Agenda of Orākei Local Board

Orākei Local Board

03 September 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 New Zealand Warriors and Speedway 6

10 Extraordinary Business 6

11 Notices of Motion 6

12 Meadowbank, St Heliers Church and Community (including Glendowie Hall), and Community of St Luke community centres funding agreements and Licence's to Occupy and Manage 7

13 Orākei Local Event Contestable Fund Round One 2015 - 2016 11

14 Orākei Local Board Small Local Improvement Programme 2014/2015 summary update report 49

15 Auckland Transport Quarterly Update to Local Boards for the Quarter - 1 April 2015 to 30 June 2015 53

16 Auckland Transport Update: September 2015 83

17 Orākei Local Board Quarterly Performance Report for the Period Ending 30 June 2015 91

18 Annual Report 2014-2015 173

19 Auckland Council Property Limited Local Board Six-Monthly Update 1 January 2015 to 30 June 2015 189

20 Hearing Panel Decision Report on Local Dog Access Rules in the Orākei Local Board Area 2015 203

21 Review of Alcohol Bans 2015

This report was not available at the time of printing and will be distributed under separate cover.

22 Regional Facilities Auckland Fourth Quarter Performance Report for the quarter ending 30 June 2015 223

23 Mount Smart Stadium 243

24 Orākei Basin Advisory Group Update 247

25 Chairperson's Report 253

26 Board Member Reports 265

27 Resolutions Pending Action 279

28 Local Board Workshop Record of Proceedings 285

29 Orākei Local Board Achievements Register 289

30 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the minutes of Orākei Local Board meeting, held on Thursday, 6 August 2015, be confirmed as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Orākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 New Zealand Warriors and Speedway

Executive Summary

1. Alan Richardson will be in attendance to present a Public Forum presentation opposing any attempt to relocate the New Zealand Warriors and Speedway from their current locations.

Recommendation/s

That the Orākei Local Board:

a) thanks Alan Richardson for his Public Forum presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Orākei Local Board

03 September 2015

Meadowbank, St Heliers Church and Community (including Glendowie Hall), and Community of St Luke community centres funding agreements and Licence's to Occupy and Manage

File No.: CP2015/15255

Purpose

1. This report seeks Orākei Local Board approval to delegate the decision making authority to its community development portfolio holders to:

· Approve the 2015/2016 funding agreements for the Meadowbank Community Centre Incorporated (MCCI), the St Heliers Church and Community Centre (including Glendowie Hall) and the Community of St Luke Community Centre (St Luke CC).

· Grant a Licence to Occupy and Manage to the MCCI for the Meadowbank Community Centre, 29-31 St Johns Road, Meadowbank and to the St Heliers Church and Community Centre (St Heliers CC)for the Glendowie Hall, 83 Crossfield Road, Glendowie.

Executive Summary

2. As a result of amalgamation, community centres and houses that were operated by community committees had their legacy agreements extended, most for several years. As an initial step, council staff developed a more appropriate funding agreement, with an attached licence to occupy and manage that provided more coherency and consistency as well as aligning to delivering on local board outcomes. Currently these agreements and licences are granted on an annual basis.

3. Council staff have started discussions on the centre’s work programmes with local board portfolio holders however, at the time of writing this report these documents are yet to be finalised. Therefore this report recommends delegating the approval of the 2015/2016 funding agreements for MCCI, St Heliers CC and St Lukes CC along with the granting of a new Licence to Occupy and Manage (LTMO) to MCCI and St Heliers CC for Glendowie Hall for one year commencing 1 July 2015 to the Board’s community development portfolio holders. A LTMO is not required for the St Heliers CC building or the St Lukes CC building as these are not council owned assets. Delegation will ensure payment can be made to these community organisations directly upon completion of both parties signing the finalised documentation.

4. In the future the local board could consider offering a range of options for the term of the agreement and/or licence and this would be dependent on a number of factors. For example, new organisations or those still developing their governance structure should remain on a one year term. More experienced organisations could transition to a two or three-year term and major organisations with proven performance, especially those requiring long-term tenure for external funding, could be granted five or more years. Staff will commence discussions with local board portfolio holders within the next few months.

Recommendation/s

That the Orākei Local Board:

a) delegates decision making authority to its community development portfolio holders to approve the 2015/2016 funding agreements for Meadowbank Community Centre Incorporated, St Heliers Church and Community Centre and the Community of St Luke Community Centre.

b) delegates decision making authority to its community development portfolio holders to approve the granting of the Licence’s to Occupy and Manage to the Meadowbank Community Centre Incorporated for the Meadowbank Community Centre at 29 St Johns Rd, Meadowbank and to the St Heliers Church and Community Centre for the Glendowie Hall, 83 Crossfield Road, Glendowie, subject to the following terms and conditions:

i) Term –1 year commencing on 1 July 2015;

ii) Rent - $1.00 plus GST per annum if requested.

Comments

5. The MCCI has occupied the council owned site on St Johns Rd since 1984. It currently operates the Meadowbank Community Centre from this location. The MCCI has approximately 61,102 visitors through its doors per annum, and caters to all ages. There is one manager who works 40 hours per week. MCCI is made up of a President, Vice-President, Secretary, Financial Adviser and five committee members.

6. St Heliers CC has approximately 110,000 visitors per annum attend activities. They have operated the Glendowie Hall on behalf of council since 2012. The Glendowie Hall has had approximately 60,000 visitors through its doors per annum, and caters to all ages. There is one manager and a number of St Heliers CC staff that support the activities and the operations of the community centre spaces.

7. The St Luke CC has operated since 1978 and has approximately 70,500 visitors through its doors per annum with activities that cater to all ages. There is one manager who works 26 hours per week. St Luke CC is made up of a Chairperson, Secretary, Treasurer and four committee members.

8. MCCI, St Heliers CC and St Luke CC deliver community programmes and activities to meet local needs and local board outcomes. Their 2015/2016 work programmes are outlined in schedule one of their funding agreement. Schedule two of the funding agreement outlines the reporting requirements.

9. The financial accounts provided by the all three organisations indicate that the funds held are sufficient to meet their liabilities and are being managed appropriately.

10. The organisations have the necessary insurance cover, including public liability insurance, in place.

11. The three community centres require funding agreements and a LTMO to be granted in order to formalise their occupancy and their funding. This includes MCCI for the Meadowbank Community Centre at 29 St Johns Rd, Meadowbank, Lot 1 DP 166537 for a term of 1 year commencing on 1 July 2015 at a rental of $1.00 plus GST, and the St Heliers Church and Community Centre for the Glendowie Hall on 83 Crossfield Rd, Glendowie, Lot 214 DP 43378. The licence outlines Auckland Council, MCCI’s and St Heliers CC for Glendowie Hall’s building maintenance responsibilities.

12. In the near future the local board could consider offering a range of options for the term of the agreement and/or licence and this would be dependent on a number of factors. For example, new organisations or those still developing their governance structure should remain on a one year term. More experienced organisations could transition to a three-year term and major organisations with proven performance, especially those requiring long-term tenure for external funding, could be granted five or more years.

13. Multi-year agreements would not change any of the other conditions in the existing funding agreements or licences. Adjustments for inflation could be included in each agreement and licence that has a term of two or more years.

14. Staff will commence discussions with local board portfolio holders within the next few months on options for multi-year agreements.

15. The report has sought input from all relevant council departments.

Consideration

Local Board views and implications

16. Council staff have started discussions on the work programmes with local board portfolio

holders however, these documents are yet to be finalised. Staff will present the finalised

funding agreement document to portfolio holders for approval.

17. The recommendations within this report fall within the local board’s allocated authority

relating to local, recreation, sport and community facilities

Māori impact statement

18. All community centres in the Orākei local board area endeavour to improve the well-being

among Maori within the work programmes they deliver. Council staff continue to work

with the centres to ensure support and development of programmes and activities that

directly improve well-being and outcomes for Maori.

Attachments

There are no attachments for this report.

Signatories

Author

Jennifer McKay - Facility Manager (Maungakiekie-Tamaki)

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Orākei Local Board

03 September 2015

Orākei Local Event Contestable Fund Round One 2015 - 2016

File No.: CP2015/17746

Purpose

1. The purpose of this report is to present applications received for round one of the Local Event Contestable Fund 2015-2016 for the Orākei Local Board. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Orākei Local Board has set a total community funding budget of $113,000 with $14,000 of this total budget allocated to events. These applications will be funded from this budget.

3. Eight applications were received requesting a total of $38,350. Staff recommendations are included in this report (Attachment A).

Recommendation/s

That the Orākei Local Board:

a) considers the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Organisation Name	Project	Total Requested	Eligible/Ineligible
St Chads Anglican Church	Community Christmas Celebration	$3,000.00	Eligible
FutureDreams Swimming Ltd	The Kohi Summer Swim Series	$2,500.00	Eligible
Onboard Skate Incorporated	Summer Board Series, 2015/16	$1,850.00	Eligible
Red Sky Productions Limited	Stroke and Stride Series	$16,000.00	Eligible
City Surf Series	City Surf Series	$8,500.00	Eligible
Auckland Highland Games Inc	The Auckland Highland Games and Gathering	$3,500.00	Eligible
“BSG Events”	Keith Hay Park Kids Obstacle Duathlon	$2,000.00	Eligible
New Zealand Women Limited	Elvis in the Gardens	$1,000.00	Eligible
Total		$38,350.00

Comments

1. An interim event round was run in April 2015 to capture summer and Christmas events that did not align with the dates of the new grant rounds in the Orākei Local Board grant programme.

2. The Orākei Local Board has set a total community funding budget of $113,000 with $14,000 of this total budget allocated to events. These applications will be funded from this budget.

3. Eight applications were received requesting a total of $38,350. Staff recommendations are included in this report (Attachment A).

Consideration

Local Board views and implications

4. Local boards are responsible for the decision-making and allocation of local board community grants. The Orākei Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

5. The decisions sought within this report fall within the local board delegations.

6. The decisions sought do not invoke the Auckland Council Significance Policy.

Māori impact statement

7. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

8. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

9. Following the Orākei Local Board allocating funding, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Attachment A Funding Summary	13

Signatories

Author

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Orākei Local Board

03 September 2015

Orākei Local Board Small Local Improvement Programme 2014/2015 summary update report

File No.: CP2015/17471

Purpose

1. This report provides an overview of the Orākei SLIPs 2014/2015 Programme and a project progress update through to May 2015.

Executive Summary

2. The Orākei Local Board had $886,935 discretionary capital funding available in the FY2014/2015 financial year. This is comprised of the final FY2014/2015 SLIPs capital budget funding of $646,935.00 and $240,000.00 from the Local Board Discretionary Fund for FY2014/2015.

3. The $886,935 discretionary capital funding available in FY2014/2015 was 100% allocated to projects for delivery within the 2014/2015 financial year.

4. A total discretionary capital spend of $856,935.00 was achieved in the 2014/2015 financial year, resulting in $30,000 capital budget deferring across into the 2015/2016 financial year.

5. The deferred capital budget of $30,000 is to complete additional scoped works at Crossfield Entrance, approved June 2015 to resolve identified CPTED issues.

6. The Orākei Local Board had $37,930.00 operational funding available to allocate in the 2014/2015 financial year. 100% of the 2014/2015 operational funding has been allocated and was fully spent within the 2014/2015 financial year.

7. The SLIPs programme and budget funding was brought to an end as at 30^th June 2015 and there is no further LIPs programme funding continuing into 2015/2016 and future years.

Recommendation/s

That the Orākei Local Board:

a) receives the Orākei Local Board Local Improvement Projects (SLIPs) 2014/2015 end of year programme update.

Comments

8. The Orākei Local Board had $886,935 discretionary capital funding available in the FY2014/2015 financial year. This is comprised of the final FY2014/2015 SLIPs capital budget funding of $646,935.00 and $240,000.00 from the Local Board Discretionary Fund for FY2014/2015.

9. The $886,935 discretionary capital funding available in FY2014/2015 was 100% allocated to projects for delivery within the 2014/2015 financial year.

10. A total discretionary capital spend of $856,935.00 was achieved in the 2014/2015 financial year, resulting in $30,000 capital budget deferring across into the 2015/2016 financial year.

11. The deferred capital budget of $30,000 is to complete additional scoped works at Crossfield Entrance, approved June 2015 to resolve identified CPTED issues.

12. The Orākei Local Board had $37,930.00 operational funding available to allocate in the 2014/2015 financial year. 100% of the 2014/2015 operational funding has been allocated and was fully spent within the 2014/2015 financial year.

13. The SLIPs programme and budget funding was brought to an end as at 30^th June 2015 and there is no further SLIPs programme funding continuing into 2015/2016 and future years.

Capital projects deferred into 2015/2016 for delivery completion

14. Crossfield Entrance – additional scope of works. Additional works to be delivered with savings realised within the Crossfield Stage one project. These additional scoped works included landscaping improvements to improve CPTED issues identified with the Parks Advisor, Local board parks Portfolio holder and local police.

Consideration

Local Board views and implications

15. This report informs the Orākei Local Board of the delivery of the SLIPs 14/15 work programme.

Māori impact statement

16. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

17. The SLIPs programme and budget funding was brought to an end as at 30^th June 2015 and there is no further SLIPs programme funding continuing into 2015/2016 and future years.

18. Communities were impacted by SLIPs projects. They provided an opportunity for staff and elected representatives to engage with the communities on their specific needs.

19. SLIPs funded projects must comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Attachments

No.	Title	Page
a View	Orākei Local Board Local Improvement Projects (SLIPs) 2014/2015 end of year programme update.	51

Signatories

Author

Katrina Morgan - Team Leaders SLIPs

Authorisers

Mace Ward - Group Manager Regional and Specialist Parks

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Orākei Local Board

03 September 2015

Auckland Transport Quarterly Update to Local Boards for the Quarter - 1 April 2015 to 30 June 2015

File No.: CP2015/13541

Executive summary

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months April – June 2015 and planned activities anticipated to be undertaken in the next three months.

2. Attachments include:

· A – Auckland Transport activities

· B – Travel-wise Schools activities

· C – Decisions of the Traffic Control Committee

· D – Report against local board advocacy issues

· E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the report entitled “Auckland Transport Quarterly Update to Local Boards for the quarter – 1 April to 30 June 2015” be received.

Comments

Significant activities during the period under review

Strategy and Planning

3. Corridor Management Plans (CMPs) - seven new Corridor Management Plan (CMP) studies and one Corridor Management Plan review were completed this quarter. These are:

(1) Gillies Avenue Corridor Management Plan.

(2) Henderson Metropolitan Centre Transport Study.

(3) Glenfield Road-Birkenhead Avenue Corridor Management Plan.

(4) Remuera Road-St Johns Road Corridor Management Plan.

(5) Parnell Road-Parnell Rise Corridor Management Plan.

(6) Hillsborough Road-Kinross Street Corridor Management Plan.

(7) Rosebank Road-Patiki Road Corridor Management Plan.

(8) Great South Road Stage 1 (Manukau to Drury) Corridor Management Plan Review.

4. Auckland Transport Parking Strategy 2015 - The Auckland Transport Parking Strategy was approved in April 2015 and successfully launched at the end of May 2015.

5. Regional Public Transport Plan Variation - Public consultations and hearing deliberations on the Regional Public Transport Plan were completed this quarter.

Investment and Development

6. SMART (Southwest Multi-modal Airport Rapid Transit)

· Investigation to identify the best public transport mode (heavy or light rail) to support the employment and passenger growth at the Airport. It also includes the identification of a preferred corridor for protection. Construction has started on the Kirkbride interchange which includes widening for SMART.

Public Transport Development

7. Otahuhu Bus Rail Interchange

· Detailed design is complete and New Zealand Transport Agency (NZTA) funding has been approved for construction. The signal box was removed and the overhead live line lowered over Queens Birthday weekend. Enabling works are on schedule, with the main works tender deferred until all funding is approved (now approved) and planned for July release. It is expected that main works will begin in October 2015 and be completed in early June 2016.

8. Half Moon Bay New Ferry Facility

· This project includes the design and development of a new passenger ferry facility at

Half Moon Bay, including integration with Public Transport, and accessibility and passenger amenity improvements. A site inspection of the pontoon and gangway units was completed in early July prior to placing these units into storage in readiness for the Stage 2 physical works completion. The wharf design is progressing with the submission of the building consent to Auckland Council expected in July/August 2015.

9. City Rail Link

· Enabling Works Package: Phase One Early Contractor Involvement (ECI) design service contracts 1 and 2 have been awarded. Construction is due to commence in November 2015 with services relocation.

· Main Works: Construction is to start in 2018/2019, subject to a funding agreement with Government.

10. EMU (Electric Multiple Unit) Procurement

· 54 units have been provisionally accepted and the final three are in transit and due in Auckland in early August. Peak period EMU services began on 8 June from

Papakura, and on 20 July the network became fully electric with Papakura and Swanson to Britomart service introduction.

Public Transport Operations

11. Public Transport overall

For the 12 months to the end of June 2015, patronage was 79.25 million trips up 9.5% on the 2014 result. This is an increase of almost seven million trips over the course of a year and given the strong weekday growth, this likely represents around an extra 30,000 trips taken each working day. The changes for individual modes were:

· Bus (excluding Northern Express) – 57 million trips, up 6.6%

· Northern Express – 2.8 million trips, up 17.2%

· Rail – 13.9 million trips, up 21.7%

· Ferry – 5.5 million trips, up 8.3%

12. Rail Improvements

· The big performer was rail which reached 13.9 million passenger trips for the year, representing an annual increase of 21.7%. The growth is put down to the enhanced travel experience and additional capacity provided by the new electric trains and greater service frequency introduced over recent years.

· The Auckland Transport network became fully electric on 20 July 2015, except for the link between Papakura and Pukekohe which will continue to use diesel trains. These will be refurbished over time to provide an enhanced experience. The electric trains will provide improved travel experience and more capacity on all lines.

13. Bus and Ferry Improvements

· June 2015 was also a record-breaking month on the Northern Express, with patronage up 17% on the same month last year. The twelve month total patronage reached 2.8 million. It was also a record for other bus services as patronage rose 6.6% to 57 million trips. Ferry numbers for the year totalled 5.5 million trips, up 8.3% on an annual basis.

· Growth on bus services is attributed to increased services and frequency, improving travel times from new bus priority lanes and a significant improvement in service punctuality being achieved by bus operators through new timetables. Further service level increases and punctuality improvements are planned for later this year along with the introduction of double decker buses on a number of routes. New network routes will also be introduced from later this year.

Road Design and Development

14. Te Atatu Road Improvements

· Road Corridor Improvement project on Te Atatu Rd from School Road/Edmonton Road intersection to State Highway 16. The evaluation of the construction tenders is now completed, with the award of the contract being imminent. Construction is targeted to start in August 2015 with completion expected around February 2017. A public open day will be arranged prior to the starting of physical works.

15. Albany Highway

· The Albany Highway North Upgrade project involves widening of Albany Highway between Schnapper Rock Road and the Albany Expressway. Construction is approximately 40% complete. Disruption to land owners and road users due to construction is being well managed, with any issues being quickly resolved. The

Rosedale Road intersection signalisation has been brought forward to July to assist with traffic management and pedestrian safety.

16. Lincoln Road Improvements

· The project involves widening Lincoln Road between Te Pai Place and the motorway interchange to accommodate additional transit/bus lanes on both sides. Stakeholder feedback has been received for the 2-D layout plan, and the NZTA funding application for the detailed design is progressing. The designation process is expected to start in late November 2015.

17. Mill Road Improvements

· The Redoubt Road - Mill Road corridor project will provide an arterial road connection east of State Highway 1 between Manukau, Papakura and Drury and includes Murphys Road improvements from Redoubt Road to Flatbush School Road. Submissions to the Notice of Requirement (NOR) have closed and Auckland Transport is now preparing evidence for the formal hearing due at the end of August.

Services

18. Road Safety Highlights

· Over 4,000 young people and their parents have participated in the Crossroads young driver programme.

· The Oi! Mind on the road, not on the phone driver distraction campaign in May 2015 targeted twenty to twenty nine year old drivers.

· The Love being a local road safety campaign enabled rural communities to take a lead role in raising awareness of local speed issues.

19. Schools Travelwise Programme Highlights

· The United Nations Global Road Safety Week took place from 4 to 10 May. 146 teachers registered for Road Safety Week information and resources and 27 schools entered the competition.

· On 25 June 2015, 400 volunteers attended the Walking School Bus (WSB) megastars event to recognize the efforts of WSB volunteers.

· Recently completed research has found that crash rates involving children walking and cycling at schools with Safe School Travel Plans (SSTPs) and Active School Signage were significantly reduced by 37% after the implementation of these measures.

20. Road Safety Education in Schools: (2014/2015 Year)

· 79 new Walking School Buses were established, bringing the regional total to 369 and exceeding the target of 347.

· 23 schools and 1,683 students received cycle training against a target of 1500.

· 4 new schools joined the Travelwise programme, creating a total of 408 schools.

· 2 regional ‘Slow Down Around Schools’ campaigns were delivered.

· 536 students and 77 teachers attended Travelwise Primary and Secondary school workshops.

· 4 high risk schools received rail fare evasion prevention campaigns.

21. Road Safety Promotion and Training: (2014/2015 Year)

· A number of Local campaigns were delivered including: 5,275 drivers through local Drink/Drive operations with NZ Police.

· The #Drunksense radio advertisement won the Outstanding Radio Creativity Award and Driver Distractions won the Social and Community Platinum Award.

22. Travel Demand (2014/2015 Year)

· The ‘Commute’ programme promotes behavioural change to reduce the reliance on and impact of Single Occupancy Vehicle (SOV) trips. Focused on the morning peak period of congestion, the programme works with businesses to support public transport, carpooling and active modes of getting to work. Seventeen new organisations joined the ‘Commute’ programme, and 23 organisations progressed or launched their travel plan activities.

2014/2015 Performance Outcomes

23. School Travel Trips Avoided

· The 2015 Community and Road Safety Team target of 16,700 morning car trips avoided through school travel planning activities was exceeded with 17,164 trips avoided.

· The total number of deaths and serious injuries (DSI) on Auckland Local Roads in the

2014 calendar year was 398, representing a 7.4% reduction from 2013. For the 2014 calendar year, the Auckland region had the lowest rate of road deaths and serious injuries (DSI) per capita in New Zealand – 31 DSI per 100,000 population.

Road Corridor Delivery

24. The Asset and Maintenance Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· The Delivery of roading and streetlight maintenance and renewal programmes.

· Managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor.

· Promoting design innovation and efficiency around how work is carried out on the network.

· The development of long term asset management plans and modelling which support the decision making process around the management of Auckland Transport’s roading assets.

April – June Quarter Key Highlights

25. The Road Corridor Delivery Team have a year to date target (YTD) to deliver 581km of resurfacing (asphalt or chipseals), pavement renewals and footpath renewals. As outlined in figure 1, for 2014/2015 the group delivered 568km, or 98% of the planned programme.

Figure 1: Actual vs planned lengths (km) for June YTD

	YTD Planned Targets (KM)	Actuals (KM)	%
Resurfacing	427.4	418.9
Pavement Renewals	37.4	40
Footpath Renewals	116.7	110
Total	581.5	568.9	98%

26. The new Streetlighting contracts have been awarded to Downer (for Central and Southern areas) and Electrix (for North and West areas). The four new contracts align with the road maintenance contracts and replace the nine legacy contracts which have been in place until now. The new contracts are for a four year term with an additional 1+1 year right of renewal at Auckland Transport’s discretion.

27. Auckland Transport’s second asset management plan (AMP) covering the period 2015-2018 will be published in August 2015. This document details the strategies and management systems deployed by Auckland Transport and sets out the future renewals and maintenance investment required to continue building the assets, infrastructure and delivery systems of a world-leading, transformational, sustainable and affordable urban transport service. The AMP also addresses the shortfalls that will begin to accrue if current budget levels continue over the medium to long term. Electronic copies will be available for download on the Auckland Transport website and a hard copy will be sent to each Local Board.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the fourth quarter (2014/15) ending 30 June 2015	61
b View	Travelwise Schools activities broken down by local board	73
c View	Traffic Control Committee Decisions broken down by local board	75
d View	Local Board Advocacy Report	77
e View	Local Board Transport Capital Fund Report	79

Signatories

Author

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Orākei Local Board

03 September 2015

Auckland Transport Update: September 2015

File No.: CP2015/00902

Purpose

1. The purpose of this report is to update the Board on a range of transport related issues in Orākei area during September 2015.

Recommendation/s

That the Orākei Local Board:

a) receives the September 2015 report from Auckland Transport.

Monthly Overview

Orākei Local Board Transport Capital Fund

2. The Process for Discretionary Fund Projects

The Orākei Local Board has allocated the entire allocated fund up to June 2016. There is still $311,000 remaining in the budget allocation for the 16/17 financial year.

Below is an update on any projects that have had status change in the last month:

3. Benson Road Upgrade

The corner of Benson Road and Upland Road in Remuera has brick planter boxes that take up a considerable amount of space in the footpath. The Board proposed to replace this with a design similar to the one outside Benson Road Delicatessen. This project is currently in consultation, with construction expected to be completed by October 2015.

4. Abbotts Way Footpath Fence

A section of footpath between Sir Edmund Hillary Retirement Village and the Lunn Avenue shops will have a fence installed at the roadside to provide a level of protection for pedestrians as they travel between Abbotts Way and Lunn Ave. Construction is expected to be completed by the end of September 2015.

5. Berm Planting

Auckland Transport has developed a draft document setting out how planting in the road berm might be managed. This draft has been approved to go out for consultation with Local Boards and Auckland Transport will be seeking workshop time to discuss the draft with interested Local Boards.

6. Footpath Upgrade in Kohimarama

A request was made by the Mission Bay - Kohimarama Residents Association to investigate when the following footpaths will be upgraded:

· Sage Road

· Speights Road

· Melanesia Road

· Baddeley Avenue

It was noted in the correspondence that Auckland Council Stormwater also have plans to upgrade stormwater facilities in Sage Road and a small amount of Melanesia Road within the next twelve months.

All of the footpaths identified are on Auckland Transports forward works programme to be completed over the next three years with Speights Road currently underway. Auckland Transport will work with the Stormwater engineers to ensure that our programmes align to minimise disruption to residents.

7. A Modern Twist on Auckland’s Māori history

As part of Māori Language Week, Auckland Transport, COMET (an Auckland Council educational department) and Kiwa Digital have produced a bilingual App that showcases historic Auckland. The App called “Whānau Fun Day on the Train” features the story of a family trip by train from Pukekohe to Eden Park for a day at the Dick Smith Auckland NRL Nines. Along the way the family shares stories about sites of significance such as maunga, traditional names for landmarks and some family history.

The interactive book is voiced story-acted by children from Te Raki o Pukekohe/Pukekohe North School. The children also helped develop the characters.

The App introduces Māori history in an interactive way as you can choose English or Māori and then swipe to read, double tap to spell or just listen to get the correct pronunciation. Other interactive features let users record their own voice for the story, paint the pictures and learn more about the history of landmarks on the journey.

The App covers the Māori cultural heritage of Tāmaki Makaurau in a general way, taken from published sources, books and treaty settlement material. It is is available free from Google Play Store and iTunes (search: whanau tereina) and downloadable via Auckland Transport’s website. (http://at.govt.nz).

8. Otahuhu Transport Interchange

The design of the Otahuhu Bus -Train interchange has been finalised and construction will commence in October 2015. This will see the existing Otahuhu train station upgraded to a fully integrated bus and train interchange. The project is being undertaken in partnership with the NZ Transport Agency (NZTA) and Auckland Council and funding from both is confirmed.

The Otahuhu interchange is a key part of the new simpler and more connected south Auckland public transport network. It is also one of a series of major improvements on the way for public transport between Mangere, Otahuhu and Sylvia Park, which include: high frequency buses; bus and transit lanes; new bus shelters and bus stations along the route.

The new Otahuhu interchange will offer the following benefits:

· A high quality accessible modern facility.

· The design and architecture will reflect local and historical stories for mana whenua (portage site for waka).

· Clear separation of buses, trains and a shared pedestrian and cycle pathway (including cycle storage racks), separated cycle crossing at the adjacent signalised intersection.

· Passenger drop off zone.

· Covered bus platforms for passengers moving between bus and train services.

· More frequent bus services from mid-2016.

· Better connections between bus and rail networks.

The new interchange will open in 2016.

9. Winter Sober Driver Campaign

Auckland Transport is implementing a winter sober driver campaign targeting host responsibility within the corporate environment.

Friday afternoon drinks have become part of the corporate culture at many organisations, however with the lower drink-driving limit and many crashes attributed to alcohol, host responsibility has become increasingly important. Alcohol and drug related crashes make up 27.4% of all Auckland’s death and serious injury crashes.

The campaign objectives are to change perceptions around work/office drinking and to encourage forward planning when it comes to work drinks by providing hosts with a range of tips, tools and solutions to enable them to do so.

Based on the tagline of ‘Don’t let Friday’s fun, turn into Monday’s mess’, the key message is that if companies are putting on work drinks, they encourage their staff to have a sober driving solution sorted. AT has a range of solutions and ideas to help stop Friday drinks leading to a drink-driving incident, and turning into a headache on Monday. There are simple solutions to help staff get home safely.

Visit www.AT.govt.nz/soberdriver for tips, tools and solutions.

10. Train Passenger Numbers

Annual rail patronage has exceeded 14 million for the first time and this year has seen the highest ever 12 month total for passenger trips on rail.

Rail patronage in Auckland grew 21.7% in the year to the end of June 2015 - two and a half million more passengers than in June last year. In contrast, when Britomart Transport Centre opened in 2003, annual patronage was less than three million.

The new record comes just days after the introduction of the full fleet of electric trains on 20 July. Auckland Transport is now running the new trains from Papakura to Swanson on the electrified network and the response from customers has been extremely positive to both the quality of the trains and the extra services provided.

Auckland Transport, with its operator Transdev, now provides six trains per hour on the Eastern and Southern Lines and four trains per hour on the Western Line during peak weekday periods.

The last of Auckland’s 57 trains arrive in the city next week and will go into service once certified. After this, Auckland Transport hopes to increase the size of some peak services to six cars to cope with the increasing demand.

The number using all public transport in Auckland reached 79 million in the year to June, an increase of 9.5% or on average 19,000 extra boardings per day.

11. New Tender System for Auckland’ Bus Services

In a milestone for the city’s transport services, Auckland Transport will soon be calling for tenders to operate its New Network bus services in south Auckland (including Pukekohe and Waiuku).

These will be the first tenders called under the new Public Transport Operating Model (PTOM) system and the first PTOM tenders called to create the long awaited New Network. This will mean major improvements to the way people travel on bus, train and ferry.

With the southern tender process leading the way, invitations will be called progressively for bus operators to tender in other sectors; west Auckland will be next later this year.

The tenders for Auckland’s southern bus services opened on 17 August 2015 and close on 28 September 2015. The successful tenderers will be named early in 2016 and should be operating the New Network Services by October 2016.

The New Network will create a region-wide network of bus, train and ferry services. The key principle is to run a number of high frequency services that are designed to work together through easy connections, using what is called a “hub and spoke connected network”.

By having more frequent services operating every 15 minutes, 7am to 7pm, seven days a week, passengers can just turn up and go. They will meet connecting services at transport interchanges - the spokes, the interchanges being the hubs.

The services, where appropriate, will feed train services rather than duplicating them to maximise the efficiency of the new electric rail fleet and between buses and trains and provide more direct and frequent journeys for south Auckland and the rest of the region.

The call for tenders represents a milestone both in providing bus services to Auckland’s travelling public and also in the way they are provided. PTOM is a service contracting framework under the Land Transport Management Act (LTMA) 2003, ratified by NZ Transport Agency (NZTA). It subsidises passenger routes and incentivises service providers to maximise efficient and effective delivery of public transport in a partnering arrangement with Auckland Transport.

PTOM is welcomed by NZTA, it recently approved Auckland Transport’s Request for Tender process and documentation that will be used to attract tenderers and select the operators.

Under PTOM about half the region’s bus services will be contracted by competitive tender and the balance will be directly negotiated with the current bus operators.

These arrangements differ significantly from the current part contracted and part-deregulated system in which bus companies receives fare revenues and subsidies.

Check out the New Network: https://at.govt.nz/about-us/campaigns/next-steps-in-public-transport/new-bus-network/

12. Upgrade to White Light for Auckland Streets

Auckland Transport has begun New Zealand’s most ambitious LED replacement programme.

It is replacing 44,000 high pressure sodium (golden yellow light) street lights with energy efficient light emitting diodes (LED) luminaires. Auckland Transport owns more than 100,000 street lights, approximately one third of the country’s total lighting stock.

The first phase of the programme is being rolled out over five years and will see half the regions street lights change from golden yellow light to white light.

The rest of the conversion to LEDs will potentially follow in four to five years and project is expected to see net savings of $32 million over the 20 year design life of the LED luminaires.

In March, Transport Minister Simon Bridges – who is also the Minister of Energy and Resources – announced a policy change that would allow local authorities looking at upgrading road lighting to LED to access funding faster.

Auckland Transport has just awarded for four new Street Light Maintenance and Renewals contracts for four years beginning this month. This includes the replacement LED programme which began in May 2015.

Mr Bridges says this is an excellent result and that the accelerated renewal LED conversion programme ensures capital is available to all councils that wish to undertake this work. LED technology – which is cheaper over time, safer and more efficient – is a smart choice for communities and for New Zealand.

The region is divided into four contract areas: Electrix Ltd won the north and west contracts, Downer ITS won the central and south contracts. Auckland Transport is in the process of awarding a contract to Northpower for Waiheke Island. Northpower is the Vector contractor on the island so has a depot and staff there.

Phase one of the contracts focuses mainly on residential roads which comprise approximately 40 per cent of the regions street lighting network.

Auckland Transport has had a policy since 2012 that all new lights on pedestrian dominated roads will be LED luminaires. Changing the old lights to LEDs will reduce the energy consumption by more than 60 per cent. Auckland Transport already has approximately 2,000 energy efficient LED luminaires in service. The roll-out will immediately see 1,000 lights replaced in the Mount Albert/Mount Roskill area.

At the same time the new luminaires are changed a Tele-management System (TMS) is being installed to manage and monitor the network. Through better management of light levels a further 15 to 20 per cent of energy savings can be achieved. The TMS will provide enhanced customer service as any faults on the network will be reported daily.

Auckland Transport already has LED luminaires around Eden Park which are controlled by a TMS system. This was established under an earlier project and has worked well by increasing light levels before and after events.

International experience has shown that white light is also a factor in crime prevention; delivers greater comfort and security and improves visibility and reaction times for drivers and pedestrians, resulting in fewer vehicle crashes and injuries.

Implementation Issues

AT Ref #

TPL Ref #

Issue

Discussion

Action

N/A

Stonefields Parking

It has been reported that the high density housing units that are currently being built only have one car park for each three bedroom unit and there are no parking bays on the streets.

Many of the new units are used as rental

properties and have multiple vehicles at each residence.

This is resulting in the streets having cars parked down both sides, some partly on the berms and reducing the road width (at times) to one lane only.

This issue was discussed at the May 2013, Orākei Local Board Meeting.

Auckland Transport was asked to comment on a memo from Auckland Council.

Auckland Transport has provided comment and has asked for this matter to be removed from the ‘Issues Register’.

At the July 2013 Orākei Local Board meeting members requested that this item remain on the register.

A meeting with Auckland Transport and the Stonefields Residents association was held on 26 March 2014.

June 2014, The board approves a resolution for a ROC to install additional parking bays as part of their Transport Capital Fund.

November 2014, apologies that this has not been completed; this will be available for the December meeting.

December 2014 Proposal is provided in the body of the report for the boards consideration.

Feb 2015, no agreement has been reached and it has been referred back to the residents association for farther comment.

March 2015, The Orākei Local Board transport lead has asked the Stonefields residents to speak to the developers regarding additional car parks.

May 15 - OLB requests that AT meet with the SRA to assist in resolving issues for residents of Stonefields.

June 15 - A meeting was held on 17 June with SRA and AT to discuss alternatives for the parking issues.

August 15 - At the July residents association meeting, Auckland Transport explained that there was no viable option for additional parking within Stonefields, as the consent conditions require the current green space to remain as green space.

Notes: N/A – A Customer Service Reference Number is not applicable to this item because either it was handled directly by the EMRM or it is a legacy issue or the request was for information that was outside the boundaries of a service request.

Attachments

There are no attachments for this report.

Signatories

Author

Melanie Dale, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Orākei Local Board

03 September 2015

Annual Report 2014-2015

File No.: CP2015/15315

Purpose

1. This report compares the actual activities and actual performance with the intended activities and the intended level of service as set out in the Orākei Local Board Agreement for 2014/15. The information is prepared as part of the Orākei Local Board’s accountability to the community for the decisions made throughout the year.

Executive Summary

2. The Local Board is required to monitor and report on the implementation of the Local Board Agreement for 2014/15. The requirements for monitoring and reporting are set out in the Local government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service, and for the comments to be included in the Auckland Council Annual Report.

3. The attached report is proposed for approval from the Orākei Local Board.

4. The Auckland Council Annual Report will be audited and then reported to the Governing Body for adoption on 24 September 2015.

Recommendation/s

That the Orākei Local Board:

a) notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2014/15.

b) approves:

i. The message from the Chairperson, which provides the Local Boards comments on local board matters in the 2014/15 annual report.

ii. Achievements by activity and table of Key Capital projects form part of the local board information for the Auckland Council Annual Report 2014/15.

c) gives authority to the Chair and Deputy to make typographical changes before submitting for final publication.

Discussion

5. The Local Board is required to monitor and report on the implementation of its local board agreement for 2014/15. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 Monitoring and reporting

(1) Each local Board must monitor the implementation of the local board agreement for its local board area.

(2) Each annual report of the Auckland Council must include, in rep[sect of local activities for each local board area, an audited statement that –

i) Compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii) Specifies whether any intended changes to the level of service have been achieved; and

iii) Gives reasons for any significant variation between the level of service achieved and the intended level of service.

6. Each local board must comment on the matters included in the annual report under s subsection (2) in respect of its local board area and the Council must include those comments in the annual report.

7. This report focusses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion into the Annual Report 2014/15. The draft report contains the following sections:

· Message from the Chair

· Key achievements

· Financial results

· Performance measures.

8. Local board comments on local board matters in the annual report will be included in the annual report as part of the message from the Chair.

9. The next steps for the Annual Report are:

· Audit during August 2015

· Report to the Finance and Performance Committee on 17th September

· Report to the Governing Body for adoption on 24^th September

· Full New Zealand Stock Exchange disclosure on 30^th September

· Publication on 23 October

· Copies of the Annual Report will be provided to the local board office.

Consideration

Local Board views and implications

10. Local Board comments of local board matters are included in the annual report as part of the message from the Chair.

Māori impact statement

11. The annual report provides information on how the Auckland Council has progressed its agreed priorities in the annual plan over a 12 month period. This includes engagement with Maori, as well as projects that benefit various population groups, including Maori.

Attachments

No.	Title	Page
a View	Annual Report 2014-2015	177

Signatories

Author

Audrey Gan - Lead Financial Advisor Local Boards

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Orākei Local Board

03 September 2015

Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2015

File No.: CP2015/17593

Purpose

1. To give the Orākei Local Board an overview of Auckland Council Property Limited’s (ACPL) activities for the six months from 1 January 2015 to 30 June 2015.

Executive Summary

2. In May 2015 the Governing Body voted in favour of merging ACPL with Waterfront Auckland to form Development Auckland (DA). The merger responds to feedback from the wider council organisations and seeks to address some key growth, development, housing provision and funding challenges that Auckland will face over the next 20 years. As a CCO Development Auckland will have a commercial orientation, but it will also have explicit public good outcomes to pursue.

3. Substantive elements of the purpose of DA relate to urban redevelopment, strategic advice on council’s property portfolio and the redevelopment of underutilised council assets to achieve commercial and strategic outcomes.

4. In August the governing body will receive recommendations from council staff in respect of the proposed locational priorities for DA.

5. It would be anticipated that DA will specifically engage with local boards post the formal establishment on the 1 September to consider what activities DA can undertake to benefit their local communities.

6. As this will be our final six-monthly update to you as ACPL, we are including both the full business summary as included in previous versions and additionally providing an outline of some of the strategic and organisational changes we will be making as we transition to Development Auckland.

7. ACPL activity detail is broken down by business unit or work-stream, with a focus on local board specific activities where applicable.

8. Local board specific supporting detail is included in Attachments A, B and C.

Recommendation/s

That the Orākei Local Board receives the Auckland Council Property Limited Local Board Six-Monthly update from 1 January 2015 to 30 June 2015.

Comments

Development Auckland

9. Auckland Council formally approved the establishment of Development Auckland, being a merger of Waterfront Auckland and Auckland Council Property Limited, in May 2015.

10. The essential purpose of DA is to contribute to the implementation of the Auckland Plan and encourage economic development by facilitating urban redevelopment that optimises and integrates good public transport outcomes, efficient and sustainable infrastructure and quality public services and amenities. DA will manage council’s non-service property portfolio and provide strategic advice on council’s other property portfolios. It will recycle or redevelop sub-optimal or underutilised council assets and aim to achieve an overall balance of commercial and strategic outcomes.

11. A number of objectives fall within the purpose including facilitating the redevelopment of urban locations and optimising the council’s property portfolio.

12. The process to establish the operating structure of DA is well advanced and a combined work stream between DA and council staff is looking at the future priorities for DA that will provide focus in terms of geographic locations and project priorities. In respect of the locational analysis work recommendations will be made to the governing body in August 2015.

13. It would be anticipated that DA will specifically engage with Local Boards post the formal establishment on the 1 September to consider what activities DA can undertake to benefit their local communities.

Workshops and Meetings

14. A schedule of Orākei Local Board workshops and meetings attended by ACPL representatives from January 2015 to June 2015 is included as Attachment A. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process.

Property Portfolio Management

15. ACPL manages property owned by the council and Auckland Transport that are not currently required for service or infrastructure purposes. These are properties that are not immediately required for service delivery or infrastructure development but are being held for use in a planned future project such as road construction/widening or the expansion of parks. This work will largely remain unaffected by the transition to Development Auckland.

16. The property portfolio continued to grow during the last six months and now totals 1347 properties containing 1080 leases. , an increase of 41 since our July-December 2014 update. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties.

17. ACPL’s return on the property portfolio for the year ending 30 June 2015 provides the shareholder a net surplus of $ 6.8m ahead of budget, with an actual surplus of $ 29.8 m against budget of $ 23m. The average monthly vacancy rate for the period is 1.6% which is under the SOI targets of 5%.

18. A Properties Managed schedule is included as Attachment B of this report. The schedule details:

· Current ACPL-managed commercial and residential property within the Orākei Local Board.

· Each property’s classification or reason for retention.

· The nature of the property, such as a café within a library, or a residential property with a tenancy in place.

· The budget under which operating expenditure and lease revenue for the property is reported eg regional or local board.

19. A report indicating portfolio movement in the local board area is attached as Attachment C. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

Portfolio Review and Rationalisation

Overview

20. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

21. July 2014 to June 2015 Target

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$30m disposal recommendations	$69m	These recommendations include $65.9m of sites that are identified for development projects.

22. In setting future disposal targets ACPL is working closely with the council and AT to identify potentially surplus properties.

23. 2014/2015 Targets

UNIT	TARGET	COMMENTS
Portfolio Review	$30m gross value recommended for sale	These targets include disposal recommendations and sales for sites that are identified for place-shaping and housing development projects
Development & Disposals	$30 net value of unconditional sales

Process

24. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with the council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, engagement with local board and the Independent Māori Statutory Board and finally a governing body decision.

Under Review

25. Properties currently under review for future use opportunities via the Rationalisation Process in the Orākei Local Board area are listed below. The list includes any properties that may have recently been presented to the governing body and either approved for sale or development and sale or designated for retention. Further details are included in Attachment B.

PROPERTY	DETAILS
207 Main Highway, Ellerslie	Transferred from ACPD as non-service. Rationalisation process commenced in September 2014. AT submitted expression of interest during internal consultation, however they recently advised they do not require the site for transport purposes. Local board engagement to occur in the last quarter of 2015.

Redevelopment/Regeneration and Housing Supply Initiatives

Overview

26. ACPL in its current form is contributing commercial input into approximately 54 region wide council-driven regeneration and housing supply initiatives. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $415k to in excess of $100million.

27. ACPL is also actively contributing to the Housing Action Plan, which is a council initiative focusing on non-regulatory efforts to encourage and increase affordable residential development. ACPL has an SOI target to undertake five housing development projects over three years that will improve housing affordability and the supply of affordable housing encompassing CHO involvement. ACPL is currently actively working on 13 such projects.

28. In our expanded role as Development Auckland we will be extending on this work to play a much stronger role in urban development through greater scale, enhanced capability and the ability to partner with others. We will have a key role in helping deliver the council priority of quality urban living and will have the mandate to deal with the challenge of Auckland’s rapid growth through regeneration and investment.

29. Development Auckland’s roles and responsibilities will be customised to each specific project initiative and location. A few will be of a high custodial nature associated with urban regeneration. Some will be at the other end of the scale with a more facilitative role; and some will be much more able to be delivered in the short term.

30. ACPL already works closely with the local boards on ACPL-led developments to ensure we give effect to the local boards’ place-shaping role. As Development Auckland engagement will in some areas be of a much broader scope, with the potential for involvement in master-planning activities for significant land areas.

Optimisation Update

31. Optimisation is a programme of work aimed to achieve better use of council’s planned and funded service assets. The programme targets housing and urban regeneration outcomes along with the delivery of cost-neutral service investment on appropriate sites. ACPL and ACPD are leading a cross-council project to establish the rules and methodology for service optimisation activity. The programme will be carried across to Development Auckland.

32. Local board engagement and workshops will be provided to demonstrate the scope of optimisation and the benefits of driving optimal asset performance from qualifying service property. Timeframes for these workshops have been pushed out due to Development Auckland transition work. However ACPL welcomes suggestions of service sites that may have potential for improved service function along with housing or urban regeneration outcomes.

Local Activities

33. A high level update on place-shaping, housing and optimisation initiatives in the Orākei area is outlined in points below.

34. Optimisation investigation: 4 Victoria Avenue, Remuera – CAB and Plunket – The local board requested an assessment of future options for the shared community space, with the assumption that the existing onsite community-use must be catered for in any future development proposal at the existing level of service or higher, if appropriate. ACPL has accordingly conducted feasibility work to investigate how this can best be accomplished to offer the best community outcome, and also add to the economic viability of Remuera town centre. Noting that plans would include temporary relocation of services should any re-development progress.

35. High level feedback as part of the local board’s draft Local Board Plan consultation as to retaining community space at the site was received, however further stakeholder consultation is required.

36. A business case has been developed for review. However at the request of the local board this project is on hold in lieu of progressing the possible optimisation of 29-31 St Johns Rd (Meadowbank Community Centre).

37. Optimisation investigation: 29-31 St Johns Rd (Meadowbank Community Centre) –Investigation is underway exploring the potential for developing a mixed-use outcome including purpose built community facility and residential apartments. Recent legal advice has raised a number of implementation challenges which are current being worked through.

38. Colin Maiden Park Master-planning & offset sales: ACPL is part of a cross-council steering committee in respect of development of the new council asset Colin Maiden Park. ACPL’s involvement includes exploration of the sale of three council owned properties to off-set the park’s acquisition. A high level status update on ACPL’s work on these properties is outlined in points below:

· 2-20 Stonefields Avenue, Stonefields & 84-100 Morrin Road, St Johns: Council has agreed to explore the sale of these properties to assist in off-setting the cost of acquiring Colin Maiden Park. ACPL is leading work with council officers to plan an optimal disposal process. This includes definition of the land to be retained as park around the volcanic cone remnant known as Te Tauoma/Purchas Hill. Purchas Hill is a feature of significance to local iwi and will require protection and restoration as a new park through a draft concept plan and local consultation supported by the local board. ACPL commenced iwi engagement on the Purchas Hill work-stream. Noting that the Orākei Local Board has indicated a preference to retain the full site for open space.

Iwi consultation is currently underway. Site visits have been held and a follow up hui is scheduled for early September.

· Donnelly Street/Waiatarua Strip: Council has agreed to explore the sale of this site to assist in off-setting the cost of acquiring Colin Maiden Park. Noting that the Orākei Local Board has indicated their support of the sale of this site for subdivision purposes due to its low recreation values.

· 78 Merton Road, St John’s: Council has agreed to explore the sale of this property to assist with the cost of acquiring Colin Maiden Park. ACPL is undertaking work required to address the necessary statutory processes to revoke reserve status for the land in advance of any sale process. Noting that the Orākei Local Board has indicated a preference to retain this site for open space. A key consideration ahead of any sale includes the relocation of the incumbent BMX track. The local board is working with ACPL and BMX on possible options.

Acquisitions

Overview

39. ACPL continues to support council and Auckland Transport programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved council or Auckland Transport budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

40. From 1 January 2015 to 31 June 2015, 49 property purchases were completed for the council and Auckland Transport. All of the property acquisitions met independent valuation thresholds agreed with Auckland Transport, the council and Public Works Act 1981 requirements.

Council Acquisitions

41. Of the 49 property acquisitions over the past six months, 12 were purchased to meet council legal, open space and storm water requirements and to contribute to City Transformation projects. There were no acquisitions in or neighbouring the Orākei Local Board area in the period 1 January to 30 June 2015.

Auckland Transport Acquisitions

42. The remaining 37 properties were acquired on behalf of Auckland Transport. The focus was on acquisitions to support major transport projects including AMETI (five acquisitions) City Rail Link Property Acquisition (seven acquisitions), Redoubt Road Mill Road Corridor Upgrade (six acquisitions) road widening across the region (10 acquisitions) and Northern Strategic Growth Area (one acquisition). Full details of relevant Auckland Transport projects and associated acquisitions will come to the local board directly from Auckland Transport.

Business Interests

43. ACPL also optimises the commercial return from assets it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. There are currently no managed business interests in the Orākei Local Board area.

Consideration

Local Board views and implications

44. This report is for the Orākei Local Board’s information.

Māori impact statement

45. Whatungarongaro te tangata, toitū te whenua. The importance of effective communication and engagement with Māori on the subject of land is understood. ACPL has accordingly developed robust engagement with the 19 mana whenua groups for our core business activities. We are currently working with Waterfront Auckland on a future strategy for Development Auckland.

46. Key engagement activities currently include: identifying cultural significance concerns regarding disposal properties, flagging commercial interests, development partnering discussions and issues relating to property management such as protection of wāhi tapu or joint management arising from the resolution of Treaty Settlements. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects where appropriate. As Development Auckland we will work with iwi to consolidate and build on strengths from ACPL and Waterfront Auckland’s approaches along with successful work being done elsewhere in the council family.

47. Purchas Hill: The volcanic cone remnant known as Te Tauoma/Purchas Hill is a feature of significance to local iwi. ACPL and the council are engaging with iwi on outcomes for the site, which includes definition of land to be retained as park. The definition of the land to be retained as park around will require protection and restoration as a new park through a draft concept plan and local consultation supported by the local board. Seven iwi are involved in active consultation, including Ngati Paoa who have submitted for Te Tauoma to be protected as a scheduled Site and Place of Significance to Mana Whenua in Auckland’s Unitary Plan. Site visits have been held and a follow up hui is scheduled for early September.

48. ACPL additionally undertook to be part of council’s Māori Responsiveness Plan (MRP) pilot programme. The project’s key output is an operational document outlining ACPL’s contribution to council’s strategic and operational commitments to Māori. The MRP was finalised and approved by the ACPL Board in December 2014 and is in the implementation phase. A copy of this is available on the ACPL website. This work will be carried over and reflected in the new organisation.

49. As we transition to Development Auckland, the local board can expect to be advised or involved as appropriate in any discussions that arise in the local board’s area.

Implementation

50. There are no implementation issues.

Attachments

No.	Title	Page
a View	Schedule of meetings and workshops	197
b View	Properties Managed by ACPL in the Local Board area	199
c View	Property movement in the Local Board area	201

Signatories

Author	Caitlin Borgfeldt - Senior Engagement Advisor
Authoriser	David Rankin - Chief Executive

Orākei Local Board

03 September 2015

Hearing Panel Decision Report on Local Dog Access Rules in the Orākei Local Board Area 2015

File No.: CP2015/17201

Purpose

1. To recommend amendments to local dog access rules in the Orākei Local Board area.

Executive Summary

2. The Orākei Local Board at its business meeting on 7 May 2015, adopted for public consultation proposed changes to local dog access rules.

3. The local board appointed a hearing panel to receive, hear and deliberate on submissions and other relevant information and recommend changes to the local board.

4. The hearing panel considered 150 submissions and heard from 10 submitters on 5 August 2015.

5. The key recommendations of the panel are as follows:

· to amend the proposal on Thomas Bloodworth Park and Shore Road Reserve to prohibit dogs on sports fields and to allow dogs under control off-leash outside of sports fields (except on that part of the Hobson Bay Walkway north of the stream in Thomas Bloodworth Park which is to be an under control on-leash area)

· to amend the proposal on Churchill Park to retain the current under control off-leash rule on the Pink Path and allow dogs under control on-leash on the eastern side of Churchill Park School

· to adopt the proposal as publicly notified in relation to Wilson’s Beach, Ladies Bay, Gentlemans Bay, Roberta Reserve foreshore and Orākei Basin West and East Reserves.

6. The hearing panel also further recommends that:

· the signage for the Pink Path include reference to the need to protect the wildlife and habitat in this ecological area

· parks staff monitor and report on the impact of dogs on the wildlife, habitat and public safety and comfort of users of the Pink Path area by December 2016.

7. The decision required of the local board is whether to approve the recommendations of the hearing panel.

8. If approved, the decisions of the panel will be reported to the Governing Body business meeting on 24 September 2015 to make any necessary amendments to the Auckland Council Policy on Dogs 2012 and Auckland Council Dog Management Bylaw 2012.

Recommendation/s

That the Orākei Local Board:

a) approves the recommendations contained in this report.

b) adopts the amendments to the Auckland Council Policy on Dogs 2012 as contained in Attachment A pursuant to section 10 of the Dog Control Act 1996 with a commencement date of 24 October 2015.

c) requests the governing body to give effect to the amendments in (b) by making any necessary amendments to the Auckland Council Policy on Dogs 2012 pursuant to section 10 of the Dog Control Act 1996 and Auckland Council Dog Management Bylaw 2012 in accordance with section 10(6) of the Dog Control Act 1996.

d) authorises the Manager Social Policy and Bylaws in consultation with the chair of the local board hearing panel to make any minor edits to (a) and (b) to correct any identified errors or typographical edits.

Comments

Proposal

9. The Orākei Local Board at its business meeting on 7 May 2015 (resolution number OR/2015/35) adopted for public consultation proposed changes to local dog access rules on:

· Thomas Bloodworth Park and Shore Road Reserve

· Wilson’s Beach

· Ladies Bay

· Gentlemans Bay

· Churchill Park

· Roberta Reserve foreshore between the Glendowie Boating Club and Vista Crescent

· Orākei Basin West and East Reserves.

Submission process

10. The public consultation submission period opened on 12 June and closed on 17 July 2015.

11. The proposed changes were notified as follows:

· notices to all registered dog owners with their dog registration reminder letter.

· a public notice in the New Zealand Herald on 12 June 2015.

· in the July local editions of Our Auckland.

· on the Auckland Council website.

· in the June People’s Panel e-update.

· through local social media and print media.

· to local board registered stakeholders in June and July.

· notices to previous submitters on dog access in affected local board areas.

12. All relevant documents were made available on Auckland Council’s website and through local libraries and service centres.

13. A total of 146 submissions were recorded as being received.

Hearing and deliberations process

14. The Orākei Local Board appointed Board Member Churton (as chair) and Members Cooke, Davis and Parkinson as a panel to receive, hear and deliberate on submissions and other relevant information and recommend changes (resolution number OR/2015/35).

15. A total of 14 submitters indicated they wished to be heard. The hearing panel heard from 10 submitters and held deliberations on 5 August 2015.

16. Copies of all submissions received were attached to the agenda and available on the Auckland Council website under bylaw hearings.

17. Hearings provided an opportunity for submitters to speak in support of their submission and for members of the hearing panel to ask questions to better understand the views of submitters.

18. In conducting hearings and making decisions, the hearing panel was required to consider:

· the need to meet a range of statutory, policy and delegated authority decision-making requirements summarised in Attachment B, including the need to:

- ensure decisions provide for public safety and comfort, protection of wildlife and habitat and the needs of dogs and their owners.

- consider the region-wide standard summer beach times and season.

- ensure dog access rules are easy to understand ‘on the ground’.

· the weight the hearing panel puts on the matters raised by the submitters.

· information used to develop and contained in the statement of proposal.

· other information received by the hearing panel.

19. At the conclusion of the hearings, the panel deliberated on the matters raised in submissions and the panel’s recommendations to the local board are contained in this report.

20. The decision required of the local board is whether to approve the recommendations of the hearing panel.

21. If approved, the decisions of the panel will be reported to the Governing Body business meeting on 24 September 2015 to make any necessary amendments to the Auckland Council Policy on Dogs 2012 and Auckland Council Dog Management Bylaw 2012.

Decisions on proposed amendments

22. The decisions of the hearing panel are grouped by topic. The changes to local dog access rules to give effect to the decisions are provided in Attachment A, together with the current rules for comparison and completeness.

Submission Topic 1 – Thomas Bloodworth Park and Shore Road Reserve

Summary of proposed change

23. The proposal is to:

· prohibit dogs in summer on inner cricket field of the natural cricket wickets.

· to allow dogs under control off-leash at all other times on inner cricket field of the natural cricket wickets when not used for games, training, maintenance or closed.

· to allow dogs under control off-leash on all other cricket and rugby fields when not used for games, training, maintenance or closed.

· to retain under control on-leash dog access on that part of the Hobson Bay Walkway north of the stream in Thomas Bloodworth Park.

· to allow dogs under control off-leash on all other areas of Thomas Bloodworth Park and Shore Road Reserve.

Note: Rules applicable to artificial sports surfaces, playgrounds and buildings (dogs prohibited), and Hobson Bay foreshore and wetlands (dogs on-leash) continue to apply and are not part of this review.

Summary of matters raised in submissions

24. The decision of the hearing panel is as follows:

Recommendation

Reasons

To recommend that the proposal on Thomas Bloodworth Park and Shore Road Reserve be amended to:

· prohibit dogs on all sports fields

· to allow dogs under control on-leash on that part of the Hobson Bay Walkway north of the stream in Thomas Bloodworth Park

· allow dogs under control off-leash elsewhere

Note: rules applicable to artificial sports surfaces, playgrounds and buildings (dogs prohibited), and Hobson Bay foreshore and wetlands (dogs on-leash) continue to apply.

Reasons included:

· better protect the health, hygiene and comfort of sports users (including children), organisers and parents

· under control off-leash access is provided on the periphery of sports fields (currently on-leash areas)

· four alternative under control-off leash areas are available nearby, including adjoining Shore Road East Reserve and adjacent Waitaramoa Reserve

· the proposed development of a car park on Shore Road East Reserve will improve access to dog owners.

Submission Topic 2 – Wilson’s Beach

Summary of proposed change

25. The proposal is to retain a time and season rule with amended boundaries to make the area bigger and boundaries more easily identifiable.

Summary of matters raised in submissions

26. A total number of 15 points of submission were received that relate to the topic. Eight submitters (all dog owners) sought under control off-leash dog access; while five (a mix of local dog owners and non-dog owners) supported the proposal.

Hearing panel decision

27. The decision of the hearing panel is as follows:

Recommendation

Reasons

To recommend that the proposal on Wilson’s Beach be adopted as publicly notified (boundary adjustment of current time and season rule).

Reasons included:

· boundary adjustment makes rule on Wilson’s Beach easier to understand.

Submission Topic 3 – Ladies Bay

Summary of proposed change

28. The proposal is to allow dogs under control off-leash at any time.

Summary of matters raised in submissions

29. A total number of 24 points of submission were received that relate to the topic. Twenty submitters (mostly dog owners) supported the proposal.

Hearing panel decision

30. The decision of the hearing panel is as follows:

Recommendation

Reasons

To recommend that the proposal on Ladies Bay be adopted as publicly notified (under control off-leash).

Reasons included:

· better provides for the needs of dogs and their owners on beaches where public safety and comfort will not be affected

· area not highly used, generally not used by families.

Submission Topic 4 – Gentlemans Bay

Summary of proposed change

31. The proposal is to allow dogs under control off-leash at any time.

Summary of matters raised in submissions

32. A total number of 24 points of submission were received that relate to the topic. Twenty submitters (mostly dog owners) supported the proposal.

Hearing panel decision

33. The decision of the hearing panel is as follows:

Recommendation

Reasons

To recommend that the proposal on Gentlemans Bay be adopted as publicly notified (under control off-leash).

Reasons included:

· better provides for the needs of dogs and their owners on beaches where public safety and comfort will not be affected

· area not highly used, generally not used by families.

Submission Topic 5 – Churchill Park

Summary of proposed change

34. The proposal is to allow dogs under control on-leash on the ‘pink path’ and eastern side of Churchill Park School and to retain the current under control off-leash rule elsewhere on park.

Summary of matters raised in submissions

35. A total number of 80 points of submission were received that relate to the topic. Sixty eight submitters (mostly dog owners) sought no change to the current under control off-leash dog access rule or opposed the proposal, while six submitters supported the proposal (a mix of local dog owners and non-dog owners, and including the Friends of Churchill Park).

Hearing panel decision

36. The decision of the hearing panel is as follows:

Recommendation

Reasons

To recommend that the proposal on Churchill Park be amended to:

· retain the current under control off-leash dog access on the Pink Path

· to allow dogs under control on-leash on the eastern side of Churchill Park School

To recommend that the signage for the Pink Path include reference to the need to protect the ecology of the area.

To recommend that parks staff monitor and report on the impact of dogs on the ecology and safety and comfort of the Pink Path area by December 2016.

Reasons included:

· conflicting evidence of the impact of dogs on the ecology and safety and comfort of the Pink Path area

· further evidence will be sought before considering any change to dog access on the Pink Path area

· better provides for safety and comfort of children on the eastern side of Churchill Park School.

Submission Topic 6 – Roberta Reserve foreshore

Summary of proposed change

37. The proposal is to prohibit dogs to better protect wildlife, except in the water near the bridge in Roberta Reserve where dogs would be allowed under control off-leash at any time. Note, the current under control off-leash dog access rule on Roberta Reserve will continue to apply, is not proposed to change, and is not part of this proposal.

Summary of matters raised in submissions

38. A total number of 34 points of submission were received that relate to the topic. Nineteen submitters supported the proposal (a mix of dog owners and non-dog owners, and including the Tamaki Estuary Protection Society, Tahuna Torea Residents and Rangers Committee, Ornithological Society), while 13 submitters sought some form of dog access (e.g. retain current time and season rule).

Hearing panel decision

39. The decision of the hearing panel is as follows:

Recommendation

Reasons

To recommend that the proposal on Roberta Reserve foreshore be adopted as publicly notified (dogs prohibited except in water near bridge).

Reasons included:

· better protect wildlife within a significant ecological area

· provides for needs of dogs and their owners on reserve and popular dog swimming spot

· rules are easy to understand.

Submission Topic 7 – Orākei Basin West and East Reserves

Summary of proposed change

40. The proposal is to allow dogs under control off-leash between the Lucerne Road access way and the pathway to Upland Road and Orākei Basin West Reserve car park, and to allow dogs under control on-leash on all other areas of the reserves.

Summary of matters raised in submissions

41. A total number of 19 points of submission were received that relate to the topic. Nine submitters (a mix of dog owners and non-dog owners, and including the Department of Conservation) supported the proposal, while another eight submitters (mainly dog owners) sought no change to the current under control off-leash dog access.

Hearing panel decision

42. The decision of the hearing panel is as follows:

Recommendation

Reasons

To recommend that the proposal on Orākei Basin West and East Reserves be adopted as publicly notified (under control off-leash between the Lucerne Road access way and the pathway to Upland Road and Orākei Basin West Reserve car park, and to allow dogs under control on-leash on all other areas of the reserves).

Reasons included:

· resolve conflict between management plan signage and current usage

· better provides for public safety and comfort in the mixed use areas in Orākei Basin West Reserve, and narrow walkway from Lucerne Road

· retains opportunity (albeit reduced) for under control off-leash dog access in the more open Orākei Basin East Reserve.

Submission Topic 8 – Other matters

43. Matters raised by submitters of a general nature or outside the scope of the proposal were included in this section for completeness.

Summary of matters raised in submissions

44. A total of 7 points of submission related to areas outside the scope of the proposal, including Glendowie cliff top walkway between Glendowie Road and Clouston Street (1), Glendowie Park (1), Tahuna Torea (2), Kohimarama Beach (3), and St Heliers Beach (1).

45. A total of 15 points of submission related to general statements about providing more off-leash areas (8), more on-leash areas (1), more access (1), more beach access (2), no change (1), and more prohibitions (2).

46. A total of 18 points of submissions related to operational matters, including better signage (2), more enforcement (10), fenced dog parks (2), better website information, including maps (2), education of children about safety around dogs, and better public notification of proposed changes (2).

47. A total of 3 points of submissions related to regulation of cats to protect wildlife.

Hearing panel decision

48. The decision of the hearing panel is as follows:

· to note that the local board review of dog access rules in 2014 addressed matters related to dog access on other beaches and parks

· to note that the dog access rule on the Glendowie cliff top walkway is under control on-leash and that this rule has not changed since 2004

· to note that signage will be improved as areas are reviewed or as part of parks maintenance

· to note that information provided on Auckland Council’s website will be improved as areas are reviewed

· to note the need to communicate what ‘under control’ means using a range of communication channels

· to note that Auckland Council’s Licensing and Compliance Services provides enforcement and education services

· to note that cat management was recently addressed through the governing body review of animal management bylaws which concluded in April 2015.

Consideration

Local Board views and implications

49. Other boards have not expressed any views or implications of the proposed changes through the public submission process.

Māori impact statement

50. Managing dog access in areas of significance to Maori can help achieve outcomes of the Māori Plan for Tāmaki Makaurau. In this instance, no impacts have been identified.

51. Feedback from Mana Whenua representatives at a Hui held in March 2015 related to the ability of iwi to determine dog access on Marae, a focus on control, responsible dog ownership, and ensuring the protection of sensitive ecological areas.

Implementation

52. Any decision that makes changes to dog access rules will require updates to signage and information, and training of animal management officers and park rangers.

53. The administration and implementation of the changes to dog access rules will be provided for within existing budgets.

Attachments

No.	Title	Page
a View	Amendments to Schedule 2 of the Policy on Dogs 2012	211
b View	Decision-making requirements	219

Signatories

Author	Troy Churton, Chair Orākei local board area hearing panel on local dog access rules on behalf of the hearing panel members.
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards