Agenda of Māngere-ŌtāhuhuLocal Board

Māngere-Ōtāhuhu Local Board

16 September 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

11.1 Notice of Motion: Request for the NRL 9's opening to be hosted in South Auckland 6

12 Manukau Ward Councillors Update 9

13 Youth Advisory Panel Representative Update 11

14 Mangere-Otahuhu Local Board Quick Response Grant Applications: Round One 2015/2016 13

15 Local Economic Development Subsidy Allocation (Year Ending June 2016) 21

16 Mangere-Otahuhu Local Board Local and Sports Parks Capex and Renewal Programme 2015-16 25

17 Auckland Transport Update - September 2015 29

18 Auckland Transport Quarterly Update to Local Boards 63

19 Regional Facilities Auckland - Fourth Quarter Report 2014-2015 87

20 Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2015 87

21 Hearing Panel Decision Report on Review of Alcohol Bans in the Māngere-Ōtāhuhu Local Board 87

22 Appointments for the Māngere-Ōtāhuhu Local Board Chair and Deputy Chair during the Chairs Annual Leave periods 87

23 Youth Connections Quorum Change 87

24 For Information: Reports referred to the Māngere-Ōtāhuhu Local Board 87

25 Mangere-Otahuhu Local Board Action/Reports Pending 87

26 Mangere-Otahuhu Local Board Workshop Notes 87

27 Chairpersons Announcements 87

28 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) Confirm the ordinary minutes of its meeting, held on Wednesday, 19 August 2015, as a true and correct record.

b) Confirm the Alcohol Ban Review Hearings - Mangere-Otahuhu Local Board minutes of its meeting, held on Thursday, 6 August 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion: Request for the NRL 9's opening to be hosted in South Auckland

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Nick Bakulich for inclusion on the agenda for the Māngere-Ōtāhuhu Local Board meeting being held on day, Wednesday, 16 September 2015.

Purpose

1. The purpose of this Notice of Motion is to seek the Māngere-Ōtāhuhu Local Board’s support for the 2016 National Rugby League (NRL) Nines opening to be held at a venue in South Auckland and to request that the Southern Local Board Chairs consider recommending this to ATEED.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Receives the notice of motion

b) Supports the opening of the 2016 National Rugby League (NRL) Nines at a venue in South Auckland.

c) Asks the Local Board Chair, Lemauga Lydia Sosene, to raise this matter with the Southern Local Board Chairs Forum to seek their joint support for a request to ATEED to arrange the hosting of the opening of the 2016 NRL Nines at a venue in one of the southern local board areas.

Māngere-Ōtāhuhu Local Board

16 September 2015

Mangere-Otahuhu Local Board Quick Response Grant Applications: Round One 2015/2016

File No.: CP2015/18576

Purpose

1. The purpose of this report is to present applications received for round one of the Mangere-Otahuhu Local Board Quick Response Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Mangere-Otahuhu Local Board has set a total community and events grants budget of $259,000 for the 2015/2016 financial year. To-date $89,300 has been allocated to events, leaving a balance of $169,700.

3. Twelve applications were received in this round, with a total requested of $36,519.

Recommendation/s

That the Mangere-Otahuhu Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline

each application in this round.

Table One: Mangere-Otahuhu Local Board Round One Quick Response Applications

Application No.	Organisation Name	Project	Total Requested	Eligible/ ineligible
QR1609-127	Akoteu Fakaili Mou'i ECE Trust	Towards artificial turf and shock pads for the ECE playground	$8,810	Eligible
QR1609-120	Barnardos NZ	Towards cost of a cooking tutor, ingredients and printing of a recipe calendar for Te Korowai Mokopuna family healthy cooking series project	$1,120	Eligible
QR1609-123	Bhartiya Samaj Charitable Trust	Towards venue hire and transport costs to take elderly members to meetings at Mt Roskill and Flat Bush, and for outings and sight-seeing	$750	Eligible
QR1609-102	Connect the Dots Charitable Trust	Towards art materials and marketing costs for the Mind the Gap inter-generational arts project at the Mangere East Community Centre	$1,000	Eligible
QR1609-103	Connect the Dots Charitable Trust	Materials and marketing costs for programme.	$1,000	Eligible
QR1609-119	Genesis Youth Trust	Towards trophies, prizes, food, provision of first aid support, audio equipment and event T-shirts for the Tagz Out free event for intermediate aged youth to be held at House Park, Mangere on 19 November 2015	$2,000	Eligible
QR1609-108	Mangere East Family Service Centre	Towards personnel costs, rental and operating expenses for the Mangere East Men's Shed	$2,000	Eligible
QR1609-122	Otahuhu Town Hall Community Centre	Towards transport, food, first aid equipment, sports equipment and other costs for a Christmas outing to the beach for the Mums and Bubs group	$900	Eligible
QR1609-114	Otahuhu Youth Panel	Towards the development of a youth focused webpage	$1,499	Eligible
QR1609-116	Royal NZ Plunket Society Counties Manukau Area Inc	Towards the purchase and installation of window screens and locks and the annual cost of alarm monitoring at 5 Tidal Road, Mangere Bridge	$1,878	Eligible
QR1609-109	Urban EcoLiving Charitable Trust	Towards salaries and mileage expenses of vising educators and transport costs for mobile caravan to Nga Iwi School	$562	Eligible
MO15-2054	Manukau Indian Association Inc.	Towards the cost to host the 2015 Diwali Festival at Vodafone Events Centre (venue hire, sound/lighting, advertising, printing, stalls and performances)	$15,000	Eligible
		Total Requested	$36,519

Comments

1. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Mangere-Otahuhu Local Board adopted its grants programme on 15 April 2015 (see Attachment A).

2. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

3. The Mangere-Otahuhu Local Board will operate four quick response rounds for this financial year. The first quick response round closed on 14 August 2015.

4. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

5. For the 2015/2016 financial year, the Mangere-Otahuhu Local Board set a total community and events grants budget of $259,000, as below:

2015/2016 Annual Budget	Fund Type	Grants paid	Balance
$137,000	Local Community Grants Funds		$137,000
$122,000	Local Events Support Grants Fund	$89,300	$32,700
$259,000		$89,300	$169,700

6. To-date $50,000 has been allocated under the 2015/2016 Community Development, Arts and Culture workplan for events and a further $39,300 allocated under the first events grants round. It is recommended that the board consider allocating up to 10% of the remainder ($21,212) for each Quick Response grant round.

7. Twelve applications were received for this quick response round, requesting a total of $36,519. One application, from the 2014/2015 grant rounds is now submitted for this local board’s consideration. This is a multi-board application and was not available for the last local board meeting timeframes. The applicant is therefore requesting more than the $2,000 limit for the quick response grant programme.

Consideration

Local Board views and implications

8. Local boards are responsible for the decision-making and allocation of local board community grants. The Mangere-Otahuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

9. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

10. The applications were considered at a local board workshop held on 9 September 2015.

Māori impact statement

11. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. Three groups have indicated their project target Maori or Maori outcomes.

Implementation

12. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

13. Following the Mangere-Otahuhu Local Board allocating funding for round one quick response, Commercial and Finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a View	Mangere-Otahuhu Local Grants Programme 2015/2016	17

Signatories

Authors

Jenny Young - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

16 September 2015

Local Economic Development Subsidy Allocation (Year Ending June 2016)

File No.: CP2015/14878

Purpose

1. An amount of $120,000 is available within the 2015/2016 Local Board discretionary income activity ‘Local Economic Development – BID Grants’. This report confirms how the Mangere Otahuhu Local Board wishes to use these funds.

Executive Summary

2. Discussions have taken place with the Economic Development portfolio holder for the Mangere Otahuhu Local Board regarding the distribution of $120,000 of local board discretionary budget. These funds sit under the activity ‘Local Economic Development - BID Grants’ for the 2015-2016 financial year. Historically, the local board has allocated these funds to the Business Improvement Districts within their area.

3. The recommendation is for this funding be distributed as $30,000 each for Mangere Town Centre, Mangere Bridge, Mangere East and South Harbour Business Improvement Districts. Initial feedback from the Local Board is that these funds be used for specific purposes.

4. Reporting on each $30,000 subsidy will be provided by the respective business improvement districts by May 2016.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Approves four subsidy payments of $30,000 each to be made to the following Business Improvement Districts listed below for the 2015/16 financial year:

South Harbour BID – general expenses

Mangere Bridge BID – part of the funds to be used for the development of a strategic plan

Mangere Town Centre BID –funds to be used for the development of a strategic plan and a beautification project at the town centre

Mangere East BID – part of the funds to be used for the development of a strategic plan

b) Requests that reporting on spend for each $30,000 is to be provided by each business improvement district by May 2016 and copies of strategic plans presented to the local board.

Comments

5. In July 2009, the former Manukau City Council resolved to grant funds as subsidies to thirteen business improvement districts (BIDs) in its area. The subsidy amounts of $30,000 per BID were carried over in the transition to Auckland Council and now sit within the budgets of the individual local boards

6. The rationale for the subsidy was that the funding received by some BIDs from their target rates was not always sufficient to make significant improvements in their business centres. This was especially so in the smaller centres. The annual subsidy was to ensure that the economic development could be actively supported in each business centre.

7. For the 2014/2015 financial year the Local Board resolved (August 2014)

Resolution Number MO/2014/175

Moved by Deputy Chair CM Elliott, seconded by Member TW Togiamua

That the Mangere Otahuhu Local Board:

(a) Approves three subsidy payments of $30,000 each to be made to the three Business Improvement Districts as listed below for the financial year:

South Harbour Business Association Incorporated BID

Mangere Bridge Progressive Business Association BID

Mangere Town Centre Business Association BID Incorporated

(b) Requests officers to prepare a proposed work programme and report back to the local board utilising the $60,000 balance from the Local Economic Development BID subsidy budget to progress initiatives in Mangere East Business District and the Local Economic Development Action Plan.

Member Tafafuna’i Tasi voted against this item.

8. The “LED-BID Grants” 2014/2015 budget saw each BID receive $30,000 of funding, a total of $120,000 in total.

9. The budget available for the “LED-BID Grant” for this financial year is $120,000 in total.

10. There have been concerns raised about the continuation of Mangere East as a BID, due to its very small budget. Council officers have worked closely with Mangere East this year and now believe that Mangere East is in a position to benefit from the $30,000 “LED-BID Grants” in this financial year.

11. Mangere East BID is now working collaboratively with Mangere Town Centre BID (MTC) who has taken on the day to day operations of the smaller BID and supports them with administration and advice. Mangere East’s CCTV cameras are now monitored by MTC.

12. Discussions with Local Board members have indicated support for areas the “LED-BID Grants” funds could be used in the 2015/2016 year:

· The development of strategic plans for Mangere Bridge, Mangere Town Centre and Mangere East. These are all currently out of date, having been prepared over five years previously. It is a prerequisite of the Auckland Region BID Policy (2011) that BIDS have current strategic plans.

· Mangere Town Centre could benefit significantly from beautification projects which would enhance the physical aspects of the town centre. They also however, need to develop a strategic plan. It is suggested that both initiatives could be funded by the $30,000 ‘LED-BID Grant”.

· South Harbour BID to receive the $30,000 to cover general operational expenses.

13. The current model of service provision by the BID Partnership Team is in transition to a new approach which will become operative by July 2016 onwards. This model was approved by the Budget Committee resolution 5 May 2015. Council officers will be requiring individual BIDs to account to the local boards on activities funded by these grants.

Consideration

Local Board views and implications

14. The “LED-BID Grant” is traditionally $30,000 per business association within the local board area.

15. Initial discussions regarding the allocation of these funds have taken place with both the Chair and the Economic Development Portfolio Holder.

16. Communication with the Local Board on the ongoing evolution of Mangere East BID have been ongoing over the past financial year.

Māori impact statement

17. Māngere – Ōtāhuhu Local Board has a larger proportion of residents of Maori ethnicity (16% in the 2013 Census) when compared with the Auckland Region (11%). Maori will be impacted as business and property owners, employees and community stakeholders.

Implementation

18. Implementation of activities that the “LED-BID Grant” is applied to and reporting by the individual BIDs will be the responsibility of these organisations.

Attachments

There are no attachments for this report.

Signatories

Authors

Shirley Samuels - BID Partnership Advisor

Authorisers

Gillian Plume - Team Leader BID Partnership

Penny Pirrit - GM - Plans & Places

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

16 September 2015

Mangere-Otahuhu Local Board Local and Sports Parks Capex and Renewal Programme 2015-16

File No.: CP2015/15811

Purpose

1. The purpose of this report is to present the recommended 2015/16 parks capital development and renewal works programme for endorsement and approval by the Mangere-Otahuhu-Local Board (MOLB).

Executive summary

2. The proposed capital development and renewal programmes were presented by Local and Sports Parks South (LSPS) at to the Local Board in May and the detail with Parks Portfolio team in 4^th and 16^th of August 2015.

3. The Mangere Otahuhu Local Board has an allocated capital development and renewal budget of approximately $1,155,250. LSP propose that these programmes focus on key areas within Mangere and Otahuhu subdivision areas in line with the Local Board Plan and the Auckland Long Term including:

· Manukau Habour and its coastline are protected and improved- Mangrove management.

· Attractive, accessible and safe cycleways and walkways- Renewal work to be completed on Peninsula park walkway and Lenore Foreshore Reserve.

· Well-maintained parks and reserves equipped for sports and all standards of play- renewal work to be completed on Mangere Centre Park, Williams Park and Moyle park.

· Key infrastructure such as footpaths, car parks, rubbish bins, picnic benches will be renewed throughout the local board area.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Approves the Local and Sports Parks Capital Development and Renewals programme for 2015/16 (Attachment A).

Comments

4. The proposed capital development and renewal programmes were presented by Local and Sports Parks South (LSPS) at the Mangere- Otahuhu Local Board workshop in May and the detail was discussed with the Parks Portfolio team on the 4th and 16th of August 2015. The work programme has since been refined, incorporating feedback from local board members.

5. The programmes were developed in consultation with the Board and are now being submitted for approval.

6. At the meetings with the Parks Portfolio holders, it was proposed that the funding allocation for 2015-16 target a number of key budget areas including:

· Sportsfield renewal on Mangere Centre Park, Williams Park, Norana and Moyle Park.

· Car park renewal at Sturges Park.

· Improve walkways by completing the design and consent for the renewal of two foot bridges in the final stages of Peninsula Point and Naylors Esplanade reserve walkway. Renewal of walkway near Harania Avenue- Lenore Foreshore Reserve.

A table outlining the details of the work programme is provided in the attachments.

7. The renewal programme is based on the condition assessment of park assets, asset management planning and operational team assessment of assets that require renewal.

8. Cost estimates are identified but it should be noted that these may alter as a result of procurement processes. Any significant changes to cost estimates or renewal priorities will be discussed with the Local Board Parks Portfolio Holder should this occur. If there are any changes to the works programme due to, for example, delays through consenting, reprioritisation, weather conditions and so on, then Council officers will work closely with the nominated park portfolio leads to keep them informed of the programme of works.

9. Council officers shall work with the board to implement these programmes to ensure the board priorities and milestones are met.

Local board views and implications

10. The capital works and renewal works proposed within this report have been identified within the Mangere- Otahuhu Local Board Plans and have been work shopped with the board as indicated.

Maori impact statement

11. Consultation with Mana Whenua will be undertaken as part of the setup of these projects and will be ongoing. As implementation plans are developed for each of the projects a consultation plan will be developed and Mana Whenua will be engaged where appropriate.

Implementation

12. There is no implementation issues anticipated and provision will be made for the MOLB to be updated on the 2015/16 parks capital development and renewal programmes through the fortnightly parks portfolio meetings and quarterly reporting process.

Attachments

No.	Title	Page
a View	Local and Sports Parks Capital Development and Renewals Programme 2015-16	27

Signatories

Authors

Janine Field - Parks Advisor

Authorisers

Mark Bowater - Manager Local and Sports Parks

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

16 September 2015

Auckland Transport Update - September 2015

File No.: CP2015/19141

Purpose

1. This report provides an update on local transport matters over the last month for the Māngere-Ōtāhuhu Local Board (MOLB).

Executive Summary

2. This report contains a general monthly update on transport matters both locally and from across Auckland and a list of issues currently being addressed by Auckland Transport for the MOLB.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Receives the Auckland Transport Update – September 2015

b) Supports the removal of all on-street car parking on both Mascot and Friesian Avenues required to deliver the ‘Future Streets’ project

c) Supports any removal and replacement of street trees as part of the ‘Future Streets’ project.

d) Supports ‘blocking’ Windrush Close in order to stop its use as a circuit by street racers and to create a gateway into the new walkway linking this street with Waddon Place.

Responding to Resolutions

3. No ‘Resolutions’ require responses this month.

Discussion

Security at Mangere Town Centre

4. Security around the Mangere Town Centre Bus Station has been an issue since May 2015.

5. Initially, Auckland Transport worked closely with Auckland Council’s Parks Team to cut back shrubs and flax and install better lights on the road. It has taken time to get the lights inside the bus shelter working but they have now been fixed.

Regional Land Transport Programme

6. Development of the Regional Land Transport Programme is now complete and on 2 September 2015 Auckland Transport briefed the MOLB on the work scheduled to be delivered in the local board area.

7. Attachment A is a copy of the presentation.

Berm Planting Policy

8. Auckland Transport has written a draft document setting out how planting in the road berm might be managed. This draft has been approved to go out for consultation with Local Boards and was circulated to members of the MOLB on 27 August 2015.

9. Auckland Transport is seeking feedback from Local Boards. The closing date for feedback is 30 September 2015 and all Local Boards are encouraged to make a submission.

Rail Update – City Rail Link Appeals Process Completed

10. The City Rail Link (CRL) has reached a major milestone with all appeals to its land designation now resolved by agreement or dismissed. The confirmed designation identifies land in the district plan for rail purposes and protects the route for the future.

11. There were six appeals and five of them were settled and the appeal that went to the Environment Court has been dismissed. The designation is now confirmed subject to finalisation of conditions by the Environment Court.

Fig 1 - Artist’s Impression of the Proposed New Aotea Station – Deep under the Aotea Centre

12. Early works will start in and around Britomart in November 2015. While there are still some other planning processes to work through in relation to consents, Auckland Transport anticipates being able to start on the ‘cut and cover’ tunnel under Albert Street in May 2016.

13. Rail patronage in Auckland grew 21.7% in the year to the end of June, two and a half million more passengers than the previous year.

14. When Britomart Transport Centre opened in 2003, annual rail patronage was less than three million. Future development in Auckland needs a reliable, efficient public transport system and the CRL will remove the current ‘bottleneck’ at Britomart allowing trains to circulate around the isthmus through Britomart rather than having to back out of the station before starting their journey.

15. Auckland Transport’s replacement of the diesel fleet is complete and there are now six clean, modern, reliable electric trains per hour on the Eastern and Southern Lines and four trains per hour on the Western Line at peak hours. Completion of the CRL will allow even more rail services to be delivered.

Future Streets

16. The ‘Future Streets’ project continues to progress. Currently the project’s designs are moving into detailed construction plans and consent processes are being undertaken both within Council and with Auckland Transport’s Traffic Control Committee.

17. This process has identified a number of areas of ‘risk’ that require a clear statement of support from the MOLB to makes sure that they do not slow down these processes. The project team has requested resolutions supporting the following points:

· Removal of parking on Mascot and Friesian Avenues – The ‘Future Streets’ project includes removal of parking on Mascot and Friesian Avenues. Figure 1 is pictures of the proposed layout. This layout has been discussed with the MOLB and with the community, with generally positive feedback. Current on-street parking use has also been studied and is limited because most houses have good off-street parking.

Even after considerable work with the community and MOLB, the proposal is very ‘progressive’, in that, it gives priority to pedestrians and cyclists over cars. The project team has therefore requested a strong signal of the MOLB’s support, preferably by resolution. A draft resolution has been included above for consideration by the MOLB.

The resolution will be used to demonstrate the MOLB’s support for the project when it is reviewed by Auckland Council and by Auckland Transport’s Traffic Control Committee.

Figure 1 – Pictures of the Proposed Road Layout on Mascot Ave.

· Removal and replacement of trees – The ‘Future Streets’ project includes removal of approx. 40 trees on Mascot and Friesian Avenues and around the Waddon/Windrush Walkway. The trees that will be removed will be replaced by approx. 80-90 new trees.

The reasons for removing the trees include ensuring the new road layouts have good visibility, replacing trees that are not growing well and making sure that criminals do not have places to hide near walkways.

The MOLB has requested that any trees removed that are usable are made available for re-use and the project team has agreed to this request in principle.

A draft resolution has been included above for consideration by the MOLB.

· Blocking Windrush Close – The ‘Future Streets’ project heard from residents and local Police that Windrush Close is often used as a ‘race way’ by ‘boy racers’. A proposal to block the road to prevent this behaviour and to create a ‘gateway’ for the walkway to Waddon Place has been included in the final plan.

This is another ‘progressive’ proposal that the project team would feel more comfortable about pursuing through the consenting and Traffic Control Committee process if the MOLB has clearly expressed strong support for it by resolution.

A draft resolution has been included above for consideration by the MOLB.

Figure 2 – Picture of the Type of Closure Proposed on Windrush Close

Figure 3 – Location of the Proposed Closure on Windrush Close

18. The project is currently very active as the plan reaches the point that consents are being finalized and delivery planned in detail. At this time there is the possibility that delivery dates may slip and at the time this report was submitted there was concern that delivery may start a little later than expected, unfortunately details will not able to be confirmed until the project team meets on 9 September 2015 and full verbal update will need to be provided at the meeting.

Local Board Transport Capital Fund (LBTCF):

19. MOLB has a total pool of approx. $1,971,770 available in this electoral term to spend on transport projects.

20. In its first electoral term the MOLB requested a number of projects and the progress of these projects is summarised in Attachment C.

21. So far in this electoral term the Mangere-Otahuhu Local Board has identified six projects and these are discussed in detail in Attachment C.

Attachments

No.	Title	Page
a View	RTPL presentation	35
b View	Summary of Engagement	45
c View	Capital Fund Projects	51
d View	Issues Report	59
e View	Summary of Consultation	61

Signatories

Authors

Ben Stallworthy – Elected Member Relationship Manager (South), Auckland Transport

Authorisers

Jonathan Anyon, Team Manager, Elected Member Relationship Management, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

16 September 2015

Auckland Transport Quarterly Update to Local Boards

File No.: CP2015/19068

Executive Summary

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months April – June 2015 and planned activities anticipated to be undertaken in the next three months.

Attachments include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues

E - Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Receives the Auckland Transport Quarterly Update report.

Significant activities during the period under review

Strategy and Planning

2. Corridor Management Plans (CMPs) – seven new CMP studies and one CMP review were completed this quarter. These are (1) Gillies Avenue CMP, (2) Henderson Metropolitan Centre Transport Study, (3) Glenfield Road-Birkenhead Avenue CMP, (4) Remuera Road-St Johns Road CMP, (5) Parnell Road-Parnell Rise CMP, (6) Hillsborough Road-Kinross Street CMP, (7) Rosebank Road-Patiki Road CMP and (8) Great South Road Stage 1 (Manukau to Drury) CMP Review.

3. AT Parking Strategy 2015 – The Strategy was approved in April and successfully launched at the end of May.

4. RPTP Variation – Public consultations and hearing deliberations on the Regional Public Transport Plan were completed this quarter.

Investment and Development

5. SMART (Southwest Multi-modal Airport Rapid Transit)

· Investigation to identify the best public transport mode (heavy or light rail) to support the employment and passenger growth at the Airport. It also includes the identification of a preferred corridor for protection. Construction has started on the Kirkbride interchange which includes widening for SMART.

PT Development

6. Otahuhu Bus Rail Interchange

· Detailed design is complete and NZTA funding has been approved for construction. The Signal Box was removed and the overhead live line lowered over Queen’s Birthday weekend. Enabling works are on schedule, with the main works tender deferred until all funding is approved (now approved) and planned for July release. It is expected that main works will begin in October 2015 and be completed in early June 2016.

7. Half Moon Bay New Ferry Facility

· This project includes the design and development of a new passenger ferry facility at Half Moon Bay, including integration with Public Transport, and accessibility and passenger amenity improvements. A site inspection of the pontoon and gangway units was completed in early July prior to placing these units into storage in readiness for the Stage 2 physical works completion. The wharf design is progressing with the submission of the building consent to Auckland Council expected in July/August 2015.

8. City Rail Link

· Enabling Works Package: Phase 1 ECI design service contracts 1 and 2 have been awarded. Construction is to commence November 2015 with services relocation.

· Main Works: Construction to start in 2018/19, subject to a funding agreement with Government.

9. EMU Procurement

· 54 units have been provisionally accepted and the final three are in transit and due in Auckland in early August. Peak period EMU services began on 8 June from Papakura, and on 20 July the network became fully electric with Papakura and Swanson to Britomart service introduction.

PT Operations

10. Public Transport overall

· For the 12 months to the end of June, patronage was 79.25 million trips which is up 9.5% on the 2014 result. This is an increase of almost 7 million trips over the course of a year and, given the strong weekday growth, likely represents around an extra 30,000 trips being taken each working day. The changes for individual modes were:

· Bus (excluding Northern Express) – 57 million trips, up 6.6%

· Northern Express – 2.8 million trips, up 17.2%

· Rail – 13.9 million trips, up 21.7%

· Ferry – 5.5 million trips, up 8.3%

11. Rail Improvements

· The big performer was rail which reached 13.9 million passenger trips for the year, representing an annual increase of 21.7%. The growth is put down to the enhanced travel experience and additional capacity provided by the new electric trains and greater service frequency introduced over recent years.

· The AT network became fully electric on 20 July, except for the link between Papakura and Pukekohe which will continue to use diesel trains. These will be refurbished over time to provide an enhanced experience. The electric trains will provide improved travel experience and more capacity on all lines.

12. Bus & Ferry Improvements

· June was also a record-breaking month on the Northern Express, with patronage up 17% on the same month last year. The 12 month total patronage reached 2.8 million. It was also a record for other bus services as patronage rose 6.6% to 57 million trips. Ferry numbers for the year totalled 5.5 million trips, up 8.3% on an annual basis.

· Growth on bus services is attributed to increased services and frequency, improving travel times from new bus priority lanes and a significant improvement in service punctuality being achieved by bus operators through new timetables. Further service level increases and punctuality improvements are planned for later this year along with the introduction of double decker buses on a number of routes. New network routes will also be introduced from later this year.

Road Design and Development

13. Te Atatu Road Improvements

· Road Corridor Improvement project on Te Atatu Rd from School Road/Edmonton Road intersection to SH16. The evaluation of the construction tenders is now completed, with the award of the contract being imminent. Construction is targeted to start in August 2015 with completion expected around February 2017. A public open day will be arranged prior to the starting of physical works.

14. Albany Highway

· The Albany Highway North Upgrade project involves widening of Albany Highway between Schnapper Rock Road and the Albany Expressway. Construction is approximately 40% complete. Disruption to land owners and road users due to construction is being well managed, with any issues being quickly resolved. The Rosedale Road intersection signalisation has been brought forward to July to assist with traffic management and pedestrian safety.

15. Lincoln Road Improvements

· The project involves widening Lincoln Road between Te Pai Place and the motorway interchange to accommodate additional transit/bus lanes on both sides. Stakeholder feedback has been received for the 2-D layout plan, and the NZTA funding application for the detailed design is progressing. The designation process is expected to start in late November 2015.

16. Mill Road Improvements

· The Redoubt Road - Mill Road corridor project will provide an arterial road connection east of State Highway 1 between Manukau, Papakura and Drury and includes Murphys Road improvements from Redoubt Road to Flatbush School Road. Submissions to the NOR have closed and AT is now preparing evidence for the formal hearing due at the end of August.

Services

17. Road Safety Highlights

· Over 4,000 young people and their parents have participated in the Crossroads young driver programme.

· The Oi! Mind on the road, not on the phone driver distraction campaign in May targeted 20-29yr old drivers.

· The Love Being a Local road safety campaign enabled rural communities to take a lead role in raising awareness of local speed issues.

18. Schools Travelwise Programme Highlights

· The United Nations Global Road Safety Week took place from 4 to 10 May. 146 teachers registered for Road Safety Week information and resources and 27 schools entered the competition.

· On 25 June 2015, 400 volunteers attended the Walking School Bus (WSB) megastars event to recognize the efforts of WSB volunteers.

· Recently completed research has found that crash rates involving children walking and cycling at schools with Safe School Travel Plans (SSTPs) and Active School Signage were significantly reduced by 37% after the implementation of these measures.

19. Road Safety Education in Schools: (2014/15 Year)

· 79 new Walking School Buses were established, bringing the regional total to 369 and exceeding the target of 347

· 23 schools and 1,683 students received cycle training against a target of 1500

· 4 new schools joined the Travelwise programme, creating a total of 408 schools

· 2 regional ‘Slow Down Around Schools’ campaigns were delivered

· 536 students and 77 teachers attended Travelwise Primary and Secondary school workshops

· 4 high risk schools received rail fare evasion prevention campaigns.

20. Road Safety Promotion and Training: (2014/15 Year)

· A number of Local campaigns were delivered including: 5,275 drivers through local Drink/Drive operations with NZ Police.

· The #Drunksense radio advertisement won the Outstanding Radio Creativity Award and Driver Distractions won the Social and Community Platinum Award.

21. Travel Demand (2014/15 Year)

· The ‘Commute’ programme promotes behavioural change to reduce the reliance on and impact of Single Occupancy Vehicle (SOV) trips. Focused on the morning peak period of congestion, the programme works with businesses to support public transport, carpooling and active modes of getting to work. Seventeen new organisations joined the ‘Commute’ programme, and 23 organisations progressed or launched their travel plan activities.

2014/15 Performance Outcomes

22. School Travel Trips Avoided

· The 2015 Community and Road Safety Team target of 16,700 morning car trips avoided through school travel planning activities was exceeded with 17,164 trips avoided.

· The total number of deaths and serious injuries (DSI) on Auckland Local Roads in the 2014 calendar year was 398, representing a 7.4% reduction from 2013. For the 2014 calendar year, the Auckland region had the lowest rate of road deaths and serious injuries (DSI) per capita in New Zealand – 31 DSI per 100,000 population.

Road Corridor Delivery

23. The Asset and Maintenance Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· The Delivery of roading and streetlight maintenance and renewal programmes.

· Managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· Promoting design innovation and efficiency around how work is carried out on the network

· The development of long term asset management plans and modelling which support the decision making process around the management of AT’s roading assets.

April – June Quarter key highlights

24. The Road Corridor Delivery Team have a year to date target (YTD) to deliver 581km of resurfacing (asphalt or chipseals), pavement renewals and footpath renewals. As outlined in figure 1, for 2014/2015 the group delivered 568km, or 98% of the planned programme.

Figure 1: Actual vs planned lengths (km) for June YTD

	YTD Planned Targets (KM)	Actuals (KM)	%
Resurfacing	427.4	418.9
Pavement Renewals	37.4	40
Footpath Renewals	116.7	110
Total	581.5	568.9	98%

25. The new Streetlighting contracts have been awarded to Downer (for Central and Southern areas) and Electrix (for North and West areas). The four new contracts align with the road maintenance contracts and replace the nine legacy contracts which have been in place until now. The new contracts are for a four year term with an additional 1+1 year right of renewal at AT’s discretion.

26. AT’s second asset management plan (AMP) covering the period 2015-2018 will be published in August 2015. This document details the strategies and management systems deployed by AT and sets out the future renewals and maintenance investment required to continue building the assets, infrastructure and delivery systems of a world-leading, transformational, sustainable and affordable urban transport service. The AMP also addresses the shortfalls that will begin to accrue if current budget levels continue over the medium to long term. Electronic copies will be available for download on the AT website and a hard copy will be sent to each Local Board.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the fourth quarter (2014/15) ending 30 June 2015	69
b View	Travelwise Schools activities broken down by local board	81
c View	Traffic Control Committee Decisions broken down by local board	83
d View	Local Board Advocacy Report	85
e View	Local Board Transport Captial Fund Report	87

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

16 September 2015

Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2015

File No.: CP2015/18856

Purpose

1. To give the Māngere-Ōtāhuhu Local Board an overview of Auckland Council Property Limited’s (ACPL) activities for the six months 1 January to 30 June 2015.

Executive Summary

2. In May 2015 the Governing Body voted in favour of merging ACPL with Waterfront Auckland to form Development Auckland (DA). The merger responds to feedback from the wider council organisations and seeks to address some key growth, development, housing provision and funding challenges that Auckland will face over the next 20 years. As a CCO Development Auckland will have a commercial orientation, but it will also have explicit public good outcomes to pursue.

3. Substantive elements of the purpose of DA relate to urban redevelopment, strategic advice on council’s property portfolio and the redevelopment of underutilised council assets to achieve commercial and strategic outcomes.

4. In August the governing body will receive recommendations from council staff in respect of the proposed locational priorities for DA.

5. It would be anticipated that DA will specifically engage with local boards post the formal establishment on the 1 September to consider what activities DA can undertake to benefit their local communities.

6. As this will be our final six-monthly update to you as ACPL, we are including both the full business summary as included in previous versions and additionally providing an outline of some of the strategic and organisational changes we will be making as we transition to Development Auckland.

7. ACPL activity detail is broken down by business unit or work-stream, with a focus on local board specific activities where applicable.

8. Local board specific supporting detail is included in Attachments A, B and C.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Receives the Auckland Council Property Limited Local Board Six-Monthly update 1 January to 30 June 2015.

Comments

Development Auckland

9. Council formally approved the establishment of Development Auckland, being a merger of Waterfront Auckland and Auckland Council property Limited, in May 2015.

10. The essential purpose of DA is to contribute to the implementation of the Auckland Plan and encourage economic development by facilitating urban redevelopment that optimises and integrates good public transport outcomes, efficient and sustainable infrastructure and quality public services and amenities. DA will manage council’s non-service property portfolio and provide strategic advice on council’s other property portfolios. It will recycle or redevelop sub-optimal or underutilised council assets and aim to achieve an overall balance of commercial and strategic outcomes.

11. A number of objectives fall within the purpose including facilitating the redevelopment of urban locations and optimising the council’s property portfolio.

12. The process to establish the operating structure of DA is well advanced and a combined work stream between DA and council staff is looking at the future priorities for DA that will provide focus in terms of geographic locations and project priorities. In respect of the locational analysis work recommendations will be made to the governing body in August.

13. It would be anticipated that DA will specifically engage with Local Boards post the formal establishment on the 1 September to consider what activities DA can undertake to benefit their local communities.

Workshops and Meetings

14. A schedule of Māngere-Ōtāhuhu Local Board workshops and meetings attended by ACPL representatives from January to June 2015 is included as Attachment A. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process.

Property Portfolio Management

15. ACPL manages property owned by the council and AT that are not currently required for service or infrastructure purposes. These are properties that are not immediately required for service delivery or infrastructure development but are being held for use in a planned future project such as road construction/widening or the expansion of parks. This work will largely remain unaffected by the transition to Development Auckland.

16. The property portfolio continued to grow during the last six months and now totals 1347 properties containing 1080 leases, an increase of 41 since our July-December 2014 update. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties.

17. ACPL’s return on the property portfolio for the year ending 30 June 2015 provides the shareholder a net surplus of $ 6.8m ahead of budget, with an actual surplus of $ 29.8 m against budget of $ 23m. The average monthly vacancy rate for the period is 1.6% which is under the Statement of Intent targets of 5%.

18. A Properties Managed schedule is included as Attachment B of this report. The schedule details:

§ Current ACPL-managed commercial and residential property within the Māngere-Ōtāhuhu Local Board.

§ Each property’s classification or reason for retention.

§ The nature of the property, such as a café within a library, or a residential property with a tenancy in place.

§ The budget under which operating expenditure and lease revenue for the property is reported eg regional or local board.

19. A report indicating portfolio movement in the local board area is attached as Attachment C. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

Portfolio Review and Rationalisation

Overview

20. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

21. July 2014 to June 2015 Target

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$30m disposal recommendations	$69m	These recommendations include $65.9m of sites that are identified for development projects.

22. In setting future disposal targets ACPL is working closely with the council and AT to identify potentially surplus properties.

23. 2014/2015 Targets

UNIT	TARGET	COMMENTS
Portfolio Review	$30m gross value recommended for sale	These targets include disposal recommendations and sales for sites that are identified for place-shaping and housing development projects
Development & Disposals	$30 net value of unconditional sales

Process

24. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with: the council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, engagement with local ward and the Independent Māori Statutory Board and finally a governing body decision.

Under review

25. Properties currently under review for future use opportunities via the Rationalisation Process in the Māngere-Ōtāhuhu Local Board area are listed below. The list includes any properties that may have recently been presented to the governing body and either approved for sale or development and sale or designated for retention. Further details are included in Attachment B.

PROPERTY

DETAILS

237R James Fletcher Drive, Ōtāhuhu

Transferred from ACPD as non-service. Adjoining landowner is encroached on site and enquired with council about purchasing this site to legalise situation. Rationalisation process commenced in June 2014. No alternative service uses were identified during internal consultation. Local board endorsed reserve revocation and disposal of property in February 2015. Property presented to governing body in May 2015 and approved for sale. ACPL now preparing the property for sale. Proceeds to be placed in the council’s reserves account as per the requirements of the Reserves Act 1977, so that additional funds can be used to acquire other land for reserve purposes or for maintenance of existing reserves.

68 Henwood Road, Mangere

1201sqm vacant section. Released by Parks unit as not required for delivery of Parks services. Progressed through the Rationalisation Process commencing in December 2013. Disposal endorsed by local board May 2014. Cleared for sale by governing body in June 2014. Currently on the market.

Redevelopment/Regeneration and Housing Supply initiatives

Overview

26. ACPL in its current form is contributing commercial input into approximately 54 region wide council-driven regeneration and housing supply initiatives. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $415k to in excess of $100million.

27. ACPL is also actively contributing to the Housing Action Plan, which is a council initiative focusing on non-regulatory efforts to encourage and increase affordable residential development. ACPL has an SOI target to undertake five housing development projects over three years that will improve housing affordability and the supply of affordable housing encompassing community housing organisation involvement. ACPL is currently actively working on 13 such projects.

28. In our expanded role as Development Auckland we will be extending on this work to play a much stronger role in urban development through greater scale, enhanced capability and the ability to partner with others. We will have a key role in helping deliver the council priority of quality urban living and will have the mandate to deal with the challenge of Auckland’s rapid growth through regeneration and investment.

29. Development Auckland’s roles and responsibilities will be customised to each specific project initiative and location. A few will be of a high custodial nature associated with urban regeneration. Some will be at the other end of the scale with a more facilitative role; and some will be much more able to be delivered in the short term.

30. ACPL already works closely with the local boards on ACPL-led developments to ensure we give effect to the local boards’ place-shaping role. As Development Auckland engagement will in some areas be of a much broader scope, with the potential for involvement in master-planning activities for significant land areas.

Optimisation Update

31. Optimisation is a programme of work aimed to achieve better use of council’s planned and funded service assets. The programme targets housing and urban regeneration outcomes along with the delivery of cost-neutral service investment on appropriate sites. ACPL and ACPD are leading a cross-council project to establish the rules and methodology for service optimisation activity. The programme will be carried across to Development Auckland.

32. Local board engagement and workshops will be provided to demonstrate the scope of optimisation and the benefits of driving optimal asset performance from qualifying service property. Timeframes for these workshops have been pushed out due to Development Auckland transition work. However ACPL welcomes suggestions of service sites that may have potential for improved service function along with housing or urban regeneration outcomes

Local Activities

33. There are currently no place-shaping and housing initiative proposal activities in the Māngere-Ōtāhuhu Local Board area.

Acquisitions

Overview

34. ACPL continues to support council and AT programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved council or AT budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

35. From 1 January 2015 to 31 June 2015, 49 property purchases were completed for the council and AT. All of the property acquisitions met independent valuation thresholds agreed with AT, the council and Public Works Act 1981 requirements.

Council Acquisitions

36. Of the 49 property acquisitions over the past six months, 12 were purchased to meet council legal, open space and storm water requirements and to contribute to City Transformation projects. These included the following acquisitions in or neighbouring the Māngere-Ōtāhuhu Local Board area.

PROPERTY	STAKEHOLDER	WORK TYPE	LOCAL BOARD
398S Weymouth Road, Weymouth	Community Policy & Planning	Open Space	Manurewa

Auckland Transport Acquisitions

37. The remaining 37 properties were acquired on behalf of AT. The focus was on acquisitions to support major transport projects including AMETI (five acquisitions) City Rail Link Property Acquisition (seven acquisitions), Redoubt Road Mill Road Corridor Upgrade (six acquisitions) road widening across the region (10 acquisitions) and Northern Strategic Growth Area (one acquisition). Full details of relevant AT projects and associated acquisitions will come to the local board directly from AT.

Business Interests

38. ACPL also optimises the commercial return from assets it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. There are currently no ACPL managed business interests in the Māngere-Ōtāhuhu Local Board area.

Consideration

Local Board Views and Implications

39. This report is for the Māngere-Ōtāhuhu Local Board’s information.

Māori Impact Statement

40. Whatungarongaro te tangata, toitū te whenua. The importance of effective communication and engagement with Māori on the subject of land is understood. ACPL has accordingly developed robust engagement with the 19 mana whenua groups for our core business activities. We are currently working with Waterfront Auckland on a future strategy for Development Auckland.

41. Key engagement activities currently include: identifying cultural significance concerns regarding disposal properties, flagging commercial interests, development partnering discussions and issues relating to property management such as protection of wāhi tapu or joint management arising from the resolution of Treaty Settlements. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects where appropriate. As Development Auckland we will work with iwi to consolidate and build on strengths from ACPL and Waterfront Auckland’s approaches along with successful work being done elsewhere in the council family.

42. ACPL additionally undertook to be part of council’s Māori Responsiveness Plan (MRP) pilot programme. The project’s key output is an operational document outlining ACPL’s contribution to council’s strategic and operational commitments to Māori. The MRP was finalised and approved by the ACPL Board in December 2014 and is in the implementation phase. A copy of this is available on the ACPL website. This work will be carried over and reflected in the new organisation.

43. As we transition to Development Auckland, the local board can expect to be advised or involved as appropriate in any discussions that arise in the local board’s area.

Implementation

44. There are no implementation issues.

Attachments

No.	Title	Page
a View	Schedule of meetings and workshops	87
b View	Properties Managed by ACPL in the Local Board area	87
c View	Property Movement in the Local Board area	87

Signatories

Authors

Caitlin Borgfeldt - Local Board Liaison

Authorisers

David Rankin - Chief Executive

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

16 September 2015

Hearing Panel Decision Report on Review of Alcohol Bans in the Māngere-Ōtāhuhu Local Board

File No.: CP2015/19053

Purpose

1. To decide which existing alcohol bans are to be retained after 31 October 2015.

Executive Summary

2. The Māngere-Ōtāhuhu Local Board has undertaken to review its existing local alcohol bans in its local board area using a public engagement process.

3. The purpose of the review is to identify which existing local alcohol bans meet the new higher statutory threshold to enable them to be retained. Alcohol bans that do not meet the new threshold will lapse on 31 October 2015.

4. The local board appointed a hearing panel to receive, hear and deliberate on submissions and other relevant information and recommend changes to the local board.

5. The key recommendations of the panel are that:

· 38 alcohol bans meet the new higher statutory threshold and should be retained

· 40 alcohol bans do not meet the new threshold and should be allowed to lapse.

A full copy of the deliberations and decisions (including any amendments to areas and times) are contained in Attachment B and maps are contained in Attachment C.

6. The hearing panel also notes that the local board has the delegated authority to consider evidence to make a new alcohol ban.

7. The decision required of the local board is whether to approve the recommendations of the hearing panel.

8. Following the decision, staff will update the register of local alcohol bans to commence on 31 October 2015 and update signage.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Make the alcohol bans recommended to be retained (with any amendments) as contained in Attachments B and C pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015.

b) Allow the alcohol bans recommended to lapse as contained in Attachment B to lapse on 31 October 2015.

c) Confirm that the decisions in (a) and (b) are in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

d) Requests the Ōtara-Papatoetoe Local Board make a 24 hour, 7 day a week alcohol ban for the area of the Mangere East Town Centre alcohol ban in the Otara- Papatoetoe Local Board area (map 8 Attachment C).

e) Requests the Maungakiekie-Tamaki Local Board make a 7pm – 7am daily alcohol ban for the area of the Portage Canal alcohol ban in the Maungakiekie-Tamaki Local Board area (map 26 Attachment C).

f) Requests the Manager of Local and Sports Parks to record any evidence of alcohol- related crime or disorder in parks and reserves observed by the staff in the course of their work, in particular Harania/Marys Foreshore Reserve and Waterlea Park, to assist with any future consideration of alcohol bans in those areas.

g) Authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to Attachment B and C to correct any identified errors or typographical edits.

Background

9. Alcohol bans are an accepted and effective way of helping to reduce alcohol-related harm. They reduce the amount of alcohol consumed in public places. This helps to reduce harm including levels of intoxication, noise, litter, harm and disorder.

10. Alcohol bans prohibit the consumption of alcohol in public places and are enforced by the New Zealand Police using powers of search, seizure, and arrest. Penalties include an infringement fee of $250.

11. Recent changes to legislation require a review of existing alcohol bans against a new, higher threshold. This means that alcohol bans can only be retained in areas displaying high levels of alcohol-related crime or disorder.

12. Alcohol bans are made under the Auckland Council Alcohol Control Bylaw 2014, and local boards have the delegated responsibility to review existing local alcohol bans in their local board areas by 31 October 2015. This does not include a review of existing alcohol bans in areas of regional significance, which is the responsibility of the Regulatory and Bylaws Committee, nor consideration of new alcohol bans, which will be subject to a separate process (commencing after 31 October 2015).

Proposal

13. The Māngere-Ōtāhuhu Local Board, at its business meeting on the 7 May 2015 (resolution number MO/2015/68), adopted for public engagement a proposal to:

· retain 16 existing alcohol bans

· lapse 79 existing alcohol bans unless sufficient evidence is provided through the public submission process (including 27 bans on heavy traffic roads that were once attractive to street racers, and are no longer required by the New Zealand Police).

14. The public engagement period opened on 19 June and closed 17 July 2015.

15. The proposed changes were notified as follows:

· a public notice in the New Zealand Herald

· on the Auckland Council website

· through social media, including the local board’s Facebook page and a Facebook advertisement

· in the local board’s e-bulletins circulated to local board stakeholders.

16. Additional communication and engagement activities were undertaken as follows:

· a stakeholder meeting was held on 29 April 2015

· a community fono was held on 18 June 2015

· individual stakeholder meetings were held with Police, wardens, community groups, and business association staff from 19 June to 17 July 2015

· Police and other stakeholders undertook door knocking and outreach activities between 19 June and 17 July 2015.

17. All supporting documents were made available on council’s website and through local libraries and service centres.

18. A total of 137 submitters gave evidence for 74 alcohol ban areas through the hearings process. Forty-five submitters gave general feedback not specific to an alcohol ban area.

19. An additional 23 submissions were received by the board prior to the deliberations.

Hearing and deliberations process

20. The Māngere-Ōtāhuhu Local Board appointed a hearing panel of members O’Brien (as chair), Elliott and Bakulich to receive, hear and deliberate on submissions and other relevant information and to make recommendations to the local board (resolution number MO/2015/68). The Chair, member Sosene replaced member Elliott on the hearing panel (resolution number MO/2015/103).

21. A total of 29 submitters indicated they wished to be heard. The hearing panel heard from nine submitters on 6 August 2015. The panel deliberated on all written and oral submissions on the 26 August 2015.

22. Copies of all submissions received were made available.

23. In conducting hearings and making decisions, the hearings panel considered a range of the statutory and bylaw requirements, summarised in Attachment A. The most important requirements outlined in the bylaw are:

· evidence that the alcohol ban area has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area

· that the alcohol ban is appropriate and proportionate in the light of the evidence and can be justified as a reasonable limitation on people's rights and freedoms

· consideration of community-focused solutions as an alternative to or to complement an alcohol ban

· consideration of the views of owners, occupiers, or persons that council has reason to believe are representative of the interests of owners or occupiers, of premises within the area to which the alcohol ban will apply

· consideration of using one of the following times for consistency:

§ 24 hours, 7 days a week (at all times alcohol ban);

§ 7pm to 7am daily (evening alcohol ban)

§ 10pm to 7am daylight saving and 7pm to 7am outside daylight saving (night time alcohol ban)

§ 7pm on the day before to 7am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend and holiday alcohol ban).

Comments

24. The decisions of the hearing panel (including any amendments to areas and times) and summary of the evidence considered are contained in Attachment B and maps are provided in Attachment C.

25. The key recommendations of the panel are that:

· 38 alcohol bans meet the new higher statutory threshold and should be retained

· 40 alcohol bans do not meet the new threshold and should be allowed to lapse (including 27 bans on heavy traffic roads that were once attractive to street racers, and are no longer required by the New Zealand Police).

26. As part of its decisions, the panel:

· subsumed 39 existing alcohol bans into 22 larger alcohol ban areas. The large majority of bans subsumed were bans on children’s playground and car park reserves. The new alcohol ban areas made are all-encompassing generally over an entire park or reserve.

· retained 12 areas that did not require geographical amendments however in some instances times were amended to ensure the operative times are proportionate and appropriate in light of the crime or disorder.

· extended the geographical areas of the three original town centre alcohol bans to include adjoining parks and reserves (there is sufficient evidence of alcohol-related crime or disorder to support the extended areas).

· retained and extended into the car park the Island Road alcohol ban area.

· made a new Mangere East Town Centre alcohol ban. The original bans covering parts of Massey Homestead and Walter Massey Park are subsumed into the new alcohol ban area.

· noted of concern that the levels of alcohol-related crime or disorder in or around Harania/Marys Foreshore Reserve, Waterlea Park and Airpark Drive did not allow for the retention of the alcohol ban.

· acknowledged that there are provisions under the Land Transport Act 2009 and Auckland Transport Traffic Bylaw 2012 to address illegal street racing and the antisocial use of vehicles.

· noted that the local board has the delegated authority to consider evidence to make a new alcohol ban.

27. Two alcohol ban areas made by the panel are a part of a wider area that extends into an adjoining local board area as follows:

· the Mangere East Town Centre area (a 24 hour, 7 day alcohol ban) partly traverses into Otara-Papatoetoe Local Board area

· the Portage Canal area (a 7pm – 7am alcohol ban) partly traverses into the Maungakiekie-Tamaki Local Board area.

28. The panel’s determination is that both these alcohol ban areas, and the wider area, have evidence of high levels of alcohol-related crime or disorder. The panel requests that the adjoining boards make alcohol bans on those parts of the wider area within their respective local board areas based on the evidence obtained by the panel to ensure integrated decision-making.

29. The decision required of the local board is whether to approve the recommendations of the hearing panel.

Consideration

Local Board views and implications

30. Since the commencement of the review in November 2014 the local board at workshops has been presented with the statutory decision making requirements, review process options, and pre-public engagement process evidence to assist the local board in making decisions on which current alcohol bans will be retained after 31 October 2015.

Māori impact statement

31. Managing alcohol-related harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

32. Feedback from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle, and believe that non-regulatory approaches should be considered to help reduce alcohol-related harm.

Implementation

33. Any decision on current alcohol bans to be retained or lapsed will require an update to the register of local alcohol bans and to signage. The updating of signage will be coordinated through the Integrated Bylaw Review and Implementation programme.

Attachments

No.	Title	Page
a View	Decision-making requirements	87
b View	Deliberation table	87
c View	Maps of alcohol ban areas retained	87

Signatories

Authors	Chair Member O’Brien Local Board hearing panel for the review of alcohol bans 2015 on behalf of the panel
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

16 September 2015

Youth Connections Quorum Change

File No.: CP2015/19090

Purpose

1. To request the Youth Connections Local Governance Group (LGG) for Māngere-Ōtāhuhu Local Board and Ōtara-Papatoetoe Local Board quorum for formal decision making be reduced from four to three members, under the Terms of Reference, clause 4.2.

Executive Summary

2. The Youth Connections Local Governance Group (LGG) for Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards was set up by the two boards. The LGG has six members, three from each board and the Terms of Reference require four members as the quorum for formal decision making by the LGG (clause 4.2). At several meetings called recently, the quorum has not been achieved, causing difficulty to the LGG with transacting its business.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve a change to the Terms of Reference for the Youth Connections Local Governance Group, clause 4.2, reducing the quorum for formal decision making by the LGG from 4 members to three members.

Comments

3. The Youth Connections Local Governance Group (LGG) for Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards was set up by the two boards under terms of reference approved in resolutions of each board MO\2013\535 on 20 November 2013 and OP\2013\543 on 18 November 2013.

4. The Terms of Reference require four members as the quorum for formal decision making by the LGG (clause 4.2). The LGG has six members, three from each board.

5. At several meetings called recently, the quorum has not been achieved, causing difficulty to the LGG with transacting its business.

6. On 27 August 2015, the LGG discussed the quorum issue. During its discussion, the LGG noted that the terms of reference were to be updated this electoral term. The update requires a wide review of the working of the LGG, which will take some time to complete. Given the practical difficulties, it was considered desirable to amend the quorum requirement, ahead of the general update of the terms of reference.

7. The LGG recommended to the two boards that the quorum be reduced from four to three.

Attachments

No.	Title	Page
a View	Terms of Reference	87
b View	Minutes of the Youth Connections Local Goverance Group meeting 27 August 2015.	87

Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

16 September 2015

Māngere-Ōtāhuhu Local Board

Workshop Programme

Date of Workshop: Wednesday 5 August 2015

Time: 12.45pm to 4.00pm

Venue: Mangere-Otahuhu Local Board office

Present: Lemauga Lydia Sosene, Christine O’Brien, Tasi Lauese, Peter Skelton, Janette McKain (Democracy Advisor), Rina Tagore (Senior Advisor), Carol McKenzie-Rex (Relationship Manager), Kenneth Tuai (Advisor), Thomas Murray (Engagement Advisor)

Apologies: Carrol Elliott and Walter Togiamua for absence and Nick Bakulich for lateness.

Leau Peter Skelton opened the meeting in prayer.

Timeslot		Topic		Presenter	Purpose
12.45 - 1.30pm	Portfolio Update		Board Members		The Board discussed the Tōia opening for Saturday 8 August 2015 starting at 10.00am. Board members updated on their portfolios.
1.30 - 2.00pm	Mangere-Otahuhu Signature Event		Jane Sheetz, David Burt, Bobby Kennedy		The Board discussed a Mangere-Otahuhu Signature Event. Suggested the event be held in January mid-afternoon on a Saturday. A festival which is unique to Mangere-Otahuhu.
2.00 - 2.30pm	Operating Model for The Southern Initiative		Robert Mitford-Burgess		The Board had a powerpoint presentation and discussed the Maori and Pasifika Trades Training initiative and getting the boards feedback on the employment/unemployment/skills shortage/youth training issues in the Mangere-Otahuhu Local Board area. Set up another workshop.
2.30 - 3.15pm	Spatial Priority Area - Otahuhu Middlemore		John Dunshea, Rod Marler, Chris Morgan, Allan McGregor, Malcolm Page		Discuss and present the approach to the SPA in the local area. • To present to the board the purpose and outcomes of the SPA – Otahuhu-Middlemore • Overall approach for implementing the SPA • Key projects – in LTP – and opportunities to maximise for transformational change in area • Touch points for key decisions (governance) and business as usual process • Clarify questions to help local elected understand • Receive comments A political reference group consisting of the Mangere-Otahuhu Local Board, Chair and Deputy Chair of the Otara-Papatoetoe Local Board and the ward councillors. A meeting with the SPA team to be set up.
3.15 - 3.45pm	Local Board Capex Fund		Faithe Smith		To discuss how the local board capex fund will be allocated and the associated criteria for the fund. Option B no 4 yes, no 5 yes

Māngere-Ōtāhuhu Local Board

16 September 2015

Māngere-Ōtāhuhu Local Board

Workshop Programme

Date of Workshop: Wednesday 12 August 2015

Time: 12.45pm to 4.00pm

Venue: Mangere-Otahuhu Local Board office

Present: Lemauga Lydia Sosene, Christine O’Brien (from 1.31pm), Tasi Lauese, Peter Skelton (from 12.58pm), Nick Bakulich, Janette McKain (Democracy Advisor), Carol McKenzie-Rex (Relationship Manager), Kenneth Tuai (Advisor), Thomas Murray (Engagement Advisor)

Apologies: Carrol Elliott and Walter Togiamua for absence and Christine O’Brien for lateness.

Nick Bakulich opened the meeting in prayer.

Timeslot	Topic	Presenter	Purpose
12.45 - 1.30pm	Portfolio Update	Board Members	To board discussed their portfolio meetings.
1.30 - 2.00pm	2015/16 Capital Budget	Faithe Smith	The Board discussed the Capital project carry overs from the last financial year. A memo will be coming to the board in the next few weeks.
2.00 - 2.30pm	Annual Report and Quarterly Financial Report	Faithe Smith	The Board discussed the Annual Report and the Quarterly Financial Report. These reports will be on the 19 August agenda.
2.30 - 3.00pm	James Fletcher Dr/Norana Ave Coastal Walkways	Janine Field	The Board discussed the James Fletcher Dr/Norana Ave Walkways site analysis and concept options package. The Board supported Option 3 and this will go out for consultation to the community.
3.00 - 3.30pm	Criterion Square Draft Developed Design	Janine Field	The Board discussed the Criterion Square draft developed design.
3.30 - 4.00pm	Mangere Town Centre	Nicola Mochrie	The following council improvements have been done: • stormwater emergency overflow system reviewed – Key points now discharge to stormwater drains outside – Continue to monitor • Footpaths etched in key identified locations • New advisory signage • Ambassadors promote advising Board office/ call centre of incidents

Leau Peter Skelton closed the meeting in prayer.

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Carrol Elliott, JP
Members	Nick Bakulich
	Tafafuna'i Tasi Lauese, JP
	Christine O'Brien
	Leau Peter Skelton
	Walter Togiamua