Agenda of Howick Local Board - 14 September 2015

Howick Local Board

14 September 2015

Auckland Transport Update – September 2015

File No.: CP2015/18901

Purpose

1. Providing an update on transport matters for the information of the Howick Local Board and a register of transport issues in the Howick Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager (South).

Executive Summary

2. This report covers matters of specific application and interest to the Howick Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides information on:

· the Howick Local Board’s transport capital fund

· new Half Moon Bay ferry facility update

· Redoubt Road-Mill Road corridor update

· Interim response to Howick Local Board June 2015 resolution

· AMETI update

· Auckland Transport Alignment Project.

Recommendation/s

That the Howick Local Board:

a) receives the report entitled ‘Auckland Transport Update – September 2015’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

Discussion

Howick Items

A1. Local board transport capital fund (LBTCF)

4. The Howick Local Board’s funding allocation under the LBTCF is $871,903 per annum.

5. The Board’s active projects are included in Table 1 below (NB: ROC = rough order of costs; FEC = firm estimate of cost):

Table 1:

ID#

Project Description

Progress/Current Status

009

Walkway and amenity improvements at Half Moon Bay (HMB) Marina

· FEC estimate of $422,000

· $27,000 received from 2011/12 Local Board Discretionary budget

· $395,000 balance from LBTCF

· The FEC for the entire project is $422,000. As $27,000 has been received from the Board’s 2011/12 discretionary budget, the amount required from the LBTCF is estimated at $395,000.

· On 8-Jun-15, the Board approved the project for construction.

· TCC approval and the consent for earthworks and trees are currently being progressed, as is a streetlighting design. Minor design amendments particularly surrounding protected trees have been discussed with the Board’s transport portfolio holders. Development of the contract for physical works will be done in parallel with these processes. It is expected that tenders for the physical works will be called at the beginning of October.

· The resource consent application was lodged on 1-Sep-15.

155

Burswood Business Area enhancements

· FEC estimate of $318,730

· $104,000 received from Council’s Business Area Planning Unit

· $214,730 balance from LBTCF

· On 10-Nov-14, the Board approved the project for construction.

· Tenders will be called for in September, with contract award expected in early October, for delivery to start in late October.

217

Pigeon Mountain Road metering signals (i.e. installation of metering signals on Pigeon Mountain Road to create breaks in the flow of traffic exiting Half Moon Bay ferry terminal in the afternoon peak to allow opportunities for the backup in traffic on side roads to clear)

· ROC revised to $280,000

· On 13-Oct-14, the Board approved the project to proceed with detailed design and costing based on the revised ROC of $280,000.

· Public consultation was completed in March and submissions were considered at the Transport Portfolio meeting on 31-Mar-15.

· On 20-Apr-15, the Board resolved that AT should proceed to complete detailed design and costing.

· Detailed design has been completed. AT will present the designs and detailed costs to a transport portfolio meeting prior to seeking construction approval.

272

Bucklands Beach walkway improvements

· ROCs for various sections (as previously indicated by plan)

o A-B = $134,000

o B-C = $496,000

o C-D = $57,000

o D-E = $104,000

o E-F = $803,000 or $97,000*

o F-G = $324,000 or $115,000*

o G-H = $97,000

o H-I = $224,000

o I-J = $152,000

o J-K = $93,000

· Total ROC = either $2,484,000 or $1,569,000 with *alternate options

· On 14-Jul-14, the Board approved a Little Bucklands Beach walkway (either side of Grainger Point) project to progress to detailed design and costing stage.

· On 8-Jun-15, the Board resolved to expand the scope of the earlier project to include pedestrian improvements along the entire length of The Parade.

· On 13-Jul-15, concept plans showing the length of The Parade, itemising proposed pedestrian improvements in various sections and ROCs for each section were presented to the Board. AT sought further direction from the Board in respect of the proposals.

· The Board resolved to consult with the public and key stakeholders on the strategic vision for the proposed walkway improvements.

276

East Tamaki streetlighting upgrade (Kerwyn Avenue, Andromeda Crescent, Lorien Place & Arwen Place)

· ROC estimated at $58,000

· Final cost of $49,451

· On 14-Jul-14, the Board approved this project to progress directly to construction based on the ROC.

· Installation/construction is completed.

· The final cost is reported as $49,451.

279

Chapel Road pedestrian signals

· FEC estimate of $261,282

· On 11-May-15, the Board approved this project for construction based on the FEC estimate of $261,282.

· TCC approval for the project was given on 3-Jul-15.

· Tender documents are being finalised and the project will be tendered in late September.

396

Half Moon Bay (HMB) new ferry facility

· $2.5m allocated*

· On 13-Oct-14, the Board allocated up to $2.5m towards a new ferry facility at HMB, *subject to AT allocating at least $1m towards the project.

· NZTA subsidy approval for approximately 50% of the proposed $4.3M project is confirmed.

· A progress update is included at item A2 below.

6. The Howick Local Board’s transport capital fund to date is summarised below:

Howick Local Board transport capital fund summary:

Total funding available ($871,903 p.a. across 5 FYs – 2012/13 to 2016/17)	$4,359,515
Completed projects reporting actual costs (3x driver feedback signs; Ti Rakau & Cockle Bay bus shelters; Pedestrian improvements at Meadowlands/Whitford/Millhouse; Crooks Road streetscape improvements; The Parade footpath; Highland Park Adshel double bus shelter; Point View Drive footpath; East Tamaki streetlighting upgrade)	-867,294
Firm estimates for projects given construction approval (Burswood Business Area enhancements; Chapel Road pedestrian signals; HMB walkway/amenity improvements)	-871,012
Maximum allocation towards new Half Moon Bay ferry facility	-2,500,000
Rough estimates on projects at detailed design stage (Pigeon Mountain Road metering signals)	-280,000
*Funding available to allocate* (assuming construction approval given to all projects and full $2.5m required for HMB ferry facility)	*($158,791)*
Rough estimates on project requiring further direction (Bucklands Beach/The Parade walkway improvements - two alternate costings provided)	$2,848,000 or $1,569,000

A2. New Half Moon Bay ferry facility update

7. The Stage 1 pontoon sections, decking structures and gangway units are completed and available for Stage 2 installation when required.

8. The Stage 2 wharf architectural design and specification has been completed.

9. The Stage 2 wharf structural review will be carried out once the final structural design and specifications have been completed in early September.

10. The wharf design package is being prepared, ready for submission to Auckland Council for the building consent.

11. A Quantity Surveyor has been engaged to review the current wharf and landside design and to provide a design estimate cost which confirms project budget requirements – this is anticipated to take around three weeks to complete.

12. The marine and wharf resource consent has been lodged and is now progressing through Auckland Council.

13. The project is continuing on-going engagement with Mana Whenua to confirm Te Aranga Design Principles in line with Council engagement policies.

14. The overall project is progressing as planned, with completion scheduled for October 2016.

A3. Redoubt Road-Mill Road Corridor update

15. The hearing for the Redoubt-Mill Road notice of requirement to designate the route for the project began on Monday 31 August and was expected to run for a week.

16. Of the total 286 submissions received, 23 submitters are expected to appear at the hearing, including nine directly affected by the proposed project.

17. Auckland Transport expects to begin a property purchase programme following the confirmation of the designation, and some purchases are being made in hardship cases. Funding in the current Long Term Plan allows for all properties to be purchased, with construction beginning in the 2025 decade.

18. A recent online survey of 857 Automobile Association members in the wider area for the proposed upgrade was carried out in July. It showed 63% were aware of the project, 76% agreed the area was often congested, 89% agreed road upgrades are needed to cater for future growth and 79% agreed public transport upgrades are needed for future growth.

19. When asked about the proposed project, 77% believed that overall it is a good solution to transport challenges, 83% believed the wider community will benefit from the improvements and 76% agreed the upgrade represents good use of transport funding. Also, 73% agreed that environmental impacts of the upgrade are adequately addressed.

A4. Interim response to Howick Local Board June 2015 resolution

20. At its June meeting, under the item “Auckland Transport Update – June 2015”, the Howick Local Board passed the following resolution:

Resolution number HW/2015/82

That the Howick Local Board:

e) Requests Auckland Transport to scope potential park and ride sites for the Half Moon Bay ferry terminal in the Howick Local Board area and provide feedback to the Board by December 2015.

21. Auckland Transport is assessing sites and will report back to the Board as requested by December.

A5. Auckland Manukau Eastern Transport Initiative (AMETI) update

22. Lodgment of the Stage 2A Notice of Requirement for the busway from Panmure to Pakuranga is pending resolution of the cultural mitigation process.

23. A joint review of the AMETI delivery strategy by Auckland Transport, Auckland Council and the NZ Transport Agency with regards to the timing of the Reeves Road flyover and Stage 2B (busway between Pakuranga and Botany) is continuing.

A6. Consultation documents on proposed improvements

24. Consultation documents for the following proposals have been provided to the Howick Local Board for its feedback. As the Board’s transport portfolio holders have been delegated to provide feedback on the Board’s behalf, the material below is included for general information purposes only.

25. Proposed ‘No Stopping At All Times’ (NSAAT) parking restrictions and ‘Give Way’ control, Pikao Place, Dannemora – Resource consent has been granted for a new subdivision on the corner of Chapel Road and Kilkenny Drive in Dannemora. The development includes a new cul-de-sac called Pikao Place with an intersection on Middlefield Drive. As part of the consent conditions, the extension of existing NSAATs on Chapel Road, Kilkenny Drive and Middlefield Drive are required, as are NSAATs on the new cul-de-sac (named Pikao Place) and ‘Give Way’ controls at the new intersection with Middlefield Drive, as shown on the plan at Attachment A.

26. Proposed NSAAT parking restrictions, Te Akau Crescent, Half Moon Bay – Auckland Transport has received safety concerns regarding vehicles frequently parking on either side of Te Akau Crescent, Half Moon Bay. This parking activity restricts vehicle access on this narrow street, including emergency services’ vehicles. In order to maintain clear vehicle access, Auckland Transport is proposing to install a NSAATs on the western side of Te Akau Crescent, as shown on the plan at Attachment B.

27. Proposed NSAAT parking restrictions, Norwood Drive, Flat Bush – Resource consent has been granted for a new childcare centre on the corner of Norwood Drive and Manchester Drive. As part of the consent conditions, NSAATs are required to be installed adjacent to the centre’s new driveway on Norwood Drive. Originally, the NSAATs were proposed to extend up to the driveway of #53 Norwood Drive, but the extent has been reduced slightly as a result of public consultation, as shown on the plan at Attachment C.

General Information Items

B1. Auckland Transport Alignment Project

28. On 27 August, Mayor Len Brown hailed the launch of the Auckland Transport Alignment Project as an historic milestone in the relationship between Auckland and the government after the Mayor and Transport Minister Simon Bridges signed the terms of reference for the alignment project at a ceremony at the Auckland Town Hall.

29. The alignment project signals a new and improved way of working with central government on the planning and funding of Auckland transport infrastructure, and begins a 12-month process in which Auckland and the Government will agree objectives and targets for transport in Auckland.

30. That work will include designing the best programme of investments in roads, traffic management, public transport and walking and cycling infrastructure to achieve those objectives and targets.

31. Rather than responding to Government Policy Statements and National Land Transport Programmes, Auckland now has the opportunity to be involved at the start of these processes and their implementation from 2018.

32. Having an agreed transport investment programme for Auckland will also meet the Government’s prerequisite for discussions on alternative funding for transport in Auckland.

Media Items

C1. Otahuhu Interchange update

33. The design of the Otahuhu bus/rail interchange has been finalised (see image below) and main construction work will begin in October 2015. Work will see the existing Otahuhu train station upgraded to a fully integrated bus and train interchange, which will open in mid-to-late 2016.

34. The Otahuhu interchange is a key part of the new simpler and more connected south Auckland public transport network and is designed to support the rollout of the new network by becoming a key transfer station, connecting bus passengers to the train network. It will also be safer, with separated circulation areas for buses, trains and a shared path for pedestrians and cyclists. The aged Walmsley Road footbridge will also be replaced with a fully-accessible concourse with lift access.

35. The project is being undertaken in partnership with the NZTA and Auckland Council with funding from both confirmed. Enabling works have been underway since November 2014 and are drawing to a close, to permit the construction of the main facility.

Otahuhu interchange overview aerial

C2. Rail patronage breaking more records

36. The Auckland rail network has broken another record, with annual rail patronage having exceeded 14 million for the first time for a rolling 12-month period, just five months after the previous record on 13 million passengers. The new record came just days after the introduction of the full fleet of electric trains on 20 July.

37. The new trains are now running from Papakura to Swanson on the electrified network and the response from customers has been extremely positive as they enjoy the quality of the trains and the extra services. Auckland Transport with its operator Transdev now provide six trains per hour on the Eastern and Southern Lines and four trains per hour on the Western Line during peak weekday periods.

38. As more trains arrive from Spain, it is hoped to increase the size of some peak services to six cars to cope with the increasing demand. The last of Auckland’s 57 trains arrived at the beginning of August and will go into service once certified.

39. Rail patronage in Auckland grew 21.7% in the year to the end of June, which is 2.5 million more passengers than in June last year. When Britomart Transport Centre first opened in 2003, annual patronage was less than three million.

40. The number using all forms of public transport in Auckland reached 79 million in the year to June, an increase of 9.5% or an extra 19,000 boardings per day on average.

C3. Upgrade to white light for Auckland streets

41. Auckland Transport has begun New Zealand’s most ambitious LED replacement programme and is replacing 44,000 high pressure sodium (golden yellow light) street lights with energy efficient light emitting diodes (LED) luminaires. Auckland Transport owns more than 100,000 street lights, approximately one third of the country’s total lighting stock.

42. The first phase of the programme is being rolled out over five years, which means that nearly half of the region’s street lights will change from golden yellow light to white light. The rest of the conversion to LEDs will potentially follow in four to five years.

43. Auckland Transport has had a policy since 2012 that all new lights on pedestrian-dominated roads will be LED luminaires. Changing the old lights to LEDs will reduce the energy consumption by more than 60%. Auckland Transport already has approximately 2,000 energy efficient LED luminaires in service. The roll-out will immediately see 1,000 lights replaced in the Mount Albert/Mount Roskill area.

44. This project is expected to see net savings of $32 million over the 20 year design life of the LED luminaires. LED technology is cheaper over time, and also safer and more efficient, making it a smart choice for both the community and Auckland Transport. International experience has shown that white light is also a factor in crime prevention; delivers greater comfort and security and improves visibility and reaction times for drivers and pedestrians, resulting in fewer vehicle crashes and injuries.

45. Auckland Transport has also just awarded for four new Street Light Maintenance and Renewals contracts for four years beginning in August, and Downer ITS won the central and south contracts. The contracts include the replacement LED programme which began in May 2015. Phase one of the contracts’ LED replacement programme focuses mainly on residential roads which comprise approximately 40% of the region’s streetlighting network.

46. At the same time the new luminaires are changed, a Tele-management System (TMS) is being installed to manage and monitor the network. Through better management of light levels, a further 15 to 20% of energy savings can be achieved. The TMS will provide enhanced customer service as any faults on the network will be reported daily.

47. Auckland Transport already has LED luminaires around Eden Park which are controlled by a TMS system, established under an earlier project which has also worked well by increasing light levels before and after events.

C4. New tender system for Auckland bus services

48. In a milestone for the city’s transport services, Auckland Transport will soon be calling for tenders to operate its New Network bus services in south Auckland (including Pukekohe and Waiuku).

49. These will be the first tenders called under the new Public Transport Operating Model (PTOM) system and the first PTOM tenders called to create the long awaited New Network. This will mean major improvements to the way people travel on bus, train and ferry.

50. With the southern tender process leading the way, invitations will be called progressively for bus operators to tender in other sectors; west Auckland will be next, later this year.

51. The tenders for Auckland’s south bus services will open on 17 August and close on 28 September. The successful tenderers will be named early in 2016 and should be operating the New Network Services by October 2016.

52. The New Network will create a region-wide network of bus, train and ferry services. The key principle is to run a number of high frequency services that are designed to work together through easy connections, using a “hub and spoke” connected network.

53. The services, where appropriate, will feed train services rather than duplicating them. This will maximise the efficiency of the new electric rail fleet and between buses and trains, and provide more direct and frequent journeys for south Auckland and the rest of the region.

54. The call for tenders represents a milestone both in providing bus services to Auckland’s travelling public and also in the way those services are provided. PTOM is a service contracting framework under the Land Transport Management Act 2003, ratified by the NZTA. It subsidises passenger routes and incentivises service providers to maximise efficient and effective delivery of public transport in a partnering arrangement with Auckland Transport.

55. Maximising income and minimising subsidies will come from increasing the levels of patronage by improving the experience through convenient, safe, fast, frequent and reliable services in quality vehicles. The system is very similar to those successfully operated in London and several Australian cities.

56. The NZTA recently approved Auckland Transport’s Request for Tender process and documentation that will be used to attract tenderers and select the operators.

57. Under PTOM, about half the region’s bus services will be contracted by competitive tender and the balance will be directly negotiated with the current bus operators.

58. These arrangements differ significantly from the current part-contracted and part-deregulated system in which bus companies receive fare revenues and subsidies.

C5. Auckland’s electric train roll-out is complete

59. Auckland Transport officially marked the arrival of the last of the city’s 57 electric trains with a function at the Wiri Train Depot attended by the Prime Minister on 13 August.

60. The last three trains from Spanish manufacturer CAF landed on the wharf the week before and are now going through final checks at the depot prior to certification. In less than four years, 57 three-car trains rolled off the production line in Spain and were delivered on time and on budget.

61. The project has had support from the Government including a $500 million loan to fund the electric trains and the Wiri depot. There was also a Government grant of $90 million and one of $40 million from Auckland Council.

62. Auckland now has trains that are of international standard. Each train has seating for 232 passengers and standing room for more. The trains have wider doors making it easier for passengers. The central carriage is at platform level for wheelchairs, prams or bikes and automatic ramps mean a seamless transition between the platform and the train. Open gangways between cars mean passengers can move from one end of the train to the other.

63. The first electric trains began operating on the Onehunga line in April 2014 and the network from Papakura in the south to Swanson in the west went all-electric on 20 July. Now that all 57 trains have arrived, more double trains can begin operating to increase capacity at peak times.

64. Rail patronage in Auckland grew 21.7% in the year to the end of June; which is 2.5 million more passengers than in June last year.

C6. City Rail Link (CRL) Appeals over

65. The CRL has reached a major milestone with all appeals to its land designation now resolved by agreement or dismissed. Five of the six appeals were settled and the only appeal that went to the Environment Court was dismissed.

66. The Court’s decision ended a two and a half year planning process to get the designation for the project. The designation is now confirmed subject to finalisation of conditions by the Court.

67. Early enabling works will start in November this year. While there are other planning processes to work through in relation to regional consents and Britomart, Auckland Transport anticipates a start on the cut and cover section in Albert Street in May 2016.

68. For more information: www.at.govt.nz/crl

C7. Major boost for public transport in Auckland

69. It was announced by Auckland Transport Chairman Dr Lester Levy on 2 September that a fleet of 53 double-decker buses will be hitting Auckland roads from October. Transport Minister Simon Bridges also outlined new regulations which will allow the vehicles to operate on New Zealand roads.

70. The new buses are being introduced by three of the main operators in Auckland – NZ Bus (23 buses), Howick & Eastern (15 buses), and Ritchies (15 buses). Each double-decker can carry more than 100 passengers, whereas conventional buses carry between 45 and 70.

71. With the exception of two “prototype” vehicles built in the United Kingdom, the Howick and Eastern and NZ Bus fleets will be manufactured in Tauranga. The Ritchies Buses will be built in China and will be delivered and operational in January 2016.

72. The unprecedented increase in public transport patronage looks set to continue and the investment in the new fleet by these companies reinforces that confidence. This is one of the single biggest private investments in public transport infrastructure in Auckland ever, said Dr Levy.

73. There is only so much road widening we can do in some areas so we have to look at more innovative and different ways of utilising what is a limited space. Double-deckers, along with increased frequency and reliability on buses and trains, are key to reducing the city’s number one problem, which is congestion.”

74. Double-deckers have already been pressed into service, with great success, on the Northern Busway (between the North Shore and the CBD).

Issues Register

75. The regular monthly issues register is Attachment D to this report.

Consideration

Local Board Views

76. The Howick Local Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

77. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Plan of Proposed No Stopping At All Times parking restrictions and Give Way control, Pikao Place, Dannemora	21
b View	Plan of proposed No Stopping At All Times parking restrictions, Te Akau Crescent, Half Moon Bay	23
c View	Plan of proposed No Stopping At All Times parking restrictions, Norwood Drive, Flat Bush	25
d View	Issues Register September 2015	27

Signatories

Author	Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport
Authoriser	Jonathan Anyon – Elected Member Relationship Team Manager; Auckland Transport

Howick Local Board

14 September 2015

Howick Local Board Quick Response Grants: Round One 2015/2016

File No.: CP2015/18352

Purpose

1. The purpose of this report is to present applications received for round one of the Howick Local Board Quick Response Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Howick Local Board has set a total community grants and events budget of $491,000 for the 2015/2016 financial year.

3. Fourteen applications were received in this round, with a total requested of $19,692. One application was withdrawn by the applicant.

Recommendation/s

That the Howick Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Howick Local Board Round One Quick Response applications

No.	Organisation Name	Project	Total Requested	Eligible/ ineligible
QR1607-104	Anchorage Park School	Towards wages and running costs for the school pool during the 2015/2016 summer school holiday season	$1,590	Eligible
QR1607-124	Bhartiya Samaj Charitable Trust	Towards venue hire of the Old Flat Bush School Hall and transport costs	$750	Eligible
QR1607-118	BotanyLife Community Trust	Towards the purchase of a refrigerator and cooktop for the new multi-purpose community centre	$2,000	Eligible
QR1607-110	Bucklands Beach Primary School	Towards materials and utility costs to keep the pool open during summer 2015/2016	$2,000	Eligible
QR1607-102	Connect the Dots Charitable Trust	Towards marketing costs and materials for a "Make Moments in Howick/Pakuranga" free art-discussion tour of Te Tuhi and Uxbridge Centre for 150 elderly people and those living with dementia and their carers	$1,035	Eligible
QR1607-125	Friends of Mangemangeroa	Towards 400 shelter frames, root trainers, potting mix, fertiliser, seed raising mix and trepel for the 2015/2016 Mangemangeroa Reserve planting programme	$1,692	Eligible
QR1607-113	Howick Children's & Youth Theatre Incorporated	Towards costumes, stage manager, lighting designer and venue hire for a production on Peter Pan from 1 - 4 October 2015	$2,000	Eligible
QR1607-121	Mellons Bay School	Towards costs associated with opening the school pool during the summer 2015/2016 school holidays	$2,000	Eligible
QR1607-103	Pakuranga Athletic Club	Towards half the cost of a wireless multi-lane timer, two starting blocks, high jump bar, relay batons, measuring tapes, megaphone and equipment trolley	$1,080	Eligible
QR1607-108	Pakuranga Inter-Church Charitable Trust	Towards the cost to provide community workshops and counselling services	$2,000	Eligible
QR1607-109	Pohutukawa Coast Bike Club	Towards labour and materials for trail restoration project in Maraetai Forest	$2,000	Eligible
QR1607-105	Uxbridge Creative Centre	Towards a jazz trio to perform at four concerts and marketing costs for the "Classic at Twelve" series of concerts to showcase the talents of local secondary school students	$895	Eligible
QR1607-107	Youth Advance Trust Board	Towards costs to run a five-day school holiday programme in October 2015 (venue hire, transport, outings)	$650	Eligible
		Total Requested	$19,692

Comments

1. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Howick Local Board adopted its grants programme on 20 April 2015 (see Attachment A).

2. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

3. The Howick Local Board will operate five quick response rounds for this financial year. The first quick response round closed on 14 August 2015.

4. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1,000 people across the Auckland region.

5. For the 2015/2016 financial year, the Howick Local Board set a total community and events grants budget of $491,000, as below:

2015/2016 Annual Budget	Fund Type	Grants paid	Balance
$220,000	Local Community Grants		$220,000
$271,000	Local Events Fund	114,030	$156,970
$491,000		$114,030	376,970

6. Of the $376,970 remaining, it is recommended that the board consider allocating up to 10% of this in this grant round.

7. Thirteen applications were received for this quick response round, requesting a total of $19,692.

Consideration

Local Board views and implications

8. Local boards are responsible for the decision-making and allocation of local board community grants. The Howick Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

9. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

10. A summary on each of the applications received has been sent to members under separate cover.

Māori impact statement

11. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

12. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

13. Following the Howick Local Board allocating funding for round one quick response, Commercial and Finance staff will notify all applicants of the local board’s decision.

Attachments

No.	Title	Page
a View	Howick Local Board 2015/2016 Grant Programme	33

Signatories

Authors

Jenny Young - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Teresa Turner - Relationship Manager

Howick Local Board

14 September 2015

Local Sports Parks 2015/2016 Capex Work Programme

LB Outcome	Unit	Project	Description Key Activities	Time Frame	Cost	Contact
Howick’s future growth is managed effectively and Our community is active and healthy healthy	Local and Sports Parks (LSP)	Capital development Capex	Barry Curtis Park (BCP) – Premiere Park development of the pathway network around the Sports fields.	Full year	$367K	Park advisor
Howick’s future growth is managed effectively and Our community is active and healthy	LSP	Capital development Capex	LEP – sports platform development	March 2016	$42K	Park advisor
Howick’s future growth is managed effectively and We all treasure and enjoy our environment and Our community is active and healthy healthy	LSP	Capital development Capex	Flatbush walk/cycleway development throughout the Flatbush subdivision.	Full year	$340K	Park advisor
Howick’s future growth is managed effectively and Our community is active and healthy healthy	LSP	Capital development Capex	BCP master plan development of the southern boundary including the John Walker Promenade, car parking, a playground and changing rooms.	Full year	$994K	Park advisor
Howick’s future growth is managed effectively and We all treasure and enjoy our environment	LSP	Capital development Capex	Green finger walk/cycleway development throughout the Flatbush subdivision.	Full year	$450K	Park advisor
Our community is active and healthy	LSP	Capital development Capex	Reserve development Flat Bush	Full year	$65K	Park advisor
Our community is active and healthy	LSP	Capital development Capex	Bucklands and Eastern Beach walkway development from the little Bucklands beach boardwalk through to Musick Point.	Full year	$275K	Park advisor
Our community is active and healthy	LSP	Capital development Capex	Panmure Bridge/Highbrook Walkway	Full year	$75K	Park advisor
Our community is active and healthy	LSP	Capital development Capex	BCP master plan Build new satellite changing room at the southern end of the park.	Full year	$800K
Our community is active and healthy	LSP	Capital development Capex	BCP master plan new footpaths/connections at Southern end of park.	Full year	$462K	Park advisor
Our community is active and healthy	LSP	Capital development Capex	Flat Bush play space – Valderama Reserve	March 2016	$83K	Park advisor
Our community is active and healthy	LSP	Capital development Capex	Ostrich Farm – design and consenting	Full year	$19K	Park advisor
We all treasure and enjoy our environment	LSP	Renewal programme	Eastern Beach annual earthworks	Full year	$69K	Park advisor
We all treasure and enjoy our environment	LSP	Renewal programme	Coastal erosion protection programme – Fisher Parade seawall repairs from approximately 69 to 115 Fisher Parade	Full year	$600K	Park advisor
We all treasure and enjoy our environment	LSP	Renewal programme	Coastal erosion protection programme – Bramley Drive	Full year	$33K	Park advisor
We all treasure and enjoy our environment	LSP	Renewal programme	Beach top ups – Howick, Cockle Bay	January 2016	$60K	Park advisor
Our community is active and healthy	LSP	Renewal programme	Court surfaces	December 2015	$27K	Park advisor
Our community is active and healthy	LSP	Renewal programme	Fitness stations – Logan Carr and Meadowlands and other park equipment	January 2016	$54K	Park advisor
Howick’s future growth is managed effectively	LSP	Renewal programme	Fencing and Furniture	Full year	$64K	Park advisor
Howick’s future growth is managed effectively	LSP	Renewal programme	Road and car park renewal – LEP Rugby Car Park.	Full year	$222K	Park advisor
Howick’s future growth is managed effectively and Our community is active and healthy	LSP	Renewal programme	Structure renewal – baordwalks, stairs, bridges and retaining walls	Full year	$120K	Park advisor
Howick’s future growth is managed effectively and Our community is active and healthy	LSP	Renewal programme	Hard surface renewal – carparks, paths	Full year	$123K	Park advisor
Our community is active and healthy	LSP	Renewal programme	Playspace renewal	Full year	$155K	Park advisor
Our community is active and healthy	LSP	Renewal programme	Sports park renewals – cricket nets, drainage and sand top up at LEP Top Flat	March 2016	$320K	Park advisor and sports turf advisor

HLB capital and renewal investment totals for 2015/2016:

Capital investment	$3,972,000
Renewal investment	$1,847,000

Howick Local Board

14 September 2015

Placemaking: Ōtara Waterways and Lake Project Strategic Action Plan

File No.: CP2015/15762

Purpose

1. To seek the Howick Local Board’s endorsement of the Placemaking: Ōtara Waterways and Lake Project Strategic Action Plan and to recommend the establishment of an independent trust to oversee its implementation.

Executive Summary

2. The Placemaking: Ōtara Waterways and Lake Project Strategic Action Plan (the Plan) provides for the restoration and rejuvenation of the Ōtara Lake and waterway system within a 30-year timeframe. The Ōtara Papatoetoe Local Board sponsored the preparation of the plan in response to the high levels of pollution and contaminants in the Ōtara Lake and waterway system.

3. The development of the Plan has been community led and represented by a steering group that included 28 community, business and council organisations. The organisations involved in the development of the Plan are in the process of formerly endorsing the document.

4. An independent trust could be an appropriate entity to ensure the on-going mobilisation of the community as well as advocacy and fundraising activities in support of the Plan. Local Board members Garry Boles (Howick Local Board) and Stephen Grey (Ōtara-Papatoetoe Local Board) have indicated that they will facilitate the establishment of the proposed trust. Council also has a “kitset” which provides further support for the establishment of independent trusts.

Recommendation/s

That the Howick Local Board:

a) endorses the Placemaking: Ōtara Waterways and Lake Project Strategic Action Plan

b) notes that an independent trust will be established to oversee the implementation of the Placemaking: Ōtara Waterways and Lake Project Strategic Action Plan

c) notes that Garry Boles (Howick Local Board) and Stephen Grey (Ōtara-Papatoetoe Local Board) will facilitate the development of the proposed trust on behalf of the Ōtara Waterways and Lake Project Steering Group.

Comments

Background

5. In 1968, a weir was built at the point where the Ōtara Creek meets the Tāmaki River. As a result the natural tidal function of the waterway was disrupted. Significant quantities of zinc, copper and lead have been trapped within the 50 hectare estuarine lake. The levels of e-coli are 40 times higher than the limits set within the National Policy Statement for Freshwater Management. The Ōtara waterway has been further polluted by stream bank erosion, sediment run-off, litter, road wash, industrial sector pollution and other contaminants.

6. In 1994 a Memorandum of Understanding signed by the Auckland Regional Council, the Electricity Commission of New Zealand and Manukau City Council set out a plan to remediate the lake. For a number of reasons, the remediation plan did not proceed.

7. In recent years, there have been a number of community-led activities, such as stream clean up days initiated across the Ōtara storm-water catchment area. These initiatives have delivered short-term benefits however they have not been of the scale and intensity required to restore the waterway.

8. 50% of the Ōtara storm-water catchment sits within the Howick Local Board area.

9. The 2014 Howick Local Board Plan records wanting to achieve a high standard of water quality which allows for safe recreational use and ecological sustainability and nominated Garry Boles as its representative to the Placemaking: Ōtara Waterways and Lake Project Steering Group.

10. At its 17 August 2015 business meeting, the Ōtara Papatoetoe Local Board endorsed the Plan and supported the establishment of a Trust.

Placemaking: Ōtara Waterways and Lake Project Strategic Action Plan

11. The Plan provides for the restoration and rejuvenation of the Ōtara Lake and waterway system within a 30-year timeframe. The preparation of the Plan has been led by a steering group with representatives from 28 community, business and council activity areas.

12. The Plan is included in Attachment A of this report.

13. An outline of the Plan and the broad implications for council, the Howick Local Board and the community are presented in Table 1 below. The Plan sets out a range of actions able to be immediately implemented alongside medium and long-term projects.

Table 1: Overview of the Strategic Action Plan

Vision	Te mauri o te rangi. Te mauri o te whenua. Te mauri ora o Tara Everything is connected – When the lake, waterways and wildlife flourish, the people flourish
Mission	Through alignment, mobilisation, advocacy, inspiration, consultation, engagement and action, we will lead the restoration of the mauri of the Ōtara waterways and lake and the pride and reconnection of our people to this place
Key themes	Mauri: Within one generation the Ōtara waterways and lake will be restored and safely used for swimming, fishing, food gathering and boating Connection: Within one generation Ōtara waterways and lake will be restored and central to our sense of place and will be actively used to connect different parts of our community Pride: Within one generation the people of Ōtara and Howick will be regularly celebrating the waterways and lake, rewarded by their active kaitiakitanga of this place
Implementation Principles	Approach · Primarily working from the top of the catchment downwards · Leverage and collaboration · Long term actions
Issues/ Risk	Issues · The ongoing pollution of the waterway system · The challenge of meeting statutory requirements under the National Policy Statement for Fresh Water Management · That Council LTP funding is not presently part of this strategy · Identifying a Council relationship and co-ordination owner is still a work in progress Risks: · Falling levels of awareness and support towards environment related matters and this project · That we resist innovation and future technologies as they compete with traditional methods of remediating waterway systems · The proposed new trust governance members are unable to drive the strategy forward · The possible gentrification of Ōtara causing resident displacement · The relationship between stakeholders is poorly maintained and the leading stakeholders withdraw their support to the strategy
Implications	Council · The 2018 LTP review process will likely see requests for investment support to this strategy · Finding resources to co-ordinate Council’s planned investment in projects and achieving the power of leverage Local Board · Advocacy to the governing body and CCOs for ongoing support to the strategy · Ongoing collaboration support Community · Ongoing support to the strategy

14. A number of partner organisations have endorsed the Plan, including Contact Energy, Tamaki Estuary Prevention Society, Greater East Tamaki Business Association, Highbrook Rotary Club and Waicare. Other organisations represented on the steering group are also in the process of formerly endorsing the Plan.

15. The Plan has already encouraged partner organisations to commence a number of projects, including:

· Highbrook Rotary has initiated the extraction of dumped tyres from the waterway area

· the Greater East Tamaki Business Association has requested the Manukau Beautification Trust create and support a project to label storm water drains in their industrial precinct targeting the avoidance of toxic waste spillage

· Forest and Bird have noted that the Plan aligns with their fresh water campaign.

Establishment of an Independent Trust

16. Staff consider that the establishment of an independent trust to take responsibility for the implementation of the Plan could be an effective implementation mechanism. The key reason is that the Plan will require funding and a charitable trust is the best way to manage this. The establishment of independent trust structures for community-led initiatives fits well with Council’s desire to empower communities and to work collaboratively with other organisations that have shared objectives. Attachment B outlines how the independent trust model could work in practice.

17. There are a number of other benefits from establishing an independent trust. A trust can:

· advocate in support of a particular goal or objective

· draw in a range of diverse organisations and coordinate the efforts of these various different stakeholders

· undertake fundraising activities and hold assets for a particular purpose.

18. Trusts are primarily asset-holding and governance vehicles, not vehicles for achieving consensus or agreement between the parties that appoint the trustees. The trust board’s decision making powers are limited to the assets of the trust and the rights the trust can exercise under the contracts it enters into. Decisions of the trust board only bind the trust itself, and do not bind organisations who appoint trustees to the decisions of the trust.

Next steps

19. Garry Boles (Howick Local Board) and Stephen Grey (Ōtara-Papatoetoe Local Board) have agreed to facilitate the development of the proposed trust on behalf of the Ōtara Waterways and Lake Project Steering Group. The Ōtara-Papatoetoe Local Board has endorsed Stephen Grey’s role in this process.

20. The establishment of an independent trust could take three to six months. In the meantime the steering group will require administration support. Once the new Trust has been formed and the steering group in its current form is wound up, these same services will be required for the Trust until it is able to support its own administration activity. The typical range of administration service includes appointment scheduling, meeting room set-up, minutes of meeting formatting, raising purchase orders, administration procurement, maintaining electronic files, mail couriers, photo-copying and catering supplies. Local Board Services has agreed it is able provide this support and will make resource adjustments as and when necessary.

Consideration

Local Board views and implications

21. The Ōtara-Papatoetoe Local Board sponsored the development of the Plan.

22. The Howick Local Board Plan gives priority to water quality improvement. The Board has committed to advocate for measures in their area to reduce overall pollution, contaminants and sediments in streams and estuaries.

23. The Howick Local Board’s representative to the Placemaking: Ōtara Waterways and Lake Project Steering Group is Garry Boles.

Māori impact statement

24. Mana whenua have strong interests in environmental matters, including water quality across Auckland. Strategies and documents such as Te Kohau o Te Ngira, the Auckland Plan Māori Strategy and Policy, record the foundation principles relevant to the Plan.

25. At the core of the Māori Plan, developed by the Independent Māori Statutory Board, is the cultural, social, economic and environmental wellbeing of Mana Whenua and Mataawaka. The Plan is consistent with the following values expressed in the Māori Plan:

· Whanaungatanga

· Rangatiratanga

· Manaakitanga

· Wairuatanga

· Kaitiakitanga

26. In acknowledgement of mana whenua’s relationship to the area, eleven mana whenua were invited to participate and engage as members of the steering group, through community workshops, hui specific for mana whenua and one to one opportunities. Ngati Tamaoho, Te Akitai Waiohua and Ngati Maru have taken repeated opportunities to participate and engage.

Implementation

27. Howick Local Board has committed support to business and industrial sector for anti-pollution initiatives.

28. The Ōtara-Papatoetoe Local Board has allocated $100,000 from its operational budget in the 2015/16 financial year towards the implementation of the Plan. This budget sits with Environment Services, who will develop a draft work programme and assist the local board to determine the best use of the funding in the restoration of the Ōtara Lake and waterway.

29. The steering group is currently investigating how to select and implement identified projects that will also have an impact within the Howick Local Board boundary area.

30. The Ōtara Papatoetoe Local Board has also endorsed that Stephen Grey and Garry Boles facilitate the establishment of a Trust.

Attachments

No.	Title	Page
a View	Otara Waterways and Lake Project Strategic Action Plan	125
b View	Placemaking: Otara Waterways and Lake Strategy Independant Trust Model	163

Signatories

Authors

Sam Noon - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Teresa Turner - Relationship Manager

Howick Local Board

14 September 2015

Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2015

File No.: CP2015/18893

Purpose

1. To give the Howick Local Board an overview of Auckland Council Property Limited’s (ACPL) activities for the six months 1 January to 30 June 2015.

Executive Summary

2. In May 2015 the Governing Body voted in favour of merging ACPL with Waterfront Auckland to form Development Auckland (DA). The merger responds to feedback from the wider council organisations and seeks to address some key growth, development, housing provision and funding challenges that Auckland will face over the next 20 years. As a CCO Development Auckland will have a commercial orientation, but it will also have explicit public good outcomes to pursue.

3. Substantive elements of the purpose of DA relate to urban redevelopment, strategic advice on council’s property portfolio and the redevelopment of underutilised council assets to achieve commercial and strategic outcomes.

4. In August the governing body will receive recommendations from council staff in respect of the proposed locational priorities for DA.

5. It would be anticipated that DA will specifically engage with local boards post the formal establishment on the 1 September to consider what activities DA can undertake to benefit their local communities.

6. As this will be our final six-monthly update to you as ACPL, we are including both the full business summary as included in previous versions and additionally providing an outline of some of the strategic and organisational changes we will be making as we transition to Development Auckland.

7. ACPL activity detail is broken down by business unit or work-stream, with a focus on local board specific activities where applicable.

8. Local board specific supporting detail is included in Attachments A, B and C.

Recommendation/s

That the Howick Local Board:

a) accepts the Auckland Council Property Limited Local Board Six-Monthly update 1 January to 30 June 2015.

Comments

Development Auckland

9. Council formally approved the establishment of Development Auckland, being a merger of Waterfront Auckland and Auckland Council property Limited, in May 2015.

10. The essential purpose of DA is to contribute to the implementation of the Auckland Plan and encourage economic development by facilitating urban redevelopment that optimises and integrates good public transport outcomes, efficient and sustainable infrastructure and quality public services and amenities. DA will manage council’s non-service property portfolio and provide strategic advice on council’s other property portfolios. It will recycle or redevelop sub-optimal or underutilised council assets and aim to achieve an overall balance of commercial and strategic outcomes.

11. A number of objectives fall within the purpose including facilitating the redevelopment of urban locations and optimising the council’s property portfolio.

12. The process to establish the operating structure of DA is well advanced and a combined work stream between DA and council staff is looking at the future priorities for DA that will provide focus in terms of geographic locations and project priorities. In respect of the locational analysis work recommendations will be made to the governing body in August.

13. It would be anticipated that DA will specifically engage with Local Boards post the formal establishment on the 1 September to consider what activities DA can undertake to benefit their local communities.

Workshops and Meetings

14. A schedule of Howick Local Board workshops and meetings attended by ACPL representatives from July to December is included as Attachment A. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process.

Property Portfolio Management

15. ACPL manages property owned by the council and AT that are not currently required for service or infrastructure purposes. These are properties that are not immediately required for service delivery or infrastructure development but are being held for use in a planned future project such as road construction/widening or the expansion of parks. This work will largely remain unaffected by the transition to Development Auckland.

16. The property portfolio continued to grow during the last six months and now totals 1347 properties containing 1080 leases. , an increase of 41 since our July-December 2014 update. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties.

17. ACPL’s return on the property portfolio for the year ending 30 June 2015 provides the shareholder a net surplus of $ 6.8m ahead of budget, with an actual surplus of $ 29.8 m against budget of $ 23m. The average monthly vacancy rate for the period is 1.6% which is under the SOI targets of 5%.

18. A Properties Managed schedule is included as Attachment B of this report. The schedule details:

§ Current ACPL-managed commercial and residential property within the Howick Local Board

§ Each property’s classification or reason for retention

§ The nature of the property, such as a café within a library, or a residential property with a tenancy in place

§ The budget under which operating expenditure and lease revenue for the property is reported eg regional or local board.

19. A report indicating portfolio movement in the local board area is attached as Attachment C. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

Portfolio Review and Rationalisation

Overview

20. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

21. July 2014 to June 2015 Target

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$30m disposal recommendations	$69m	These recommendations include $65.9 of sites that are identified for development projects.

22. In setting future disposal targets ACPL is working closely with the council and AT to identify potentially surplus properties.

23. 2014/2015 Targets

UNIT	TARGET	COMMENTS
Portfolio Review	$30m gross value recommended for sale	These targets include disposal recommendations and sales for sites that are identified for place-shaping and housing development projects
Development & Disposals	$30 net value of unconditional sales

Process

24. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with: the council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, engagement with local ward and the Independent Māori Statutory Board and finally a governing body decision.

Under review

25. Properties currently under review for future use opportunities via the Rationalisation Process in the Howick Local Board area are listed below. The list includes any properties that may have recently been presented to the governing body and either approved for sale or development and sale or designated for retention. Further details are included in Attachment B.

PROPERTY	DETAILS
90 & 90A Smales Road - East Tamaki	Left over from roading project - Not required by AT for infrastructure purposes. The properties were presented to the Governing Body in April 14 and cleared as no longer required for service. ACPL is now preparing them for sale.
29 Tiraumea Drive – Pakuranga	Originally acquired for roading but since cleared by AT as not required for infrastructure purposes. ACPL presented to the Howick Local Board as part of the Rationalisation Process engagement. The local board initially proposed retaining the property for park expansion. This option was investigated by PSR and not found to be viable. Further engagement was accordingly undertaken with the local board, and formal endorsement was received at the Howick Local Board business meeting on 15 April 2015. The Governing Body approved disposal on 18 June 2015. The site is now being prepared for sale.
16 Fencible Drive Howick	Under review for future uses - potential to explore idea of developing hybrid commercial/community space including residential housing outcomes. The Howick Local Board has indicated willingness to work with ACPL on a mixed-use development outcome. ACPL is continuing engagement with AT in respect of their requirements before progressing review of options.
1 Ara Tai - Half Moon Bay Marina	Ground lease only. ACPL is progressing through the Rationalisation Process to evaluate future use options. The internal organisation-wide Expression of Interest phase commenced in June 2014. The Howick Local Board’s views were sought at a workshop on 13 November 2014. Further engagement with local board to take place in 2015.

Redevelopment/Regeneration and Housing Supply initiatives

Overview

26. ACPL in its current form is contributing commercial input into approximately 54 region wide council-driven regeneration and housing supply initiatives. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $415k to in excess of $100million.

27. ACPL is also actively contributing to the Housing Action Plan, which is a council initiative focusing on non-regulatory efforts to encourage and increase affordable residential development. ACPL has an SOI target to undertake five housing development projects over three years that will improve housing affordability and the supply of affordable housing encompassing CHO involvement. ACPL is currently actively working on 13 such projects.

28. In our expanded role as Development Auckland we will be extending on this work to play a much stronger role in urban development through greater scale, enhanced capability and the ability to partner with others. We will have a key role in helping deliver the council priority of quality urban living and will have the mandate to deal with the challenge of Auckland’s rapid growth through regeneration and investment.

29. Development Auckland’s roles and responsibilities will be customised to each specific project initiative and location. A few will be of a high custodial nature associated with urban regeneration. Some will be at the other end of the scale with a more facilitative role; and some will be much more able to be delivered in the short term.

30. ACPL already works closely with the local boards on ACPL-led developments to ensure we give effect to the local boards’ place-shaping role. As Development Auckland engagement will in some areas be of a much broader scope, with the potential for involvement in master-planning activities for significant land areas.

Optimisation Update

31. Optimisation is a programme of work aimed to achieve better use of council’s planned and funded service assets. The programme targets housing and urban regeneration outcomes along with the delivery of cost-neutral service investment on appropriate sites. ACPL and ACPD are leading a cross-council project to establish the rules and methodology for service optimisation activity. The programme will be carried across to Development Auckland.

32. Local board engagement and workshops will be provided to demonstrate the scope of optimisation and the benefits of driving optimal asset performance from qualifying service property. Timeframes for these workshops have been pushed out due to Development Auckland transition work. However ACPL welcomes suggestions of service sites that may have potential for improved service function along with housing or urban regeneration outcomes

Local Activities

33. A high level update on place-shaping and housing initiative and proposal activities in the Howick area is outlined in points below.

34. Ormiston Town Centre: 20 hectare development site subject to a development agreement with the Todd Property Group (TPC). Work continues on the residential and Pak n Save sites.

35. Ormiston 66 Flat Bush School Road, Flat Bush: This is a 6.5 ha residential site that ACPL has subdivided from Barry Curtis Park. The land is zoned residential. A development plan has been approved by the Board and has been discussed with Auckland Council’s City Transformation Unit. The site has been confirmed by Auckland Council as a Special Housing area.

36. Ormiston 187 Flat Bush School Road, Flat Bush: Greenfield site most of which is intended to be future-park. The Ministry of Education (MoE) has compulsorily acquired some of this land for a school alongside the sports fields. In addition to the MoE site, sections 1, 3, 4 and 5 at 187 Flat Bush School Road, Flat Bush have been identified for potential residential development and were cleared for sale and development by the governing body in April 2014.

Acquisitions

Overview

37. ACPL continues to support council and AT programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved council or AT budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

38. From 1 January 2015 to 31 June 2015, 49 property purchases were completed for the council and AT. All of the property acquisitions met independent valuation thresholds agreed with AT, the council and Public Works Act 1981 requirements.

Council Acquisitions

39. Of the 49 property acquisitions over the past six months, 12 were purchased to meet council legal, open space and storm water requirements and to contribute to City Transformation projects. These included the following acquisitions in or neighbouring the Howick Local Board area.

PROPERTY	STAKEHOLDER	WORK TYPE	LOCAL BOARD
398S Weymouth Road, Weymouth	Community Policy & Planning	Open Space	Manurewa

Auckland Transport Acquisitions

40. The remaining 37 properties were acquired on behalf of AT. The focus was on acquisitions to support major transport projects including AMETI (five acquisitions) City Rail Link Property Acquisition (seven acquisitions), Redoubt Road Mill Road Corridor Upgrade (six acquisitions) road widening across the region (10 acquisitions) and Northern Strategic Growth Area (one acquisition). Full details of relevant AT projects and associated acquisitions will come to the local board directly from AT.

Business Interests

41. ACPL also optimises the commercial return from assets it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. A high level update on business interests in the Howick Local Board area is outlined below

42. A report on ACPL managed business interests in the Howick Local Board area is outlined in points below.

Greenmount Landfill, Howick:

43. EnviroWaste Services Ltd (ESL) currently occupies and manages the Greenmount Landfill site, at 1 Harris Road, East Tamaki, on a Managed Landfill Operation Agreement which expires when the landfill operation finished and the landfill is closed.

44. The site is on the corner of Harris and Smale Roads in East Tamaki and covers area of approximately 55 hectares, albeit only approximately 40 hectares is owned by the council with the balance being owned by ESL. As part of the closure of the site, the balance will vest with the council and then the site will developed into a park.

45. At this time, the filling of the site is expected to finish at the end of 2015, with the site closed as a landfill in late 2016. The planning of the park development has commenced and the timing of when the park will be open to the public will be advised once the technical details of the site closure are finalised.

Consideration

Local Board views and implications

46. This report is for the Howick Local Board’s information.

Māori impact statement

47. Whatungarongaro te tangata, toitū te whenua. The importance of effective communication and engagement with Māori on the subject of land is understood. ACPL has accordingly developed robust engagement with the 19 mana whenua groups for our core business activities. We are currently working with Waterfront Auckland on a future strategy for Development Auckland.

48. Key engagement activities currently include: identifying cultural significance concerns regarding disposal properties, flagging commercial interests, development partnering discussions and issues relating to property management such as protection of wāhi tapu or joint management arising from the resolution of Treaty Settlements. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects where appropriate. As Development Auckland we will work with iwi to consolidate and build on strengths from ACPL and Waterfront Auckland’s approaches along with successful work being done elsewhere in the council family.

49. ACPL additionally undertook to be part of council’s Māori Responsiveness Plan (MRP) pilot programme. The project’s key output is an operational document outlining ACPL’s contribution to council’s strategic and operational commitments to Māori. The MRP was finalised and approved by the ACPL Board in December 2014 and is in the implantation phase. A copy of this is available on the ACPL website. This work will be carried over and reflected in the new organisation.

50. As we transition to Development Auckland, the local board can expect to be advised or involved as appropriate in any discussions that arise in the local board’s area.

Implementation

51. There are no implementation issues.

Attachments

No.	Title	Page
a View	Schedule of Meetings and Workshops	173
b View	Properties Managed by ACPL in the Local Board Area	175
c View	Property movement in the Local Board Area	185

Signatories

Author	Caitlin Borgfeldt – Senior Engagement Advisor
Authoriser	David Rankin - Chief Executive

Howick Local Board

14 September 2015

HOWICK LOCAL BOARD – REPORTS REQUESTED / ISSUES RAISED 2013 - 2016

Item No	Date of Meeting	Resolution or Item No:	Issue	Resolution/Description	Target Date	Progress/Comments
39	16/4/12	HW/2012/68	Encroachment by MacLeans College on MacLeans Park	b) That the Howick Local Board reaffirms the 1999 decision of the legacy Manukau City Council that a land exchange be approved as formally consented by the Department of Conservation as of March 2000. The Local Board also reaffirms that MacLeans College and the Ministry of Education meets all the conditions of the 1999 land exchange. c) That the Howick Local Board seek from MacLeans College and the Ministry of Education removal of the fence and all surrounding encroachments and either the removal of the basketball courts or an agreement with Auckland Council for full unrestricted access to the courts by members of the public. d) That the Howick Local Board seek from MacLeans College and the Ministry of Education removal of the practice cricket wickets nets. e) That the Howick Local Board request officers to make early contact with MacLeans College and the Ministry of Education regarding the Howick Local Board’s resolutions passed on 16th April 2012. f) That the Howick Local Board request officers to report on compliance of the utility buildings beside the basketball courts along the boundary.		a) Action sheet sent 19/4/12 b) The Board were updated in April at the briefing on progress to date. c) A workshop/briefing is scheduled for 20^th September 2012. d) Actions from the workshop was for Council officer to confirm the conditions of the consent and to arrange a meeting with the HLB and the Chair of the Board of Trustees and policyholder. e) Parks Sports & Recreation staff briefed portfolio members on 20^th February. A report will be provided to the May business meeting recommending options to the board. f) Parks Sport & Recreation Portfolio members and council staff are meeting 29 May with McLeans College Principal, Board representative and MOE representative to discuss a way forward to address encroachment issues prior to reporting at a formal board business meeting. g) Further workshop held on 17 July 2014. Discussion of options resulted in another meeting with MacLeans College and MOE being required. h) Meeting with MacLeans College, MOE and Board members held on 4 September. Survey to be completed as a first step to confirm the boundaries, so they can be clearly presented in reports and future discussion documents. i) Meeting held at the end of May regarding this issue. j) Workshop scheduled for 18 June 2015. k) Meeting held with Sandra McGill, Parks portfolio members and Parks/recreation staff to discuss issues. Update provided to HLB on 18 June - Awaiting legal opinion and survey to be completed.
73	9/12/13	HW/2013/208	Emilia Maud Nixon Garden of Memories	a) seeks feedback from Ngāi Tai ki Tāmaki and the wider Māori community through Te Roopu Awhina o Wairoa on the Draft Operational Management Plan for Te Whare Wānanga o Wairoa. b) approves the development of a request for proposal process for the provision of a Māori cultural education programme. c) requests officers complete the formal opening of the Whare by the end of March		a) Action sheet sent to Johnnie Freeland 12/12/13 b) A Steering Group and Working Party has been formed. Planning for opening now in progress. c) Reports on August agenda. Agreed date for the opening on 13^th September 2014, agreed draft operational plan, agreed process for proposal of educational programmes. Agreed to suggested name for the Whare. d) Whare opening and naming on 13th September 2014, including renaming of the museum. e) Proposal for contracting of educational programmes to be presented back to the board. f) TWA attending Events and Arts and Culture portfolio meeting on 2^nd December to discuss proposal for contracting of educational progrmmes. g) To be discussed at portfolio meeting in June 2015. h) Final RFP approved by the Arts culture and events portfolio. Advertising for a service provider to undertake the contract in the next two weeks and appointment to follow. Howick LB will be represented on the selection panel for a service provider. i) RFP going out in late August , ads in local papers – open for two weeks and then proceed to meeting of panel for shortlisting and then final decision.
74	9/6/14	HW/2014/69	Petition regarding Eastern Beach Action Network (EBAN) re Macleans College Encroachments	a) receives the petition requesting action to resolve issues in the area of the eastern boundary between Macleans Park and Macleans College.		a) Action sheet sent to Rose Ward to address petition’s issues in report to Board. b) Issues will be addressed in a report to the Board. c) Meeting held at the end of May regarding this issue. d) Workshop scheduled for 18 June 2015. e) Meeting held between Sandra McGill, Parks portfolio members and parks/recreation staff to discuss issues. Update provided to HLB at workshop on 18 June - Awaiting legal opinion and survey to be completed. f) Issues in petition included in discussions as per item above.
77	20/4/15	HW/2015/48	Fees and charges for Community Halls	a) Agrees to adopt the 2014/2015 community facilities hire fees, uninflated, for the 2015/2016 year, as per Attachment A and will apply to all new hirers using the facilities. b) Approves a transitional arrangement of a 10% increase on their specific 2014/15 fee for all legacy hirers, as listed in Attachment F. However, should this increase cause the legacy hirer, as listed in Attachment F, to pay more than the 2015/16 fees agreed to in a) above with the priority discounts, then the legacy hirer will revert to the fees agreed to in a) above. c) Requests council staff communicate with the groups in transition to confirm the new rates by 15 May 2015 at the latest. d) Requests council staff to provide regular updates on the impact of the hire fees, an analysis of use by hirers and the performance of council-managed community facilities, on a month by month basis, as part of the quarterly reports. e) Delegates responsibility to the Howick Local Board Chair and Portfolio Lead of the Community Facilities Portfolio to set charges for legacy users who may not be regular users. f) Notes that the fees and charges will be reviewed in 12 months and requests that council staff provide the requested analysis no later than February 2016 for agreement in the Howick Local Board business meeting agenda for March 2016.	regular updates to portfolio Feb 2016	a) Action sheet sent to Kat Teirney and, Tristan Coulson on 23 April. b) Update on progress requested following the resolution on 20 April business meeting and when provided will be given to the Portfolio team at its regular meeting. c) Fees and Charges schedule approved as part of the 2015/2016 Local Board Agreement. d) Under the new LB Funding Policy, the budgets for the community facilities are under the Asset Based Services [ABS] and any changes to the level of service in these budgets by the LB must be met by a top up from their LDI. The LB was aware that they were short of revenue in community facilities as a result of their desire to mitigate the impact of fee increases. The top up required for fees and charges for legacy hirers is approx. $40,000. It is proposed that this will be taken out of the Community Response Fund Yr 16 budget – to be agreed at a business meeting
78	15 June 2015	HW/2015/82	Auckland Transport Update	d)Requests Auckland Transport to scope potential park and ride sites for the Half Moon Bay ferry terminal in the Howick Local Board area and provides feedback to the Board by December 2015. e)Requests Auckland Transport review the relocation of the Picton Street bus stop in light of the concerns raised in public forum and previously by the Board		a) Action sheet forwarded to Jenni Wild on 17^th June 2015 b) In relation to e) AT, as the Road Controlling Authority, have determined that they are unable to continue to allow buses to use the stop at the “Give Way” sign for safety reasons and there are no other viable alternatives to the relocation site chosen.
79	15 June 2015	HW/2015/87	Stancombe Cottage Car Park Funding	d)Requests a report providing an itemised breakdown of the costs for the Stancombe Cottage car park project.		a) Action sheet forwarded to Peter Loud on 17^th June 2015 b) Information relating to a breakdown of costs for works at Stancombe Cottage received and sent to LBM on 13 August
80	15 June 2015	HW/2015/91	Highbrook Park Trust – Extension of Trust Deed	c)Requests that regular updates are provided to the Parks Sport Recreation & Open Spaces portfolio including involvement in the five yearly review of the right of renewal.		a) Action sheet forwarded to Mata Ropeti Laumalili and Josie Meuli on 17^th June 2015

Chairperson	David Collings
Deputy Chairperson	Adele White
Members	Garry Boles
	Katrina Bungard
	Jim Donald
	Lucy Schwaner
	John Spiller
	Steve Udy
	Bob Wichman

Authors	Lynda Pearson - Local Board Democracy Advisor
Authorisers	Teresa Turner - Relationship Manager