Minutes of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

17 September 2015

1 Welcome

The chairperson opened the meeting and welcomed everyone present.

2 Apologies

Resolution number MT/2015/136

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:

That the Maungakiekie-Tāmaki Local Board:

a) accepts the apology from Members JR Bartley, AB Verrall and JB Clark for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number MT/2015/137

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) confirms the ordinary minutes of its meeting, held on Thursday, 20 August 2015, as a true and correct record noting the following correction:

i) That part (d) of resolution MT/2015/121 (Item 13) should have stated that the board “allocates $10,000 to supporting and promoting community initiatives to reduce single use plastic bags from the board’s FY16 Locally Driven Initiatives opex budget” and should not have included any reference to the programme by which this work would be delivered, noting that the Riverside Community Centre’s Circus and Arts was named in error.

CARRIED

5 Leave of Absence

There were no requests for leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Public Forum : Good Seed Trust

Providing the Good Seed Trust the opportunity to present to the local board regarding their interest in Jolson Reserve and the need for an early childhood education facility in the Riverside area.

Resolution number MT/2015/138

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:

That the Maungakiekie-Tamaki Local Board:

a) thanks Grace Ikiua and Saane Finau from the Good Seed Trust for their attendance.

CARRIED

9.2

Public Forum : Auckland Play Centres Association

Providing the Auckland Play Centres Association the opportunity to present to the local board regarding the need for an early childhood education facility in the Riverside area.

Resolution number MT/2015/139

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:

That the Maungakiekie-Tamaki Local Board:

a) thanks Justine Reid and Sharleen McClay representing the Auckland Play Centres Association for their attendance.

CARRIED

9.3

Public Forum : Patrick O'Meara

Providing Patrick O’Meara the opportunity to present to the local board regarding the Panmure Wharf.

Resolution number MT/2015/140

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tamaki Local Board:

a) thanks Patrick O’Meara for his attendance.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Secretarial note: Item 12 taken after item 18 at 6.30pm

Maungakiekie-Tamaki Local Board Performance Report for 12 months ending 30 June 2015

Resolution number MT/2015/142

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Sugenthy Thomson, Lead Financial Advisor, Graham Bodman, General Manager Community Development Arts and Culture, Jane Franich, Contract Relationship Advisor - Leisure, Steve Owens, Parks Advisor, Emma Joyce, Relationship Advisor - Infrastructure and Environmental Services, Taylor Norman, Facility Manager, for their attendance to speak to this item

b) receives the Performance Report for the Maungakiekie-Tamaki Local Board for the period ended 30 June 2015.

CARRIED

Onehunga Christmas Event / Glow in the Park

Resolution number MT/2015/143

MOVED by Member OO Unasa, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Penny Mitropoulos, Team Leader Event Delivery, for her attendance to speak to this item

b) allocates additional budget of $2,000 to the 2015 Onehunga Christmas Event

c) allocates additional budget of $2,000 to the 2015 Glow in the Park Event.

CARRIED

14	Mt Wellington War Memorial Park & Panmure Wharf Reserve Concept Plan
	A document was tabled at the meeting, a copy of which has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number MT/2015/144 MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare: That the Maungakiekie-Tāmaki Local Board: a) thanks Shyrel Burt, Principal Policy Analyst, for her attendance to speak to this item b) adopts the concept plan for Mt Wellington War Memorial Park and Panmure Wharf Reserve (Attachment A) c) approves the implementation of the priority projects for Mt Wellington War Memorial Park and Panmure Wharf Reserve d) approves the following projects to be progressed, noting that these will be funded out of the Local Board’s growth development capex in the Park Sports and Recreation budget: i) at Mt Wellington War Memorial Reserve: · Dunkirk Activity Centre area, close toilets and improve access ($200,000) · Toilet near new playground ($300,000) · Playground ($295,000) · Minor entry works Armein Road ($15,000) · Signage strategy, artworks and interpretation ($54,000) ii) at Panmure Wharf Reserve · Beach establishment ($110,000) · Rock groyne ($100,000) · Mudcrete boat ramp ($152,000) · Picnic/amenity area ($38,900) iii) notes that the proposed renewals and the sand carpeting projects will be approved as part of the parks renewals programme or the sportsfield capacity development fund in their annual workplan. CARRIED
	Attachments a Mt Wellington War Memorial Park and Panmure Wharf Reserve concept plan

Ruapotaka and Maybury Reserves Master Planning

Resolution number MT/2015/145

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Gavin Peebles, Development Manager and Caitlin Borgfeldt, Senior Engagement Advisor, for their attendance to speak to this item

b) agrees to Pānuku Development Auckland (formerly ACPL) progressing the Ruapotaka and Maybury Reserves planning process (including Housing New Zealand Crown land to the north and south of these reserves) to the master planning stage noting that this will be reported back to a subsequent meeting of the Maungakiekie-Tamaki Local Board for consideration.

CARRIED

16	Landowner Approval - Flood Mitigation and Stream Restoration Project: Elstree North Reserve
	Secretarial note: On request of officers pending further information this report has been withdrawn.

New Road Name Approval for the Residential Subdivision by Tamaki Redevelopment Company Limited at 7 – 13 Sunnymead Road, Glen Innes

Secretarial note: Deputy Chairperson CL Makoare declared an interest in item 17 and did not take part in discussion or decision making.

Resolution number MT/2015/146

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Mark White, Manager Central Resource Consenting, for his attendance to speak to this item

b) pursuant to section 319(1)(j) of the Local Government Act 1974, approves ‘Bunkys Way’ as proposed by the applicant for the new road created by way of subdivision at 7-13 Sunnymead Road, after Whaea Bunky Puru, who settled with her whanau within this area of Glen Innes in the 1940s, is an active member of the Glen Innes community and has spent many years as a voluntary community worker supporting many whanau, and who played a key role around the establishment of Ruapotaka Marae, worked with local sports clubs, and also spent many years working at Tamaki College.

CARRIED

Secretarial note: Item 18 was taken after item 9 at 6.27pm.

New Community Lease, Jolson Reserve, 11 Peace Avenue, Mt Wellington

Resolution number MT/2015/141

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Robyn Campbell, Community Lease Advisor, for her attendance to speak to this item

b) receives the single application for the facility at Jolson Reserve, 11 Peace Avenue, Mt Wellington

c) approves the surrender of the existing lease held by the Auckland Playcentre Association Incorporated, effective from the day prior to the commencement of any new lease

d) approves the grant of the lease to Good Seed Trust for the Early Childhood facility at Jolson Reserve, 11 Peace Avenue, Mt Wellington, subject to MOE licence, on the following terms and conditions:

i) Term - ten years from the commencement date, with a further ten year right of renewal. Rent - $1.00 per annum.

ii) Good Seed Trust purchases the Playcentre Association Incorporated’s building and chattels, on the terms in the draft sale and purchase agreement, as approved by the Local Board.

iii) Good Seed Trust develops a community outcomes plan to be approved by the Local Board Lease Portfolio Holders and attached as a schedule to the lease agreement.

iv) All other terms and conditions in accordance with Auckland Council Community Occupancy Guidelines 2012.

CARRIED

Central Joint Funding Committee for the 2015 / 2016 financial year

Resolution number MT/2015/147

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Tristan Coulson, Senior Policy Advisor, for his attendance to speak to this item

b) approves the continuation of the Central Joint Funding Committee as an interim measure for the 2015 / 2016 financial year

c) approves that the Central Joint Funding Committee will have decision-making responsibility for the following funding schemes:

i) Accommodation Support Fund

ii) Community Group Assistance Fund

d) approves the following amendments to the funding schemes:

i) the community group assistance funding rounds will be undertaken between October and November 2015 (round one) and February and March 2016 (round two)

ii) the accommodation support funding round will be undertaken between October and November 2015

iii) that both funding schemes have a minimum threshold of $2,000

e) allocates the ‘Multi Board Grant (Regional fund transferred to local board)’ locally driven initiatives budget line, totalling $152,000 to support the implementation of the Central Joint Funding Committee for the 2015 / 2016 financial year

f) approves the terms of reference to guide the Central Joint Funding Committee

g) appoints Member BM Graham as primary and Deputy Chairperson CL Makoare as alternate to the Central Joint Funding Committee

h) notes that staff will engage central local boards and the Central Joint Funding Committee to develop a new approach to guide multi-board funding for the 2016 / 2017 financial year and onwards.

CARRIED

Auckland Transport Monthly Update Report - September 2015

Resolution number MT/2015/148

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Lorna Stewart, Elected Member Relationship Manager Auckland Transport, for her attendance to speak to this item

b) receives the Auckland Transport report, Maungakiekie-Tamaki Local Board, September 2015

c) allocates the remaining $170,000 from their 2015-16 Local Board Capital Fund budget and any underspends from current 2015-16 Local Board Capital Fund projects, for tetratrap installation in the Onehunga Bay Catchment (Maungakiekie-Tamaki portion only) to a maximum of $267,000 and requests Auckland Transport to deliver the project

d) provides the following feedback on Auckland Transport’s draft berm planting policy:

i) The Maungakiekie-Tāmaki Local Board expresses concern at the following points of the policy:

· The policy fails to acknowledge the benefits of berm plantings or contain any suggestions of how these could be encouraged or supported.

· The approach adopted by Auckland Transport seems excessively prescriptive and cautious rather than principles-based and empowering.

· Auckland Transport has the ability to delegate not only decision-making but policy development on this issue to local boards and has chosen not to do so in this case.

· The role suggested for local boards is not appropriate as local boards should be in a policy role as governance instead of signing off on individual disputes.

· The policy has had no operational feedback from Auckland Council’s Operations Division or Local Board Services and yet would have an impact on the work of both these parts of council.

· The policy is excessively restrictive and would not allow for many of the existing plantings across Auckland which enhance and support the place making of areas.

ii) The Maungakiekie-Tāmaki Local Board request that Auckland Transport work with Local Boards and appropriate parts of council to develop a principles based approach to berm planting which enables good berm planting to occur but also addresses the operational concerns raised by Auckland Transport.

CARRIED

Regional Facilities Auckland Fourth Quarter Report 2014/15

Resolution number MT/2015/149

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a) receives the Regional Facilities Auckland Fourth Quarter Report 2014/15.

CARRIED

Appointment of a mana whenua member to the Te Oro Committee

Resolution number MT/2015/150

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Mary Binney, Acting Senior Local Board Advisor, for her attendance to speak to this item

b) appoints Ken Kerehoma of Ngāti Whātua Ōrākei to the mana whenua seat on the Te Oro Committee for its first term, noting the preference expressed by mana whenua that this appointment remain in place until the end of the next triennium (four years in total)

c) appoints Emily Karaka of Ngāi Tai ki Tāmaki as the alternate for the mana whenua seat on the Te Oro Committee for its first term, noting the preference expressed by mana whenua that this appointment remain in place until the end of the next triennium (four years in total)

d) notes mana whenua’s intention that after the initial four-year term, the subsequent term will be held by an appointee from Ngāi Tai ki Tāmaki, followed by Ngāti Paoa, before returning to Ngāti Whātua Ōrākei

e) notes that, following discussions with the Chairperson of the Maungakiekie-Tāmaki Local Board representatives of Ngāti Whātua Ōrākei, Ngāi Tai ki Tāmaki and Ngāti Paoa, a mana whenua reference group will be established by the three iwi to support the appointed mana whenua member on the Te Oro Committee

f) notes that mana whenua have expressed a desire for a review of Te Oro’s governance arrangements to take place after four years of its operation.

CARRIED

Maungakiekie-Tamaki Local Board re-allocation of portfolios and other appointments

Resolution number MT/2015/151

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Mary Binney, Acting Senior Local Board Advisor, for her attendance to speak to this item

b) agrees the following portfolio allocations for the remainder of the electoral term:

	Lead	Alternate
Arts and Culture	Obed Unasa	Chris Makoare
Civil Defence	Bridget Graham	Josephine Barley
Community Development	Chris Makoare	Bridget Graham
Community Facilities	Chris Makoare	Simon Randall
Community Leases	Simon Randall	Brett Clark
Community Safety	Josephine Barley	Bridget Graham
Economic Development	Josephine Barley
Environment	Josephine Barley	Bridget Graham
Events	Brett Clark	Obed Unasa
Grants	Bridget Graham	Obed Unasa
Heritage	Bridget Graham	Obed Unasa
Libraries	Simon Randall	Chris Makoare
Parks, Sport and Recreation	Brett Clark	Alan Verrall
Planning	Bridget Graham
Strategy and Finance	Simon Randall	Chris Makoare
Transport	Alan Verrall	Brett Clark
Youth	Chris Makoare

c) allocates board members to Mainstreet or Business Improvement Districts, as follows:

	Primary	Alternate
Glen Innes Business Association	Josephine Bartley
Panmure Business Association	Josephine Bartley	Chris Makoare
Penrose Business Association	Josephine Bartley	Simon Randall
Onehunga Business Association	Josephine Bartley	Chris Makoare

d) appoints Member OO Unasa as representative and Deputy Chairperson CL Makoare as alternate to the Panmure Community Action Group

e) appoints Member JB Clark as representative to the Panmure Basin Advisory Committee

f) appoints Chairperson SD Randall and Members CL Makoare and JR Bartley, to the Maungakiekie-Tamaki Youth Connections Steering Group.

g) appoints Member JB Clark as primary and Member CL Makoare as alternate, to the Local Board Maunga Forum

h) notes that any existing portfolio allocations and other appointments appended in Attachment A (page 201 of the agenda) and not formally re-allocated by the local board in response to this report will remain unchanged.

CARRIED

Adoption of local fees and charges 2015/2016

Resolution number MT/2015/152

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:

That the Maungakiekie-Tāmaki Local Board:

a) amends the Local Fees and Charges Schedules for 2015/2016 to reflect updated sportsfield user charges of no charge in 2015/2016 (Attachment A, page 205 of the agenda).

CARRIED

Record of Maungakiekie-Tāmaki Local Board Workshops - August 2015

Resolution number MT/2015/153

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the record of Maungakiekie-Tāmaki Local Board:

a) receives the workshops report for August 2015.

CARRIED

26	Board Members' Reports
	A document was tabled at the meeting, a copy of which has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number MT/2015/154 MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare: That the Maungakiekie-Tāmaki Local Board: a) receives board member reports for BM Graham and JR Bartley. CARRIED
	Attachments a Board Member JR Bartley report

Chair's Report to the Maungakiekie-Tamaki Local Board

Resolution number MT/2015/155

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a) receives the Chairperson’s report.

CARRIED

Governing Body Member's Update

Resolution number MT/2015/156

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Governing Body Member Denise Krum for her report.

CARRIED

29 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

8.03 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Simon Randall
Deputy Chairperson	Chris Makoare
Members	Bridget Graham, QSM
	Obed Unasa