Ōtara-Papatoetoe Local Board

OPEN Minutes

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau on Monday, 21 September 2015 at 5.00pm.

present

Chairperson	Fa’anānā Efeso Collins
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Lotu Fuli
	Stephen Grey
	Mary Gush
	John McCracken

ABSENT

Donna Lee

ALSO PRESENT

IN ATTENDANCE

Ōtara-Papatoetoe Local Board 21 September 2015

1 Welcome

Fa’anānā Efeso Collins opened the meeting in karakia.

2          Apologies

Resolution number OP/2015/146

MOVED by Chairperson E Collins, seconded by Member SC Grey:

That the Ōtara-Papatoetoe Local Board accept the apology from member Lee for illness.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number OP/2015/147

MOVED by Deputy Chairperson HVR Robertson, seconded by Member SC Grey:

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 17 August 2015, as a true and correct record.

MOVED by Chairperson E Collins, seconded by Member LT Fuli

b) confirm the Alcohol Ban Review Hearings - Ōtara-Papatoetoe Local Board minutes of its meeting, held on Tuesday, 4 August 2015, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1	The Chair acknowledged the community members who spoke at the recent community hui held at the Papatoetoe Chambers: · Leitu Tufuga and Cherry Morgan from Cancer Society Auckland · Dyann Calverley from Manukau East Council of Social Services · Clyde Johnston · Flora Butcher · Maureen Martyn
	The Deputy Chair acknowledged the community members who attended the recent community hui.
	Member Fuli acknowledged the Papatoetoe Under 9’s boy’s rugby team – “Avengers”, who won a national age group title.

7 Petitions

7.1	Petition - Piako Street, Otara
	This item was withdrawn due to no attendance.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum - Manuel Beazley from the St John Catholic Parish in Otara
	Manuel Beazley, Pata Beazley, Cecilia Losefo and Leemo Saolotoga were in attendance to speak to the board on Smokefree policy and implementation.
	Resolution number OP/2015/148 MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson: That the Ōtara-Papatoetoe Local Board thanks Manuel Beazley Pata Beazley, Cecilia Losefo and Leemo Saolotoga for their attendance and presentation. CARRIED

10 Extraordinary Business

10.1

Supporting community input on liquor licenses - local board letter of support

Resolution number OP/2015/149 MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson: a) That an extraordinary item of business to consider endorsing a letter supporting community objectors who are opposing a variation of hours for the Black Rose Nightclub on 320 Great South Road, Papatoetoe to open at 12 noon every day, rather than 9.30pm currently, be considered at agenda item 26. b) The reason for urgency is that the District Licensing Committee has indicated that the Otara-Papatoetoe Local Board should ensure there is a local board resolution on a case by case basis in its support of community objectors to alcohol licensing applications. Although there is a local board meeting on 19^th October 2015, the District Licensing Committee requires information in advance to send to their panel in preparation for the hearing and 19^th October is too late for this to occur. CARRIED

11 Notices of Motion

There were no notices of motion.

Item 12 was considered at the end of the meeting after item 26.

12	Manukau Ward Councillors Update
	A copy of Councillor Anae’s written report was tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2015/150 MOVED by Chairperson E Collins, seconded by Member SC Grey: That the Ōtara-Papatoetoe Local Board receive the written report from Councillor Arthur Anae. CARRIED
	Attachments a     Written report from Councillor Anae.

13	Auckland Transport Report - 21 September 2015
	A copy of Option 1 has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2015/151 MOVED by Member SC Grey, seconded by Member MA Gush: That the Ōtara-Papatoetoe Local Board: a)      receive the Auckland Transport Monthly report for September 2015. b)      approve an additional $27,500 towards the construction of the Hunters Corner Street lights from Shirley Road to Sutton Crescent which is a total project cost of $320,000, noting $292,500 was approved for this project at the 15 June meeting in resolution OP/2015/94. c)      approve an additional $73,000 to upgrade the footpaths and street furniture in the business area from Wallace Road, along St George Street, finishing at the recently upgraded section of Shirley Road (Option 1 attached) for a total project cost of $740,000, noting the rough order of cost of $667,000 was approved for this project at the 15 June meeting in resolution OP/2015/94. d)      delegate the Chair Efeso Collins (Transport portfolio) to respond directly with Auckland Transport regarding minor queries. CARRIED
	Attachments a     Option 1, Old Papatoetoe Business District Footpath Upgrade

14	Corner of Sutton Crescent and Great South Road, Papatoetoe
	A copy of the Sutton Crescent and Great South Road Corner, Papatoetoe Concept Plan has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2015/152 MOVED by Deputy Chairperson HVR Robertson, seconded by Member SC Grey: That the Ōtara-Papatoetoe Local Board: a) adopt the attached Sutton Crescent and Great South Road Corner, Papatoetoe, Concept Plan. b)      seek advice and reporting from officers on how to progress the concept plan to implementation. CARRIED
	Attachments a     Corner of Sutton Crescent and Great South Road, Papatoetoe, Concept Plan

15

OMAC Takutai-ā-Kiwa Change of Name and Approval of Business Plan 2015-2018

Resolution number OP/2015/153 MOVED by Chairperson E Collins, seconded by Member MA Gush: That the Ōtara-Papatoetoe Local Board: a)      approve the Ōtara Music Arts Centre (OMAC) Business Plan 2015-2018. b)      approve a change of name in principle for the facility, Ōtara Music Arts Centre, pending consultation with mana whenua. c)      note that staff will investigate the availability of capex and/or renewals budgets for the potential future equipment and software upgrades; and the proposed wall of fame at Ōtara Music Arts Centre. CARRIED

16	Report back on 2014/15 Local Environment and Waste Minimisation work programmes
	Resolution number OP/2015/154 MOVED by Chairperson E Collins, seconded by Member JR McCracken: That the Ōtara-Papatoetoe Local Board note the outcomes and achievements of their 2014/2015 local environmental work programme. CARRIED

17	Puhinui Stream Event May 2016
	Resolution number OP/2015/155 MOVED by Member SC Grey, seconded by Member MA Gush: That the Ōtara-Papatoetoe Local Board: a)      approve funding of $5,000, towards the Puhinui Stream event on 7 May 2016, from the local event support fund. b)      delegate the event portfolio holder and recreation portfolio holder to approve the event programme with support and advice from staff. CARRIED

18

Otara-Papatoetoe Local Board Quick Response Grant Applications: Round One 2015/2016

Resolution number OP/2015/156

MOVED by Chairperson E Collins, seconded by Member MA Gush:

That the Otara-Papatoetoe Local Board:

a)      agree to fund the applications listed below in Table One as follows:

Table One: Otara-Papatoetoe Local Board Round One Quick Response Applications

Application No.	Organisation Name	Project	Total Requested	Approved
QR1613-102	Connect the Dots Charitable Trust	Towards the cost of two facilitators, planning costs, marketing and materials for the Make Moments series of free, facilitated art-discussion tours for older people and those living with dementia and their carers to be held at Fresh Gallery	$1,000	$1,000
QR1613-103	Inner Wheel Club of Howick	Towards the purchase of materials for wool and fleece blankets, materials and mattress filling for the dolls cots, face flannels and other items for the hygiene kits for patients at KidzFirst Hoapital	$1,000	$1,000
QR1613-108	Papatoetoe Adolescent Christian Trust (PACT)	Towards the removal of the wall and repostioning the stairs at the PACT Community Building, 311 Great South Rd, Papatoetoe	$1,830	$1,830
QR1613-104	Papatoetoe Neighbourhood Support	Towards i-flags, office supplies, printing costs, chairs, table and stands for the Papatoetoe Neighbourhood Revitalisation Project	$1,428	$1,428
QR1613-109	Woman Care Trust	Towards the cost of a yoga teacher for monthly two-hour yoga sessions for senior women	$960	$960
		Total Requested	$23,968	$6,218

b)      decline the applications listed in Table Two for the reasons stated.

Table Two: Otara-Papatoetoe Local Board Round One Quick Response Declined Applications

Application No.	Organisation Name	Project	Total Requested	Declined
QR1613-114	Bhartiya Samaj Charitable Trust	Towards venue hire for 13 May Road, Mt Roskill (transport costs for members to attend meetings and gatherings and the cost of outings for seniors)	$750	Not a high priority in the Otara-Papatoetoe Local Board Grant Programme
QR1613-110	Roopa Aur Aap Charitable Trust	Towards organising the Jaagirit (Awakening) project, venue hire, promotion, volunteer costs, travel expenses, equipment hire costs, vehicle related travel reimbursement, promotional material, stationery, telephone expenses, counselling sessions and various other organisational expenses	$2,000	Not a high priority in the Otara-Papatoetoe Local Board Grant Programme
OP15-2043	Manukau Indian Association Inc.	Towards the cost to host the 2015 Diwali Festival at Vodafone Events Centre (venue hire, sound/lighting, advertising, printing, stalls and performances)	$15,000	Group has not accounted for previous grants
QR1613-116	Papatoetoe Rugby Football Under 9 Restricted Team	Towards the costs to attend the 2015 Under 9 Rugby Tournament being held in Taupo in early September 2015	$3,137	Not eligible – event taking place before consideration by the local board
QR1613-112	South Auckland Tongan SDA Community	Towards the purchase of brass band instruments	No amount provided	Not eligible – incomplete application, including no amount requested.

CARRIED

19	Performance Report for the Ōtara-Papatoetoe Local Board for the year ended June 2015
	Resolution number OP/2015/157 MOVED by Member SC Grey, seconded by Member JR McCracken: That the Ōtara-Papatoetoe Local Board receive the Performance Report for the Ōtara-Papatoetoe Local Board for the year ended June 2015. CARRIED

20

Youth Connections Quorum Change

Resolution number OP/2015/158 MOVED by Member JR McCracken, seconded by Member LT Fuli: That the Ōtara-Papatoetoe Local Board: a) approve a change to the Terms of Reference for the Youth Connections Local Governance Group, clause 4.2, reducing the quorum for formal decision making by the LGG from four members to three members. b) seek a thorough review of the Youth Connections Terms of reference and project. c) request exploring the possibility of individual local board approaches being included in the forthcoming review of the Youth Connections Local Governance Group Terms of Reference and project. CARRIED

21	Regional Facilities Auckland - Fourth Quarter Report 2014-2015
	Resolution number OP/2015/159 MOVED by Member SC Grey, seconded by Member MA Gush: That the Ōtara-Papatoetoe Local Board: a)      receive the Regional Facilities Auckland Fourth Quarter Report 2014/15. b)      receive the Stadium Strategy update memo. CARRIED

22	For Information: Reports referred to the Ōtara-Papatoetoe Local Board
	Resolution number OP/2015/160 MOVED by Chairperson E Collins, seconded by Member LT Fuli: That the Ōtara-Papatoetoe Local Board note the Albert-Eden Local Board AE/2015/78 resolution regarding the Notice of Motion – Call for Public Consultation on the TPPA. CARRIED

23	Ōtara-Papatoetoe Local Board Reports and Actions Pending
	Resolution number OP/2015/161 MOVED by Chairperson E Collins, seconded by Member LT Fuli: That the Ōtara-Papatoetoe Local Board receive the report. CARRIED

24

Ōtara Papatoetoe Local Board members portfolio update

Resolution number OP/2015/162 MOVED by Chairperson E Collins, seconded by Member LT Fuli: That the verbal or written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received. Member Fuli:              · Pre-dawn blessing of the Otamariki Reserve Basketball Court with member Gush · Civil Defence and Emergency Management · Botany and East Tamaki Rotary- Local Heroes Award · “It’s Noon” – digital platform sharing and crowd sourcing. Member Robertson: 38 East Tamaki Road new childcare centre Cyclocrosse event at Puhinui Reserve Chairs Forum Meeting with Howick Local Board Parks Portfolio holder Sod turning and blessing at James Watson park Aorere College Digital Official launch Papatoetoe Main Street Business Improvement District Papatoetoe Historical Society - Youthline Community Hui at Papatoetoe Chambers Spatial Priority area Otahuhu-Middlemore 70th Anniversary 2nd World War Manukau Police briefing, National Police day 18 October 2015 Window washers – work with Chair of Howick LB Jungle Opening - Spark's new basketball court on Otamariki Reserve Opening of sports facilities across the local board area Festival of India. Member Grey Otara Waterways and Lake Steering Group Manukau Business Improvement District – window washers big problem Jungle Opening - Spark's new basketball court on Otamariki Reserve. CARRIED

25

Chairpersons Announcements

Resolution number OP/2015/163 MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush: That the verbal update is received. Hillary College Gladiators of Change - parents evening Papatoetoe Historical Society – Youthline, congratulations to Jenny Clark Radio 531 PI Otara Network Action Committee Robertson Road School – digital learning hub Citizenship Ceremony Jungle Opening - Spark's new basketball court on Otamariki Reserve Otara Youth - Kingsmen concert Discussion with Howick Local Board Chairperson regarding window washers Otara Business Improvement District Tangaroa College – Sports Prizegiving. CARRIED

26        Consideration of Extraordinary Items

26.1	Supporting community input on liquor licenses - local board letter of support
	A copy of the report and attachments was tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2015/164 MOVED by Member SC Grey, seconded by Member MA Gush: That the Ōtara-Papatoetoe Local Board: a) support community objectors who are opposing a variation of hours for the Black Rose Nightclub on 320 Great South Road, Papatoetoe to open at 12 noon every day, rather than 9.30pm currently and endorses the Local Board Chair’s letter in Attachment 1. b) authorise the Local Board Chair, Fa’anānā Efeso Collins, to represent the local board’s views and position on alcohol licensing matters as part of his Planning, Policy, Regulatory, Bylaws and Compliance portfolio. CARRIED
	Attachments a     Supporting community input on liquor licenses, report and attachments

Item 12 was considered at this time.

6.52 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................