Council Controlled Organisations Governance and Monitoring Committee

OPEN MINUTES

Minutes of a meeting of the Council Controlled Organisations Governance and Monitoring Committee held in the Reception Lounge, Level 2, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 1 September 2015 at 9.33am.

present

Acting Chairperson	Cr Calum Penrose
Members	Cr Anae Arthur Anae	Until 1.25pm, Item C2
	Cr Cameron Brewer
	Member Precious Clark	Until 1.22pm, Item C1
	Cr Ross Clow
	Cr Linda Cooper, JP
	Cr Chris Darby
	Cr Denise Krum	From 9.36am, Item 5.1
	Cr Dick Quax	From 9.43am, Item 9
	Cr Penny Webster	Until 12.15pm, Item 9
	Member Glenn Wilcox	From 10.24am, Item 9
	Cr George Wood, CNZM	From 10.12am, Item 9

ABSENT

Mayor Len Brown, JP

Cr Dr Cathy Casey

Chairperson Penny Hulse

ALSO PRESENT

Cr Bill Cashmore

Cr Christine Fletcher

Cr Sharon Stewart

IN ATTENDANCE

Dr Lester Levy	Chair, Auckland Transport
David Warburton	Chief Executive, Auckland Transport
Richard Morris	Chief Financial Officer, Auckland Transport
David Clarke	Chair, Watercare
Mike Allen	Deputy Chair, Watercare
Raveen Jaduram	Chief Executive, Watercare
Brian Monk	Chief Financial Officer, Watercare
David McConnell	Chair, Auckland Tourism, Events and Economic Development
Brett O’Riley	Chief Executive, Auckland Tourism, Events and Economic Development
Martin Fairweather	Chief Operating Officer, Auckland Tourism, Events and Economic Development
Steve Armitage	General Manager (External Relations), Auckland Tourism, Events and Economic Development
Simon Allen	Chair, Auckland Council Investments Limited
Miriam Dean	Deputy Chair, Auckland Council Investments Limited
Gary Swift	Chief Executive, Auckland Council Investments Limited
John Robertson	Director, Regional Facilities Auckland
Chris Brooks	Chief Executive, Regional Facilities Auckland
Paul Brewer	Director (External Relations), Regional Facilities Auckland
Simon Tran	Chief Financial Officer, Regional Facilities Auckland
David Rankin	Chief Executive, Auckland Council Properties Limited
Allan Young	Manager Development, Auckland Council Properties Limited
Kingsha Changwai	Planning and Reporting Manager, Auckland Council Properties Limited
John Dalzell	Chief Executive, Waterfront Auckland
Carl Gosbee	Chief Financial Officer, Waterfront Auckland
Richard Leggat	Chair, Waterfront Auckland

Council Controlled Organisations Governance and Monitoring Committee 01 September 2015

1          Apologies

Resolution number COU/2015/69

MOVED by Member P Clark, seconded by Deputy Chairperson CM Penrose:

That the Council Controlled Organisations Governance and Monitoring Committee:

a) accept the apologies from Cr DA Krum, Cr D Quax, Member G Wilcox and Cr GS Wood for lateness, and Chairperson PA Hulse, Cr CM Casey and Mayor LCM Brown for absence.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number COU/2015/70

MOVED by Cr C Darby, seconded by Cr AJ Anae:

That the Council Controlled Organisations Governance and Monitoring Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 4 August 2015, including the confidential section, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

5.1	Public Input - Penny Bright
	Cr DA Krum entered the meeting at 9.36 am.
	Information was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number COU/2015/71 MOVED by Deputy Chairperson CM Penrose, seconded by Cr RI Clow: That the Council Controlled Organisations Governance and Monitoring Committee: a) thank Penny Bright for her public input presentation. CARRIED
	Attachments a     1 September 2015, CCO Governance and Monitoring Committee, Item 5.1 - Penny Bright Tabled Information

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9

Council Controlled Organisations Quarterly Reports for 30 June 2015

Cr D Quax entered the meeting at 9.43 am.

Cr GS Wood entered the meeting at 10.12 am.

Cr RI Clow left the meeting at 10.13 am.

Cr RI Clow returned to the meeting at 10.19 am.

Member G Wilcox entered the meeting at 10.24 am.

Cr AJ Anae left the meeting at 10.27 am.

Cr RI Clow left the meeting at 10.35 am.

Cr AJ Anae returned to the meeting at 10.37 am.

Cr RI Clow returned to the meeting at 10.41 am.

PowerPoint presentations were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

Secretarial Note:         Changes to the original motion were incorporated through the addition of recommendation b).

MOVED by Deputy Chairperson CM Penrose, seconded by Cr C Darby:

That the Council Controlled Organisations Governance and Monitoring Committee:

a) receive the report for the fourth quarter ending 30 June 2015 from Auckland Transport

b) note the significant growth trends in public transport patronage, particularly rail, and congratulate Auckland Transport on surpassing all Statement of Intent (SOI) public transport targets

c) receive the report for the fourth quarter ending 30 June 2015 from Watercare Services Limited

d) receive the report for the fourth quarter ending 30 June 2015 from Auckland Tourism, Events and Economic Development

e) receive the report for the fourth quarter ending 30 June 2015 from Auckland Council Investments Limited

f) receive the report for the fourth quarter ending 30 June 2015 from Regional Facilities Auckland

g) receive the report for the fourth quarter ending 30 June 2015 from Auckland Council Property Limited

h) receive the report for the fourth quarter ending 30 June 2015 from Waterfront Auckland.

The meeting adjourned at 11.26am and reconvened at 11.33am.

Member G Wilcox was not present.

Member G Wilcox returned to the meeting at 11.37 am.

Cr MP Webster left the meeting at 12.15 pm.

Secretarial Note:         Changes to the original motion were incorporated through recommendations f) and j).

Resolution number COU/2015/72

MOVED by Deputy Chairperson CM Penrose, seconded by Cr C Darby:

That the Council Controlled Organisations Governance and Monitoring Committee:

a) receive the report for the fourth quarter ending 30 June 2015 from Auckland Transport

b) note the significant growth trends in public transport patronage, particularly rail, and congratulate Auckland Transport on surpassing all Statement of Intent (SOI) public transport targets

c) receive the report for the fourth quarter ending 30 June 2015 from Watercare Services Limited

d) receive the report for the fourth quarter ending 30 June 2015 from Auckland Tourism, Events and Economic Development

e) receive the report for the fourth quarter ending 30 June 2015 from Auckland Council Investments Limited

f) note the excellent achievements at Ports of Auckland Limited (POAL) that have been achieved through Auckland Council Investments Limited’s endeavours to push for greater productivity at POAL

g) receive the report for the fourth quarter ending 30 June 2015 from Regional Facilities Auckland

h) receive the report for the fourth quarter ending 30 June 2015 from Auckland Council Property Limited

i) receive the report for the fourth quarter ending 30 June 2015 from Waterfront Auckland.

j) thank the boards, management and staff of Auckland Council Properties Limited and Waterfront Auckland for their service.

CARRIED

An additional motion was moved:

MOVED by Cr GS Wood, seconded by Cr D Quax:

That the Council Controlled Organisations Governance and Monitoring Committee:

a) do not support a new name being added to the Development Auckland title and note the failure of Development Auckland to comply with the No Surprises Policy

A division was called for, voting on which was as follows:

For Cr CE Brewer Cr DA Krum Deputy Chairperson CM Penrose Cr D Quax Cr GS Wood

Against Cr AJ Anae Member P Clark Cr RI Clow Cr LA Cooper Cr C Darby Member G Wilcox

Abstained

The motion was declared lost by 5 votes to 6.

Attachments

a     1 September 2015, CCO Governance and Monitoring Committee, Item 9 - Auckland Transport Presentation

b     1 September 2015, CCO Governance and Monitoring Committee, Item 9 - Auckland Council Properties Limited Presentation

10        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11        Procedural motion to exclude the public

Resolution number COU/2015/73

MOVED by Deputy Chairperson CM Penrose, seconded by Cr DA Krum:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Board Appointments: Mount Albert Grammar School Community Swimming Pool Trust

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. In particular, the report contains private information about individuals who have applied for the position of trustee on the Mount Albert Grammar School Community Swimming Pool Trust.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2       Board Appointments: Mangere Mountain Education Trust (MMET)

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. In particular, the report contains private information about the candidates for the position of trustee in the Mangere Mountain Education Trust .	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

1.20pm            The public was excluded.

1.29pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Board Appointments: Mount Albert Grammar School Community Swimming Pool Trust
	d) agree that the report and attachments will remain confidential, but clauses a) – c) will be made publicly available once candidates have been notified.

C2	Board Appointments: Mangere Mountain Education Trust (MMET)
	c)      agree that the report and attachments will remain confidential, but clauses a) and b) will be made publicly available once candidates have been notified.

C3	Board Appointments: Auckland Council’s Council Controlled Organisations (CCOs) - Auckland Council Investments Limited
	This item was withdrawn.

1.29 pm         

The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisations Governance and Monitoring Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................