Orākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Orākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 3 September 2015 at 3.30pm.

 

present

 

Chairperson

Desley Simpson, JP

 

 

 

Deputy Chairperson

Colin Davis, JP

 

 

 

Members

Troy Churton

 

 

 

 

Kate Cooke

 

 

 

 

Kit Parkinson

 

 

 

 

Mark Thomas

 

 

 

 

 

 

 

 

 

ABSENT

 

Member

Ken Baguley

 

 

 

ALSO PRESENT

 

Councillor

Cameron Brewer

 

 

 

 

 

 

 

 

 

 


Orākei Local Board

03 September 2015

 

 

 

1          Welcome

 

2          Apologies

 

Resolution number OR/2015/102

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orākei Local Board accepts the apology from Member Baguley for non-attendance.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OR/2015/103

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the minutes of the Orākei Local Board ordinary meeting held on Thursday, 6 August 2015, be confirmed as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

New Zealand Warriors and Western Springs Speedway

 

A document was tabled in support of this item.

 

A copy of the tabled document will be kept on file and made available on the Auckland Council website.

 

Resolution number OR/2015/104

MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson:  

That the Orākei Local Board thanks Alan Richardson for his Public Forum presentation.

CARRIED

 

Attachments

a     Alan Richardson – NZ Warriors and Western Springs Speedway

 

9.2

The Basement Theatre

 

Documents were tabled in support of this item.

 

A copy of the tabled documents will be kept on file and made available on the Auckland Council website.

 

Resolution number OR/2015/105

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:  

That the Orākei Local Board thanks Sam Snedden, Co-General Manager and Lydia Zanetti, Producer in Residence from The Basement Theatre for their Public Forum presentation.

CARRIED

 

Attachments

a     The Basement Theatre

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Meadowbank, St Heliers Church and Community (including Glendowie Hall), and Community of St Luke Community Centres Funding Agreements and Licence's to Occupy and Manage

 

Resolution number OR/2015/106

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

That the Orākei Local Board notes the report and that the applications will be discussed at a forthcoming Orākei Local Board meeting.

CARRIED

 

 

13

Orākei Local Event Contestable Fund Round One 2015 - 2016

 

Secretarial Note: This item was withdrawn.

 

 

14

Orākei Local Board Small Local Improvement Programme 2014/2015 summary update report

 

Katrina Morgan, SLIPs Team Leader was in attendance to speak to this report.

 

A document was tabled in support of this item.

 

A copy of the tabled document will be kept on file and made available on the Auckland Council website.

 

Resolution number OR/2015/107

MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson:  

That the Orākei Local Board:

a)         receives the Orākei Local Board Small Local Improvement Projects (SLIPs) 2014/2015 end of year programme update.

b)        notes that it had $886,935 of discretionary capital funding and $37,930 of operational funding available for small local improvement projects for 2014/2015.

c)         notes that it delivered twenty seven projects throughout the Orākei Local Board area during 2014/2015.

d)         notes that it will discuss the remaining Orākei Local Board Small Local Improvement Projects (SLIPs) projects at a forthcoming workshop.

CARRIED

 

Attachments

a     Completed Projects for Orākei Local Board June 2015

 

 

15

Auckland Transport Quarterly Update to Local Boards for the Quarter - 1 April 2015 to 30 June 2015

 

Melanie Dale, Auckland Transport Elected Member Relationship Manager was in attendance to speak to this report.

 

Resolution number OR/2015/108

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the report entitled “Auckland Transport Quarterly Update to Local Boards for the Quarter 1 April 2015 to 30 June 2015” be received.

CARRIED

 

 

16

Auckland Transport Update: September 2015

 

Melanie Dale, Auckland Transport Elected Member Relationship Manager was in attendance to speak to this report.

 

Resolution number OR/2015/109

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orākei Local Board:

a)      receives the September 2015 update report from Auckland Transport noting items 5, 7, 8, 9, 10, 11 and 12 are regional updates and items 2, 3, 4 and 6 apply to the Orākei Local Board area.

b)      requests that Auckland Transport confirms the process for local board consultation for divestment and acquisition of Auckland Transport portfolio assets.

c)      requests that Auckland Council Planning uphold parking controls on development in existing intensified areas.

d)      notes that Auckland Transport has agreed to participate in a meeting that the Orākei Community Association has organised for the Orākei suburb to discuss parking options.

e)     requests that Auckland Transport urgently address mitigation factors to prevent the constant flooding and therefore closure to Tamaki Drive.

 

CARRIED

 

 

17

Orākei Local Board Quarterly Performance Report for the Period Ending 30 June 2015

 

Audrey Gan, Lead Financial Advisor was in attendance to speak to this report.

 

Resolution number OR/2015/110

MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson:  

That the Orākei Local Board Quarterly Performance Report for the period ending 30 June 2015 be received.

CARRIED

 

 

18

Annual Report 2014-2015

 

Audrey Gan, Lead Financial Advisor was in attendance to speak to this report.

 

A document was tabled in support of this item.

 

A copy of the tabled document will be kept on file and made available on the Auckland Council website.

 

Resolution number OR/2015/111

MOVED by Chairperson DEC Simpson, seconded by Member TG Churton:  

That the Orākei Local Board:

a)      notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2014/2015.

b)      approves the tabled message from the Chairperson, which provides the Local Board’s comments on Board matters in the 2014/2015 annual report.

c)      gives authority to the Chair and Deputy Chair to make typographical changes to the Chairs message before submitting for final publication.

d)      does not approve the achievements (performance measures) by activity and the table of Key Capital projects that form part of the local board information for the Auckland Council Annual Report 2014/2015.

e)      considers that the annual report template and performance monitoring framework that Auckland Council uses for its Annual Report is flawed, in part because it does not fully reflect the work the Board has been doing.

f)       notes that there is insufficient explanation for unmet targets in the Annual Report.

g)      notes that as a result of the Annual Report template being flawed, an immediate review of the Annual Report template be requested with input from all local boards.

h)      requests that these resolutions be shared with all local boards.

CARRIED

 

 

 

Attachments

a     Message from the Chair

 

 

19

Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2015

 

Resolution number OR/2015/112

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

That the Orākei Local Board:

a)        notes the Auckland Council Property Limited Local Board Six-Monthly update from 1 January 2015 to 30 June 2015.

b)        notes that local boards work in a shared governance relationship with the Governing Body.

c)        notes that it has a differing view from the Governing Body on the sale of the reserves noted in this report.

d)        notes that the development of 4 Victoria Avenue, Remuera is in progress.

e)        notes that in relation to paragraph 36 in the report, the development of 4 Victoria Avenue, Remuera will be informed by the work on the Meadowbank Community Centre.

f)         requests that the Chief Executive of Auckland Development meet with the Orākei Local Board Chair to discuss reporting requirements.

 

CARRIED

 

 

20

Hearing Panel Decision Report on Local Dog Access Rules in the Orākei Local Board Area 2015

 

Paul Wilson, Team Leader Policies & Bylaws was in attendance to speak to this report.

 

Resolution number OR/2015/113

MOVED by Member TG Churton, seconded by Deputy Chairperson CRJ Davis:  

That the Orākei Local Board:

a)      approves the Orākei Local Dog Access Rules Hearing Panel’s recommendations as follows:

             i.      that the proposal on Thomas Bloodworth Park and Shore Road Reserve be amended to:

·         prohibit dogs on all sports fields;

·         to allow dogs under control on-leash on that part of the Hobson Bay Walkway north of the stream in Thomas Bloodworth Park;

·         allow dogs under control off-leash elsewhere;

noting that rules applicable to artificial sports surfaces, playgrounds and buildings (dogs prohibited), and Hobson Bay foreshore and wetlands (dogs on-leash) continue to apply.

ii.    that the proposal on  Wilson’s Beach be adopted as publicly notified (boundary adjustment of current time and season rule).

iii.   that the proposal on Ladies Bay be adopted as publicly notified (under control off-leash).

iv.   that the proposal on Gentlemans Bay be adopted as publicly notified (under control off-leash).

v.    that the  proposal on Churchill Park be amended to:

·         retain the current under control off-leash dog access on the Pink Path;

·         to allow dogs under control on-leash on the eastern side of Churchill Park School.

vi.   that the signage for the Pink Path on Churchill Park include reference to the need to protect the ecology of the area.

vii.  that parks staff monitor and report on the impact of dogs on the ecology and safety and comfort of the Pink Path area  on Churchill Park  by December 2016.

viii. that the proposal on Roberta Reserve foreshore be adopted as publicly notified (dogs prohibited except in water near bridge).

ix.   that the proposal on Orākei Basin West and East Reserves be adopted as publicly notified (under control off-leash between the Lucerne Road access way and the pathway to Upland Road and Orākei Basin West Reserve car park, and to allow dogs under control on-leash on all other areas of the reserves).

b)      adopts the amendments to the Auckland Council Policy on Dogs 2012 as contained in Attachment A pursuant to section 10 of the Dog Control Act 1996 with a commencement date of 24 October 2015 which reflects the recommendations in resolution a).

c)      requests that the Governing Body to give effect to the amendments in (b) by making any necessary amendments to the Auckland Council Policy on Dogs 2012 pursuant to section 10 of the Dog Control Act 1996 and Auckland Council Dog Management Bylaw 2012 in accordance with section 10(6) of the Dog Control Act 1996.

d)      thanks Paul Wilson for his guidance during this process.

CARRIED

 

 

21

Review of Alcohol Bans 2015

 

Secretarial Note: This item was withdrawn.

 

 

22

Regional Facilities Auckland Fourth Quarter Performance Report for the Quarter ending 30 June 2015

 

Resolution number OR/2015/114

MOVED by Chairperson DEC Simpson, seconded by Member TG Churton:  

That the Orākei Local Board:

a)         receives the Regional Facilities Auckland Quarterly Performance Report for the quarter ending 30 June 2015.

b)        notes particularly:

             i.      the safe arrival of Anjalee the elephant to Auckland Zoo has resulted in seven million hits on-line and attributed to the highest July visitation rate in Auckland Zoo’s history.

            ii.      the continued successful ecological restoration of Rotoroa Island by Auckland Zoo partnered with the Rotoroa Island Trust (RIT) at no cost to rate payers.

           iii.      unaudited financial results show a $0.2 operational surplus to budget which is the highest external revenue on record.

 

CARRIED

 

 

23

Mount Smart Stadium

 

Resolution number OR/2015/115

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

That the Ōtara-Papatoetoe Local Board OP/2015/124 resolution regarding Mount Smart Stadium be noted.

 

CARRIED

 

 

24

Orākei Basin Advisory Group Update

 

Resolution number OR/2015/116

MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson:  

That the minutes from the Orākei Basin Advisory Group (OBAG) meeting of 7 July 2015 be received.

 

CARRIED

 

 

25

Chairperson's Report

 

Resolution number OR/2015/117

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orākei Local Board:

a)      receives the Chairperson’s September report.

b)      seeks reassurance that Auckland Council can deliver the recently completed Be.Accessible report for the Orākei Local Board.

c)      requests quarterly updates from Auckland Transport on issues relating to container trucks through Orākei as Orākei Local Board representatives discussed with Auckland Transport at a meeting on 7 August 2015.

d)      notes that whilst there is a sign prohibiting right and left turns entering and leaving Bledisloe Terminal between 8pm and 6pm daily, there is no bylaw to enforce this.

e)      notes that it will:

i.     seek confirmation that carriers have been advised that container trucks should use motorways to deliver containers to and from the port;

ii.    requests Waitemata Local Board to investigate the adoption of a bylaw restricting right and left turns entering and leaving Bledisloe Terminal between 8pm and 6am daily to assist in the enforcement of the signage currently in place;

iii.   clarify whether truck drivers choose to use Kepa Road to get to the port quicker if they are under time pressure;

iv.   ask Auckland Transport to advise on pedestrian safety concerns on Orākei Road, Kepa Road and Kohimarama Road,  particularly around Selwyn College and St Thomas’ School and report to the Board (within three months) on suggested mitigations;

v.    ask Auckland Transport to advise on the legal process and implications of changing the classification of Ngapipi Road and Kepa Road to prohibit container trucks;

vi.   seek confirmation that National Road Carriers Inc has instructed its members not to use engine brakes in residential areas except in an emergency.

g)      forwards these resolutions relating to container trucks to the Waitemata Local Board and requests that chairs and transport portfolio holders of both boards meet to discuss this matter further.

 

CARRIED

 

 

26

Board Member Reports

 

Resolution number OR/2015/118

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orākei Local Board:

a)        receives the Board Member reports.

b)        receives Member Baguley’s tabled report.

c)        receives a bi-monthly update from October 2015, either verbally or in writing, from the Akarana Marine Sports Centre Trust on its progress.

d)        notes that in future budget for the northern open space on The Landing may need to be transferred from Locally Driven Initiatives (LDI) to the new Discretionary Capex Fund.

e)        amends resolution OR/2015/94 (which allocated funding from Orākei Local Board’s Capital Fund for Local Boards) to include the following projects and requests parks officers implement these in 2015/2016:

i.     replacement full field floodlighting for two fields (2 and 3 or 1 and 4) at Madills Farm for $400,000.

f)         requests that Auckland Transport notes the recent survey of 925 Remuera Town Centre visitors showing that parking was the single biggest concern.

g)        requests that Auckland Transport update the Orākei Local Board on available options to improve the parking experience within Remuera.

h)        requests that officers provide assurance that mistakes made by contractors working on small local improvement projects have not led to further costs to ratepayers, for example the Biddick's Bay sign.

 

CARRIED

 

 

27

Resolutions Pending Action

 

Resolution number OR/2015/119

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

That the Orākei Local Board:

a)      notes the resolutions pending action report.

b)      notes that no resolution is over three months old.

 

CARRIED

 

 

28

Local Board Workshop Record of Proceedings

 

Resolution number OR/2015/120

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

That the record of proceedings for the Orākei Local Board workshop held on 13 August 2015 be noted.

 

CARRIED

 

 

29

Orākei Local Board Achievements Register

 

Resolution number OR/2015/121

MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson:  

That the Orākei Local Board updated achievements register be noted.

 

CARRIED

  

 

30        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

In closing of the meeting, the Chair thanks all officers for their attendance and input in support of the above agenda items.

 

 

4.38 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................