Agenda of Franklin Local Board

Franklin Local Board

29 September 2015

Franklin Local Board 2015/2016 Round One Quick Response and 2015/2016 Annual School Pool Grant Applications

File No.: CP2015/19125

Purpose

1. The purpose of this report is to present applications received for round one of the Franklin Local Board Quick Response and the annual School Pool Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Franklin Local Board has set a total community grants budget of $326,000 for the 2015/2016 financial year.

3. Eleven applications were received in this quick response round, with a total requested of $14,548 and a further ten applications were received in the annual school pool round, with a total requested of $34,072 giving an overall total request of $48,620.

Recommendation/s

That the Franklin Local Board considers the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Franklin Local Board Round One Quick Response Applications

Application No.	Applicant	Project	Total Requested	Eligible/ Ineligible
QR1603-109	Connect the Dots Charitable Trust	Towards the marketing and materials costs for the “Make Moments” programme.	$1,035	Eligible
QR1603-117	Documentary New Zealand Trust	Towards the cost of two screenings of the Documentary Edge Festival's Documentaries for school screenings at Q Theatre, Auckland.	$2,000	Eligible
QR1603-113	Franklin Woodturners Club Inc	Towards the purchase of two mini lathes	$1,000	Eligible
QR1603-121	Karaka Cricket Club Inc	Towards the cost of replacement of cricket gear (bats, stump sets, bails, gloves, pads - batting and wicket-keeping) for use by the eight junior cricket teams.	$1,500	Eligible
QR1603-102	Pohutukawa Coast Community Association	Towards the printing and distribution of the ferry travel survey forms to residents of Beachlands, Maraetai, Clevedon and Whitford	$685	Eligible
QR1603-125	Pukekohe Lawn Tennis Club Inc.	Towards a 25% subsidy for tennis coaching for 60 junior tennis players in term four.	$1,300	Eligible
QR1603-122	The Youth Spaces Charitable Trust	Towards the purchase of 40 field flags and poles for the junior touch teams.	$1,520	Eligible
QR1603-106	Tree Crops Association	Towards venue hire and audio-visual equipment hire for the New Zealand Tree Crops Association annual conference to be held at Wesley College, Paerata in April 2016.	$1,200	Eligible
QR1603-111	Urban EcoLiving Charitable Trust	Towards costs of an education contractor, and assistant, towing and mileage costs	$928	Eligible
QR1603-104	Waiuku Family Support Network Community Trust	Towards the design of a website and window stencilling for the trust office	$1,580	Eligible
QR1603-110	Waiuku Toy Library	Towards advertising, attractions (e.g. face painters, inflatables), first-aid provision, race resources such as medals and course demarcation for the 2016 “Bike and Ride”on race day	$1,800	Eligible
		Total Requested	$14,548

b) That the Franklin Local Board considers the applications listed in Table Two and agree to fund, part-fund or decline each application in this round.

Table Two: Franklin Local Board Annual School Pool Applications

Application ID	Applicant	Project	Total Requested	Eligible/ Ineligible
SP1603-112	Ararimu School	Towards stage one of the covered seating project at Ararimu School	$7,167	Eligible
SP1603-104	Beachlands School	Towards pool servicing, chemicals and running costs for the school pool between December 2015 and February 2016	$2,045	Eligible
SP1603-108	Bombay School	Towards the cost to repair and resurface the school pool and upgrading the toilets and changing rooms	$2,200	Eligible
SP1603-106	Clevedon School Board of Trustees - Pool Committee	Towards the cost of chemicals, repairs, maintenance, water quality monitoring and keys to enable the pool to be open to the community for the 2015/16 summer season	$2,200	Eligible
SP1603-109	Glenbrook School	Towards chemicals, electricity, rubbish disposal, rekeying of locks and the caretaker salary to enable the school pool to remain open during the 2015/2016 summer holidays	$1,900	Eligible
SP1603-105	Maraetai Beach School Board of Trustees	Towards the annual maintenance, water testing and treatment, keys, locks and repairs of the Maraetai Beach School pool during the 2015/16 summer holidays	$2,000	Eligible
SP1603-111	Te Hihi Primary School	Towards the replacement of a pool pump, testing costs and chemicals for the school pool	$2,000	Eligible
SP1603-102	Valley School Board of Trustees	Towards the cost to clean and repaint the school pool	$3,149	Eligible
SP1603-113	Waiau Pa School	Towards pavers and a shade sail for the school pool area	$1,781	Eligible
SP1603-117	Awhitu District School	Towards the running costs of the school pool during the 2015/2016 summer season.	$9,630	Eligible
		Total Amount Requested	$34,072

Comments

4. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Franklin Local Board adopted its grants programme on 21 April 2015 under Resolution Number FR/2015/51, 26 May 2015 under Resolution Number FR/2015/77 and by urgent decision on 25 August 2015 (see Attachment A).

5. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

6. The Franklin Local Board will operate five quick response rounds and one school pool round for this financial year. The first quick response round and the annual school pool fund closed on 31 August 2015.

7. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

8. For the 2015/2016 financial year, the Franklin Local Board set a total community and events grants budget of $326,000, as below:

2015/2016 Annual Budget	Fund Type	Granted	Balance
$90,000	Local Community Grants Funds		$90,000
$186,000	Local Events Support Grants Fund	$112,500	$73,500
$25,000	School Pool Community Grants Fund		$25,000
$25,000	World War One Contestable Fund		$25,000
$326,000		$112,500	$213,500

9. Eleven applications were received for this quick response round, requesting a total of $14,584. Ten applications, requesting $24,442, were received for the annual school pool fund.

10. To-date $112,500 has been allocated to local events in the 2015/2016 workplan and the first round of contestable local events funding. It is recommended that the board consider allocating up to $16,350 of the local community grant budget in this grant round for the quick response grant applications.

Consideration

Local Board views and implications

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

13. The applications were discussed by the board at a workshop held on 22 September 2015.

Māori impact statement

14. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. One applicant applying in this round has identified as Maori and four applicants have indicated their project targets Maori or Maori outcomes.

Implementation

15. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

16. Following the Franklin Local Board allocating funding for round one quick response and annual school pool funds, Commercial and Finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a View	Franklin Local Board Grants Programme 2015/2016	13

Signatories

Authors

Jenny Young - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Teresa Turner - Relationship Manager

Franklin Local Board

29 September 2015

Maraetai Beach Boating Club Inc. - Request for Loan Guarantee

File No.: CP2015/18288

Purpose

1. The make a recommendation to the Finance and Performance Committee on whether or not to endorse the request from the Maraetai Beach Boating Club Inc. for a loan guarantee facility from Auckland Council.

Executive Summary

2. Maraetai Beach Boating Club Inc. (the Club) is seeking a loan guarantee from Auckland Council for a loan arrangement with the ASB Bank Ltd for the sum of $310,000.

3. The Club is proposing an extension, (estimated at $450,000) to the existing clubhouse facilities it owns and operates on land leased from Council at Maraetai Beach.

4. The building works are subject to approval by Council in its landowner/landlord capacity under the terms of the lease. This aspect of this work is being handled separately by Council staff and must be completed prior to construction starting and any funds being drawn down from the bank.

5. The proposal is for the Club to borrow $310,000 from ASB Bank Ltd for a maximum term of 7 years (to coincide with the termination date of the existing lease).

6. The Club has a good track record of repaying previous loans and undertaking similar developments over the 60 year lifetime of the Club.

7. As the Club is unable to provide security to the bank over the land and buildings it occupies, the Club has requested that Council provide a loan guarantee.

8. Loan guarantees are provided infrequently and require approval by Governing Body after consideration and comments have been obtained from the relevant local board.

9. If approved, the loan guarantee documentation will require that the lease be amended to add a cross-default clause permitting termination of the lease should the Club default on its obligations under the loan and loan guarantee documentation.

10. Based on the previous track record of the Club; that a special building levy has been implemented by the Club, and the modest scale of the development, staff recommend that the loan guarantee be approved.

Recommendation/s

That the Franklin Local Board support the request from the Maraetai Beach Boating Club Inc. for an Auckland Council loan guarantee facility of up to $310,000 on the standard terms and conditions Council enters into these arrangements with banks and borrowers.

Comments

The Request:

11. A request has been received from the Maraetai Beach Boating Club Inc. for Auckland Council to provide a loan guarantee facility in respect of a loan the Club wishes to obtain from the ASB Bank Ltd to enable the Club to undertake Stage One of a two-stage extension programme at the Club facilities at Maraetai Beach.

12. The club house is located on leasehold land owned by Auckland Council, and as such the Club is unable to offer the land and buildings as security for the loan from the ASB Bank.

13. The Club wishes to undertake Stage One of a building Alterations Project which has a budgeted total value of $450,000 (plus GST). The Club proposes to fund the work as follows:

Total cost of Stage One $450,000

Club contribution (cash) $140,000

Balance to be funded by bank finance $310,000

14. The proposal is that the loan be for a maximum term of 7 years, with provision for balloon payments to be made that would enable the loan to be repaid earlier. (The 7 year term coincides with the expiry date of the existing lease from Auckland Council, although all things being equal the Club expects this to be renewed in the ordinary course of events.)

Proposed Works:

15. The Club leases its site from Auckland Council. The site comprises the footprint of the building as well as a larger area used for storage, access to the boat ramp adjacent to the breakwater and other circulation space.

16. The lease requires that the Club obtain all the necessary approvals before construction can commence. This includes approval from Council in its capacity as landowner/landlord, (separate from any regulatory approvals that may be required). Council staff are liaising with the Club to ensure that the necessary approvals required under the terms of the lease are given prior to any work commencing.

17. The proposed Stage One works comprise:

· Enlarged lower level observation deck

· New upper level observation deck

· New exterior fire escape stairs

· Internal fire cell to bring the building up to the new code of compliance.

18. The Club has advised that Stage Two will only proceed if additional fundraising activities raise sufficient funds to enable this to proceed.

Ability to Repay:

19. At the 2015 AGM the Club approved the introduction of a building levy payable by all members annually for the next 5 years for the express purpose of loan repayment.

20. In 1991 the Manukau City Council acted as guarantor to the ASB Bank ($150,000, or $255,000 in 2015 terms) to enable the Club to build a new breakwater facility. This was renewed in 2005 for further building works. The agreed term was for 8 years commencing in February 2005, the loan was in fact repaid in full by April 2007.

21. A review of the financial reports of the Club show that the Club continues to trade profitably and has financial systems in place (i.e. weekly/monthly reporting) to monitor results.

22. The future operational budgets indicate that after providing for expenditure based on historic records (with allowances for known changes and inflation); the Club should be in a position to easily meet its interest and loan repayment obligations.

History of Club:

23. The Club was formed in late 1953, with the first clubhouse being built in 1960. The clubhouse has undergone a number of iterations (i.e. build, demolish, replace), culminating in the new (current) building being erected in 1978. Further extensions were opened in 2005.

24. The Club currently has 1400 members, approx., 1000 boating members, and 400 community members. The boat ramps are located within the breakwater and provide instant access to the inner Auckland harbour and nearby islands. Membership is expected to continue to grow as developments in Maraetai, Beachlands and Whitford continue.

Loan Guarantee:

25. Loan guarantees are provided by Auckland Council in those instances where organisations wish to borrow funds from third parties (typically commercial banks) to fund a project. As is normal in these circumstances, the lender seeks security for its loan – more often than not over the land and buildings of the organisation.

26. As the Club leases the site from Auckland Council it is prohibited from offering the site as security and relies on Auckland Council to provide loan guarantee facilities.

27. Loan guarantees are not common, and Auckland Council has only offered one new facility (since converted to community loan) and renewed another since it was formed in 2010.

28. Organisations are encouraged to undertake extensive fundraising before taking on debt so as to minimise the on-going financial burden on both existing and future club members.

29. In this instance the Club was originally planning to undertake a larger project (approx. $900,000), however it has subsequently decided to stage the works, identifying the urgent and more immediately beneficial works to form Stage One, leaving the balance for Stage 2.

30. This has the immediate impact of reducing the overall cost of the project as well as reducing the amount that needs to be borrowed to a more manageable amount.

31. Taking into account the scale and nature of the project; the decision by the Club to proceed in stages; a proven track record with the early repayment of previous loans; the annual building levy and the ability to generate surpluses to sufficient to cover should make this a low risk facility.

Loan Security

32. As the site is leased from Council, the standard security provided for these arrangements is to ensure a cross-default clause is in place between the loan guarantee documentation and the lease. This means that if the Club defaults on the loan and the Council is called upon by the bank to remedy the situation, then this in turn becomes a termination event under the lease, which may result in the Club forfeiting the lease and all assets reverting to Council.

33. A “Guarantee Side Deed” and “Variation to Lease” will be put in place to protect Council’s interests prior to any funds being drawn-down from the bank.

34. The Guarantee Side Deed will include provisions which limit the Club’s ability to incur further debt or borrow further funds without the prior consent of Council as the loan guarantee arrangements are in place.

Risks and Mitigation

35. There are a number of risks that could arise from this development, including, cost increases coupled with insufficient funds to cover the costs, project scope creep, failure to repay the bank loan.

36. The Guarantee Side Deed referred to elsewhere in this report is designed to put in place safeguards to minimize the risks, viz:

i. Requires that Council sign off on the design, costings, fundraising plan, before the construction contract can be let and bank funds accessed.

ii. Places restrictions on the Club with regards variations to the contracts that have the effect of increasing costs, unless sufficient other funds have been raised to cover any additional costs involved.

iii. In this particular instance the Club is not committing all its available funds to the Stage One works, instead retaining funds to cover unexpected events.

iv. The building levy has been put in place to ensure a separate income stream is available to meet the principal and interest repayment obligations.

Consideration

Local Board views and implications

37. The purpose of this report is to obtain the opinions of the Franklin local Board.

38. The approval of loan and loan guarantees remains a Governing Body responsibility. Local Boards are encouraged to consider the proposals from a local perspective and indicate whether or not they support the request for support from the organisation.

Māori impact statement

39. The Club has an open membership and all members of the surrounding communities are invited to join the Club, as either boating or community members. This development will benefit all members of the Club generally and not to the exclusion of any group.

Implementation

40. If the loan guarantee facility is approved following consideration by the Finance and Performance Committee, it is necessary for Council staff to continue negotiations with both the Club and ASB Bank to put in place the necessary legal documentation to record all the necessary arrangements covering all aspects of the loan, ranging from conditions precedent to be satisfied prior to physical works commencing; behaviour during construction; and reporting and other requirements once construction is complete and the loan is being repaid to the bank.

41. As Council and ASB Bank have entered similar arrangements previously, many templates and precedents have been established that enable this process to proceed seamlessly.

Attachments

There are no attachments for this report.

Signatories

Authors

Leigh Redshaw - Strategic Funding Advisor

Authorisers

Kevin Ramsay - General Manager Finance

Teresa Turner - Relationship Manager

Franklin Local Board

29 September 2015

Landowner approval for proposed pipeline installation through esplanade reserve - Bremner Road, Drury

File No.: CP2015/19179

Purpose

1. To seek landowner approval to construct a pipe line through the esplanade reserve at 109 Bremner Road, Drury.

Executive Summary

2. An application has been received to construct a pipe line to carry wastewater and water from the main WaterCare station on the northern bank of Drury Creek to service the Bremner Road special housing area and other developments further to the south (refer Attachment A).

3. The pipe construction will be undertaken from the adjoining property at 259 Bremner Road Drury, with the pipeline being constructed between 2m and 10m underneath the surface of the esplanade reserve. No adverse effects to the esplanade reserve are anticipated from the construction works and the pipeline will not impact its future use.

Recommendation/s

a) That the Franklin Local Board grants landowner approval for the construction of the pipeline within the esplanade reserve at 109 Bremner Road, Drury, in general accordance with the application from Mott MacDonald dated 7 August 2015.

b) That the Franklin Local Board delegates to the Local and Sports Parks Manager (South) the ability to impose conditions around construction.

Discussion

4. Consultants – Mott MacDonald, have applied for landowner approval to construct a pipeline within the esplanade reserve at 109 Bremner Road, Drury. The pipe will contain two pipes which will carry wastewater and water supply from the main WaterCare station on the northern bank of Drury Creek to the following southern areas:

− Bremner Road special housing area;

− Paerata/Wesley College special housing area;

− Drury South Business Development Park; and

− Other future urban zoned areas.

5. The pipeline will enable residential and commercial developments to proceed south of Bremner Road which are currently restricted by infrastructural limitations. The esplanade reserve is located adjacent to land currently used for agricultural and horticultural purposes. This land is subject to a plan variation under the Housing Accord and Special Housing Areas Act 2013 which will see the land redeveloped for residential use.

6. The proposed pipe line will be constructed underneath Drury Creek using either the pipe jacking method (preferred) or directional drilling (refer to Attachment B for proposed construction methodology). Both methods require open pits which will be located on the adjoining privately owned land. No disturbance to the ground surface of the esplanade reserve will occur, and appropriate erosion and sediment controls will be installed on the adjoining property to ensure that dirty water will not be discharged to Drury Creek.

7. A total length of 20m will be drilled below the esplanade reserve at a depth of between 2m and 10m below ground level (depending on the topography). No disturbance of or entry to the esplanade reserve is anticipated, resulting in no visible effect to the esplanade reserve.

8. As per the agreement between Parks Sport and Recreation department and Watercare, an informal easement document will be drafted

9. It is recommended that landowner approval be granted to undertake the works.

Consideration

Local Board views and implications

10. The board have been made aware of the proposal to create a special housing area and the associated infrastructural and servicing requirements at Bremner Road. The finer details of this land owner approval application have not been specifically discussed with the board.

11. It is noted that the Bremner Road special housing area, and other southern special housing areas, were approved dependant on this pipeline being constructed.

Māori impact statement

12. A site and place of significance or value to Mana Whenua is located within approximately 250m to the south-west of the proposed works site. There are no known sites at the point the proposed pipe will pass through the esplanade reserve.

13. The applicant work-shopped the SHA proposal which includes infrastructure provision with iwi on 10 August 2015, and will be meeting with them again on 14 September 2015. A cultural impact assessment has been commissioned from Ngati Tamaoho, Te Akitai Waiohu and Ngati Te Ata Waiohua who have indicated mana whenua over the subject area. These assessments will be submitted to council shortly with the application for plan variation.

Attachments

No.	Title	Page
a View	Attachment A - Site location	35
b View	Attachment B - Application details and methodology	37

Signatories

Authors

Sarah Hodder - Parks and Open Space Specialist

Authorisers

Mark Bowater - Manager Local and Sports Parks

Teresa Turner - Relationship Manager

Franklin Local Board

29 September 2015

The Approval of two Private Way Names for residential subdivisions off Pamela Christine Drive and Woodhouse Road, Patumahoe

File No.: CP2015/18059

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board for two private ways, created by way of a subdivision off Pamela Christine Drive and a subdivision off Woodhouse Road, Patumahoe.

Executive Summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, for the Private Way coming off Pamela Christine Drive, Patumahoe, the applicant’s preferred name is ‘Lusk Way’ and the alternate names are ‘Patu Way’ and ‘Ant Way’. These names were determined to meet the road naming policy criteria.

4. For the Private Way coming off Woodhouse Road, Patumahoe, the applicant’s preferred name is ‘Patu Way’ and alternate names ‘Tamehana Way’ and ‘Ant Way’, were determined to meet the road naming policy criteria.

5. Local iwi groups were consulted and are in support of the names ‘Patu’ and ‘Tamehana’.

6. The preferred names ‘Lusk Way’ (for the Private Way coming of Pamela Christine Drive) and ‘Patu Way’ (for the Private Way coming off Woodhouse Road), and the alternative names proposed by the Applicant and supported by local Iwi as described above, are all recommended by approval to the Local Board.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the names ‘Lusk Way’ for the Private Way created by a way of a subdivision coming of Pamela Christine Drive, and ‘Patu Way’ for the Private Way created by way of a subdivision coming off Woodhouse Road (proposed by the Applicant), while noting that the alternate names ‘Patu Way’,‘ Tamehana Way’ and ‘Ant Way’ (proposed by the Applicant) and the names ‘Patu’ and ‘Tamehana’ (supported by Iwi) also meet the road naming criteria.

Comments

7. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for Council’s approval.

8. Both Private Ways off Pamela Christina Drive and Woodhouse Road service more than 5 lots. Auckland Council Road Naming Guidelines require the naming of any Private Way that has 6 or more address or potential address sites. The subdivisions were approved and the lots have since gone to title. However, in order to provide street numbers for the properties with access off these Right of Ways, road names needs to be provided first.

9. The Applicant has proposed the following names for consideration for the Private Way created as part of the development off Pamela Christine Drive, Patumahoe.

Preference	Proposed New Road Name	Meaning
Preferred Name	Lusk Way	‘Lusk’ was a historic surveyor in the area who was then promoted to Mayor and had landholdings in the area.
First Alternative	Patu Way	‘Patu’ means ‘Club’, which is part of the Patumahoe culture.
Second Alternative	Ant Way	‘Ant’ is the nickname of Anthony Searle, the developer.

Location and Layout off Right of Way off Pamela Christine Drive

10. The Applicant has proposed the following names for consideration for the Private Way created as part of the development off Woodhouse Road, Patumahoe.

Preference	Proposed New Road Name	Meaning
Preferred Name	Patu Way	‘Patu’ means ‘Club’, which is part of the Patumahoe culture.
First Alternative	Tamehana Way	‘Tamehana’ is one of the local Iwi who was involved in peace negotiations to settle land disputes in the area.
Second Alternative	Ant Way	‘Ant’ is the nickname of Anthony Searle, the developer.

Decision Making

11. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

12. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

13. The Applicant’s preferred name ‘Lusk’ for the Private Way off Pamela Christine Drive meets all the criteria of the road naming guidelines. It is also noted that the alternate names ‘Patu’ and ‘Ant’ comply with the criteria.

14. The Applicant’s preferred name ‘Patu’ for the Private Way off Woodhouse Road meets all the criteria of the road naming guidelines. It is also noted that the alternate names ‘Tamehana’ and ‘Ant’ also comply with the criteria.

15. The proposed suffix of ‘Way’ is appropriate in this circumstance, as both Right of Ways are privately owned and are short enclosed roadways.

16. As the Applicant’s preferred names ‘Lusk Way’ for the Private Way off Pamela Christine Drive, Patumahoe and ‘Patu Way’ for the Private Way off Woodhouse Road, Patumahoe meet the criteria, they are recommended for consideration for approval, while noting that the proposed alternate names ‘Patu Way’, ‘Tamehana Way and ’Ant’ are also appropriate as they comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

17. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

18. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

19. The applicant has emailed all the relevant local iwi groups and both representatives of Ngati Te Ata and Ngati Tamaoho support the names ‘Patu’ and ‘Tamehana’.

20. NZ Post has been consulted and responded that the names should cause no delivery problems.

Financial and Resourcing Implications

21. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

22. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

23. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Mineke Meyerink - Intermediate Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Teresa Turner - Relationship Manager

Franklin Local Board

29 September 2015

New Road Name Approval for the residential subdivision by Whitford 155 Limited at 101 and 155 Trig Road, Whitford, Manukau

File No.: CP2015/19153

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board, for a new road name for a road created by way of subdivision at 101 and 155 Trig Road, Whitford, Manukau.

Executive Summary

3. Following assessment against the road naming criteria, the road names ‘Puketiro Road’, ‘Pukepuke Road’, ‘Puketihi Road’ and ‘Angitu Road’ were determined to meet the road naming guideline criteria. (The Applicant’s preferred name ‘Takahe Close’ has similar iterations in Auckland and is not deemed to meet the road naming criteria.)

4. Local iwi groups were consulted in two rounds of consultation. The first round of consultation was carried out for three names – Rakataura, Hoturoad and Takahe, where Iwi wished to reserve Rakataura and Hoturoad. Therefore, these two road names have not been included as an alternative. Ngai Tai ki Tamaki supported Takahe. Consequently, a second round of consultation was carried out for four additional road names ‘Pukepuke Road”, “Puketiro Road”, “Puketihi Road” and “Angitu Road”. No responses were received in contrary.

5. The name ‘Puketiro Road’, proposed by the Applicant and the names ‘Pukepuke Road’, ‘Puketihi Road’ and ‘Angitu Road’ are considered for approval by the Local Board.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name ‘Puketiro Road’, proposed by the Applicant, for the new road created by way of subdivision at 101 and 155 Trig Road while noting that, ‘Pukepuke Road’, ‘Puketihi Road’ and ‘Angitu Road’, also meet the road naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. The road to be named is within a 12 lot residential subdivision at 101 and 155 Trig Road. The road to be vested intersects the southern side of Trig Road at the frontage of 155 Trig Road and runs down from the ridge to end in a cul-de-sac ending at 101 Trig Road. Resource consent for this subdivision was applied for and granted under subdivision consents 47368 SP11208 and 47366 SP11245.

8. The Applicant has proposed the following names for consideration for the road created as part of the development at 101 and 155 Trig Road.

Preference	Proposed New Road Name	Meaning
Preferred Name	Puketiro Road	Means ‘view from hill’ in Te Reo
First Alternative	Pukepuke Road	Means ‘hill’ in Te Reo
Second Alternative	Puketihi Road	Means ‘summit of hill’ in Te Reo
Third Alternative	Angitu Road	Means ‘lucky or fortunate’ in Te Reo

Figure One: Location and Layout of new Road

Decision Making

9. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

10. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

11. The Applicant’s preferred name ‘Takahe Close’, also preferred by Ngai Tai ki Tamaki, has similar iterations in Auckland with the closest being Takahe Avenue in Takanini. Therefore, it does not meet the road naming criteria. Iwi wished to reserve Rakataura and Hoturoad and therefore, these two road names have not been included.

12. The proposed suffix ‘Road is appropriate in this circumstance, as the road to be vested is primarily for vehicles to serve residential properties.

13. As the Applicant’s preferred alternative name (‘Puketiro Road’) meets the criteria, it is recommended for consideration for approval while noting that the other names proposed by the applicant (‘Pukepuke Road’, ‘Puketihi Road’ and ‘Angitu Road’) are also appropriate as they comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

14. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

15. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

16. The applicant has emailed all the relevant iwi groups. Ngai Tai ki Tamaki supported Takahe Close. Ngati Tamaoho stated that this was not applicable to them and Ngai Te Ata Waiohua wished to defer the matter to the resident iwi Ngai Tai ki Tamaki.

17. New Zealand Post was consulted and indicated that all the names provided were acceptable.

Financial and Resourcing Implications

18. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

19. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

20. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Debby Blackburn - Resource Consent Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Teresa Turner - Relationship Manager

Franklin Local Board

29 September 2015

Hearing panel decision report on review of alcohol bans in the Franklin Local Board area 2015

File No.: CP2015/19805

Purpose

1. To decide which existing alcohol bans are to be retained after 31 October 2015.

Executive Summary

2. The Franklin Local Board has undertaken to review its existing local alcohol bans in its local board area using a public engagement process.

3. The purpose of the review is to identify which existing local alcohol bans meet the new higher statutory threshold to enable them to be retained. Alcohol bans that do not meet the new threshold will lapse on 31 October 2015.

4. The local board appointed a hearing panel to receive, hear and deliberate on submissions and other relevant information and recommend changes to the local board.

5. The key recommendations of the panel are that:

· 19 alcohol bans meet the new higher statutory threshold and should be retained

· 43 alcohol bans do not meet the new threshold and should be allowed to lapse

A full copy of the deliberations and decisions (including any amendments to areas and times) are contained in Attachment B.

6. The hearing panel also notes that the local board has the delegated authority to consider evidence to make a new alcohol ban.

7. The decision required of the local board is whether to approve the recommendations of the hearing panel.

8. Following the decision, staff will update the register of local alcohol bans to commence on 31 October 2015 and update signage.

Recommendation/s

a) That the Franklin Local Board make the alcohol bans recommended to be retained (with any amendments) as contained in Attachment B and C pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015.

b) That the Franklin Local Board allow the alcohol bans recommended to lapse as contained in Attachment B to lapse on 31 October 2015.

c) That the Franklin Local Board confirm that the decisions in (a) and (b) are in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

d) That the Franklin Local Board authorize the Manager Social Policy and Bylaws to make any minor edits or amendments to Attachments B and C to correct any identified errors or typographical edits.

Comments

9. Alcohol bans are an accepted and effective way of helping to reduce alcohol-related harm. They reduce the amount of alcohol consumed in public places. This helps to reduce harm including levels of intoxication, noise, litter, harm and disorder.

10. Alcohol bans prohibit the consumption of alcohol in public places and are enforced by the New Zealand Police using powers of search, seizure, and arrest. Penalties include an infringement fee of $250.

11. Recent changes to legislation require a review of existing alcohol bans against a new, higher threshold. This means that alcohol bans can only be retained in areas displaying high levels of alcohol-related crime or disorder.

12. Alcohol bans are made under the Auckland Council Alcohol Control Bylaw 2014, and local boards have the delegated responsibility to review existing local alcohol bans in their local board areas by 31 October 2015. This does not include a review of existing alcohol bans in areas of regional significance, which is the responsibility of the Regulatory and Bylaws Committee, nor consideration of new alcohol bans, which will be subject to a separate process (commencing after 31 October 2015).

Proposal

13. The Franklin Local Board, at its business meeting on the 26 May 2015 (resolution number FW/2015/76), adopted for public engagement a proposal to:

· retain four existing alcohol bans

· lapse 60 existing alcohol bans unless sufficient evidence is provided through the public submission process .

14. The public engagement period opened on 19 June and closed 17 July 2015.

15. The proposed changes were notified as follows:

· a public notice in the New Zealand Herald

· on the Auckland Council website

· through social media, including the local board’s Facebook page and Neighbourly

· in the local board’s e-bulletins circulated to local board stakeholders

16. All supporting documents were made available on council’s website and through local libraries and service centres.

17. A total of 32 submitters gave evidence for 14 alcohol ban areas. Thirty-four submitters gave general feedback not specific to an alcohol ban area.

Hearing and deliberations process

18. The Franklin Local Board appointed a hearing panel of members Baker (as chair), Naysmith, Bell, Cole, Crompton, Fulljames, Higgins, Kay and Murphy to receive, hear and deliberate on submissions and other relevant information and to make recommendations to the local board (resolution number FR/2015/76).

19. A total of five submitters indicated they wished to be heard. The hearing panel heard from two submitters on 11 August 2015 and held deliberations on all written and oral submissions on the same day.

20. Copies of all submissions received were made publicly available.

21. In conducting hearings and making decisions, the hearings panel considered a range of the statutory and bylaw requirements, summarised in Attachment A. The most important requirements outlined in the bylaw are:

· evidence that the alcohol ban area has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area

· that the alcohol ban is appropriate and proportionate in the light of the evidence and can be justified as a reasonable limitation on people's rights and freedoms

· consideration of community-focused solutions as an alternative to or to complement an alcohol ban

· consideration of the views of owners, occupiers, or persons that council has reason to believe are representative of the interests of owners or occupiers, of premises within the area to which the alcohol ban will apply

· consideration of using one of the following times for consistency:

§ 24 hours, 7 days a week (at all times alcohol ban);

§ 7pm to 7am daily (evening alcohol ban)

§ 10pm to 7am daylight saving and 7pm to 7am outside daylight saving (night time alcohol ban)

§ 7pm on the day before to 7am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend and holiday alcohol ban).

Comments

22. The decisions of the hearing panel (including any amendments to areas and times) and summary of the evidence considered are contained in Attachment B and maps are provided in Attachment C.

23. The key recommendations of the panel are that:

· 19 alcohol bans meet the new higher statutory threshold and should be retained

· 43 alcohol bans do not meet the new threshold and should be allowed to lapse

24. As part of the its decisions, the panel:

· retained 10 areas that did not require geographical amendments however in some instances times were amended to ensure the operative times are proportionate and appropriate in light of the crime or disorder.

· extended the existing geographical areas of Beachlands Domain, Broomfields Point Reserve, Maraetai Hall Grounds, Pine Harbour and Potts Road Esplanade to adjoining parks and reserves (there is sufficient evidence of alcohol-related crime or disorder to support the extended areas).

· subsumed seven existing alcohol ban areas in to four larger alcohol ban areas:

§ Recreation and Parking Reserve (aka Zig Zag Reserve) and Waiomanu Reserve car park into the Maraetai alcohol ban area

§ Omana Esplanade children’s playground and public reserve and car park and public road joining car park into a new Omana Esplanade alcohol ban area

§ Orere Point Beach Reserve children’s playground and public reserve and car park and public road joining car park into a new Orere Point Beach Reserve alcohol ban area

§ Umupaia Coastal Reserve children’s playground into a new Umupaia Coastal Reserve alcohol ban area.

25. Additional evidence of alcohol-related crime or disorder was presented to the Franklin Local Board at the 25 August 2015 Business meeting (resolution number FR/2015/135) for Rosa Birch Park. The hearing panel have considered the additional evidence and recommend a 7pm to 7am daily alcohol ban be made for Rosa Birch Park, the area as identified in the June 2015 Statement of Proposal.

26. The decision required of the local board is whether to approve the recommendations of the hearing panel.

Consideration

Local Board views and implications

27. Since the commencement of the review in November 2014 the local board at workshops has been presented with the statutory decision making requirements, review process options, and pre-public engagement process evidence to assist the local board in making decisions on which current alcohol bans will be retained after 31 October 2015.

Māori impact statement

28. Managing alcohol related harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

29. Feedback received from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle, and believe that non-regulatory approaches should be considered to help reduce alcohol-related harm.

Implementation

30. Any decision on current alcohol bans to be retained or lapsed will require an update to the register of local alcohol bans and to signage. The updating of signage will be coordinated through the Integrated Bylaw Review and Implementation programme.

Attachments

No.	Title	Page
a View	Decision making requirements	61
b View	Deliberation table	63
c View	Maps of alcohol ban areas retained	67

Signatories

Authors	Andrew Baker – Chairman, Franklin Local Board Alcohol Ban Hearings Panel
Authorisers	Teresa Turner - Relationship Manager

Franklin Local Board

29 September 2015

Auckland Transport Update – August 2015

File No.: CP2015/19800

Purpose

1. Providing an update on transport matters for the information of the Franklin Local Board and a register of transport issues in the Franklin Local Board area, as collated by Auckland Transport’s Elected Member Relationship Manager (South).

Executive Summary

2. This report covers matters of specific application and interest to the Franklin Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides information on:

· The Franklin Local Board’s transport capital fund

· Pukekohe station update

· Pukekohe diesel shuttle update

· Waiuku pavers update

· New footpath programme 2015/16

· Redoubt Road-Mill Road Corridor update

· Auckland Transport Alignment Project.

Recommendation/s

a) That the Franklin Local Board receives the report entitled ‘Auckland Transport Update – September 2015’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

b) That the Franklin Local Board approves project #459 Kitchener Road angle parking upgrade (as shown on the plan at Attachment B) for construction to be funded from the Local Board Transport Capital Fund, based on the rough order of cost of $106,000.

Discussion

Franklin Items

A1. Local board transport capital fund (LBTCF)

4. The Franklin Local Board’s funding allocation under the LBTCF is currently $434,966 per annum.

5. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

083

Pukekohe East Road-Mill Road/Harrisville Road intersection, Bombay/Pukekohe – installation of variable 70 km/h rural intersection activated warning signage (RIAWS)

· FEC estimate of $67,000

· On 26-Nov-13, the Board gave construction approval for the project based on the FEC of $67,000.

· The nation-wide trial sites for RIAWS were only for the period from Jul-12 to Jul-14.

· Waikato District Council has formalised the variable speed limit on the southern side of Pukekohe East Road-Mill Road. AT approved the variable speed limit on the northern side of the road in Jun-14.

· The NZTA has been evaluating the results of the trial sites and will determine criteria and standards for the permanent approval of such sites this year. It has indicated that the will be no changes from the trials, so AT is clear to proceed with installation.

074

Third View Avenue, Beachlands – install 300m of new kerb and channel between Sunkist Bay Road and Cherrie Road (both sides)

· FEC estimate of $230,000

· On 15-Apr-14, the Board gave approval to proceed with construction.

· Construction is completed except for final chipsealing, which needs to wait for more favourable weather.

· Final costs to be reported.

249

Pukekohe North streetlighting LED improvements

· ROC estimate of $201,000

· Project currently on hold

· On 26-Aug-14, the Board gave approval to proceed with construction in 18 streets.

· On 24-Mar-15, the Board resolved to put this project on hold pending further advice from AT on when its regional streetlighting upgrade project may be implemented in local areas.

· AT attended a Board workshop on 8-Sep-15 to discuss its streetlighting programme this financial year (FY). AT undertook to upgrade streetlighting in the Pukekohe north areas identified by the Board to LEDs in the current financial year and investigate the need of infill lighting as the work proceeds. Five streets in the identified area were upgraded to LEDs last FY. AT has also asked Beca to provide a lighting design for Helvetia and Beatty Roads.

· The Board may wish to consider other priority areas for LED lighting upgrades to allocate its funding towards.

250

Waiuku South streetlighting LED improvements

· ROC estimate of $70,000

· Project currently on hold

· On 26-Aug-14, the Board gave approval to proceed with construction in three streets.

· As per #249 above, this project is currently on hold but the Board may wish to reconsider its position.

348

Kaiwaka Road new footpath, Waiuku

· FEC estimate of $66,500

· On 26-Aug-14, the Board gave approval to proceed with construction based on the ROC estimate of $50,000.

· On 28-Jul-15, the Board authorised that construction should continue based on the firm estimate of $66,500.

· The new footpath and associated works are completed. A final walkover has been undertaken and has identified couple of extra items necessary to tidy up the site, which will be done this month. The physical work expenditure came in slightly under the awarded contract value.

349

Pacific Street new footpath, Waiuku

· Revised ROC of $147,500

· On 26-Aug-14, the Board gave approval to proceed with construction.

· On 16-Jun-15, the Board approved the expansion of the project to further include road stormwater work, new kerb and channel, and land purchase at the bend on Pacific Street to ease the corner radius, and approved construction based on the revised ROC subject to consultation with the affected landowner.

· Pacific Street is due to be resealed by AT this financial year. It has been agreed with the road maintenance team that the required drainage work will be done through the maintenance contract.

· AT met with the adjacent landowner regarding the land purchase and the fence relocation. It has been agreed that the fence will be relocated by the landowner prior to the footpath construction. AT will progress with the land acquisition.

· AT will contact an AC stormwater specialist to discuss the impact of planned drainage works on the stormwater system.

371

Whitford bus interchange

· FEC estimate of $200,000

· Construction has been completed, including streetlighting installation.

· Final costs to be reported but are expected to be in the order of $170-175,000.

248

Hunua pedestrian facility

· FEC estimate of $54,000

· On 9-Dec-14, the Board gave approval to proceed with construction, based on the FEC of $54,000.

· TCC approval for the project was received on 11-Sep-15.

· Tender drawings should be completed by 18-Sep-15 so that AT can complete the contract documents and call for tenders for construction.

443

Upgrade of Beachlands town centre gardens

· ROC estimate of $105,000

· AT met with AC Parks in developing a ROC for upgrading the boxed gardens (see Attachment A).

· There could be a safety issue regarding the setback of the proposed retaining wall to the kerb face, normally this should at least be 500mm.

· Resource consent would be required, as would an arborist during certain parts of construction.

· The ROC estimate for the upgrade is $105,000.

458

Second View Avenue, Beachlands – installation of new kerb and channel between Wakelin and Bell Roads (both sides)

· ROC estimate of $382,000

· AT was requested to provide a ROC for this remaining section of Second View without kerb and channel, given its close proximity to the village centre.

· The ROC estimate for the project is $382,000.

· The ROC includes a significant amount of storm water (SW) infrastructure.

· AC SW has not yet been approached regarding infrastructure or the need for rain gardens similar to project #072 above, but the SW component of the project (approx $42k) could potentially be funded by AC.

459

Kitchener Road angle parking upgrade, Waiuku

· ROC estimate of $106,000 for angle parking area

· Further estimate of $12,000 for footpath upgrade

· AT was requested to provide a ROC for upgrading the Kitchener Road angle parking and gardens in Waiuku.

· The new gardens and steps proposed are entirely located within the park area and do not qualify for funding under the LBTCF.

· The ROC estimate for upgrading and extending the existing angle parking (see Attachment B) is $106,000.

· Upgrading the footpath along Kitchener Road (but through the park area below the gardens) would qualify for LBTCF funding and is estimated at a further $12,000.

465

Helvetia Road new footpath, Pukekohe

· The Board’s transport portfolio has requested AT to provide a ROC for a project to install new footpath on Helvetia Road between Hooper Avenue and #41 Helvetia Road.

6. The Franklin Local Board’s transport capital fund to date is summarised below.

Franklin Local Board transport capital fund summary:

*Total funding available (across 5 FYs – 2012/12 to 2016/17)*	$2,174,830
Completed projects reporting actual costs (Second View Ave kerb and channel; Patumahoe/Waiuku/Attewell investigation; Pukekohe station overbridge; Ardmore School footpath; Harris St bench; Pukeoware School signs; Waiuku pavers upgrade; Third View Ave kerb and channel projects x1; Awhitu flag lighting; Tobin St car park lighting)	-$599,867
Projects approved for construction based on rough or firm estimates (Mill/Harrisville electronic signage; Third View Ave kerb and channel projects x1; Kaiwaka Rd footpath; Pacific St footpath; Whitford bus interchange; Hunua pedestrian facility)	-$939,500
Projects approved for construction but currently placed on hold (Pukekohe North x18 & Waiuku South x3 streetlighting improvements)	+$271,000
Projects awaiting ROCs (Beachlands town centre gardens; Second View Ave kerb and channel; Kitchener Road angle parking upgrade)	-$211,000
*Funding still available to allocate*	$906,463

A2. Pukekohe station update

7. The scope of works for the project is a bus interchange, park and ride, new station overbridge (noting there is no specific station upgrade scope included in this project) and improvements to the Custom Street, Harris Street and Manukau Road intersections to cater for the new bus network.

8. The budget for the project is $13.3m across the 2015/16 and 2016/17 financial years.

9. The current project status is as follows:

a. The NZTA funding application has been prepared and was submitted in mid-September. A response is expected by the end of September or early October.

b. Investigation works for the intersection have commenced and are due to be completed by late October 2015. Once analysis and options have been completed, Auckland Transport will present the findings to the Franklin Local Board with reasoning and justification for the preferred option prior to commencing detailed design for the intersection.

c. Detailed design will be completed in the first quarter of 2016, subject to approval of scope for the road intersection scope of works. Agreement of the road intersection selected option is anticipated to be progressed concurrently with the bus interchange to enable Auckland Transport to apply for NZTA funding for the construction at the earliest opportunity.

d. There may be a requirement for a Christmas 2016 rail block of line to install the permanent overbridge and preparatory works for the proposed lifts. Plans for the project are still being worked through and any such requests for rail closures will be progressed in accordance with the agreed process, noting that customer information is prioritised. This will be reviewed in more detail as the project develops.

e. Completion of the overall scope of works is anticipated for mid-2017.

10. The priority for the overall scope is to construct the bus interchange as a top priority to ensure the New Network bus route roll-out can be accommodated.

A3. Pukekohe diesel shuttle update

11. Auckland Transport is committed to providing customers from Pukekohe with a reliable and punctual shuttle service to Papakura and has been actively working in partnership with Transdev and KiwiRail to eliminate the root cause issues that negatively impacted on the new diesel shuttle service, particularly in the first week on 20 July.

12. The reliability of the SA diesel locomotives initially used for the shuttle service was one issue that negatively impacted on service delivery. Since 31 August, shuttle services are now being provided by diesel multiple unit (DMU) trains following Transdev’s completion of driver DMU conversion training in late August. The DMUs are the most reliable diesel train fleet and there has been positive improvements in service provision since 31 August.

13. Service performance between 31 August and 15 September has been at 99.8% reliability (only two services cancelled out of 896 scheduled) and 99.4% punctuality (only five services delayed more than five minutes). The delays were minor and include delays leaving Papakura while waiting for connecting electric EMU trains from Britomart.

14. Shuttle services departing from Papakura can be held for a few minutes to wait for a connecting EMU train from Britomart without a major adverse impact on the rest of the network. However, EMU trains departing Papakura for Britomart do not have the same ability to wait for late services arriving from Pukekohe because of the knock-on effect that any delay would impose on services operating on other lines further north towards Britomart (Manukau, Onehunga and Western Lines).

15. In response to concerns raised over the tight transfer times between some services at Papakura, Auckland Transport requested Transdev in conjunction with KiwiRail to carry out a review of train operations at Papakura, which will result in an extension of most transfer times from four minutes to seven minutes. From Monday 28 September, weekday departure times from Pukekohe will be up to three minutes earlier; however a small number of services leaving from Papakura will remain at a four minute nominal window due to other train movements.

16. Berthing adjustments have also been made at Papakura to reduce the number of passenger transfers required using the overbridge, which began on 14 September. The suggested use of the island platform for shuttle transfers to EMU services will likely not be possible. KiwiRail has fundamental issues with using the island platform for trains that stand there for any period of time, and Britomart trains stand over on these platforms before returning. Auckland Transport has therefore been working to resolve the Platform 3 to 4 transfer issues.

17. Operational improvements have also been undertaken and further are planned. During the weekend of 15-16 August 2015, there was a pre-planned closure of the line to allow important track maintenance and renewal works to be completed by KiwiRail at numerous locations. The works undertaken included drainage and formation works, welding, bridge strengthening works, the commencement of a series of points repair works and the completion of works at Crown Road Level Crossing which resulted in the removal of a temporary speed restriction on 1 September through Paerata that had been in place since late last year.

18. While the majority of maintenance works are now completed overnight when passenger trains do not operate, there are unfortunately occasions when services will need to be cancelled to allow the engineers to access the tracks to deliver works. These are planned well in advance and for times which minimise the impact on customers, dependent on when important equipment is available to allow works to be completed. Rail bus replacements are provided during these planned closures on the same frequency as the rail timetable.

19. Other planned improvements include upgrading Pukekohe with new point’s motors, cables and ducting to improve reliability. Initial works were carried out on 15-16 August and will be completed over Labour weekend 2015.

20. Auckland Transport has also received approval to carry out temporary repairs to the old overbridge at Pukekohe to address safety concerns over the surface condition from bridge owner KiwiRail. The repairs will provide a more secure flat surface with matting cover to assist disabled and elderly passengers until the bridge is replaced as part of the bus/rail interchange works over the next two financial years.

21. Stopping boards will be installed at Pukekohe to assist DMU drivers with stopping at the correct designated areas so wheelchair users can board and disembark safely. These ramp and platform works will be undertaken in the last two weeks of September, subject to the sourcing of materials.

22. In terms of passenger information and assistance, Transdev have added announcements within Britomart to advise passengers whether the next train to Papakura will connect to a Pukekohe shuttle.

23. At Papakura, an AM and PM customer service supervisor will assist customers with their transfers, and Auckland Transport is looking at providing further information on the Passenger Information Display (PID) boards at Papakura around the next departure, and from which platform. Signage at Papakura is also under review.

24. Transdev have also recruited a new staff member at Pukekohe to provide additional supervision and information for passengers.

A4. Waiuku pavers update

25. The Committee investigating a suitable replacement for the current Waiuku town centre pavers selected three trial sites for the installation of water-permeable ceramic brick pavers, and the trial pavers were installed by the product supplier at the beginning of the third week in September – see photos below.

26. The Committee’s intention is that the trial will run for two months prior to being assessed. Should all go well, the Committee would look at making a recommendation to the Franklin Local Board at its November business meeting to approve construction under the Local Board Transport Capital Fund.

27. Should the product perform well, and the Board approve construction, this timeframe should enable the product to be installed within the current financial year.

A5. New footpath programme 2015/16

28. Auckland Transport’s Walking and Cycling team has now finalised the 2015/16 new footpath programme, which includes the following projects within the Franklin Local Board area:

LOCATION	ROAD	LENGTH	DESIGN COSTS	CONSTRUCTION COSTS
Pukekohe	Princes Street – Montgomery Ave to Helvetia Rd (southern side)	277m	$27,700	$277,000
Pukekohe	Kayes Road – No. 1 to No. 52 (south-western side)	131m	$1,168	$19,319
Beachlands	Second View Ave – Puriri Road to Cherrie Road (northern side)	423m	$15,800	$ -

29. The available funding envelope means that just design work is being progressed on the Beachlands project this financial year and construction will likely be undertaken next financial year unless other projects higher on this year’s programme do not proceed for any reason.

A6. Redoubt Road-Mill Road Corridor update

30. The hearing for the Redoubt Road-Mill Road notice of requirement to designate the route for the project began on Monday 31 August and ran for that full week and is being reconvened on 18 September for one final day.

31. Of the total 286 submissions received, 23 submitters are expected to appear at the hearing, including nine directly affected by the proposed project.

32. Auckland Transport expects to begin a property purchase programme following the confirmation of the designation, and some purchases are being made in hardship cases. Funding in the current Long Term Plan allows for all properties to be purchased, with construction beginning in the 2025 decade.

33. A recent online survey of 857 Automobile Association members in the wider area for the proposed upgrade was carried out in July. It showed 63% were aware of the project, 76% agreed the area was often congested, 89% agreed road upgrades are needed to cater for future growth and 79% agreed public transport upgrades are needed for future growth.

34. When asked about the proposed project, 77% believed that overall it is a good solution to transport challenges, 83% believed the wider community will benefit from the improvements and 76% agreed the upgrade represents good use of transport funding. Also, 73% agreed that environmental impacts of the upgrade are adequately addressed.

General Information Items

B1. Auckland Transport Alignment Project

35. On 27 August, Mayor Len Brown hailed the launch of the Auckland Transport Alignment Project as an historic milestone in the relationship between Auckland and the government after the Mayor and Transport Minister Simon Bridges signed the terms of reference for the alignment project at a ceremony at the Auckland Town Hall.

36. The alignment project signals a new and improved way of working with central government on the planning and funding of Auckland transport infrastructure, and begins a 12-month process in which Auckland and the Government will agree objectives and targets for transport in Auckland.

37. That work will include designing the best programme of investments in roads, traffic management, public transport and walking and cycling infrastructure to achieve those objectives and targets.

38. Rather than responding to Government Policy Statements and National Land Transport Programmes, Auckland now has the opportunity to be involved at the start of these processes and their implementation from 2018.

39. Having an agreed transport investment programme for Auckland will also meet the Government’s prerequisite for discussions on alternative funding for transport in Auckland.

Media Releases

C1. City Rail Link (CRL) Appeals over

40. The CRL has reached a major milestone with all appeals to its land designation now resolved by agreement or dismissed. Five of the six appeals were settled and the only appeal that went to the Environment Court was dismissed.

41. The Court’s decision ended a two and a half year planning process to get the designation for the project. The designation is now confirmed subject to finalisation of conditions by the Court.

42. Early enabling works will start in November this year. While there are other planning processes to work through in relation to regional consents and Britomart, Auckland Transport anticipates a start on the cut and cover section in Albert Street in May 2016.

43. For more information: www.at.govt.nz/crl

C2. Boost for public transport in Auckland

44. A fleet of 53 double-decker buses will be hitting Auckland roads from October. The new buses are being introduced by three of the main operators in Auckland – NZ Bus (23 buses), Howick & Eastern (15 buses), and Ritchies (15 buses). Each double-decker can carry more than 100 passengers, whereas conventional buses carry between 45 and 70.

45. With the exception of two “prototype” vehicles built in the United Kingdom, the Howick and Eastern and NZ Bus fleets will be manufactured in Tauranga. The Ritchies Buses will be built in China and will be delivered and operational in January 2016.

46. The unprecedented increase in public transport patronage looks set to continue and the investment in the new fleet by these companies reinforces that confidence. This is one of the single biggest private investments in public transport infrastructure in Auckland.

47. The use of double-decker buses is a more innovative and different way of utilising limited road space to provide increased capacity to meet public transport needs on already congested corridors. Double-deckers, along with increased frequency and reliability on buses and trains, will be key to reducing congestion.

48. Double-deckers have already been pressed into service, with great success, on the Northern Busway (between the North Shore and the CBD).

Issues Register

49. The regular monthly issues register is Attachment C to this report.

Consideration

Local Board Views

50. The Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

51. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Plan of Beachlands town centre gardens proposed for upgrade	95
b View	Plan of Kitchener Road angle parking area proposed for upgrade	97
c View	Issues Register – Franklin Local Board – September 2015	99

Signatories

Authors

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager; AT

Teresa Turner - Relationship Manager

Franklin Local Board

29 September 2015

Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2015

File No.: CP2015/18989

Purpose

1. To give the Franklin Local Board an overview of Auckland Council Property Limited’s (ACPL) activities for the six months 1 January to 30 June 2015.

Executive Summary

2. In May 2015 the Governing Body voted in favour of merging ACPL with Waterfront Auckland to form Development Auckland (DA). The merger responds to feedback from the wider council organisations and seeks to address some key growth, development, housing provision and funding challenges that Auckland will face over the next 20 years. As a CCO Development Auckland will have a commercial orientation, but it will also have explicit public good outcomes to pursue.

3. Substantive elements of the purpose of DA relate to urban redevelopment, strategic advice on council’s property portfolio and the redevelopment of underutilised council assets to achieve commercial and strategic outcomes.

4. In August the governing body will receive recommendations from council staff in respect of the proposed locational priorities for DA.

5. It would be anticipated that DA will specifically engage with local boards post the formal establishment on the 1 September to consider what activities DA can undertake to benefit their local communities.

6. As this will be our final six-monthly update to you as ACPL, we are including both the full business summary as included in previous versions and additionally providing an outline of some of the strategic and organisational changes we will be making as we transition to Development Auckland.

7. ACPL activity detail is broken down by business unit or work-stream, with a focus on local board specific activities where applicable.

8. Local board specific supporting detail is included in Attachments A, B and C.

Recommendation/s

That the Franklin Local Board:receives the Auckland Council Property Limited Local Board Six-Monthly update 1 January to 30 June 2015.

Comments

Development Auckland

9. Council formally approved the establishment of Development Auckland, being a merger of Waterfront Auckland and Auckland Council property Limited, in May 2015.

10. The essential purpose of DA is to contribute to the implementation of the Auckland Plan and encourage economic development by facilitating urban redevelopment that optimises and integrates good public transport outcomes, efficient and sustainable infrastructure and quality public services and amenities. DA will manage council’s non-service property portfolio and provide strategic advice on council’s other property portfolios. It will recycle or redevelop sub-optimal or underutilised council assets and aim to achieve an overall balance of commercial and strategic outcomes.

11. A number of objectives fall within the purpose including facilitating the redevelopment of urban locations and optimising the council’s property portfolio.

12. The process to establish the operating structure of DA is well advanced and a combined work stream between DA and council staff is looking at the future priorities for DA that will provide focus in terms of geographic locations and project priorities. In respect of the locational analysis work recommendations will be made to the governing body in August.

13. It would be anticipated that DA will specifically engage with Local Boards post the formal establishment on the 1 September to consider what activities DA can undertake to benefit their local communities.

Workshops and Meetings

14. A schedule of Franklin Local Board workshops and meetings attended by ACPL representatives from January to June 2015 is included as Attachment A. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process.

Property Portfolio Management

15. ACPL manages property owned by the council and AT that are not currently required for service or infrastructure purposes. These are properties that are not immediately required for service delivery or infrastructure development but are being held for use in a planned future project such as road construction/widening or the expansion of parks. This work will largely remain unaffected by the transition to Development Auckland.

16. The property portfolio continued to grow during the last six months and now totals 1347 properties containing 1080 leases, an increase of 41 since our July-December 2014 update. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties.

17. ACPL’s return on the property portfolio for the year ending 30 June 2015 provides the shareholder a net surplus of $ 6.8m ahead of budget, with an actual surplus of $ 29.8 m against budget of $ 23m. The average monthly vacancy rate for the period is 1.6% which is under the Statement of Intent targets of 5%.

18. A Properties Managed schedule is included as Attachment B. The schedule details:

§ Current ACPL-managed commercial and residential property within the Franklin Local Board

§ Each property’s classification or reason for retention

§ The nature of the property, such as a café within a library, or a residential property with a tenancy in place

§ The budget under which operating expenditure and lease revenue for the property is reported eg regional or local board.

19. A report indicating portfolio movement in the local board area is attached as Attachment C. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

Portfolio Review and Rationalisation

Overview

20. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate.

21. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

22. July 2014 to June 2015 Target

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$30m disposal recommendations	$69m	These recommendations include $65.9m of sites that are identified for development projects.

23. In setting future disposal targets ACPL is working closely with the council and AT to identify potentially surplus properties.

24. 2014/2015 Targets

UNIT	TARGET	COMMENTS
Portfolio Review	$30m gross value recommended for sale	These targets include disposal recommendations and sales for sites that are identified for place-shaping and housing development projects
Development & Disposals	$30 net value of unconditional sales

Process

25. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with: the council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, engagement with local ward and the Independent Māori Statutory Board and finally a governing body decision.

Under review

26. Properties currently under review for future use opportunities via the Rationalisation Process in the Franklin Local Board area are listed below. The list includes any properties that may have recently been presented to the governing body and either approved for sale or development and sale or designated for retention. Further details are included in Attachment B.

PROPERTY	DETAILS
78 Queen Street, Waiuku	An adjoining property owner expressed interest in purchasing this property. No alternative uses were identified during the rationalisation process. To be presented the Governing Body in August 2015 as recommended for sale.
95 Tegal Road, Drury	Stopped road. PSR confirms no requirement for access via this site. Rationalisation process commenced in December 2014. Local Board engagement to be progressed in 2015.
Crisp Avenue (adjacent 19), Pukekohe	This is a 140 sqm easement between two residential houses. Progressed through the Rationalisation Process. No alternative service uses were found during consultation. To be presented to the Governing Body in August 2015 as recommended for sale.
Crisp Avenue (adjacent 23), Pukekohe	Accessway reserve, transferred from ACPD as non-service. Rationalisation process commenced in December 2014. Local Board engagement to be progressed in 2015.
Sec 1 SO 417727, Middleton Road, Drury	Stopped road, transferred from ACPD as not required for service delivery. To be progressed through the Rationalisation Process in early 2015 to evaluate future use requirements.

Redevelopment/Regeneration and Housing Supply initiatives

Overview

27. ACPL in its current form is contributing commercial input into approximately 54 region wide council-driven regeneration and housing supply initiatives. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $415k to in excess of $100million.

28. ACPL is also actively contributing to the Housing Action Plan, which is a council initiative focusing on non-regulatory efforts to encourage and increase affordable residential development. ACPL has an SOI target to undertake five housing development projects over three years that will improve housing affordability and the supply of affordable housing encompassing community housing organisation involvement. ACPL is currently actively working on 13 such projects.

29. In our expanded role as Development Auckland we will be extending on this work to play a much stronger role in urban development through greater scale, enhanced capability and the ability to partner with others. We will have a key role in helping deliver the council priority of quality urban living and will have the mandate to deal with the challenge of Auckland’s rapid growth through regeneration and investment.

30. Development Auckland’s roles and responsibilities will be customised to each specific project initiative and location. A few will be of a high custodial nature associated with urban regeneration. Some will be at the other end of the scale with a more facilitative role; and some will be much more able to be delivered in the short term.

31. ACPL already works closely with the local boards on ACPL-led developments to ensure we give effect to the local boards’ place-shaping role. As Development Auckland engagement will in some areas be of a much broader scope, with the potential for involvement in master-planning activities for significant land areas.

Optimisation Update

32. Optimisation is a programme of work aimed to achieve better use of council’s planned and funded service assets. The programme targets housing and urban regeneration outcomes along with the delivery of cost-neutral service investment on appropriate sites. ACPL and ACPD are leading a cross-council project to establish the rules and methodology for service optimisation activity. The programme will be carried across to Development Auckland.

33. Local board engagement and workshops will be provided to demonstrate the scope of optimisation and the benefits of driving optimal asset performance from qualifying service property. Timeframes for these workshops have been pushed out due to Development Auckland transition work. However ACPL welcomes suggestions of service sites that may have potential for improved service function along with housing or urban regeneration outcomes

Local Activities

34. A high level update on place-shaping and housing initiative and proposal activities in the Franklin area is outlined in points below.

35. 17&21 Massey Ave, Pukekohe and 33 Edinburgh Street, Pukekohe: These properties were approved for sale in August 2013 with a view to strategic development. ACPL completed a review of the redevelopment options for the town centre block in August 2014.

36. ACPL met with the local board on 7 October 2014 to inform the outcome of the review, which indicated it would be uneconomic to demolish the existing income earning investment properties to make way for a mixed-use higher density development.

37. ACPL will continue to monitor opportunities that may arise to enable development to occur on these sites that will benefit the town centre.

Acquisitions

Overview

38. ACPL continues to support council and AT programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved council or AT budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

39. From 1 January 2015 to 31 June 2015, 49 property purchases were completed for the council and AT. All of the property acquisitions met independent valuation thresholds agreed with AT, the council and Public Works Act 1981 requirements.

Council Acquisitions

40. Of the 49 property acquisitions over the past six months, 12 were purchased to meet council legal, open space and storm water requirements and to contribute to City Transformation projects. These included the following acquisitions in or neighbouring the Franklin Local Board area.

PROPERTY	STAKEHOLDER	WORK TYPE	LOCAL BOARD
84 Cosgrave Road, Papakura	Storm Water	Storm Water	Papakura

Auckland Transport Acquisitions

41. The remaining 37 properties were acquired on behalf of AT. The focus was on acquisitions to support major transport projects including AMETI (five acquisitions) City Rail Link Property Acquisition (seven acquisitions), Redoubt Road Mill Road Corridor Upgrade (six acquisitions) road widening across the region (10 acquisitions) and Northern Strategic Growth Area (one acquisition). Full details of relevant AT projects and associated acquisitions will come to the local board directly from AT.

Business Interests

42. ACPL also optimises the commercial return from assets it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. A high level update on business interests in the Franklin Local Board area is outlined below

Whitford Quarry

43. The return to Auckland Council from Whitford Quarry has been in excess of budget in the past six months. As a result of the combined landfill operating agreement, ACPL is also progressing an opportunity to take managed fill material from an ACPL Development site onto the Waste Disposal Services site to be used as daily cover material.

Waste Disposal Services

44. Auckland Council (AC) shareholding in Waste Disposal Services (WDS) is an equal interest unincorporated joint venture (JV) formed in 1993 between AC (previously Manukau City Council) and Waste Management (previously Transpacific Industries (NZ) Limited) (WM). WDS is a Council Controlled Trading Organisation and is responsible for the on-going development and operation of the Whitford landfill and the operation of East Tamaki Refuse transfer Station.

45. The JV is currently expected to continue to 2041 in line with the resource consent time frame, although this is dependent on the volumes of waste is put to the landfill and the closure activities. With the continued initiatives of waste minimisation by AC, the volume of waste being sent to all landfills in Auckland has been decreasing, with the resultant effect of lowering the cash flow from this investment.

46. In March 2015, Mr Kerry Stotter retired as the Chair of the Executive Committee of WDS, a role he has held since 1993.

Consideration

Local Board Views and Implications

47. This report is for the Franklin Local Board’s information.

Māori Impact Statement

48. Whatungarongaro te tangata, toitū te whenua. The importance of effective communication and engagement with Māori on the subject of land is understood. ACPL has accordingly developed robust engagement with the 19 mana whenua groups for our core business activities. We are currently working with Waterfront Auckland on a future strategy for Development Auckland.

49. Key engagement activities currently include: identifying cultural significance concerns regarding disposal properties, flagging commercial interests, development partnering discussions and issues relating to property management such as protection of wāhi tapu or joint management arising from the resolution of Treaty Settlements. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects where appropriate. As Development Auckland we will work with iwi to consolidate and build on strengths from ACPL and Waterfront Auckland’s approaches along with successful work being done elsewhere in the council family.

50. ACPL additionally undertook to be part of council’s Māori Responsiveness Plan (MRP) pilot programme. The project’s key output is an operational document outlining ACPL’s contribution to council’s strategic and operational commitments to Māori. The MRP was finalised and approved by the ACPL Board in December 2014 and is in the implementation phase. A copy of this is available on the ACPL website. This work will be carried over and reflected in the new organisation.

51. As we transition to Development Auckland, the local board can expect to be advised or involved as appropriate in any discussions that arise in the local board’s area.

Implementation

52. There are no implementation issues.

Attachments

No.	Title	Page
a View	Schedule of meetings and workshops	109
b View	Properties managed by ACPL in the Local Board area	111
c View	Property movement in the Local Board area	115

Signatories

Authors

Caitlin Borgfeldt - Local Board Liaison, ACPL

Authorisers

David Rankin – Chief Executive, ACPL

Teresa Turner - Relationship Manager

Chairperson	Andrew Baker
Deputy Chairperson	Jill Naysmith
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Angela Fulljames
	Sarah Higgins
	Murray Kay
	Dr Lyn Murphy

Authors	Gaylene Harvey - Democracy Advisor
Authorisers	Teresa Turner - Relationship Manager

No.	Title	Page
a View	Draft- FLB Capex and Renewal Work Programme, 2015/2016	27