Arts, Culture and Events Committee

OPEN MINUTES

Minutes of a meeting of the Arts, Culture and Events Committee held in the Level 26, 135 Albert Street, Auckland on Wednesday, 23 September 2015 at 9.35am.

present

Chairperson	Cr Alf Filipaina
Deputy Chairperson	Cr John Watson	From 9.51 am, Item 5.1
Members	Cr Dr Cathy Casey
	Cr Linda Cooper, JP
	Cr Hon Christine Fletcher, QSO	From 9.48 am, Item 5.1, Until 12.23 pm, Item 13
	Cr Wayne Walker
	Member Karen Wilson	Until 12.15 pm, Item 12

ABSENT

Mayor Len Brown

Deputy Mayor Penny Hulse

Cr Ross Clow

Member Precious Clark

Cr George Wood

ALSO PRESENT

Cr Calum Penrose

From 10.56 am, Item 10 until    11.20 am, Item 11

Arts, Culture and Events Committee 23 September 2015

1          Apologies

Resolution number ART/2015/39

MOVED by Chairperson AM Filipaina, seconded by Member K Wilson:

That the Arts, Culture and Events Committee:

a) accept the apologies from Mayor LCM Brown, Member Precious Clark, Cr RI Clow, Deputy Mayor PA Hulse and Cr GS Wood for absence and Deputy Chairperson J Watson for lateness.

CARRIED

2          Declaration of Interest

Cr CM Casey declared an interest within Item 10 – Regional Event Fund Allocations 2015/16, in relation to Auckland Highland Games & Gathering group.

Cr CE Fletcher declared an interest within Item 10 – Regional Event Fund Allocations 2015/16, in relation to Motutapu-Rangitoto Traverse Trust.

Cr CE Fletcher declared an interest within Item 11 – Regional Arts and Culture Grant Allocation: Round One 2015, in relation to Toi Ora.

3          Confirmation of Minutes

Resolution number ART/2015/40

MOVED by Chairperson AM Filipaina, seconded by Cr WD Walker:

That the Arts, Culture and Events Committee:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 22 July 2015, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

5.1	Helen Bartle, CreativeNZ
	Cr CE Fletcher entered the meeting at 9.48 am. Deputy Chairperson J Watson entered the meeting at 9.51 am.
	Resolution number ART/2015/41 MOVED by Chairperson AM Filipaina, seconded by Cr CM Casey: That the Arts, Culture and Events Committee: a)      thank Helen Bartle and Grace Sinclair from CreativeNZ for their presentation to the Arts, Culture and Events Committee on the Auckland results of New Zealanders and the Arts. CARRIED
	Attachments a     Arts, Culture and Events Committee, 23 September 2015, Item 5.1, Public Input - Helen Bartle, CreativeNZ, New Zealanders and the arts.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9	Events Season Research 2014/2015
	Cr CE Fletcher left the meeting at 10.29 am. Cr CE Fletcher returned to the meeting at 10.42 am.
	Secretarial note:          Changes to the original motion were made with the agreement of the meeting.
	Resolution number ART/2015/42 MOVED by Chairperson AM Filipaina, seconded by Member K Wilson: That the Arts, Culture and Events Committee: a)      thank Emily Bing and Katrin Schulze from Colmar Brunton for their presentation on Auckland event evaluation research. CARRIED
	Attachments a     Arts, Culture and Events Committee, 23 September 2015, Item 9 - Events Season Research, Auckland event evaluation.

10	Arts and Culture Strategic Action Plan
	Cr CM Penrose entered the meeting at 10.56 am Cr WD Walker left the meeting at 10.56 am. Cr WD Walker returned to the meeting at 11.02 am.
	Secretarial note:          Changes to the original motion were made with the agreement of the meeting.
	Resolution number ART/2015/43 MOVED by Chairperson AM Filipaina, seconded by Deputy Chairperson J Watson: That the Arts, Culture and Events Committee: a)      endorse the Arts and Culture Strategic Action Plan (Attachment A). b)      recommend that the Regional Strategy and Policy Committee adopt the Arts and Culture Strategic Action Plan. c)      thank the staff for their work on the Arts and Culture Strategic Action Plan. CARRIED

11

Regional Event Fund Allocations 2015/2016

Cr CM Penrose left the meeting at 11.20 am.

Cr CM Casey declared an interest within Item 10 – Regional Event Fund Allocations 2015/16, in relation to Auckland Highland Games & Gathering group and took no part in the discussion or voting in regards to the matter.

Cr CE Fletcher declared an interest within Item 10 – Regional Event Fund Allocations 2015/16, in relation to Motutapu-Rangitoto Traverse Trust and took no part in the discussion or voting in regards to the matter.

Resolution number ART/2015/44

MOVED by Chairperson AM Filipaina, seconded by Deputy Chairperson J Watson:

That the Arts, Culture and Events Committee:

a)      approve the following funding allocations from the 2015/2016 Regional Event Fund:

Event	Funding Allocation
ASB Polyfest	50,000
Coca-Cola Christmas in the Park	40,000
Bike The Bridge	20,000
Show Jumping Waitematā World Cup Final	7,500
Puhinui International Horse Trials	12,500
SKYCITY Mystics home games	10,000
The DUAL Motutapu-Rangitoto Traverse	20,000
Harbour Crossing 2015	8,000
King of the Bays 2016	8,000
Auckland International Buskers Festival	30,000
LYC Big Gay Out	15,000
Mahurangi Regatta	4,000
Clevedon Jazz Wine & Food Festival	10,000
Toddler Day Out & Great Parenting Fair 2016	10,000
Photographer of the Year Exhibition	7,500
Elvis in the Gardens	12,000
NZ National Stand Up Paddling Championships and Festival	5,000
Auckland Highland Games & Gathering	15,000
M2M (Marae to Marae)	6,000
Matakana Food and Wine Festival	10,000
Waiheke International Jazz Festival 2016	5,000
The New Zealand Ukulele Festival	6,000
Indigenous Ink Festival	10,000
The Trusts New Zealand Bowls Open	10,000
Auckland Choral presents Carmina Burana	4,000
Sovereign Tri Series - Takapuna	15,000
NZ Rugby League 2016 National Secondary Schools Tournament	10,000
Iwi of Origin	2,000
2016 Aotearoa Māori Sports Awards	8,000
2016 Pacific Music Awards	12,000
Walk the Line 2016	4,000
8th National Orchid Expo of New Zealand Orchid + Flower Show	5,000
Total	$391,500

b)      approve a multi-year funding agreement for ASB Polyfest allocating $50,000 for the 2016/2017 and 2017/2018 years in addition to the $50,000 allocated for 2015/2016.

c)      approve the allocation of remaining regional event funding for 2015/2016 through a second funding round in November 2015 targeted at Māori, youth and winter events and other gaps in the events calendar, with decisions made by the Arts, Culture and Events Committee in February 2016.

CARRIED

Secretarial note:          the additional recommendation d) was added with the agreement of the meeting.

Resolution number ART/2015/45

MOVED by Chairperson AM Filipaina, seconded by Member K Wilson:

That the Arts, Culture and Events Committee:

d) approve funding on a discretionary basis within staff’s delegations and authority for the Auckland Secondary Schools Kapa Haka (Te Ahurea Tino Rangatiratanga) regionals festival.

CARRIED

12

Regional Arts and Culture Grant Allocation: Round One 2015

Cr CE Fletcher declared a partial interest in this item, as a Patron of Toi Ora and took no part in the discussion or voting in regards to this matter.

Member K Wilson left the meeting at 12.15 pm.

Resolution number ART/2015/46

MOVED by Deputy Chairperson J Watson, seconded by Cr CM Casey:

That the Arts, Culture and Events Committee:

a)      approve the following allocation of funding to arts organisations for the amounts and terms outlined:

Organisation	Funding Allocation ($)	Term
Audience development and programming project grants:
Mika Haka Foundation	12,000	Project
Stark Theatre	9,000	Project
Ruia Taitea Creative	20,000	Project
Pacific Islands Dance Fono	5,000	Project
Waitakere Arts and Culture Development Trust	5,000	Project
Fine Fatale	2,450	Project
NZ Contemporary Art Trust	10,000	Project
The Operating Theatre Trust, t/a Tim Bray Productions	16,300	Project
Artspace (Aotearoa) Trust t/a ARTSPACE NZ	20,000	Project
The New Zealand Ukulele Trust	15,000	Project
Michael King Writers' Studio Trust	10,000	Project
New Zealand Comedy Trust	8,000	Project
Kathrin Simon - photographer, lead artist of collaboration	9,000	Project
PIFT (Pacific Islanders in Film and Television) - financials through Tikilounge Productions	2,500	Project
NZTrio Foundation	5,000	Project
Winning Productions, t/a Under Lilli's Balcony Theatre Company Ltd	7,500	Project
Manukau Orchestral Society Incorporated	15,000	Project
Chamber Music New Zealand	11,500	Project
NZ Barok	5,000	Project
Audio Foundation	7,500	Project
Total	195,750
Business and capacity development project grants:
Documentary New Zealand Trust	15,000	Project
The Pantograph Punch Trust Board	13,491	Project
Script to Screen – Te Tari Tuhi Kupu a Whakaahua	5,960	Project
Theatre Stampede Charitable Trust	12,500	Project
Total	46,951
Strategic relationship grants:
Massive Theatre Company Trust	20,000	1 Year
Basement Theatre Trust	25,000	1 Year
NZ Dance Advancement Trust	25,000	1 Year
The Big Idea Te Aria Nui Charitable Trust	25,000	1 Year
Objectspace	10,000	1 Year
Documentary Festival Trust	25,000	1 Year
Silo Theatre Trust	50,000	1 Year
Manukau Orchestral Society Inc.	50,000	1 Year
Total	230,000

CARRIED

Secretarial note:          Pursuant to Standing Order 1.8.6 Chairperson AM Filipaina requested that his dissenting vote be recorded.

Secretarial note:          the additional recommendation b) was added with the agreement of the meeting.

Resolution number ART/2015/47

MOVED by Deputy Chairperson J Watson, seconded by Cr CM Casey:

That the Arts, Culture and Events Committee:

b) thank Mary Borok and Barbara Proctor for their work on the new application process for the regional arts and culture grants application

CARRIED

13	Arts & Culture and Events  Calendar - October-December 2015
	Cr CE Fletcher left the meeting at 12.23 pm.
	Resolution number ART/2015/48 MOVED by Chairperson AM Filipaina, seconded by Cr LA Cooper: That the Arts, Culture and Events Committee: a)      receive the report. CARRIED

14        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.28 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Arts, Culture and Events Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................