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Audit and Risk
Committee
15 September
2015
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
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5.1
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Public Input - Ms Penny Bright - Various matters
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Ms Penny
Bright addressed the committee about various matters and tabled a copy of her
correspondence. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
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Resolution number AUD/2015/38
MOVED by Chairperson WB Cashmore, seconded by Member JG Walker:
That the
Audit and Risk Committee:
a) thank Ms Penny Bright for
her presentation.
CARRIED
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Attachments
a 15
September 2015 - Audit and Risk Committee, Item 5.1: Public Input - Ms Penny
Bright - Various matters - tabled document
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6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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10
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Office of the Auditor-General and Audit New Zealand briefing
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Jo Smaill and
Athol Graham, Audit New Zealand Directors addressed the committee and tabled
an audit status update to the Audit and Risk Committee dated 8 September
2015. A copy has been placed on the official minutes and is available on the
Auckland Council website as a minutes attachment.
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Resolution number AUD/2015/41
MOVED
by Chairperson WB Cashmore, seconded by Cr MP Webster:
That the Audit and
Risk Committee:
a) receive the information
provided by the Auditor-General and the Audit New Zealand Director.
b) thank Jo
Smaill and Athol Graham from Audit New Zealand for their attendance and
presentation.
CARRIED
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Attachments
a 15 September 2015 - Audit and
Risk Committee, Item 10: Office of the Auditor-General and Audit New Zealand
briefing - Audit NZ report dated 8 September 2015
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Note: Item
11 was considered at the conclusion of the confidential agenda.
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13
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Update on Enterprise Risk Management Activities
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Jazz Singh,
Head of Risk was in attendance for this item.
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Resolution number AUD/2015/43
MOVED
by Member RI Clow, seconded by Member P Conder:
That the Audit and
Risk Committee:
a) receive the update on
Enterprise Risk Management activities report.
b) note that an update on the
November 2015 workshop with the Executive Lead Team will be provided at the December
2015 committee meeting.
CARRIED
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14 Consideration
of Extraordinary Items
There were no extraordinary items.
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15 Procedural
motion to exclude the public
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Resolution
number AUD/2015/44
MOVED by Chairperson WB Cashmore, seconded by Member
JG Walker:
That the
Audit and Risk Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Office
of the Auditor-General and Audit New Zealand briefing
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(j) - The
withholding of the information is necessary to prevent the disclosure or
use of official information for improper gain or improper advantage.
In particular, the
report may contain financial and operational information regarding Council
activities which if released may jeopardise the effective delivery of those
activities.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Update
on Council-controlled Organisation Risk
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains financial and operational information and details of audit
findings which if released may jeopardise the commercial operations of the
Council Controlled Organisations.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C3 Update
on Internal Audit Activities
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(a) - The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In particular, the
report contains financial and operational information and details of
Internal Audit activity which if released may jeopardise the effective
delivery of Internal Audit services.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C4 Update
on Integrity and Investigation Activities
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 6.
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s6(a) - The making
available of the information would be likely to prejudice the maintenance
of the law, including the prevention, investigation, and detection of
offences and the right to a fair trial.
In particular, this
report contains financial and operational information regarding
investigation and other activity, which if released may compromise the
effective delivery of our integrity and investigative services.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 6.
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The text of these resolutions was
made available to the public who were present at the meeting and formed part
of the minutes of the meeting.
CARRIED
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11.14am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.55pm The
public was re-admitted.
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11
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Draft 2014/2015 Annual Report and Summary Annual Report for
Auckland Council and Group
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Francis
Caetano, Group Financial Controller was in attendance for this item.
The item was deferred to be considered at
the conclusion of the confidential Items.
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Resolution number AUD/2015/45
MOVED
by Chairperson WB Cashmore, seconded by Member P Conder:
That the Audit and
Risk Committee:
a) note that there are no
significant outstanding audit issues in respect of the audit and process of
preparing of the 2014/2015 Annual Report and the Summary Annual Report for
Auckland Council and group.
b) recommend the 2014/2015
Annual Report and the Summary Annual Report for Auckland Council and group to
the Finance and Performance Committee for recommendation to the Governing
Body for adoption.
CARRIED
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restatementS
It was resolved
while the public was excluded:
12.58pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Audit and Risk Committee HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
