Minutes of Franklin Local Board

Franklin Local Board

29 September 2015

1 Welcome

The Chairman opened the meeting and welcomed everyone present.

Motion

Resolution number FR/2015/150

MOVED by Chairperson AP Baker, seconded by Member AQ Cole:

That Councillor Cashmore and Glenn Wilcox (Deputy Chair, IMSB) be accorded speaking rights for this meeting.

CARRIED

2 Apologies

Resolution number FR/2015/151

MOVED by Chairperson AP Baker, seconded by Member MA Kay:

That the Franklin Local Board accepts the apology from Member Crompton for absence and Member Higgins for lateness.

CARRIED

3 Declaration of Interest

Member Bell declared an interest to Item 19 - Hearing panel decision report on review of alcohol bans in the Franklin Local Board area 2015 as an adjacent neighbour to an alcohol ban area.

4 Confirmation of Minutes

Resolution number FR/2015/152

MOVED by Member MJF Bell, seconded by Member AM Fulljames:

That the Franklin Local Board confirms the ordinary minutes of its meeting, held on Tuesday, 25 August 2015, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Franklin Local Board 2015/2016 Round One Quick Response and 2015/2016 Annual School Pool Grant Applications

Resolution number FR/2015/153

MOVED by Member LM Murphy, seconded by Deputy Chairperson AJ Naysmith:

a) That the Franklin Local Board grants/declines the applications listed in the table below for this quick response community funding round:

Application No.	Applicant	Project	Total Requested	Grants/ Declines
QR1603-109	Connect the Dots Charitable Trust	Towards the marketing and materials costs for the “Make Moments” programme.	$1,035	Grants $585 (for art making materials)
QR1603-117	Documentary New Zealand Trust	Towards the cost of two screenings of the Documentary Edge Festival's Documentaries for school screenings at Q Theatre, Auckland.	$2,000	Declines – limited community benefit for Franklin
QR1603-113	Franklin Woodturners Club Inc	Towards the purchase of two mini lathes	$1,000	Grants $1,000
QR1603-121	Karaka Cricket Club Inc	Towards the cost of replacement of cricket gear (bats, stump sets, bails, gloves, pads - batting and wicket-keeping) for use by the eight junior cricket teams.	$1,500	Declines – benefit to club/code members only
QR1603-102	Pohutukawa Coast Community Association	Towards the printing and distribution of the ferry travel survey forms to residents of Beachlands, Maraetai, Clevedon and Whitford	$685	Declines – duplication and retrospective
QR1603-125	Pukekohe Lawn Tennis Club Inc.	Towards a 25% subsidy for tennis coaching for 60 junior tennis players in term four.	$1,300	Declines – benefit to club/code members only
QR1603-122	The Youth Spaces Charitable Trust	Towards the purchase of 40 field flags and poles for the junior touch teams.	$1,520	Declines – benefit to club/code members only
QR1603-106	Tree Crops Association	Towards venue hire and audio-visual equipment hire for the New Zealand Tree Crops Association annual conference to be held at Wesley College, Paerata in April 2016.	$1,200	Grants $1,200
QR1603-111	Urban EcoLiving Charitable Trust	Towards costs of an education contractor, and assistant, towing and mileage costs	$928	Grants $296 (towing costs)
QR1603-104	Waiuku Family Support Network Community Trust	Towards the design of a website and window stencilling for the trust office	$1,580	Grants $1,580
QR1603-110	Waiuku Toy Library	Towards advertising, attractions (e.g. face painters, inflatables), first-aid provision, race resources such as medals and course demarcation for the 2016 “Bike and Ride”on race day	$1,800	Grants $1,176 (excludes contingency and venue hire)
TOTALS			$14,548	$5,836

b) That the Franklin Local Board grants/partially grants/declines the applications listed in the table below towards costs of keeping school pools open to the community during the summer season:

Application ID	Applicant	Project	Total Requested	Grants/ Declines
SP1603-112	Ararimu School	Towards stage one of the covered seating project at Ararimu School	$7,167	Grants $2,200
SP1603-104	Beachlands School	Towards pool servicing, chemicals and running costs for the school pool between December 2015 and February 2016	$2,045	Grants $2,045
SP1603-108	Bombay School	Towards the cost to repair and resurface the school pool and upgrading the toilets and changing rooms	$2,200	Grants $2,200
SP1603-106	Clevedon School Board of Trustees - Pool Committee	Towards the cost of chemicals, repairs, maintenance, water quality monitoring and keys to enable the pool to be open to the community for the 2015/16 summer season	$2,200	Grants $2,200
SP1603-109	Glenbrook School	Towards chemicals, electricity, rubbish disposal, rekeying of locks and the caretaker salary to enable the school pool to remain open during the 2015/2016 summer holidays	$1,900	Grants $1,900
SP1603-105	Maraetai Beach School Board of Trustees	Towards the annual maintenance, water testing and treatment, keys, locks and repairs of the Maraetai Beach School pool during the 2015/16 summer holidays	$2,000	Grants $2,000
SP1603-111	Te Hihi Primary School	Towards the replacement of a pool pump, testing costs and chemicals for the school pool	$2,000	Grants $2,000
SP1603-102	Valley School Board of Trustees	Towards the cost to clean and repaint the school pool	$3,149	Grants $2,200
SP1603-113	Waiau Pa School	Towards pavers and a shade sail for the school pool area	$1,781	Grants $1,781
SP1603-117	Awhitu District School	Towards the running costs of the school pool during the 2015/2016 summer season.	$9,630	Grants $2,200
TOTALS			$34,072	20,726

CARRIED

Maraetai Beach Boating Club Inc. - Request for Loan Guarantee

Resolution number FR/2015/154

MOVED by Member AM Fulljames, seconded by Member MJF Bell:

a) That the Franklin Local Board supports the request from the Maraetai Beach Boating Club Inc. for an Auckland Council loan guarantee facility of up to $310,000 on the standard terms and conditions Council enters into these arrangements with banks and borrowers.

b) That the Franklin Local Board requests all departments of Council with any involvement in the land use and approvals for the Maraetai Beach Boating Club extensions treat this matter with urgency to enable the club to proceed as quickly as practicable.

CARRIED

Libraries Work Programme 2015/2016

Resolution number FR/2015/155

MOVED by Chairperson AP Baker, seconded by Member MA Kay:

That the Franklin Local Board approves the 2015/2016 Libraries work programme in Attachment A on pages 23 and 24 of the agenda, with the following amendment:

a) An additional initiative under Proud safe and healthy communities for the mobile library pop-up to be utilised at major events, e.g. A&P Shows, Wheels & Steels and Karaka Vintage Day, and allocates up to $5,000 from the Community Response Fund.

CARRIED

Secretarial Note: The agenda and attachments referred to above can be viewed on the Auckland Council website.

Franklin Local Board - Local and Sports Parks Capital and Renewals Programmes 2015/2016

Resolution number FR/2015/156

MOVED by Member AQ Cole, seconded by Member MJF Bell:

a) That the Franklin Local Board approves the 2015/2016 local and sports parks capital and renewals work programmes as follows:

Project	Budget
Capital-growth funded
Paerata - Walkway/playscape/park development	$25,000
Beachlands – Jack Lachlan subdivision – walkway/park development	$74,000
Beachlands – Jack Lachlan subdivision – playscape	$120,000
Pukekohe-Stadium Drive – .Skate park development	$600,000
	$819,000
Sportsfield Capacity funded
Bledisloe Park, Pukekohe - Changing rooms and public toilet facilities	$600,000
	$600,000
Capital projects
Pine Harbour Marina, Green Bay – walkway lighting	$245,000
Bledisloe Park, Pukekohe – minor sports platform improvement	$3,000
Waiuku Wharf, stage 1 – Coastline Control	$160,000
Waiuku Sports Park – sportspark development	$1,227,000
	$1,635,000
Asset Renewals
Waiuku Wharf, stage 1 – wharf restoration	$550,000
Clarks Beach – Coastal structure-plan and consent	$42,000
Sandspit Reserve, Waiuku - coastal structure – plan, consent and construction	$80,000
Sunkist Bay, Beachlands - coastal structure – plan, consent and construction	$20,000
Court surfaces: – detail to be confirmed by the Franklin Local Board	$48,000
Equipment: – Wellington St, Pukekohe - exercise equipment – Further detail to be confirmed by the Franklin Local Board	$38,000
Furniture – detail to be confirmed by the Franklin Local Board	$104,000
Carparks – detail to be confirmed by the Franklin Local Board including – Rosa Birch Park – Patumahoe Recreation Reserve – Matakawau Point Reserve – Puni Recretion Reserve – Te Puru Park	$277,000
Structures – detail to be confirmed by the Franklin Local Board	$145,000
Paving and hard surfaces – detail to be confirmed by the Franklin Local Board including – Clevedon Scenic Reserve	$244,000
Playspaces Bledisloe Park, Pukekohe Times Place Reserve, Pukekohe Umupuia Reserve, Maraetai	$150,000 $ 26,000 $ 23,000
Sports Parks – artificial turf – detail to be confirmed by the Franklin Local Board	$122,000
Minor irrigation renewal detail to be confirmed by the Franklin Local Board	$18,000
Toilet/changing facilities Sunkist Bay – planning	$35,000
	$1,922,000

b) That the Franklin Local Board notes the allocation of $600,000 in regional growth funding towards the Bledisloe Park Society multisport facility and reallocates the $600,000 to capital projects within the local board area as follows:

Project	Budget
Clevedon scooter park	$ 65,000
Tamakae Carving	$ 3,500
Hunua Village Green Playground	$ 35,000
Patumahoe Recreation Reserve – irrigation #1 and #2 fields	$125,000
	$228,500

c) That the Franklin Local Board notes that there is $371,500 remaining for reallocation and requests staff scope the following projects for consideration at a business meeting:

Beachlands Domain/Te Puru training lights

Orere Point – reinstatement of closed walkway

Roulston Park, Pukekohe – further development

Waiuku Skate Park – upgrade

Clarks Beach Skate Park – planning and development of a new facility

CARRIED

Attachments

a Memo for reallocation of capital funding

Landowner approval for proposed pipeline installation through esplanade reserve - Bremner Road, Drury

Resolution number FR/2015/157

MOVED by Member MA Kay, seconded by Chairperson AP Baker:

a) That the Franklin Local Board grants landowner approval for the construction of the pipeline within the esplanade reserve at 109 Bremner Road, Drury, in general accordance with the application from Mott MacDonald dated 7 August 2015.

b) That any conditions around construction of the pipeline within the esplanade reserve at 109 Bremner Road, Drury be reported to the Franklin Local Board Chairman and Deputy Chair for approval.

CARRIED

The Approval of two Private Way Names for residential subdivisions off Pamela Christine Drive and Woodhouse Road, Patumahoe

Resolution number FR/2015/158

MOVED by Chairperson AP Baker, seconded by Member MA Kay:

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the names ‘Lusk Way’ for the Private Way created by a way of a subdivision coming off Pamela Christine Drive, Patumahoe and ‘Patu Way’ for the Private Way created by way of a subdivision coming off Woodhouse Road, Patumahoe.

CARRIED

New Road Name Approval for the residential subdivision by Whitford 155 Limited at 101 and 155 Trig Road, Whitford, Manukau

Resolution number FR/2015/159

MOVED by Member MJF Bell, seconded by Member MA Kay:

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road name ‘Puketiro Road’, proposed by the Applicant, for the new road created by way of subdivision at 101 and 155 Trig Road, Whitford.

CARRIED

Hearing panel decision report on review of alcohol bans in the Franklin Local Board area 2015

Resolution number FR/2015/160

MOVED by Chairperson AP Baker, seconded by Member AM Fulljames:

Secretarial Note: Member Bell declared an interest in this matter as an adjacent neighbour and did not partake in discussion or vote on the item.

a) That the Franklin Local Board makes the alcohol bans recommended to be retained (with any amendments) as contained in Attachment B and C (on pages 86 of the agenda) pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015.

b) That the Franklin Local Board allows the alcohol bans recommended to lapse, as contained in Attachment B on pages 63 to 66 of the agenda, to lapse on 31 October 2015.

c) That the Franklin Local Board confirms that the decisions in (a) and (b) are in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

d) That the Franklin Local Board authorises the Chairman of the Franklin Local Board to make any minor edits or amendments to Attachments B and C (on pages 86 of the agenda) to correct any identified errors or typographical edits.

e) That the Franklin Local Board requests staff report back in regard to the updating and/or upgrading of signs required to reflect these bans, along with who has oversight of the budget required to install these signs.

CARRIED

Secretarial Note: The agenda and attachments referred to above can be viewed on the Auckland Council website.

Auckland Transport Update – August 2015

Resolution number FR/2015/161

MOVED by Deputy Chairperson AJ Naysmith, seconded by Member AQ Cole:

a) That the Franklin Local Board receives the report entitled ‘Auckland Transport Update – September 2015’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

b) That the Franklin Local Board approves project #459 Kitchener Road, Waiuku angle parking upgrade (as shown on the plan at Attachment B on page 97 of the agenda) for construction to be funded from the Local Board Transport Capital Fund, based on the rough order of cost of $106,000.

CARRIED

Secretarial Note: The agenda and attachments referred to above can be viewed on the Auckland Council website.

Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2015

Resolution number FR/2015/162

MOVED by Chairperson AP Baker, seconded by Member LM Murphy:

That the Franklin Local Board receives the Auckland Council Property Limited Local Board Six-Monthly update 1 January to 30 June 2015.

CARRIED

Urgent Decision of the Franklin Local Board : World War Project Fund for 2015/2016

Resolution number FR/2015/163

MOVED by Member AQ Cole, seconded by Member AM Fulljames:

That the Franklin Local Board notes the following urgent decision:

Franklin Local Board World War Project Fund for 2015/2016

a) That the Franklin Local Board amends the Community Development, Arts and Culture 2015/2016 work programme adopted on 16 June 2015 by adding a line item “‘Franklin Local Board World War Project contestable fund” to reflect the $25,000 funding allocated in its budget.

i) The purpose of the fund is to support projects that provide a community focal point to commemorate times of war.

ii) Criteria for applications to the fund are as follows:

· Only incorporated societies can apply.

· Applications will be considered for new or partially completed small/medium projects providing permanent structures.

· Upgrades or repairs to existing structures will be considered.

· Funding for commemorative events will not be considered as the board can consider these through its contestable events fund.

· Retrospective funding of projects will not be considered.

· Only partial funding will be approved for a project - not 100% funding. Additional funding to complete the project will be required by the applicant.

· Applications for projects on land in public or private ownership will be considered.

· For projects on private land:

· evidence of public access and public good will be required

· there will be no ongoing maintenance requirements for council.

iii) Contestable funding rounds for the World War Project Fund will take place as follows:

· With Quick Response funding rounds (projects up to $2,000) opening on 14 September 2015 and 11 January 2016. The latter one is for projects after 1 April 2016.

· With a Local Grants funding round (projects over $2,000) opening 19 February and closing 31 May 2016 for projects after 1 July 2016.

b) That the Franklin Local Board amends its Local Grants Programme 2015/16 to incorporate the above criteria for the World War Project Fund.

CARRIED

Franklin Local Board Workshop Notes

Resolution number FR/2015/164

MOVED by Deputy Chairperson AJ Naysmith, seconded by Member AM Fulljames:

That the Franklin Local Board receives the workshop notes for 25 August, 1 September and 8 September 2015.

CARRIED

Member Professional Development Report - Environmental Defence Society "Wild Things" Conference 2015

Resolution number FR/2015/165

MOVED by Deputy Chairperson AJ Naysmith, seconded by Member AQ Cole:

That the Franklin Local Board receives the report from Member Naysmith regarding the Environmental Defence Society Conference “Wild Things” 2015, held on Wednesday 12 August to Thursday 13 August 2015.

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

10.31 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Andrew Baker
Deputy Chairperson	Jill Naysmith
Members	Malcolm Bell
	Alan Cole
	Angela Fulljames
	Sarah Higgins	From 9.50am, Item 15
	Murray Kay
	Dr Lyn Murphy

Councillor:	Bill Cashmore	Governing Body
Deputy Chair:	Glenn Wilcox	Independent Maori Statutory Board (IMSB)