I hereby give notice that an ordinary meeting of the Ethnic Peoples Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 23
September 2015
6.00pm
Board Room, Auckland
Town Hall, Ground Floor
301-305 Queen Street
Auckland
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Ethnic Peoples Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Dave Tomu
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Deputy Chairperson
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Anita Keestra
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Members
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Carlos Abdelrahman
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Asoka Basnayake
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Naoe Hashimoto
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Yee Yang 'Square' Lee
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Angela Lim
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Mabel Msopero
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Pratima Devi Nand
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Wong Liu Shueng
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Christian Dee Yao
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Liaison Councillor
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Denise Krum
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(Quorum 5 members)
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Suad Allie
Democracy Advisor
18 September 2015
Contact Telephone: 021 932 7026
Email: suad.allie@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS
OF REFERENCE
The Terms of Reference set out the purpose,
role and protocols of the Panel.
Panel members will also be expected to
abide by the Code of Conduct for members of Auckland Council advisory panels.
Purpose
The purpose
of
the panels is to provide strategic advice to the Council on issues of significance to their communities and to
advise
on effective engagement by
Council with those communities.
Outcomes
The Panel will provide advice through an
agreed annual work programme, integrated
wherever possible, with
other panels and
approved by the Regional Strategy and Policy Committee.
Annual work programme
The Council will advise the Panel of the
areas of strategy, policy and plan development that are likely to require
comment or advice from the Panel during the course of the year. The work
programme should also provide scope for the Panel to respond to issues and
concerns arising from its communities and to develop its own priorities.
As resources allow, budget is available for the
Panel to support activities
that clearly contribute to
the
agreed work programme but the Panel may not access external resources for activities or events, except
with the agreement of Council
Submissions
Panel advice will contribute to Council decision-making,
but panels will not make formal submissions on Council strategies, polices and
plans, for example, the Long Term Plan.
In their advisory role to the Council,
Panels may have input to submissions made by the Council to external
organisations but do not make independent submissions, except as agreed with
Council.
This does not prevent individual members
being party to submissions outside their role as Panel members.
* The above
information is a summary of the 2014 Terms of Reference document and is based
on the Governing Body decisions of 19 December 2013
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Ethnic Peoples
Advisory Panel
23 September
2015
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary
Business 5
5 Proposed set net and crab pot controls at Arkles Bay and
Omaha Beach 7
6 Civil Defence Group Plan Review 29
7 Ethnic Peoples Advisory Panel - Work Programme Update 33
8 Consideration of Extraordinary
Items
At the close of
the agenda apologies from Angela Lim and Wong Liu Shueng had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Ethnic Peoples Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 12 August 2015, as a true and
correct record.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Ethnic Peoples
Advisory Panel
23 September
2015
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Proposed set
net and crab pot controls at Arkles Bay and Omaha Beach
File No.: CP2015/17461
Purpose
1. To obtain feedback from the Ethnic Peoples Advisory Panel
on the investigation of a set net control for Arkles Bay and set net and crab
pot controls for Omaha Beach.
Executive
Summary
2. On 8 July 2015
the Regulatory and Bylaws Committee resolved to investigate the making of
seasonal crab pot and set net controls for Omaha Beach and a set net control
for Arkles Bay (Resolution number: RBC/2015/24).
3. A set net ban
has been in place at Arkles Bay for eight years through the Rodney District
Council Set Net Prohibition – Arkles Bay Bylaw. The Hibiscus and Bays Local
Board have recommended that a control be made to replace the bylaw which will
lapse on 31 October 2015 under the Local Government (Auckland Transitional
Provisions) Act 2010.
4. The Rodney Local Board have also requested that set net and crab pot
controls be investigated for Omaha Beach as complaints
have been made about the way these activities have been undertaken since 2013.
5. Controls can be
made through the Public Safety and Nuisance Bylaw 2013 to restrict recreational
activities for specified times or seasons as considered necessary to protect
the public from nuisance and to promote and maintain public health and safety.
6. National
legislation, council strategies, plans, policies and other bylaws are also
relevant for the management of fishing practices and the use of Auckland’s
beaches. The Ministry for Primary Industries is responsible for enforcing the
Fisheries (Amateur Fishing) Regulations 2013 which impose restrictions on the
use of set nets and ring pots to manage fisheries resources.
7. A range of
practicable options have been developed for consideration to address the
concerns raised by members of the Arkles Bay and Omaha Beach communities.
8. The options are
discussed in the Public Safety and Nuisance Controls Information Document. This
document was circulated to the panel via email on 10 September 2015 to assist
the panel with providing feedback at this meeting (Attachment A). The
Regulatory and Bylaws Committee will be presented with the panel’s feedback and
staff recommendations before making a decision on 13 October for Arkles Bay and
10 November for Omaha Beach.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) provide
feedback on preferred options for the investigation of a set net control for
Arkles Bay and set net and crab pot controls for Omaha Beach as set out in
Public Safety and Nuisance Controls Information Document.
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Background
9. The Public
Safety and Nuisance Bylaw 2013 enables the council to make controls to prohibit
or restrict recreational activities for specified times or seasons. A control
can be made if it is deemed to be the most appropriate way to protect the
public from nuisance and to promote and maintain public health and safety.
10. While set
netting and crab potting are legitimate activities, the way in which they can
be carried out can conflict with other recreational beach activities. The
manner in which set netting and crab potting have been carried out at Omaha
Beach and set netting historically at Arkles Bay have been the subject of
persistent complaints about public safety and nuisance issues. This has
resulted in requests from the Rodney and Hibiscus and Bays local boards for the
council to investigate implementing controls on these activities.
Investigation
of a set net control at Arkles Bay
11. Set netting at
Arkles Bay has been prohibited for the past eight
years under the Rodney District Council Prohibition of Set Netting -
Arkles Bay Bylaw. The Local Government (Auckland Transitional
Provisions) Act 2010 requires the council to review the bylaw before 31 October
2015 or it will automatically lapse. The council has
decided that the bylaw be allowed to lapse because the Public Safety and
Nuisance Bylaw 2013 provides appropriate regulatory methods to manage public
safety and nuisance problems associated with set net activities.
12. At its meeting on 20 May 2015, the Hibiscus and Bays
Local Board recommended to the Regulatory and Bylaws Committee that the
Prohibition of Set Netting - Arkles Bay Bylaw should remain in place until a
control can be made to replace the current all year ban (HB/2015/60).
13. The following options have been developed for consideration in
response to the local board’s request to replace the Rodney District Council
Prohibition of Set Netting - Arkles Bay Bylaw with a control. These are:
Option A: Make
an all year round set net control under the Public Safety and Nuisance Bylaw
2013.
Option B: Make
a summer set net control under the Public Safety and Nuisance Bylaw 2013.
Option C: Do not make a control and address issues using existing regulation.
Option D: Do
not make a control and use education and public awareness.
Option
E: Monitor the progress of a regional
strategic approach for the management of shore based fishing practices
through the Seachange Project (Hauraki Gulf Marine
Spatial Plan).
14. Analysis of
these options can be viewed in the Public Safety and Nuisance Controls
Information Document (refer Attachment A).
Investigation
of set net and crab pot controls at Omaha Beach
15. Concerns about
the impact of set netting at Omaha Beach have been raised by the Rodney local
board and members of the community since early 2013 when a number of
submissions to the Public Safety and Nuisance Bylaw were made calling for
controls on the activity. In 2014, the Omaha Residents and Ratepayers
Association wrote to the Rodney Local Board in support of implementing controls
for both set nets and crab pots at Omaha Beach.
16. At its meeting on 18 May 2015, the Rodney Local Board recommended to
the Regulatory and Bylaws Committee that the council investigate seasonal
controls for set net and crab pot activities on Omaha Beach (RD/2015/61).
17. The following options have been developed for consideration in
response to the issues raised by members of the Omaha Beach community. These
are:
Option A1: Make
a summer set net control under the Public Safety and
Nuisance Bylaw 2013.
Option A2: Make
a summer crab pot control under the Public Safety and Nuisance Bylaw 2013.
Option B: Do
not make a control and address issues using existing
regulation.
Option C: Do not make a control and use education and
public awareness.
Option
D: Monitor the progress of a regional
strategic approach for the management of shore based fishing practices
through the Seachange Project (Hauraki Gulf Marine
Spatial Plan).
18. Analysis of
these options can be seen in the Public Safety and Nuisance Controls
Information Document (refer Attachment A).
Consideration
Local
board views and implications
19. The views of the Rodney and Hibiscus and Bays Local Boards were
sought at their business meetings in May 2015 as discussed in paragraphs 12 and
16 respectively.
20. Issues related to set netting have not been raised by any other local boards.
Māori
impact statement
21. Māori views have not been specifically
sought in relation to this report. The views of Māori will be sought as part of the investigation.
Implementation
22. Before making
any controls the council should consider whether there are sufficient resources
to enforce the proposed control and that the council would be responsible for
responding to complaints.
Attachments
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No.
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Title
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Page
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aView
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Public Safety and Nuisance Controls Information
Document
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11
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Signatories
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Authors
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Emma Pilkington - Policy Analyst
Rebekah Stuart-Wilson - Principal Policy Analyst
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Authoriser
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Kataraina Maki – General Manager - Community &
Social Policy
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Ethnic Peoples
Advisory Panel
23 September
2015
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Ethnic Peoples Advisory
Panel
23 September
2015
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Civil Defence Group Plan Review
File No.: CP2015/18494
Purpose
1. To provide
the Ethnic Peoples Advisory Panel with an update on the development of the
Auckland Civil Defence and Emergency Management (CDEM) Group Plan (Group Plan)
project.
2. To seek input from the panel as experts, and members of their community, to help generate a
clearer picture of considerations important to the ethnic community in
CDEM planning to be considered in the development of the new Group Plan.
Executive
Summary
3. Auckland Council has a statutory
role in planning for Civil Defence and Emergency Management (CDEM) to meet the
requirements of the CDEM Act 2002. One of those requirements is to develop a
plan (Group Plan) to implement effective, efficient and coordinated delivery of
CDEM in Auckland.
4. The Auckland CDEM Group
committee, a committee of council, are reviewing the current Group Plan and
developing the next (3rd) generation Group Plan for Auckland. The new Group
Plan will come into effect in July 2016, and will be operative for five years,
until July 2021.
5. The Group Plan is Auckland
CDEM’s strategic document that outlines our vision and goals and how we will
achieve them. The vision of the current Group Plan is ‘a Resilient Auckland’,
a city that will be able to quickly adapt and continue to function at the
highest possible level during and after emergency events.
6. Like the rest of the populace,
all aspects of life for ethnic people are affected in an emergency. However,
we recognise that we need to consider appropriate forms of personal and
community preparedness and public education, immediate emergency response
capability and long-term recovery planning for ethnic communities before,
during and after an emergency in Auckland.
7. This report seeks the panel’s
input, both as advisers on matters for Auckland’s ethnic communities, and as
members of their community, to help generate a clearer picture of
considerations important to the ethnic community in CDEM planning for this
Group Plan review.
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Recommendations
That the Ethnic Peoples
Advisory Panel:
a) note the contents of the
report.
b) provide feedback on
considerations important to Auckland’s ethnic communities during Civil
Defence and Emergency Management (CDEM) planning for the review of the
Auckland CDEM Group Plan.
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Comments
8. Parts of Auckland are at risk
from natural and man-made hazards that occur with varying severity and
frequency therefore Aucklanders are, and will continue to be, at risk from a
broad range of hazards. Aucklanders have become increasingly aware of these
risks as a result of local, national and international hazard events making it
important to continue to build resilient and safe communities able to cope
with, and adapt to, the impacts of disasters.
9. To make our city the most
liveable city in the world we need to effectively build resilience across all
facets of Auckland’s environments (social, economic, built, and environmental)
in a coordinated manner, supported by a strong community engagement approach
and achieving the goals in the 4Rs framework (this includes the ‘Reduction’ of
risks, ‘Readiness’ of the community, and ensuring effective ‘Response’ and
‘Recovery’ capabilities).
10. The Auckland CDEM Group committee
(a committee of council) has requested a thorough approach to engagement and
consultation for Auckland’s communities to ensure we develop the most effective
Group Plan for Aucklanders. Auckland Council will also work with the Ministry
of CDEM to explore how new national approaches could be included in the new
Group Plan for Auckland. This is an exciting opportunity for Auckland to help
shape the future landscape of emergency management in New Zealand.
11. This engagement may present
opportunities to many people, who could be directly affected by an emergency
and who will want to know what council is doing to prepare Auckland to respond
to, and recover from, emergencies. There is potential for this to generate
wide public interest in Auckland. This is a significant consultation and
engagement activity and the engagement principles of Auckland Council’s
Significance & Engagement policy will be applied.
12. Like the rest of the populace,
all aspects of life for ethnic people are affected in an emergency. However
there are additional considerations in terms of preparedness and resilience
that need to be factored into planning for response and recovery for ethnic
communities in our region.
13. CDEM personnel and members of
ethnic communities may face specific challenges. For example, both groups may
have difficulty with communicating with each other because of differences in
ability with spoken or written English. Receiving or accessing information may
also be difficult for some people if they have limited access to traditional
methods of communication.
14. Some ethnic community members may
be deaf, which further compromises their understanding of media communications
and public information. These people may require additional support.
15. Ethnic community members often
have specific requirements around social interaction, food, prayer, or gender.
They may also base their response to an emergency on past experience in a
non-New Zealand context. The emergency situation may trigger anxiety and
stress associated with prior experiences and the psychosocial needs must be
considered in addition to practical requirements.
16. This report seeks the panel’s
input both as experts on ethnic community matters and as members of their
community to help generate a clearer picture of considerations important to
ethnic people in CDEM planning. This feedback will help inform the content of
the new Group Plan and the development of Auckland Council’s engagement
activity which will roll out as per the timelines listed below:
Timeline of Group Plan project
· Informal engagement will be completed
and development of the draft Group Plan will occur between July and December
2015.
· Statutory public consultation will
take place from January to April 2016.
· The final Group Plan will be reviewed
by the Minister of Civil Defence and approved by the Auckland CDEM Group and
adopted in July 2016.
17. Consultation with communities on
this plan review will be via a number of channels including council’s online
consultation hub Shape Auckland. This survey asks specific questions in
relation to:
· Hazards, civil defence, disaster and emergency awareness
· Preparedness
· Community resilience and community response planning
· The communication of hazards and public warnings
18. The Ethnic People’s Advisory
panel may wish to consider these key feedback areas alongside general feedback
points of importance to ethnic communities, stakeholders and sectors.
Consideration
Local
board views and implications
19. For the purposes of preparing
this report, no local board views or implications were sought. Local board views
are regularly sought across functions of CDEM such as, local hazard and risk
communication, community response planning and community engagement in CDEM
readiness.
20. Local board views will be sought
through the Group Plan review process.
Māori
impact statement
21. Future discussions on the review
of this Group Plan may have implications for Māori. The Auckland Plan
identified Māori outcomes will be considered as the Group Plan review is
developed. Māori views will be sought through the Communications and
Engagement component of the Group Plan project.
Implementation
Obligations to the Local Government Act 2002
22. Auckland Council’s new
Significance and Engagement (S & E) Policy is effective from
1 December 2014. This policy is required under the Local Government Act 2002
(LGA)
23. This consultation may present
opportunities to many people, who could be directly affected by an emergency
and want to know what the council’s Group Plan is about. There is potential
for this to generate wide public interest in New Zealand, given events that
have happened domestically and internationally. It is therefore determined
that this as a significant consultation and engagement activity and the
engagement principles of the S & E policy will be applied.
24. Specifically, the council will:
· conduct
its business in an open, transparent, and democratically accountable manner;
and give effect to its identified priorities and outcomes in an efficient and
effective manner;
· make
itself aware of, and should have regard to, the views of all of its communities;
· take
account of the diversity of the community, and the community's interests; and
the interests of future as well as current communities; and the likely impact
of any decision on them;
· provide
opportunities for Māori to contribute to its decision-making processes;
and
· ensure
prudent stewardship and the efficient and effective use of its resources in the
interests of its district or region, including by planning effectively for the
future management of its assets.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Kiri Maxwell
– Senior Advisor Readiness, Civil Defence and Emergency Management
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Authorisers
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John Dragicevich - Manager Infrastructure and
Environmental Services
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Ethnic Peoples
Advisory Panel
23 September
2015
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Ethnic Peoples Advisory Panel - Work Programme Update
File No.: CP2015/19798
Purpose
1. To receive up-to-date
information regarding the Ethnic Peoples Advisory Panel’s work programme.
2. To receive the schedule of
feedback and advice provided by the panel to date.
Executive
summary
3. This monthly update allows the
panel to note and discuss the progress of its work programme.
4. It also allows the panel to note
a summary of advice provided to date.
5. There will be an opportunity for
panel members to advise council of any topical issues that are relevant to the
council’s functions and services.
6. The panel can highlight aspects
of their work programme and recent advice that are of importance to the ethnic
community.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive the Ethnic Peoples
Advisory Panel Work Programme – September 2015.
b) receive the Ethnic Peoples
Advisory Panel Schedule of Feedback and Advice Provided – September 2015.
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Attachments
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No.
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Title
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Page
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aView
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Ethnic Peoples Advisory Panel Schedule of Feedback and
Advice Provided - September 2015
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35
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bView
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Ethnic Peoples Advisory Panel Work Programme -
September 2015
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37
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Signatories
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Author
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Austin Fox – Principal Advisor Panels
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Authoriser
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Bernard Te Paa - Pae Urungi
Tuhono,Manager Maori Outcomes
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Ethnic Peoples
Advisory Panel
23 September
2015
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Ethnic Peoples
Advisory Panel
23 September
2015
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