Agenda of Manurewa Local Board

Manurewa Local Board Portfolios

Portfolio Lead	Portfolio Associate	Portfolio Activity and Responsibilities
Angela Dalton Chairperson C/- Shop 3-5 7 Hill Road Manurewa Auckland 2105 Mob: 021 283 3311 Email: Angela.Dalton@aucklandcouncil.govt.nz	Simeon Brown	· Governance portfolio · Board leadership · Board-to-Council relationships · Board-to-Board relationships · Local Board Plan · Local Board agreements · Civic duties · Advocacy (local, regional, and central government) · Community partnerships · Relationships with Maoridom and youth · Relationships with government departments and agencies · Relationships with Watercare · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Local funding policy Political Working Party · Relationship with ATEED · Relationship with Regional Facilities CCO’s · Relationship COMET · Relationship Southern Initiative
	· Regulatory portfolio · Resource consents · Heritage · Gambling · Liquor (Simeon Brown as alternate) · Urban design · Swimming pools · Trees · By-laws · Airport noise · Unitary Plan · Waste management
Simeon Brown Deputy Chairperson C/- Shop 3-5 7 Hill Road Manurewa Auckland 2105 Mob: 021 0272 4242 simeon.brown@aucklandcouncil.govt.nz	Daryl Wrightson	· Community and social well-being portfolio · Community development (incl. CAYAD, CAB, and Manurewa Senior Citizens) · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Community facilities · Youth Council · Contact CAB
Michael Bailey	· Town centres and economic portfolio · Town centre renewal (incl. branding) · Design and maintenance · Town Centre marketing · Community safety within town centres · Business Improvement Districts (Michael Bailey and Simeon Brown) · Local priorities in relation to regional economic development initiatives
Michael Bailey 10 Rimu Road Manurewa 2102 Mob: 021 287 4422 Email: Micahel.Bailey@aucklandcouncil.govt.nz	Danella McCormick	· Sports parks and recreation portfolio · Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Botanic Gardens and Totara Park · Skateparks · Associate for the following portfolios: · Governance · transport
George Hawkins	· Libraries and recreation portfolio · Stewardship of Manurewa libraries · Mobile library
George Hawkins	· Transport portfolio · Local transport projects (incl. roading, footpaths, cycleways)
Daryl Wrightson Shop 3-5, 7 Hill Road Manurewa, Auckland 2105 Mob: 021 839 678 Email: Daryl.Wrightson@aucklandcouncil.govt.nz	Angela Cunningham-Marino	· Arts, Culture and Events portfolio · Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Artistic and cultural service levels · Promoting artistic endeavour (particularly among Manurewa youth) · Regional arts · Producing a music and arts centre for Manurewa
Simeon Brown	· Recreation Services portfolio · Contact Manukau Leisure
Danella McCormick Shop 3-5, 7 Hill Road Manurewa, Auckland 2105 Mob: 021 800 593 Email: Danella.McCormick@aucklandcouncil.govt.nz	Angela Cunningham-Marino	· Civil Defence Emergency Management portfolio · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery
Angela Cunningham-Marino	· Built and Natural Environment portfolio · Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Mangroves · Manukau Harbour

Portfolio Lead

Portfolio Associate

Portfolio Activity and Responsibilities

Angela Dalton

Chairperson

C/- Shop 3-5
7 Hill Road
Manurewa
Auckland 2105
Mob: 021 283 3311

Email: Angela.Dalton@aucklandcouncil.govt.nz

Simeon Brown

· Governance portfolio

· Board leadership

· Board-to-Council relationships

· Board-to-Board relationships

· Local Board Plan

· Local Board agreements

· Civic duties

· Advocacy (local, regional, and central government)

· Community partnerships

· Relationships with Maoridom and youth

· Relationships with government departments and agencies

· Relationships with Watercare

· Relationship with Property CCO

· Relationship with Auckland Waterfront Development

· Local funding policy Political Working Party

· Relationship with ATEED

· Relationship with Regional Facilities CCO’s

· Relationship COMET

· Relationship Southern Initiative

· Regulatory portfolio

· Resource consents

· Heritage

· Gambling

· Liquor (Simeon Brown as alternate)

· Urban design

· Swimming pools

· Trees

· By-laws

· Airport noise

· Unitary Plan

· Waste management

Simeon Brown

Deputy Chairperson

C/- Shop 3-5
7 Hill Road
Manurewa
Auckland 2105
Mob: 021 0272 4242
simeon.brown@aucklandcouncil.govt.nz

Daryl Wrightson

· Community and social well-being portfolio

· Community development (incl. CAYAD, CAB, and Manurewa Senior Citizens)

· Neighbourhood relationships

· Funding for neighbourhood projects

· Community safety (excl. town centres)

· Graffiti removal

· Community advocacy

· Community facilities

· Youth Council

· Contact CAB

Michael Bailey

· Town centres and economic portfolio

· Town centre renewal (incl. branding)

· Design and maintenance

· Town Centre marketing

· Community safety within town centres

· Business Improvement Districts (Michael Bailey and Simeon Brown)

· Local priorities in relation to regional economic development initiatives

Michael Bailey

10 Rimu Road

Manurewa 2102

Mob: 021 287 4422

Email: Micahel.Bailey@aucklandcouncil.govt.nz

Danella McCormick

· Sports parks and recreation portfolio

· Stewardship of sports parks

· Stewardship of recreation facilities

· Relationship with sports clubs

· Neighbourhood parks and reserves (incl. esplanade reserves and the coastline)

· Design and maintenance

· Plantings, playgrounds, bollards, and walkways

· Botanic Gardens and Totara Park

· Skateparks

· Associate for the following portfolios:

· Governance

· transport

George Hawkins

· Libraries and recreation portfolio

· Stewardship of Manurewa libraries

· Mobile library

George Hawkins

· Transport portfolio

· Local transport projects (incl. roading, footpaths, cycleways)

Daryl Wrightson

Shop 3-5, 7 Hill Road
Manurewa, Auckland 2105
Mob: 021 839 678

Email: Daryl.Wrightson@aucklandcouncil.govt.nz

Angela Cunningham-Marino

· Arts, Culture and Events portfolio

· Community celebration

· Community identity

· Neighbourhood gatherings and renewal

· Event compliance

· Artistic and cultural service levels

· Promoting artistic endeavour (particularly among Manurewa youth)

· Regional arts

· Producing a music and arts centre for Manurewa

Simeon Brown

· Recreation Services portfolio

· Contact Manukau Leisure

Danella McCormick

Shop 3-5, 7 Hill Road
Manurewa, Auckland 2105
Mob: 021 800 593

Email: Danella.McCormick@aucklandcouncil.govt.nz

Angela Cunningham-Marino

· Civil Defence Emergency Management portfolio

· Relationships with the Civil Defence Emergency Management Group

· Community preparedness, disaster response, relief, and recovery

Angela Cunningham-Marino

· Built and Natural Environment portfolio

· Restoration of wetlands, streams, and waterways

· Local priorities in relation to regional environmental management

· Mangroves

· Manukau Harbour

Other Board Members:

George Hawkins, QSO

30 Lakeside Drive
Papakura, Auckland 2113
Mob: 021 969 4444

Email: George.Hawkins@aucklandcouncil.govt.nz

Ken Penney

146e Great South Road
Manurewa, Auckland 2012
Mob: 021 287 2244

Email: Ken.Penney@aucklandcouncil.govt.nz

Angela Cunningham –Marino

C/- Auckland Council

Private Bag 92300

Auckland 1142

Ph: 266 4729

Mob: 027 504 0884

Email:

Angela.Cunningham-Marino@aucklandcouncil.govt.nz

1 Welcome

The meeting will begin with a prayer.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Manurewa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 27 August 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Manurewa Local Board

10 September 2015

Auckland Transport Update – September 2015

File No.: CP2015/18510

Purpose

1. This report provides an update on local transport matters over the last month for the Manurewa Local Board (MLB).

Executive Summary

2. This report contains a general monthly update on transport matters both locally and from across Auckland and a list of issues currently being addressed by Auckland Transport for the MLB.

Recommendation/s

That the Manurewa Local Board:

a) receive the report entitled “Auckland Transport Update – September 2015”.

Responding to Resolutions

3. Auckland Transport’s response to resolutions that require a specific answer, made by the MLB at previous meetings.

Resolution number MR/2015/138

That the Manurewa Local Board thank Rua Taniwha for his presentation regarding:

a) the petition requesting traffic calming measures in Sykes Road and supporting the Auckland Transport initiatives in relation to traffic in Sykes Road.

b) request the petition with the following prayer be forwarded to Auckland Transport for action, noting that Auckland Transport is currently consulting with the public for feedback on a proposal to install traffic calming measures in Sykes Road, Manurewa:

c) Petition prayer:

“We, the undersigned, petition Council to consider the need to install speed bumps (or similar) to help control the speed of traffic along the southern end of Sykes Road Manurewa.”

d) Request a timeframe date for the completion of the kerb and channelling on Sykes Road near the Aquatic Centre

e) Request Auckland Transport investigate the possibility of a roundabout be installed at the Sykes Road / Mahia Road intersection.

5. The petition has been received and forwarded to the Road Safety Team who is responsible for delivery of the traffic calming measures in Sykes Road. The team were surprised and happy that they have been able to deliver a project that is so well supported by the local community.

6. The request for development of a roundabout on the intersection Sykes and Mahia Roads has been discussed with both the Road Safety Team (who are installing the speed humps as part of a ‘Safety Around Schools’ project) and with the Road Corridor Operations Team (responsible for overall safety and ‘flow’ of traffic and would be responsible for building a new roundabout).

7. The reason why the petitioner had requested a roundabout is not stated in the resolution. Auckland Transport has assumed that the objective of the request is either to improve safety or to allow easier egress from Sykes Road onto Mahia Road.

8. With regards to safety a check of the safety history of the area does not a appear to show any issues with safety at this intersection and the speed humps being built in Sykes Road will slow traffic down and should reduce the number of people using Sykes Road as a ‘rat-run’ (commuter short cut). Therefore construction of a new roundabout cannot be justified on the basis of safety.

9. An effect of building a roundabout at this location is that egress from Sykes Road into Mahia Road would be easier. The consequences of it being easier to turn left or right from Sykes Road into Mahia Road are likely to be:

i. Bigger delays for traffic on Mahia Road. With a roundabout people turning into Mahia Road from Sykes Road have ‘right of way’ stopping traffic and creating congestion on Mahia Road.

ii. More commuters using Sykes Road as a short cut. A roundabout in this location allows people exiting Sykes Road onto Mahia Road to turn right or left easily. This makes ‘rat-running’ along Sykes Road easier and more likely. The effect would potentially be more traffic on Sykes Road something that both Auckland Transport and the community are trying to discourage.

10. In summary, Auckland Transport does not believe that a roundabout is justified at this time at the intersection of Mahia and Sykes Roads. In fact a roundabout may have detrimental effects including; increasing the number of commuters using Sykes Road and creating additional delay on Mahia Road.

Resolution number MR/2015/138

b) That the Manurewa Local Board request a response from Auckland Transport in relation to the upgrade of the shelter and safety initiatives (including new CCTV cameras) for Te Mahia Station to ensure a safer, more attractive structure and environment for the public.

11. This resolution has been discussed with the team responsible for managing railway stations. At this time there are no plans to upgrade this station. With limited funding available any upgrade must be prioritized against the patronage of a particular station and at this time Auckland Transport is focused on station like Manurewa that have significant patronage.

12. Although Te Mahia Station’s patronage has increased significantly it still caters to a relatively small group of commuters. In recent years cameras and lights have been installed and although there is a perception that this station is less safe than others on the network incident reporting does not support this perception.

c) That the Manurewa Local Board request that Auckland Transport defer footpath maintenance along Hill Road in the ‘arts and plants’ Manurewa Auckland Transport Capital Fund project until that project takes place. The board want to replace the footpaths but want to ensure the project is done all at once. The board want to ensure the community are consulted on the project.

13. This resolution has been noted and forwarded to the project manager.

Discussion

Berm Planting Policy

14. Auckland Transport has written a draft document setting out how planting in the road berm might be managed. This draft has been approved to go out for consultation with Local Boards and was circulated to members of the Manurewa Local Board on 27 August 2015.

15. Auckland Transport is seeking feedback from Local Boards. The closing date for feedback is 30 September 2015 and all Local Boards are encouraged to make a submission.

Rail Update – City Rail Link Appeals Process Completed

16. The City Rail Link (CRL) has reached a major milestone with all appeals to its land designation now resolved by agreement or dismissed. The confirmed designation identifies land in the district plan for rail purposes and protects the route for the future.

17. There were six appeals and five of them were settled and the appeal that went to the Environment Court has been dismissed. The designation is now confirmed subject to finalisation of conditions by the Environment Court.

Fig 1 - Artist’s Impression of the Proposed New Aotea Station – Deep under the Aotea Centre

18. Early works will start in and around Britomart in November 2015. While there are still some other planning processes to work through in relation to consents, Auckland Transport anticipates being able to start on the ‘cut and cover’ tunnel under Albert Street in May 2016.

19. Rail patronage in Auckland grew 21.7% in the year to the end of June, two and a half million more passengers than the previous year.

20. When Britomart Transport Centre opened in 2003, annual rail patronage was less than three million. Future development in Auckland needs a reliable, efficient public transport system and the CRL will remove the current ‘bottleneck’ at Britomart allowing trains to circulate around the isthmus through Britomart rather than having to back out of the station before starting their journey.

21. Auckland Transport’s replacement of the diesel fleet is complete and there are now six clean, modern, reliable electric trains per hour on the Eastern and Southern Lines and four trains per hour on the Western Line at peak hours. Completion of the CRL will allow even more rail services to be delivered.

Great South Road Corridor Management Plans (CMPs)

22. Auckland Transport has been undertaking a refresh of the CMP for Great South Road in the Takanini area to take account of the works at the Takanini Interchange undertaken by NZTA.

23. A CMP is not a detailed plan but outlines the types of planning that may be needed so that agencies can start planning budgets and work programmes in a coordinated way as early as possible. CMPs are strategic documents designed to provide a 30 year framework for agencies working to maintain and improve transport along broad ‘corridors’ of movement.

24. A CMP workshop is now planned to take place in the regular Transport Portfolio meetings.

Local Board Transport Capital Fund (LBTCF):

25. MLB has a total pool of $2,392,297 available in this electoral term that can be spent on transport projects.

26. In this electoral term the MLB has identified six projects that are being investigated. Details of the projects and their status are included in Attachment A.

27. In the last month progress has been made in the following areas:

· The project to upgrade Wiri Station Road is still working through ‘Detailed Design’;

· The ‘Arts and Plants’ and ‘Great South Road Pedestrianisation’ project is still in detailed design but the ‘first cut’ of the plan for the route between Manurewa Town Centre and the Botanic Gardens has been circulated to the MLB. The projects are still expected to be able to report back with designs by September or October 2015.

· The ‘Arts and Plants’ and ‘Great South Road Pedestrianisation’ project team has met with Auckland Council’s Public Art Team and started discussing the potential for integrating public art in the project or possibly at the Manurewa Station.

· The project team has been contacted and is still confident that these projects are on track for delivery by June 2016.

28. Details of the projects and their status are included in Attachment A.

Attachments

No.	Title	Page
a View	Summary of Manurewa Local Board Transport Capital Fund Projects 2013-2016 Electoral Term	21
b View	Summary of consultation information sent to the Manurewa Local Board in August 2015	27

Signatories

Author	Ben Stallworthy – Elected Member Relationship Manager (South), Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationships Team Manager, Auckland Transport

Manurewa Local Board

10 September 2015

Manurewa Local Board Community Development, Arts and Culture Work Programme 2015/2016

File No.: CP2015/18647

Purpose

1. This report presents the Community Development, Arts and Culture (CDAC) 2015/2016 Manurewa Local Board work programme for approval.

Executive Summary

2. This report provides information to support local boards to make decisions required to approve the CDAC 2015/2016 work programme.

3. The draft CDAC work programme aims to provide a defined work programme for the 2015/2016 financial year. The work programme covers the following areas:

· community development and safety

· arts and culture

· events

· community facilities.

4. The CDAC work programme for the Manurewa Local Board has been aligned to the following 2014-2017 Manurewa Local Board Plan priorities:

· all people are valued and encouraged

· Manurewa has an attractive, prosperous town centre

· spaces and places that people use and enjoy.

5. Local boards are being requested to approve the CDAC work programme for FY 2015/2016. Local boards are requested to note that delivery of Community Development and Safety (CDS) workstreams described in Attachment A is subject to the outcome of the Empowered Communities Approach.

Recommendation/s

That the Manurewa Local Board:

a) approve the 2015/2016 Community Development, Arts and Culture work programme (Attachment A), noting that the Community Development and Safety component is dependant upon the outcome of the Empowered Communities Approach

b) approve the community lease work plan for 2015/2016 (Attachment B)

c) approve the 2015/2016 term grants for Randwick Park Community House ($8136) and Te Whare Awhina Community House ($50,851) towards operation and activation of the community facility

d) approve granting licences to occupy and manage to Te Whare Awhina o Tamworth Inc for the Randwick Park Community House at 139 Shifnal Drive, Manurewa Part Lot 1 DP 92969 contained in NA49B/1287 and Te Whare Awhina Community House at4 Tamworth Close, Manurewa Part Lot 393 DP92904 contained in NA51B/374 for the term of 1 year commencing from 1 July 2015 at a rental of $1.00 plus GST

e) approve $21,000 to the Manurewa Youth Council to support young people to be actively engaged in matters that are important to them.

Comments

6. The CDAC work programme for 2015/2016 has been developed using a co-ordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives and the Manurewa Local Board plan 2014 – 2017.

7. The CDAC work programmes align to the following 2014 – 2017 Manurewa Local Board Plan priorities:

· all people are valued and encouraged

· Manurewa has an attractive, prosperous town centre

· spaces and places that people use and enjoy.

8. The CDAC work programme 2015/2016 for the Manurewa Local Board includes the following areas of activity:

· Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes for local residents and include assisting Civil Defence to establish neighbourhood emergency response groups, supporting community-led projects such as resident groups, funding for Manurewa Youth Council and other youth development programmes. Other activities include graffiti prevention and town centre CCTV initiatives.

· Arts and Culture: This includes community-led art activations, Southside Arts Festival, revitalised art integration at Manurewa Town Centre, as well as programming, venue hire and renewals work at Nathan Homestead.

· Events: This work programme includes a range of community events such as ANZAC day, volunteer appreciation awards, and citizenship ceremonies as well as administering funding rounds for local event support funding.

· Community Facilities: This includes the provision of social housing, community facilities and their promotion, community leasing, and supporting community-led houses to connect and deliver to local board work outcomes.

9. The work programme includes scoped initiatives, the allocation of budgets and established timelines. A workshop was held with the local board and CDAC staff on 21 April, to ensure activities align with the local board priorities and meet the needs of the Manurewa community.

10. CDAC’s Community Development and Safety (CDS) unit will operationalise the Empowered Communities Approach, which is part of the 2015/2016 Long-Term Plan approved on 8 May 2015 (GB/2015/31). Broadly speaking, the changes proposed to the community development function are:

· move away from direct delivery (and therefore save overheads) and fund community groups to deliver more

· for local boards to play a much more active role by allocating more funding through them

· transition delivery to a more empowered communities approach.

11. The Empowered Communities Approach model was considered by the Regional Strategy and Policy Committee at its meeting on 4 June. This report recommends that the work programme be adopted based on current arrangements, noting that FY 2015/2016 will be a transition year for CDS.

12. Local Boards are requested to approve the CDAC work programme for 2015/2016. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure these projects are delivered and evaluated. Portfolio holders and the local board will also be consulted on the prioritisation of the community facilities renewal projects and community leases.

Consideration

Local Board views and implications

13. The draft 2015/2016 work programme was considered by the local board at a workshop on 21 April 2015. The views expressed by local board members are reflected in Attachment A.

Māori impact statement

14. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme aims to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives.

Implementation

15. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2015/2016 budget and reported on through the quarterly reporting process.

Attachments

No.	Title	Page
a View	Manurewa CDAC Work Programme 2015/2016	33
b View	Manurewa Local Board Community Lease Workplan 2015/2016	37

Signatories

Authors

Sarah Zimmerman - Community Funding Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Nina Siers - Relationship Manager

Manurewa Local Board

10 September 2015

Attachment B: Manurewa Local Board Community Facilities Community Lease Workplan 2015/2016

Group	Location	Building Ownership / Ground or Building Lease	Lease Expiry Date	Renewal? If so, details	Rent Amount	Notes
Category One: New leases and renewals that are currently underway and will be reported to Board in due course
Counties Manukau Sport	Mountford Park, Weymouth Road, Manurewa	Council	30/06/2012		$500 +GST pa	Report underway
Weymouth Rugby Football Club	Weymouth Domain, Gibbons Road, Weymouth	Lessee	30/06/2013		0.10c pa	Report underway. Consultation ongoing as to future plans for park (from Feasibility Study).
Tamaki Playcentre Assn – Lupton	7R Lupton Road, Manurewa	Lessee	30/09/2013		0.10c pa	Report underway
Manurewa Table Tennis Club Inc	McVilly Road Reserve	Lessee	30/09/2014		0.10c pa	Report underway
Tamaki Playcentre Assn - Kohiwi	72 Coxhead Road	Lessee	30/06/2015		0.10c pa	Application received, site visit and report to be done

Category Two: Projects that are currently underway and will be reported to Board in due course
Manukau Beautification Trust	Holmes Road	Council	Current Lease		$500 +GST pa	Report to include extra piece of carpark in leased area.
Netball Manurewa	Dalgety Drive Reserve, Browns Road, Manurewa	Lessee	Current Lease		0.10c pa	Changes to lease to reflect latest developments, maintenance and ownership
Randwick Park Community Facility	Randwick Park, Manurewa	Council			n/a yet	To confirm a lease group once built
Randwick Park ECE	Randwick Park, Manurewa	Lessee			n/a yet	To confirm a lease group once plans and consents advanced
Tahuri Mai Kohanga Reo	Mountford Park, Sykes Road, Manurewa	Lessee	Current Lease		0.10c pa	Report underway to approve new site plan covering new leased area.

Category Three: Leases that have expired, together with other projects, that will be the next focus area for action
Group	Location	Building Ownership / Ground or Bldg Lease	Lease Expiry Date	Renewal? If so, details	Rent Amount	Notes
Manukau Racing Pigeon Club	Mountford Park, Sykes Road, Manurewa	Lessee	31/12/2010		0.10c pa	Have been sent an application pack. To follow up.
All Seasons Community Sports Trust	Gallaher Park, Alfriston Road, Manurewa	Council	30/06/2012		$500 +GST pa	Have been sent an application pack. To follow up. Feasibility Study being undertaken on park.
The Girl Guides Assoc - Goodwood Heights	Everglade Drive, Manukau Heights	Lessee	30/09/2012		0.10c pa	Have been sent an application pack. To follow up.
Manurewa Rugby Football Club Inc.	Mountford Park, Dr Pickering Ave, Manurewa	Council	31/10/2012		0.10c pa	Have been sent an application pack. To follow up.
Manurewa Cricket Club	War Memorial Park, Gibbs Road, Manurewa	Lessee	30/06/2013		$10 pa	Have been sent an application pack. To follow up.
Weymouth Boating Club Inc.	29R Greers Road, Weymouth	Lessee	31/03/2014		$10 pa	Have been sent an application pack. To follow up.

Category Four: Leases and renewals that are due to expire that will be the final focus area for action
Royal NZ Plunket Society	5 Hill Road	Lessee	31/05/2015		0.10c pa	Have been sent an application pack. To follow up.

Manurewa Local Board

10 September 2015

Manurewa Local Board Quick Response Grant Applications - Round One 2015/2016

File No.: CP2015/18528

Purpose

1. The purpose of this report is to present applications received for round one of the Manurewa Local Board Quick Response Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Manurewa Local Board has set a total community grants budget of $450,000 for the 2015/2016 financial year. To-date $188,534 has been allocated to events, leaving a balance for the remainder of the year of $261,466.

3. Eleven applications were received in this round, with a total requested of $29,323.

Recommendation/s

That the Manurewa Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Manurewa Local Board Round One Quick Response Applications

Application No.	Organisation Name	Project	Total Requested	Eligible/ ineligible
QR1610-111	Age Concern Counties Manukau Inc	Towards hire of the courtyard, Auckland Botanic Gardens and catering costs for a thank you high tea for 100 volunteers on 6 December 2015	$2,000	Eligible
QR1610-115	Auckland NZ View	Towards annual travel costs for vision-impaired members to attend meetings and events	$400	Eligible
QR1610-117	Barnardos NZ	Towards the hire of two bouncy castles and a candy floss machine; lucky dip prizes and purchase of sausages, bread, onions and juice for a whanau day to be held on 31 October 2015 at 60 Finlayson Avenue, Manurewa	$1,000	Eligible
MA15-2049	Manukau Indian Association Inc.	Towards the cost to host the 2015 Diwali Festival at Vodafone Events Centre (venue hire, sound,lighting, advertising, printing, stalls and performances)	$15,000	Eligible, transferred from a previous grant round.
QR1610-116	Manurewa High School	Towards timber frame, planting mix, mulch and plants for a school garden	$1,175	Eligible
QR1610-108	Manurewa Intermediate School	Towards wheelie-bins and labels for the school's waste minimisation project	$1,600	Eligible
QR1610-118	Mind Over Manner	Towards venue hire, producer and facilitator costs, research for a "Shifting Community Culture Through Applied Theatre" two-hour workshop for those associated with people with sensory discomfort, high anxiety or non-compliant responses in Manurewa in November 2015	$2,000	Eligible
QR1610-106	Pakuranga Inter-Church Charitable Trust	Towards the cost to provide community workshops and counselling services	$2,000	Eligible
QR1610-112	The Rising Foundation Trust	Towards the purchase of sports equipment	$718	Eligible
QR1610-109	Urban EcoLiving Charitable Trust	Towards salaries of visiting educators and transport costs for a mobile caravan	$1,832	Eligible
QR1610-110	YMCA of Auckland Inc	Towards the purchase and installation of two heat pumps in the early childhood centre at 29 McKean Avenue, Manurewa	$1,598	Eligible
		Total Requested	$29,323

Comments

1. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Manurewa Local Board adopted its grants programme on 9 April 2015 (see Attachment A).

2. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

3. The Manurewa Local Board will operate five quick response rounds for this financial year. The first quick response round closed on 13 July 2015.

4. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

5. For the 2015/2016 financial year, the Manurewa Local Board set a total community and events grants budget of $450,000, as below:

2015/2016 Annual Budget	Fund Type	Grants paid	Balance
$184,000	Local Community Grants		$184,000
$266,000	Local Events Fund	$188,534	$77,466
$450,000		$188,534	$261,466

6. For the 2015/2016 financial year, the Manurewa Local Board set a total community grants and events budget of $450,000. To-date $188,534 has been allocated from the Local Events Fund, leaving a balance of $261,466 for the year, to cover two local grant rounds and five quick response grant rounds. It is recommended that the board consider allocating up to 10% of this in this grant round ($26,146).

7. Eleven applications were received for this quick response round, requesting a total of $29,323.

Consideration

Local Board views and implications

8. Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

9. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

10. A one-page summary of each application has been supplied to members under separate cover.

Māori impact statement

11. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. Two applications have indicated their project targets Maori or Maori outcomes.

Implementation

12. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

13. Following the Manurewa Local Board allocating funding for round one quick response, Commercial and Finance staff will notify the applicants of the local board’s decisions.

Attachments

No.	Title	Page
a View	Manurewa Local Board Grants Programme 2015/2016	43
b View	Manurewa Local Board 2015/2016 Round One Community Grant Quick Response Applications	45

Signatories

Authors

Jenny Young - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Nina Siers - Relationship Manager

Manurewa Local Board

10 September 2015

Allocation of local environmental programmes budget for 2015-2016

File No.: CP2015/14946

Purpose

1. To seek approval from the Manurewa Local Board of a partial allocation of $15,000 from their local environmental programmes budget to an Industry Pollution Prevention Programme to be delivered by the Infrastructure and Environmental Services department in 2015/2016.

Executive Summary

2. The Manurewa Local Board included a number of budget lines in its 2015/2016 locally driven initiatives (LDI) budget line for environmental projects.

3. These included:

· support for the Manukau Harbour Forum ($12,000)

· an Industrial Pollution Prevention Project ($15,000)

· sustainablility and resilience projects ($15,000).

4. This report outlines a proposal for an Industrial Pollution Prevention Project focusing on the Wiri area to be delivered by the Infrastructure and Environmental Services department, noting that $12,000 has already been allocated by the board to the Manukau Harbour Forum in May 2015.

5. Allocation of the remaining $15,000 to sustainability and resilience projects will be addressed through a future report, after staff have scoped possible projects and discussed these with the board and portfolio holders.

Recommendations

That the Manurewa Local Board:

a) allocates $15,000 to an industry pollution prevention programme.

b) forwards this report and associated resolutions to the Ngāti Tamaoho Trust Board for their information.

c) notes that funding of $12,000 for the Manukau Harbour Forum was allocated at its May 2015 meeting.

d) notes that a separate report will be presented to the board to allocate the remaining local environmental budget of $15,000.

Comments

6. The Manurewa Local Board allocated $42,000 of its 2015/2016 Locally Driven Initiatives (LDI) budget to support the delivery of a local environment work programe in line with the Manurewa Local Board Plan outcome of ‘our natural heritage and resources are preserved and nurtured for future generations.’

7. Of this budget, the Manurewa Local Board allocated $12,000 to support the Manukau Harbour Forum in May 2015 (Resolution number MR/2015/79). Another $15,000 has also been allocated to a sustainability and resilience project which is still under development.

8. It is recommended that the board allocate the remaining $15,000 of their local environmental development budget to an Industrial Pollution Prevention Project (IPPP) focused on the Wiri area .This project builds upon work commissioned by the board in 2014/2015 as described below

9. A brief update on work to be delivered through the Manukau Harbour Forum budget line is also provided.

Industry Pollution Prevention Programme - $15,000

10. This project will support the local board’s priority of improving the water quality of local waterways by addressing pollution at source.

11. It will also deliver on a key initiative identified in the Manurewa Local Board Plan to ‘establish a project with mana whenua to improve water quality’.

Project rationale and scope

12. The Wiri catchment is a heavy industrial area which contains a number of businesses that have potential for water pollution incidents, including chemical manufacturing plants and oil recycling plants.

13. Stormwater from the area flows into underground stormwater drains, into the Puhinui Stream and then to the Manukau Harbour. At the mouth of the Puhinui Stream is the Puhinui Wildlife Refuge, home to a variety of rare or endangered species including the black stilt, New Zealand dotterel, fernbird and wrybill. This conservation area is almost 40 hectares in size, and the largest area of salt-marsh meadow and manuka scrub on the Manukau Harbour.

14. Water pollution poses a serious threat to these wildlife areas. One of the biggest potential sources of pollution entering the Manukau Harbour is from incidents such as pollutant spills on yards entering stormwater drains connecting to the Puhinui Stream.

15. Through this project, the local board will educate industry and businesses about how their impacts on local waterways can be minimised. This will be achieved through an expert visiting each industrial site in the target area, conducting an inspection and talking to the business owners about potential issues. A key aspect of this programme is to build positive relationships with the local industrial sector.

16. If changes to business practices are required to ameliorate any potential pollution risks this will be highlighted in a follow up report sent to the business owner.

Focus and outcomes of 2014/2015 IPPP project

17. In 2014/2015 the board allocated funding to an IPPP with a budget of $15,000 focused on the Wiri catchment.

18. The Wiri catchment is a large catchment and has been divided into sections. The 2014/2015 project funded by the board focused on the western harbour side of the catchment.This was carried out in collaboration with Ngati Tamaoho who have a particular interest in the mauri of the Puhinui Awa and Manukau Harbour

19. A fuller report on the outcomes of this project will be provided to the board after it is completed in September 2015. However, at the time of writing this report sixty sites had been visited with approximately a third of those sites requiring reports recommending changes to site practices to prevent pollution.

20. The contractor carrying out the site visits also discovered a major pollution discharge into the Puhinui Stream which he reported immediately to the Auckland Council pollution prevention team. Council officers have since identified the source of the pollution and are taking steps to rectify the matter.

Focus for 2015/2016

21. For 2015/2016 it is proposed that this programme will continue eastwards into the next section of the Wiri catchment. It is proposed that this work will be implemented early in 2016 and will continue to be delivered in collaboration with Ngati Tamaoho iwi.

22. The collaborative delivery model involves mana whenua representatives being contracted to conduct site visits alongside project specialists. This ensures that regulatory and technical advice is being communicated to industry alongside mana whenua perspectives and values pertaining to significant waterways and harbours.

23. Ngāti Tamaoho representatives, including the Chair and Kaitiaki Officer, have expressed their continued support for the project and their desire to work collaboratively on the project in the Manurewa Local Board area.

Manukau Harbour Forum $12,000

24. As noted above, the board agreed to fund year two of the Manukau Harbour Forum (the Forum) work programme at its May 2015 meeting (Resolution number MR/2015/79). This will be funded through their LDI budget line for Manukau Harbour Forum.

25. In 2014/2015 the Forum’s work programme focused on developing a strategic communications plan, including developing content for the Manukau Harbour Forum and Manukau Harbour pages on the Auckland Council website as well as the ongoing newsletters to stakeholders and interested parties. At the time of writing, a total of three of the flagship sites events had been held. A full report back to the Forum on the first year of the Forum’s programme was presented on 10 August 2015.

Consideration

Local Board views and implications

26. This report proposes a project for the local board to approve which will contribute to several key outcome areas from their local board plan, as discussed above.

Māori impact statement

27. The proposed collaborative delivery model with Ngāti Tamaoho Trust Board enables Maori outcomes to be incorporated into the delivery of the IPPP. These outcomes include enabling, empowering and respecting tangata whenua in their kaitiakiti role, work focused on maintaining the balance of the mauri of waterways and the harbour, acknowledging and incorporating matauranga Maori in the delivery of the programme and respecting the customary authority of mana whenua.

Implementation

28. There are no additional implementation issues arising from this report. Regular reporting on project implementation will be through the quarterly report from the Infrastructure and Environmental Services department, or as required.

Attachments

There are no attachments for this report.

Signatories

Authors

Varsha Belwalkar - Relationship Advisor

Theresa Pearce - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Nina Siers - Relationship Manager

Manurewa Local Board

10 September 2015

Local Economic Development Subsidy Allocation (Year Ending June 2016)

File No.: CP2015/15599

Purpose

1. A subsidy of $30,000 per annum was allocated to business improvement districts (BID) operating in the legacy Manukau City Council area. These funds sit within the budget of the individual Local Boards. This report confirms how the Manurewa Local Board (MLB) wishes to use these funds for the 2015/2016 financial year.

Executive Summary

2. Clarification is sought from Manurewa Local Board on how they would like to use the legacy Manukau City Council subsidy funds allocated for the 2015/2016 financial year.

3. Prior to 2014 the Manurewa Local Board allocated these funds directly to the two Business Improvement Districts (BIDs) within their area (Manurewa and Wiri). In 2014 the Board resolved to retain the amount of $30,000 for allocation to projects approved for implementation as part of the Commercial/Economic Development Workstream of the Manurewa Town Centre.

4. It is recommended that funds for the 2015/2016 financial year be allocated to the BIDs for dedicated purposes

Recommendation/s

That the Manurewa Local Board:

a) approve grant payments of $30,000 each from “Local Economic Development Planning Initiatives” budget to the:

· Manurewa Business Association Incorporated for projects associated with the Manurewa Town Centre in a way that will complement the branding of this BID

· Wiri Business Improvement Association Incorporated to develop relationships and pathways between employers and schools.

b) request that the Manurewa Business Association Incorporated and the Wiri Business Improvement Association Incorporated report back to the Manurewa Local Board on the outcome of the respective projects by May 2016.

Comments

5. In July 2009, the former Manukau City Council resolved to grant funds as subsidies to thirteen business improvement districts in its area. The subsidy amounts of $30,000 per business improvement district (BID) were carried over in the transition to Auckland Council and incorporated into the budgets of the Economic Development unit of council.

6. The annual subsidy was to ensure that economic development could be actively supported in each business association precinct. Manurewa Local Board (MLB) has two BID’s operating within its area – Wiri and Manurewa. In previous years, the Local Board had provided these subsidies in their entirety to the BIDs.

7. For the 2014/2015 financial year however, the Local Board resolved (14 August 2014)

Resolution number MR2014/158

That the Manurewa Local Board:

a) approve a subsidy grant payment of $30,000 to the Wiri Business Association during the 2014/2015 financial year.

b) approve $30,000 being retained in the “Local Economic Development planning initiatives” budget line for allocation to projects approved for implementation as part of the Commercial/Economic Development Workstream of the Manurewa Town Centre Project.

8. In the MLB budget for 2015/2016, there is an amount of $60,000 showing under “Local Economic Development Planning Initiatives”. Initial feedback to date suggests that the funding be used for specific purposes:

(i) to continue supporting the Town Centre Project at Manurewa. Therefore, the $30,000 for the Manurewa BID should be directed to this project which would complement the branding that this BID is now undertaking.

(ii) to support the Wiri BID’s work in developing relationships and pathways between employers and schools and the $30,000 allocation for this BID should be used for this purpose.

Consideration

Local Board views and implications

9. Feedback to date has been via the Senior Local Board Advisor, Manurewa Local Board. In 2012/2013, MLB resolved to allocate $30,000 to each BID in their area. In 2013/14 the board allocated the amount of $30,000 to each BID but specifically asked for these funds to be used for the development of strategic plans for Manurewa and Wiri.

Māori impact statement

10. Manurewa has a significantly larger proportion of residents of Maori ethnicity (25%) in the 2013 Census) when compared with the Auckland Region (11%). Maori will be impacted as business and property owners, employees and community stakeholders.

Implementation

11. Implementation of activities that the subsidy is applied to and reporting by the individual BIDs will be the responsibility of these organisations.

Attachments

There are no attachments for this report.

Signatories

Authors

Shirley Samuels - BID Partnership Advisor

Authorisers

Gillian Plume - Team Leader BID Partnership

Penny Pirrit - GM - Plans & Places

Nina Siers - Relationship Manager

Manurewa Local Board

10 September 2015

Manurewa Performing Arts Needs and Options Analysis

File No.: CP2015/18562

Purpose

1. To present the findings of the Manurewa performing arts needs and options analysis report.

Executive Summary

2. The purpose of the Manurewa performing arts needs and options analysis was to provide advice to the board on:

· options to meet the board’s aspirations for a community performing arts venue

· any other options to meet local performing arts needs.

3. The needs analysis identified a range of needs in the local community and investigated facility based and service based options to meet that need. The key recommendations of the report are to:

· provide a general, multi-use and adaptable space in the Manurewa town centre that can accommodate rehearsal, audition and performance activities through a pilot initiative

· provide targeted support for classes and specialists to build local participation, capacity and skill

· support outreach programmes that encourage greater use of existing facilities.

4. There is no capital funding in the draft Long-term Plan 2015-2025 to develop a bespoke performing arts theatre. However, there is $2.828m allocated in 2019/2020 for a multi-use community facility in Manurewa, which could include performing arts services.

5. Any costs associated with implementing the recommendation from the needs and options analysis would need to be funded from the local board’s existing operational budgets.

Recommendation/s

That the Manurewa Local Board:

a) receives the Manurewa Performing Arts Needs and Options Report (Attachment A).

b) notes that council’s Arts and Culture team will work with the board on any of the recommendations identified in the attached report that the board wish to progress within available budget.

Background

6. The Manurewa Local Board Plan 2014-17 states an intention to nurture and showcase local performing arts and provide avenues to support this activity. There is no budget in the draft Long-term Plan 2015-25 to specifically provide a performing arts facility or improved services in Manurewa.

7. In September 2014 the board requested a needs and options analysis be undertaken to assess performing arts needs in the area.

8. Staff engaged Visitor Solutions to undertake the work.

9. The methodology for the study included:

· secondary data review and analysis including demographic data, facility data, and strategic plans

· open day event and discussion for the community

· facility inventory assessment

· youth street discussions

· online survey

· phone interviews

· Mana whenua engagement

· qualitative analysis

The methodology is described in more detail on page 7 of the attached report.

Discussion

10. Key findings of the needs analysis is summarised in page 27 of the report and states:

· demand for performing arts space and programmes in Manurewa is growing

· a traditional (or large) theatre in Manurewa is not favoured as greater use could be made of existing theatre facilities surrounding Manurewa

· there is support for a simple multi-use venue in a central Manurewa location that was available at a low or no cost and able to be ‘reinvented’ by users as needed

· Nathan Homestead was seen as serving a different demographic to the one that would use a simple, centrally located multi-use facility

· along with better facilities, the quality of programmes and tutors are equally important for successful performing arts experiences in Manurewa.

11. The report identifies five options to meet performing arts needs in Manurewa. Three are facility based and two relate to service delivery improvements.

Facility Options

12. The three facility based options considered in the report are:

1. develop a traditional theatre/performance space

2. develop a flexible lower specification rehearsal or performance space

3. use a non-purpose built space to create an open, flexible rehearsal, audition and performance space.

13. The authors of the report consider that the first option of a purpose built facility does not align with community needs. This is as a result of the community suggesting that greater use should be made of existing purpose-built theatres in areas surrounding Manurewa such as the Hawkins Theatre in Papakura and the Mangere Arts Centre.

14. The report suggests that the two other facility based options aligns well with community needs:

· Option 2: Develop a lower specification flexible (non-traditional) performance and rehearsal space.

· Option 3: Use a non-purpose built existing space to create an open, flexible, adaptable rehearsal, audition and performance space (recommended option). The report suggests that the lack of specificity of the space would enable multi-use options including a ‘drop-in’ centre where participants could access information, form groups, collaborate and create. This option allows the space to be leased and avoids the cost of an initial capital outlay. The option also allows a pilot approach to see whether there is adequate demand for continued or future provision.

Service Development Options

15. The report also identifies service development options to improve performing arts services in Manurewa that did not require significant capital investment including:

· Supporting the provision of more classes and specialists to enhance and grow performing arts learning and the sector. This could encompass drama, dance, musical theatre, vocal coaching, music lessons, production and performance, technical lighting, sound and management. The most likely model would involve funding of appropriate tutors and/or subsidising participants. Preliminary operational expenditure for this option is estimated at between $50,000 and $150,000 per annum.

· Supporting outreach programmes to facilitate residents’ greater use of existing facilities, particularly those surrounding Manurewa such as the Hawkins Centre in Papakura, Mangere Arts centre and Vodafone Events Centre. This option is premised on the fact that it will be far cheaper to subsidise Manurewa residents to use existing facilities than develop and operate a purpose built facility in Manurewa.

16. The costs and benefits of all of the options are discussed in more detail in the attached report between pages 28 and 37.

17. The key recommendations of the needs and options analysis report are:

· lease a multi-purpose space as a pilot initiative

· progressing with both the service improvement options summarised above.

Next Steps

18. If the board supports piloting the lease option, a preliminary feasibility assessment would be required to:

· identify partners and explore governance and management models

· determine operating costs and service delivery objectives

· identify a suitable pilot space and understand costs for lease and any basic fit-out.

This would require external expertise, and similar projects in the past indicate this is likely to cost between $15,000 - $20,000.

19. Council’s Arts and Culture team will work with the local board to implement the findings of the needs and options analysis and manage a preliminary feasibility study if required.

Consideration

Local Board views and implications

20. The board’s arts portfolio holder was a member of the project steering team. Staff have also held two workshops with the board to discuss the results of the needs analysis and to present the outcome of the options analysis.

21. Maori comprise 25% of the Manurewa Local Board population, compared to the Auckland Region as a whole with 11%.

22. There are no statistics available to identify Maori engagement and participation in performing arts programmes in Manurewa. It is anticipated that improved services and access to performing arts will have a beneficial impact on Maori. New service improvement initiatives can also be specifically targeted to improve Maori participation.

23. The views of mana whenua and maataawaka were sought as part of consultation. Maori residents also participated through consultation sessions, youth street discussions and performing arts sector phone interviews. Specific details on iwi affiliation were not sought in these sessions.

24. Mana whenua with a strong interest in Manurewa were contacted directly and provided no additional feedback.

25. The draft Long-term Plan 2015-2025 does not include any capital or operational funds for a new performing arts facility in Manurewa, and the provision of a bespoke performing arts theatre has not been identified as a priority in the Community Facilities Network Plan.

26. The draft Long-term Plan 2015-2025 identifies $2.828 million for a community facility in Manurewa for 2019/2020. Planning toward this facility has not commenced. The findings of the needs and options analysis and any pilot project to provide performing arts space can be taken into account in planning for the multi-use community facility in the future.

27. Costs associated with implementing any of the service development options would need to be funded from within the local board’s existing Locally Delivered Initiatives budget.

Implementation

28. The draft Long-term Plan 2015-2025 does not include any capital or operational funds for a new performing arts facility in Manurewa, and the provision of a bespoke performing arts theatre has not been identified as a priority in the Community Facilities Network Plan.

29. The draft Long-term Plan 2015-2025 identifies $2.828 million for a community facility in Manurewa for 2019-20. Planning toward this facility has not commenced. The findings of the needs and options analysis and any pilot project to provide performing arts space can be taken into account in planning for the multi-use community facility in the future.

30. Costs associated with implementing any of the service development options would need to be funded from within the local board’s existing Locally Delivered Initiatives budget.

Attachments

No.	Title	Page
a	Manurewa Performing Arts Needs and Options Analysis (Under Separate Cover)

Signatories

Authors

Rhoda Fowler - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Nina Siers - Relationship Manager

Manurewa Local Board

10 September 2015

New Road Name Approval for the residential subdivision by BA Developments Ltd at 44 Weymouth Road, Manurewa

File No.: CP2015/17859

Purpose

1. The purpose of this report is to seek approval from the Manurewa Local Board, for a new road name for a road created by way of subdivision at 44 Weymouth Road, Manurewa.

Executive Summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names ‘Akeake Lane’ (applicant’s preferred road name), ‘Renga Lane’ and ‘Rakaraka Lane’ were determined to meet the road naming guideline criteria.

4. Local iwi groups were consulted and, with the exception of Ngai Tai Ki Tamaki who deferred their comments to other iwi groups, no responses were received.

5. The name ‘Akeake Lane’, proposed by the Applicant and the names ‘Renga Lane’ and ‘Rakaraka Lane’, are considered for approval by the Local Board.

Recommendation/s

That the Manurewa Local Board: Pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name “Akeake Lane”, proposed by the Applicant, for the new road created by way of subdivision at 44 Weymouth Road, Manurewa while noting that ‘Renga Lane’ and ‘Rakaraka Lane’, also meet the road naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. The road to be named is a private way serving twenty-eight (28) residential properties at 44 Weymouth Road, Manurewa. The private way intersects Weymouth Road at two points. Resource Consent for this subdivision was applied for and granted under proposal number 44250 SP11348.

The Applicant has proposed the following names for consideration for the road created as part of the development at 44 Weymouth Road, Manurewa.

Preference	Proposed New Road Name	Meaning
Preferred Name	Akeake Lane	A small tree with long, sometimes reddish leaves. Flowers greenish to reddish. Akeake wood is black, variegated with streaks of white and is very hard.
First Alternative	Renga Lane	Rengarenga is a rock lily, New Zealand lily. A native plant with light green, broad and strap-like, glossy leaves and white flowers with yellow and purple centres, star-like on spindly, branching stalks.
Second Alternative	Rakaraka Lane	A verb meaning ‘to harrow, rake, scratch, scrape’

Figure One: Location and Layout of new Road

Decision Making

8. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

9. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

10. These road names were submitted as part of this development. The preferred name ‘Akeake’ and the two alternative names ‘Renga’ and ‘Rakaraka’ are consistent with the Auckland Council Road Name Guidelines.

11. The proposed suffix ‘Lane’ is appropriate as it reflects on the physical layout of the privateway.

12. As the Applicant’s preferred name (Akeake Lane) meets the criteria, it is recommended for consideration for approval while noting that the names proposed by the iwi (Renga Lane and Rakaraka Lane) are also appropriate as they comply with all the criteria of the road naming guidelines.

13. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval

Consideration

Significance of Decision

14. The decision sought from the Manurewa Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

15. The decision sought from the Manurewa Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

16. The applicant has emailed all the relevant iwi groups, and they were given a 15 working day period to respond. Of the ten iwi groups that were contacted, only Ngai Tai Ki Tamaki provided a response, stating that they defer any comments to other iwi groups that have mana whenua over the land. However, no other iwi have provided a response.

17. New Zealand Post was consulted and indicated that all the names provided are acceptable from their perspective.

Financial and Resourcing Implications

18. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

19. The decision sought from the Manurewa Local Board for this report is not considered to have any legal or legislative implications.

Implementation

20. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Debby Blackburn - Resource Consent Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Nina Siers - Relationship Manager

Manurewa Local Board

10 September 2015

MANUREWA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

Row	Board Meeting Date	ACHIEVEMENT
1.	30 January 2014	Supported the Manurewa Santa Parade
2.	30 January 2014	Supported the Manurewa Christmas in the Park
3.	30 January 2014	Feedback on the Smoke Free policy
4.	30 January 2014	Feedback on the Boarding Houses and Hostels bylaw
5.	30 January 2014	Feedback on the Animal Management bylaw review
6.	30 January 2014	Position paper on Psychoactive Substances
7.	30 January 2014	Submission to the Hamilton City Council on their Psychoactive Substances Policy
8.	13 February 2014	Supported and attended the Manurewa Waitangi Day event and undertook community consultation for the Local Board Plan
9.	13 February 2014	Supported and attended the Homai Fun Day at Russell Reserve and undertook community consultation for the Local Board Plan
10.	13 February 2014	Submission to the Local Government Act Amendment Bill No. 3
11.	13 February 2014	Local Board Plan community consultation at Southmall
12.	13 March 2014	Supported Elvis in the Gardens event – 20,000 people attended
13.	13 March 2014	Spoke to the Hamilton City Council regarding their Psychoactive Substances Policy
14.	13 March 2014	Held first meeting for the World War I commemorations event
15.	13 March 2014	Attended Long Term Plan scheme setting meeting
16.	13 March 2014	Provided input on the draft Cemeteries and Crematoria Bylaw
17.	13 March 2014	Provided input into the draft Boarding Houses and Hostels Bylaw
18.	13 March 2014	Provided input into the New National Drug Policy Discussion Document for New Zealand
19.	13 March 2014	Speaking to Select Committee regarding submission to the Local Government Act Amendment Bill No. 3
20.	13 March 2014	Spoke to the Regional Strategy & Policy Committee regarding the psychoactive substances regulations
21.	13 March 2014	Consultation for the informal feedback on the Local Board Plan at Clendon and Southmall
22.	10 April 2014	Consultation with mana whenua regarding the Local Board Plan
23.	10 April 2014	Consultation with Weymouth community regarding the Local Board Plan
24.	10 April 2014	Consultation with elderly and the disability sector on the Local Board Plan
25.	10 April 2014	Opening of the Randwick Park Skate Park – an awesome facility
26.	10 April 2014	Supported Neighbours Day initiatives
27.	10 April 2014	Supported the Sunrise Walk for Hospice.
28.	8 May 2014	Supported and attended the Manurewa Sports Awards
29.	8 May 2014	Attended the sod turning for the stage 2 Netball Manurewa development
30.	8 May 2014	Daryl Wrightson partnered with the “YMCA be the change” group to organise a Manurewa and Clendon town centre clean up
31.	8 May 2014	Attended the legal highs co-governance session with the governing body
32.	8 May 2014	Continued advocacy for a Local Approved Product Policy
33.	8 May 2014	Worked with the RSA and achieved record attendance numbers at the Manurewa ANZAC day services
34.	8 May 2014	Supported the “Eye on Nature” event
35.	8 May 2014	Provided feedback on Alcohol Advertising and Sponsorship
36.	8 May 2014	Provided feedback on Local Boards Funding Policy Review
37.	8 May 2014	Provided feedback on the Council Controlled Organisations Review
38.	8 May 2014	Provided input to draft the regulations for discharge and dumping in the ocean
39.	8 May 2014	Allocated community group funding for round two 2013/2014 applications as follows: - Local Board Discretionary Community: - Age Concern Counties Manukau Inc. - $3,263 - Alfriston College - $3,390 - Auckland Kids Achievement Trust (FYD Auckland) - $6,633 - Auckland NZ View - $400 - Auckland Regional Migrant Services Charitable Trust - $3,840 - Getin2life Youth Development Trust - $3,288 - LifeChurch Manurewa - $14,392 - Life Education Trust SE Auckland - $7,500 - Manurewa Squash Rackets Club Inc. - $3,398 - Manurewa University of the Third Age - $1,472 - New Foundations Trust - $9,620 - Rape Prevention Education - $5,434 - South Asian Trust Inc. - $1,998 - Te Ara Poutama AEC Charitable Trust - $2,000 - Youthline Auckland Charitable Trust - $5,000 - Community Crime Prevention: - Kidpower Teenpower Fullpower Trust - $2,347 - South Asian Trust Inc. - $4,639 - Te Whakaora Tangata - $9,934 - Marae Facilities: - Manurewa Marae - $8,344 - Rates Assistance: - Baptist Union of NZ (on behalf of The Dream Centre) - $5,000 - Lifechurch NZ Community Trust - $6,818 - Melkite Catholic Charitable Trust of New Zealand - $724 - Social Investment: - Age Concern Counties Manukau Inc. - $12,500 - The Parenting Place (Attitude Youth Division) - $4,234
40.	12 June 2014	Lobbied central government for a law change on psychoactive substances
41.	12 June 2014	Supported the community day removing mangroves at Manurewa marae
42.	12 June 2014	Supported the community in opposing a proposed new liquor off-licence in Clendon
43.	12 June 2014	Endorsed the draft 2014-2017 Manurewa Local Board Plan for public consultation
44.	12 June 2014	Adopted the 2014/2015 Manurewa Local Board Agreement
45.	10 July 2014	Input to the draft Auckland Council Local Alcohol Policy
46.	10 July 2014	Input to the draft Allocation of Decision Making Review for local boards
47.	10 July 2014	Submission to the central government’s Product Stewardship Policy
48.	10 July 2014	Established a town centre steering group
49.	10 July 2014	Local Alcohol Policy consultation at the Manurewa market held on Sunday, 22 June 2014
50.	10 July 2014	Supported and conducted consultation at the Wiri Business market
51.	10 July 2014	The chairperson attended a thank you event on behalf of the board held at South Auckland Hospice
52.	14 August 2014	Hosted a successful Volunteer Awards Event on Friday, 1 August 2014
53.	14 August 2014	Hosted the Mayor on 12 August for 3 and half hours
54.	14 August 2014	Consulted on the Arts and Culture Strategic Action Plan
55.	14 August 2014	Ran a series of drop-in sessions for the special consultation procedure for draft Manurewa Local Board Plan
56.	14 August 2014	Attended the community planting day held at Wattle Downs
57.	14 August 2014	Attended the computer in homes graduations held at Finalyson Park school and South Auckland middle school
58.	14 August 2014	Attended a public consultation held for the Taonga Early Childhood Centre held at Randwick Park Community House
59.	11 September 2014	Completed the Local Board Plan hearings.
60.	11 September 2014	Presented at the hearing panel for the Local Alcohol Policy
61.	11 September 2014	Spoke at the Strategy and Finance Committee meeting regarding capital expenditure deferrals
62.	11 September 2014	Provided feedback on the Trading and Events in public Places Bylaws
63.	11 September 2014	Provided advocacy to attain funding for the resource recovery network development
64.	11 September 2014	Provided advocacy to the Southern Initiative to fund the economic development plan
65.	9 October 2014	Adopted the Manurewa Local Board Plan 2014
66.	9 October 2014	Supported the Manurewa Community Network Expo
67.	9 October 2014	Attended Manurewa Business Association annual general meeting
68.	9 October 2014	Supported the International Day for the Older Person
69.	13 November 2014	Participated in inaugural hui between Manukau Harbour Forum and mana whenua representatives held on 13 October 2014
70.	13 November 2014	Participated in the mataawaka and mana whenua input into decision making hui
71.	13 November 2014	Supported and attended the Armistice Day celebrations held on Sunday, 9 November 2014
72.	13 November 2014	Consultation carried out in relation to the draft Local Approved Products Policy (LAPP)
73.	13 November 2014	Advocacy with the Governing Body in relation to the Long-term Plan process
74.	13 November 2014	Provided feedback on the Signage Bylaw
75.	13 November 2014	Provided feedback on the Arts and Culture Strategic Action Plan
76.	13 November 2014	Provided feedback to Auckland Transport on the Manurewa town centre bus stops, bus route 365, and bus route 366
77.	13 November 2014	Provided feedback on the draft Auckland Council Significance and Engagement Policy
78.	11 December 2014	Attended the Clendon 30^th birthday
79.	11 December 2014	Attended the Netball Manurewa Christmas luncheon
80.	11 December 2014	Supported the Manurewa Santa Parade
81.	11 December 2014	Supported and attended the White Ribbon Breakfast
82.	11 December 2014	Supported and attended the Christmas Carols at the Methodist Church
83.	11 December 2014	Attended the second session of the Maori input into decision making forum.
84.	11 December 2014	Participated in the Sustainability of Sport Forum held on Monday, 8 December 2014.
85.	11 December 2014	Appealed the Clendon Liquor objection for the premises at 3/439 Roscommon Road, Clendon.
86.	11 December 2014	Lodged an objection to the Super Liquor licence application at 6H Ross Roberts Place, Clendon.
87.	29 January 2015	Approved the following applications made to the round two of the local events support fund: - $1,200 to the Mela Trinajan Da Event being organised by New Zealand Sikh Women’s Association (Inc.) - $1,740 to the RaWiri Idol 2015 Event being organised by the RaWiri Residents’ Association.
88.	12 February 2015	Held first consultation session on the Long-term Plan
89.	12 February 2015	Supported Music in the Parks at Nathan Homestead
90.	12 February 2015	Supported Movies in the Park held at Keith Park
91.	12 March 2015	Supported the Manurewa Community Day event held on 28 February 2015
92.	12 March 2015	Held the Ice-cream Sundae Event – 28 February 2015
93.	12 March 2015	Spoke at the Auckland Transport Have Your Say Event regarding the board’s Regional Land Transport Plan submission
94.	12 March 2015	Spoke at the Local Approved Product Policy hearing and supported the Manurewa Youth Council with their presentation at the hearing
95.	12 March 2015	Lodged an objection to the Rowandale liquor licence renewal
96.	12 March 2015	Addressed the Alcohol Regulatory and Licensing Authority regarding an appeal to the Clendon Wines liquor licence
97.	12 March 2015	Supported Elvis in the Gardens event held on 1 March 2015
98.	12 March 2015	Undertook advocacy to gather evidence for the local alcohol ban areas
99.	12 March 2015	Supported the work in relation to the Maori responsiveness framework
100.	12 March 2015	Consultation on Long-term Plan with residents and community groups
101.	9 April 2015	Supported and attended the Homai Fun Day
102.	9 April 2015	Supported and attended the “Eye on Nature” event
103.	9 April 2015	Local Approved Products Policy passed based on the Manurewa Local Board’s advocacy
104.	9 April 2015	Held a “Have Your Say” event on the Long-term Plan (14 March 2015)
105.	14 May 2015	Supported ANZAC Day 2015
106.	14 May 2015	Supported the Clendon Community Expo
107.	11 June 2015	Completed the 2015/2016 Annual Local Board Agreement
108.	11 June 2015	Approved the funding for the Randwick Park Pavilion
109.	9 July 2015	Approved community grants applications to the amount of $100,397 of at the 11 June board meeting as follows: Local Board Discretionary Community Fund: - Auckland Kids Achievement Trust - $10,000 - Auckland Single Parent’s Trust and Te Kaitiakitanga Tamaki Makaurau o te Matua Kotahitanga - $1,000 - Auckland Young Women’s Christian Association (t/a YWCA Auckland) - $1,460 - Bhartiya Samaj Charitable Trust - $1,271 - Blue Light Ventures Inc. - $2,175 - Carlson School for Cerebral Palsy - $2,000 - Connected Media Charitable Trust - $867 - Life Education Trust South East Auckland (t/a Life Education Trust Counties Manukau) - $5,000 - Manukau Orchestral Society Inc. - $3,500 - Manurewa Business Association Inc. - $3,478 - Multiple Sclerosis Society of Auckland and the North Shore Inc. - $4,000 - New Foundations Trust - $8,562 - Senior Citizens Service Club of Manurewa - $2,790 - The Parenting Place - Attitude Youth Division - $3,697 - The Parenting Place - Toolbox Division - $2,168 - Te Whakaora Tangata - $9,939 Marae Facilities Fund - Manurewa Marae Trust Board 2008 Inc. - $25,286 Rates Assistance - Lifechurch NZ Community Trust - $3,143 Social Investment Fund - Auckland Cambodian Youth and Recreation Trust - $1,450 - Manukau Youth Orchestra - $5,000 - South Asian Trust Inc. - $3,611
110.	9 July 2015	Planting of peace tree and unveiling of plaque at Arline Shutz Reserve at Halver Road.
111.	9 July 2015	Supported and attended the Southern Business Market.
112.	9 July 2015	Participated in the development of the ‘Auckland's industrial south: integrated business precinct plan’ which was passed by Auckland Development Committee on 7 July 2015. The Committee adopted an integrated business precinct plan to support industrial areas in south Auckland in future business and employment growth. This is a co-ordinated approach for the use and supply of land for heavy and light industry, providing transport infrastructure, high quality amenity, growth and planned investment and increased skills and training. The business precinct plan supports continued growth of industrial activities in the Airport area, East Tamaki, Wiri and the industrial areas of Takanini, Drury, Papakura, and Pukekohe. These zoned industrial areas make a significant contribution to the Auckland economy. In 2012 they contributed an estimated $18 billion towards Auckland’s GDP, employed 23 percent of Auckland’s total employment with employment growth of 27.5 percent since 2002.
113.	9 July 2015	Completion of realignment of the pathway and lighting for Station Road to James Road.
114.	13 August 2015	Allocated the 2015/2016 Local Events Support fund round one amounting to $7,533.84 as follows: · Clendon Residents Group - Clendon Fun Day - $6,533.84 · 2015 Hubbards Head2Head Charity Walk - Head2Head Charity - $1,000.00
115.	13 August 2015	Attended the tenth anniversary of Manurewa Swimming Pools
116.	13 August 2015	Held a rates clinic in the Manurewa Library on Saturday 8 August 2015
117.	13 August 2015	Provided feedback to the Stormwater Priorities consultation
118.	13 August 2015	Confirmation of the world record for the world’s largest ice-cream sundae
119.	13 August 2015	Board represented at the Local Government Conference by Daryl Wrightson

Manurewa Local Board

10 September 2015

Manurewa Local Board

Workshop Notes

Date of Workshop: Tuesday, 11 August 2015

Time: 6.30pm

Venue: Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

Present:	Simeon Brown (Deputy Chair)
	Michael Bailey	Danella McCormick
	Angela Cunningham-Marino	Ken Penney
	George Hawkins, QSO	Daryl Wrightson

Staff Present:	Nina Siers, Relationship Manager (until 7.05pm)
	John Adams, Senior Local Board Advisor
	Lee Manaia, Local Board Democracy Advisor
	Mark Purdie, Acting Lead Financial Advisor
	Chantelle Whaiapu, Community Development Manager (South)
	Kristen Ross, Parks Advisor
	Vince Perry, Team Leader Projects South, Asset Development, Parks, Sports and Recreation

Apologies:	Angela Dalton (Chair)

Item

Who to Action

1. Quarterly Performance Report for the twelve months ended 30 June 2015

Mark Purdie (Acting Lead Financial Advisor) gave an overview of the quarterly performance report for the twelve month period ended 30 June 2015.

Local Economic Development - Mark to find out what happened to the capital expenditure negative amount.

Agenda attachments page 113 – WW I / ANZAC – what was that for?

The board queried what was the actual spend against the allocation made in the discretionary funding and grants section.

The board also wanted to the reallocation of funding also reflected.

The board raised the following issues for the respective portfolios to address in detail:

1. Randwick Park Community House – there appears to be a significant decrease in the use of the Randwick Park community House. The board expressed concern about the potential impact on the Randwick Park Facility.

2. Community Houses - What’s happening in relation to the community houses, one facility has an increase and the other facility has a decrease. Decrease in utilisation, why have the hirers moved on? What is the impact on the community?

3. Community halls - What is being done to ensure the use of the community halls? What promotional activity has been undertaken by the council to make people to want to come and use the facilities?

4. Sports fields usage # participants – didn’t understand the graph. Look like no-one has been using the sports fields in 2015.

5. Park volunteer hours – there appears to be a big discrepancy in the graph.

6. Sports field usage and park volunteer hours - What is the reason why usage has dropped away for the sports field usage and park volunteer hours graphs. Kristen to follow up.

Mark

2. 2015/2016 Parks Work Programme

Kristen Ross and Vince Perry gave an overview of the 2015/2016 Parks Work Programme.

Mountfort Park play space concept design - The current playground is overdue for replacement. Kristen tabled concept designs. The budget this would be paid for out of is targeted specifically for playgrounds. No other asset is missing out. Parks are proposing to stage the development over a number of years. There is some money to get underway this financial year.

Totara Park Masterplan – refining the masterplan in relation to growth. Staff believe growth will impact on the park. They will be looking to access some regional funding. The park’s catchment is from a wide area. Currently there is $141,000 in the local driven intiatives (LDI) budget.

A toilet is required at the Redoubt Road entrance to Totara Park. The detail will come when the board decide what they want to do.

Mountfort Park – complete the sand carpeting of the no. 1 rugby field.

Maritime Recreation Fund – undertaking a feasibility study of the coastal walkways. Potential to develop the coastal walkway from Weymouth to Wattle Downs. Seeking the board’s views. Prioritise the easy bits and costings. Heron Point would be a priority. Consultation will be required.

Vince suggested the board look at a greenways plan as a way to look at identifying some of the older walkways. A greenways plan to be discussed in the Community Development and Parks portfolios. A greenways plan may enable access to growth funding. To be placed on the parks portfolio agenda.

Boat ramp – on-site meeting to be organised for the next low low tide with the Commodore, Ken Penney and Kristen. The outcome of the meeting is to be written down and circulated to meeting attendees.

Waimahia Special Housing Area – proposing a playground – money has been leveraged from the development contributions as the development relates to growth.

Renewals

Equipment and furniture – will come back to the parks portfolio meeting with the detail around the category 4 and 5 asset renewals.

Roads & carparks – War Memorial Park Gibbs road entrance off Jellicoe Road. Hope to broaden the carpark. Are asking Downers to relocate their storage to another part of the park so the parking can be extended to 16 carparks.

Structures

- Totara Park tree decks – poles are rotten and require replacing.

- David Nathan Park brick wall – work to be done about the historical nature of the brick walls.

Paving and hard surfaces

- Randwick Park

- Manurewa Netball Complex

- Greers Road walkway

Want to look for opportunities to address walkways

Playspace – Mountfort Park playspace – phased development - engineering reports have advised that the Mountfort Park play ground is in need of replacement.

Sportsfields – Jellicoe Park cable needed replacement. Darren Kalka is developing a list. Some of the project is sand slitting.

Toilets & Changing Rooms – 2015/2016 – there is no money, however FY2017 and FY2018 there is some money.

Courts – David Nathan Park Tennis court

Mountfort Park – path around the edge of the park. Funding has been prioritised for the sand slitting.

Madelon / John

Kristen

John

Meeting closed at 8.35pm.

Manurewa Local Board

10 September 2015

Manurewa Local Board

Workshop Notes

Date of Workshop: Tuesday, 18 August 2015

Time: 6.30pm

Venue: Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

Present:	Angela Dalton (Chair)	Danella McCormick
	Simeon Brown (Deputy Chair)	Ken Penney
	Michael Bailey	Daryl Wrightson

Staff Present:	John Adams, Senior Local Board Advisor
	Lee Manaia, Local Board Democracy Advisor
	Chantelle Whaiapu, Community Development Manager (South)
	Jan Piahana, Senior Community Dev Facilitator (South)
	Johnnie Freeland, Pae Arahi Matua Manager Maori Strategy & Relations
	Theresa Roigard, Kaihautu Hononga, Senior Maori C&E Advisor
	David Rameka, Kaihautu, Senior Advisor Maori Outcomes
	Ebony Duff, Paewhakatere Hautū Take Whānui, Principal Advisor Governance

Apologies:	Angela Cunningham-Marino	Hon. George Hawkins, QSO

Item	Who to Action
1. Community Development, Arts and Culture (CDAC) 2015/2016 work programme Chantelle Whaiapu (Community Development Manager (South)) and Jan Piahana (Senior Community Development Facilitator (South)) provided an overview of the 2015/2016 Community Development and Safety work programme. Civil Defence – Deliverables - $10,000 – point 2 – to read “CRG and emergency response groups have the training and resources to respond to a …..” Communities have strong leadership with the support they need – Deliverables – $51,000 The board felt empowering the community will take some time to change the culture in the community. The board wanted to understand how it is going to work. They wanted to able to manage expectations when out in the community. Currently this is a holding space until staff are appointed. The board were keen to know what empowered communities was going to look like. Communities have strong leadership with the support they need – Manurewa Youth Council – $21,000 - transitioning over to the new approach will be longer to ensure support for the Youth Council. Youth Scholarships – $10,000 – youth scholarships will continue. Youth Programmes community development - $7,000 – Aspiring Leaders Conference, Youth Awards. Jan to advise when the youth leaders awards are being held. Aspirations of Maori are advanced - Maori responsiveness - $8,000 towards the specific project around strengthening relationships. The $32,000 was separated out from the bulk community funding. It was the marae assistance fund money. Create a town centre where people choose to work and play – - $80,000 – CCTV contracts - $38,000 – Town centre safety initiatives More young people are engaged in education, training or employment – School to employment pathways - $40,000. Renewals will be bought to the board separately so the board has an overview of what is proposed.	Jan
2. Nathan Homestead John Adams, Senior Local Board Advisor, gave an update on the Nathan Homestead. The board has asked to understand what is in the lease. The board want to make sure the staff are aware of the board’s aspirations for Nathan Homestead.
3. Mana Whenua Relationship Agreements Johnnie Freeland (Pae Arahi Matua Manager Maori Strategy & Relations), Theresa Roigard (Kaihautu Hononga, Senior Maori C&E Advisor), David Rameka (Kaihautu, Senior Advisor Maori Outcomes) and Ebony Duff (Paewhakatere Hautū Take Whānui, Principal Advisor Governance) gave a presentation outlining the process being used to update the Mana Whenua Relationship Agreements, The agreements will be high level and principle based. They will be centred around a relationship and how the parties interact. The agreement acknowledges the snap shot in time and details how the parties will talk together. The desire is to have an enduring relationship for the benefit of the community.

Meeting closed at 8.20pm.

Manurewa Local Board

10 September 2015

Manurewa Local Board

Workshop Notes

Date of Workshop: Tuesday, 25 August 2015

Time: 6.30 pm

Venue: Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

Present:	Angela Dalton (Chair)	George Hawkins, QSO
	Michael Bailey	Ken Penney
	Angela Cunningham-Marino	Daryl Wrightson

Staff Present:	Mark Bowater, Acting General Manager Parks, Sports & Recreation Paul Dabbs, Team Leader Parks Operations, Local and Sports Parks Sarah McGhee, Community Development Programme Manager Kenneth Ward, Children’s Team Sonja de Friez, Children’s Team Madelon de Jongh, Local Board Advisor Shelvin Munif-Imo, Engagement Advisor

Apologies:	Simeon Brown (Deputy Chair) Danella McCormick

Item

Who to Action

1. Parks and cemetery maintenance service levels

Mark Bowater (Acting General Manager Parks, Sports & Recreation), and Paul Dabbs (Team Leader Parks Operations, Local and Sports Parks) gave a presentation updating the board on the parks maintenance service levels:

· The Parks team have been giving presentations to local boards on maintenance levels. The catalyst for this work was questions raised by the Franklin and Howick Local Boards and Cr Penrose;

· The Manurewa Local Board is also interested in the strategic plan for cemeteries. Paul to provide the information from Mace’s team;

· The Parks contracts were retendered in 2012, with the aim for the new model to lead to cost savings ($8 million per annum);

· Levels of service have remained largely unchanged;

· There has been a large increase in sand carpet fields in the Manurewa area;

· Officers assured the board that the amount of sand carpet fields does not have implications for the Board’s LDI as the 2% consequential opex follows a capital investment as such;

· Downers has a community approach and is willing to work with community groups (for instance the Randwick Park community group);

· Downers is redeploying staff to get better outcomes (for instance staff mowing will work on track management during the winter period);

· The current levels of service were presented and are based on frequencies. If a board decides to increase a level of service it would be funded from the board’s Locally Driven Initiatives (LDI) budget;

· Michael asked about the maintenance frequency of the cemetery as the children’s area did not look well maintained. Paul to follow up with Kristen;

· The mowing regime was explained and that the reason for contractors to come twice to a side is efficiency. Board members asked for a comms message on this topic so they can explain the reason to their constituents. Paul to provide;

· Downer is audited by ‘contract management solution’ which audits contracts throughout the Auckland region;

· The Board gave feedback that Parks work plans are sometimes going into a different direction than what is signed off initially by the Board (Gallaher Park example where the park was drained but not irrigated). Paul to discuss with Vince and Malcolm;

· The Board would like to know the difference in cost between spraying and mechanical approach. Paul to provide a comms message for Board members;

· Daryl asked why Parks is not painting fencings of properties that are bordering a park. Parks general policy is that they are not painting assets but water blast instead. Natural fence more in line with the natural environment in a park;

· Ken asked whether or not the works on the boatramp is being audited. Response was that this will form part of the contract and that the project manager will have oversight of that. Madelon to follow up.

Paul

Madelon

2. Children's Team presentation

Kenneth Ward, Sonja de Friez (representing the Children’s Team) supported by Sarah McGhee (Community Development Programme Manager (South)) gave a presentation in relation to the activities of the Children’s Team:

· The project came out of a government initiative and runs in Manurewa, Papakura and Clendon;

· Aim is to streamline the services provided to families with vulnerable children;

· The Children’s Teams bring together all the agencies working with a particular family with one lead professional (already involved) co-ordinating care;

· Aim is to break down the silos between agencies;

· Agreements have been signed by central government parties to enable information sharing between agencies;

· There will be a maximum of 10 families per lead professional;

· Sonja to send through some case studies that have been recently conducted;

· There is a working group consisting of MSD, Health sector, Police, Ministry of education who meet to sign off the terms of reference;

· Angela asked whether or not there would be a representative from local government on the governance group. Sarah/Kenneth to follow up. That representative could either be a board member or a staff member (probably local board services);

· In March 2016 the Children’s Team will go live and monthly updates will be provided to the board.

Sonja

Sarah/Kenneth

Meeting closed at 8.30 pm.

No.	Title	Page
a View	11 August 2015 Workshop notes	127
b View	18 August 2015 Workshop notes	131
c View	20 August 2015 Workshop notes	135
d View	25 August 2015 Workshop notes	137

Chairperson	Angela Dalton
Deputy Chairperson	Simeon Brown
Members	Michael Bailey
	Angela Cunningham-Marino
	Hon George Hawkins, QSO
	Danella McCormick
	Ken Penney
	Daryl Wrightson

Authors	Lee Manaia - Local Board Democracy Advisor
Authorisers	Nina Siers - Relationship Manager