.

Acquisitions

Overview

35. ACPL continues to support council and AT programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved council or AT budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

36. From 1 January 2015 to 31 June 2015, 49 property purchases were completed for the council and AT. All of the property acquisitions met independent valuation thresholds agreed with AT, the council and Public Works Act 1981 requirements.

Council Acquisitions

Of the 49 property acquisitions over the past six months, 12 were purchased to meet council legal, open space and storm water requirements and to contribute to City Transformation projects. These included the following acquisitions in or neighbouring the Albert-Eden Local Board area.

PROPERTY	STAKEHOLDER	WORK TYPE	LOCAL BOARD
5 Clinker Place, New Lynn	City Transformation	City Transformation	Whau

Auckland Transport Acquisitions

37. The remaining 37 properties were acquired on behalf of AT. The focus was on acquisitions to support major transport projects including AMETI (five acquisitions) City Rail Link Property Acquisition (seven acquisitions), Redoubt Road Mill Road Corridor Upgrade (six acquisitions) road widening across the region (10 acquisitions) and Northern Strategic Growth Area (one acquisition). Full details of relevant AT projects and associated acquisitions will come to the local board directly from AT.

Business Interests

38. ACPL also optimises the commercial return from assets it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. There are currently no business interests in the Albert-Eden Local Board area.

Consideration

Local Board views and implications

39. This report is for the Albert-Eden Local Board’s information.

Māori impact statement

40. Whatungarongaro te tangata, toitū te whenua. The importance of effective communication and engagement with Māori on the subject of land is understood. ACPL has accordingly developed robust engagement with the 19 mana whenua groups for our core business activities. We are currently working with Waterfront Auckland on a future strategy for Development Auckland.

41. Key engagement activities currently include: identifying cultural significance concerns regarding disposal properties, flagging commercial interests, development partnering discussions and issues relating to property management such as protection of wāhi tapu or joint management arising from the resolution of Treaty Settlements. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects where appropriate. As Development Auckland we will work with iwi to consolidate and build on strengths from ACPL and Waterfront Auckland’s approaches along with successful work being done elsewhere in the council family.

42. ACPL additionally undertook to be part of council’s Māori Responsiveness Plan (MRP) pilot programme. The project’s key output is an operational document outlining ACPL’s contribution to council’s strategic and operational commitments to Māori. The MRP was finalised and approved by the ACPL Board in December 2014 and is in the implementation phase. A copy of this is available on the ACPL website. This work will be carried over and reflected in the new organisation.

43. As we transition to Development Auckland, the local board can expect to be advised or involved as appropriate in any discussions that arise in the local board’s area.

Implementation

44. There are no implementation issues.

Attachments

No.	Title	Page
a View	Schedule of meetings and workshops	5
b View	Properties Managed by ACPL in the Local Board area	5
c View	Property movement in the Local Board area	5