Minutes of Puketāpapa Local Board

Puketāpapa Local Board

24 September 2015

1 Welcome

Chair, Julie Fairey delivered the welcome message.

2 Apologies

Resolution number PKTPP/2015/188

MOVED by Deputy Chairperson HAJ Doig, seconded by Member DA Holm:

That the Puketāpapa Local Board accept the apology from Member Kumar for early departure and Member Turnbull for absence.

CARRIED

3 Declaration of Interest

Member Kumar declared an interest in Item 11.1 Notice of Motion - Living Wage Recommitment.

4 Confirmation of Minutes

Resolution number PKTPP/2015/189

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:

That the Puketāpapa Local Board confirm the ordinary minutes of its meeting, held on Thursday, 27 August 2015, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum - Roskill-Eden & Mt Eden Hockey Clubs
	Marcus Thomas, President of Mt Eden Hockey Club and Carol Weir, President, Mt Roskill Eden Hockey Club was in attendance to discuss to request the Board assist with aspects of the hockey turf development at Mt Roskill Grammar School.
	Resolution number PKTPP/2015/190 MOVED by Member E Kumar, seconded by Member MP Wood: That the Puketāpapa Local Board thank Marcus Thomas, President of Mt Eden Hockey Club and Carol Weir, President, Mt Roskill Eden Hockey Club for their presentation seeking financial assistance on the hockey turf development at Mt Roskill Grammar School. CARRIED
	A copy of the tabled letter has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Attachments a Letter from Roskill Eden & Mt Eden Hockey Clubs to the Puketāpapa Local Board requesting financial assistance for the Mt Roskill Grammar hockey turf redevelopment

9.2	Public Forum - Earth Action Trust & Living Wage Aotearoa NZ
	Granada (Agnes Granada), from Earth Action Trust, and Diana Yukich from Living Wage Aotearoa NZ campaign, will speak to Item 11.1 Notice of Motion – Living Wage Recommitment.
	Resolution number PKTPP/2015/191 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board thank Granada, from Earth Action Trust and Diana Yukich from the Living Wage Aotearoa NZ Campaign, for their presentation on the Living Wage. CARRIED
	A copy of the Living Wage presentation has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Attachments a Living Wage presentation

9.3

Public Forum - The James Wallace Arts Trust (JWAT)

Zoe Hoeberigs, Education and Public Programmes, JWAT, has been in attendance to speak to the Pah Homestead Community Day Quick Response Grant application.

Resolution number PKTPP/2015/192

MOVED by Member E Kumar, seconded by Member MP Wood:

That the Puketāpapa Local Board thank Zoe Hoeberigs, Education and Public Programmes, JWAT, for her presentation on the Pah Homestead Community Day Quick Response Grant application.

CARRIED

9.4

Public Forum - Barry Coates & Graeme Easte

Barry Coates, local resident, and Graeme Easte, Albert-Eden Local Board member, were in attendance to speak to the Trans Pacific Partnership Agreement Notice of Motion.

Resolution number PKTPP/2015/193

MOVED by Member DA Holm, seconded by Chairperson JM Fairey:

That the Puketāpapa Local Board Barry Coates, local resident, and Graeme Easte, Albert-Eden Local Board member, for their verbal presentation on the Notice of Motion - Trans Pacific Partnership Agreement.

CARRIED

10 Extraordinary Business

10.1

Extraordinary Business – 2016 Block Offer - Proposal for Petroleum Exploration Permit Round

Resolution number PKTPP/2015/194

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:

That the Puketāpapa Local Board:

a) consider an extraordinary item regarding the 2016 Block Offer in relation to deep sea oil drilling at Item 23 of this agenda:

i) The matter was not on the published agenda because it only came to the attention of the Board early this week but must be considered urgently because feedback is required by 7 October, through the Auckland Council submission to central Government and cannot wait for the next business meeting on 29 October 2015.

CARRIED

11 Notices of Motion

11.1

Notice of Motion - Living Wage Recommitment

Member Kumar declared an interest in this item and took no part in the discussion or voting on this matter.

Resolution number PKTPP/2015/195

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board:

a) reconfirm its November 2012 commits to the principle of the Living Wage, to support community well-being, and recommends that Auckland Council also support this principle

b) recommend that Auckland Council pay all direct employees and contracted employees at least a Living Wage

c) states its expectation that all contracts entered into by Auckland Council for work in the Puketāpapa Local Board area will guarantee at least a Living Wage to all workers employed under that contract

d) identifies the following specific local projects and work areas that the Board wishes to see the Living Wage incorporated in, noting that this is not an exhaustive list and c) applies to all contracts in our area:

i) Te Auaunga Awa / Oakley Creek Stormwater project which is likely to include a number of community projects and separate contracts

ii) rehabilitation of the former Mt. Roskill Borough Council building

iii) Youth Connections locally

iv) local parks maintenance

v) cleaning and security services at facilities in the Puketāpapa Local Board area, including the Mt. Roskill Library.

CARRIED

Secretarial Note: Member Kumar left the meeting at 7.00pm after Item 11.1.

Secretarial Note: The meeting adjourned at 6.59pm and reconvened at 7.14pm. Member Kumar was not present.

11.2

Notice of Motion - Puketāpapa Refugee Support Forum

Resolution number PKTPP/2015/197

MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey:

That the Puketāpapa Local Board:

a) express sadness and concern about the humanitarian crisis consuming Syria and the impact on millions of families who have fled their country as refugees, seeking a safe place to live.

b) supports, as a minimum, government measures to provide additional assistance to Syrian refugees, including plans to take in 750 Syrian refugees over two and a half years, including 150 within the existing quote, and 600 over and above the existing quota.

c) notes Mt Roskill’s history of accommodating refugee families, and the positive contribution that many of these families have made to our community.

d) will convene a ‘Puketāpapa Refugee Support Forum’ with the following objectives:

i) to bring together people, groups, and agencies within Puketāpapa who have expertise in refugee settlement, integration and support.

ii) to consider the support mechanisms that currently exist, and that would need to be developed in Puketāpapa, to support additional refugees from the Syrian community and other communities

iii) based on (ii), to consider how many additional refugees Puketāpapa could positively support.

iv) to be a point of contact for central Government when it determines settlement opportunities for refugees.

e) urges central Government to consider an appropriate increase in the on-going annual refugee quota.

CARRIED

11.3

Notice of Motion – Trans-Pacific Partnership Agreement

Resolution number PKTPP/2015/198

MOVED by Member DA Holm, seconded by Member MP Wood:

That the Puketāpapa Local Board:

a) request Auckland Council’s CEO seek clarification from the Minister of Trade of the Government’s response in negotiations on the Trans Pacific Partnership Agreement to Resolution RDO/2012/266 passed by Auckland Council’s Regional Development and Operations Committee on 6 December 2012 and the Governing Body on 20 December 2012.

b) request Auckland Council’s CEO, in particular, to ask the Minister of Trade what has been done in response to the call in clause (xii) of Resolution RDO/2012/266 for ratification by New Zealand Government of any agreement to be conditional on "…a full social, environmental and economic assessment including public submissions."

CARRIED

Albert-Eden-Roskill Governing Body Members Update

Resolution number PKTPP/2015/199

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board thank Governing Body Member Cathy Casey for her update.

CARRIED

Precedence of Business (7.42pm)

Resolution number PKTPP/2015/200

MOVED by Chairperson JM Fairey, seconded by Member DA Holm:

That the Puketāpapa Local Board agree that Item 15: Auckland Transport Report for September 2015 be accorded precedence at this time.

CARRIED

Chairperson's Report, September 2015

Resolution number PKTPP/2015/201

MOVED by Chairperson JM Fairey, seconded by Member DA Holm:

That the Puketāpapa Local Board:

a) receive the Chair’s Report for September 2015.

b) thank Deputy Chair Harry Doig for his sterling efforts as acting chair in difficult circumstances.

CARRIED

14	Board Member Reports, September 2015

14.1

Board Member Report - David Holm

Resolution number PKTPP/2015/202

MOVED by Member DA Holm, seconded by Chairperson JM Fairey:

That the Puketāpapa Local Board receive the report for September 2015.

CARRIED

14.2

Board Member Report - Harry Doig

Resolution number PKTPP/2015/203

MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey:

That the Puketāpapa Local Board receive the report for September 2015.

CARRIED

14.3	Board Member Report - Ella Kumar
	Resolution number PKTPP/2015/204 MOVED by Chairperson JM Fairey, seconded by Member MP Wood: That the Puketāpapa Local Board receive the report for September 2015. CARRIED
	A copy of the Report and Events Schedule has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Attachments a E Kumar Report from 26 August to 14 September 2015 and Local Events Calendar for October 2015

14.4	Board Member Report - Michael Wood
	Resolution number PKTPP/2015/205 MOVED by Member MP Wood, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board receive the report for September 2015. CARRIED
	A copy of the Board Member Report and Events Schedule has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Attachments a M Wood report from 27 August to 24 September 2015

Secretarial Note: Item 21 was taken after Item 14.4 at 9.07pm.

Secretarial Note: Item 15 was taken after Item 12 at 7.42pm.

Auckland Transport Report for September 2015

Lorna Stewart, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this item.

Resolution number PKTPP/2015/206

MOVED by Member DA Holm, seconded by Chairperson JM Fairey:

That the Puketāpapa Local Board:

a) receive the Auckland Transport Report for September 2015.

b) instruct Auckland Transport to deliver the Keith Hay Park lighting project within the $330,000 budget and authorises Auckland Transport to reduce the scope of the project, if necessary, to fit within this parameter.

c) thank Lorna Stewart, Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

Puketāpapa Discretionary Event Fund Allocation 2015/2016

Penny Mitropoulos, Team Leader Event Delivery, and Fleur McKenzie, Event Facilitator, were in attendance to speak to this item.

Resolution number PKTPP/2015/207

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board:

a) agree the following allocation for the 2015/2016 Local Event Discretionary Fund:

EVENT NAME	DELIVERED BY	AMOUNT $
Puketāpapa Christmas Festival	Auckland Council Events	25,000
Movies in Parks	Auckland Council Events	9,000
Taste Puketāpapa	Contractor	10,000
Youth with Disabilities Disco	Contractor	4,000
Puketāpapa Manu Aute Kites and Culture Day	Contractor	18,000
Balance to be allocated as required for new or existing event		10,000
Total suggested spend		$76,000

b) noting that the Board will have further conversations with Albert-Eden Local Board and the contractor regarding a possible 2015/2016 delivery of Youth with Disabilities disco.

c) note that the Event Policy discussion is under way with the community and will inform proposals and decision making around the remaining allocation in the coming months.

d) thank officers, Penny Mitropoulos and Fleur McKenzie, for their attendance.

CARRIED

Puketāpapa Local Board Quick Response Grants: Round One 2015/2016

Marion Davies, Community Grants Operations Manager, was in attendance to speak to this item.

Resolution number PKTPP/2015/208

MOVED by Deputy Chairperson HAJ Doig, seconded by Member DA Holm:

That the Puketāpapa Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Puketāpapa Local Board Round One Quick Response applications

Organisation Name	Project	Amount Requested $	Amount Granted $
The James Wallace Arts Trust	Funding towards a bouncy castle and henna demonstration for the Pah Homestead community day	740.00	500.00
Hippy Wesley Puketāpapa Charitable Trust	Funding towards cost of materials and resources	750.00	Project not eligible as a quick response grant, as it is not time constrained and would be better suited going to the main grants fund for full consideration.
English Language Partners New Zealand Trust - Auckland West	Funding towards fees for a facilitator to run the three days of training, and resources for the volunteers	720.00	300.00
Mt Roskill Baptist Church	Funding towards bouncy castle hire, hireage of the preschool toys, hireage of two pop-up gazebos for the "Light Party” (a halloween alternative event)	750.00	300.00
Young Men’s Christian Association of Auckland Incorporated	Funding towards delivery costs associated with the "young at art/colour our world"	750.00	Project not eligible as a quick response grant, as it is not time constrained and would be better suited going to the main grants fund for full consideration.
Connect the Dots Charitable Trust	Funding towards the marketing and materials costs for 'Make Moments in Puketāpapa" programme.	450.00	300.00
Roopa Aur Aap Charitable Trust	Funding towards operating costs “Jaagriti (Awakening) Project”	750.00	Project not eligible as a quick response grant, as it is not time constrained and would be better suited going to the main grants fund for full consideration.
OnBoard Skate Inc	Funding towards delivery of learn to skateboard and longboard sessions	625.00	Project is of a lower priority in the local board grant programme and pressure on funds. Project not eligible as a quick response grant, as it is not time constrained and would be better suited going to the main grants fund for full consideration.
Auckland Regional Migrant Services Charitable Trust	Funding towards the WISE project team costs	750.00	Project not eligible as a quick response grant, as it is not time constrained and would be better suited going to the main grants fund for full consideration.
Bhartiya Samaj Charitable Trust	Funding towards volunteer teachers running the Language and Cultural classes	750.00	Project not eligible as a quick response grant, as it is not time constrained and would be better suited going to the main grants fund for full consideration.
	Total	$7,035.00	$1,400.00

b) seeks advice from officers on how to operate this fund more effectively to meet the Board’s objectives for the Quick Response Fund.

c) thank officer, Marion Davies, for her attendance.

CARRIED

Fearon Park and Harold Long Reserve Draft Developed Design

Jacki Byrd, Parks Advisor – Puketāpapa and Jenny Wood, Project Manager, were in attendance to speak to this item.

Resolution number PKTPP/2015/209

MOVED by Member MP Wood, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board:

a) approve the developed design for the Fearon Park and Harold Long Reserve park redevelopment (Appendix A)

b) request that appropriate lighting be integrated into the Master Plan to meet community safety objectives

c) delegate the parks portfolio holder of the Puketāpapa Local Board to work with the parks advisor on any issues that may arise with the Fearon Park and Harold Long Reserve detailed design, except where the parks portfolio holder refers any changes to the full board.

d) thank officers, Jacki Byrd and Jenny Wood, for their attendance.

CARRIED

Central Joint Funding Committee for the 2015 / 2016 financial year

Tristan Coulson, Senior Policy Advisor, was in attendance to speak to this item.

Resolution number PKTPP/2015/210

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board:

a) receive the report

b) note that the Board has received the LDI allocation of $115,000 pa from the redistribution of the multi-board funding previously allocated by joint board funding committees

c) note that this funding previously contributed to the support of community groups through the Community Group Assistance fund ($435,000), the Accommodation Support Fund ($700,000) and community groups and individuals through the Auckland City Cultural Heritage Fund ($50,000)

d) agree that for 2015/2016 this allocation be distributed by the Board to similar groups for similar purposes

e) seeks advice from officers about the criteria and method for allocating these funds

f) note that officers will engage central local boards to develop a new approach to guide multi-board funding for the 2016/2017 financial year and onwards

g) thank officer, Tristan Coulson, for his advice and attendance.

CARRIED

Regional Facilities Auckland Fourth Quarter Report for the period ended 30 June 2015

Judy Lawley, Local Board Engagement Manager, Regional Facilities Auckland, was in attendance to speak to this item.

Resolution number PKTPP/2015/211

MOVED by Deputy Chairperson HAJ Doig, seconded by Member DA Holm:

That the Puketāpapa Local Board:

a) receive the Regional Facilities Auckland (RFA) fourth quarter report for the period ended 30 June 2015 and Stadiums Strategy – Update for Local Boards dated August 2015.

b) thank Judy Lawley, Local Board Engagement Manager, Regional Facilities Auckland for her attendance.

CARRIED

Secretarial Note: The order of business resumed at Item 13: Chairperson's Report, September 2015

Secretarial Note: Item 21 was taken after Item 14.4 at 9.07pm

Record of Puketāpapa Local Board Workshop Notes

Resolution number PKTPP/2015/212

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board receive the Workshop Notes for 5 and 19 August 2015.

CARRIED

Resolutions Pending Action Schedule, September 2015

Resolution number PKTPP/2015/213

MOVED by Member MP Wood, seconded by Member DA Holm:

That the Puketāpapa Local Board receive the Resolutions Pending Action Schedule for September 2015.

CARRIED

23 Consideration of Extraordinary Items

23.1	Extraordinary Business - 2016 Block Offer - Proposal for Petroleum Exploration Permit Round
	Resolution number PKTPP/2015/214 MOVED by Member DA Holm, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) remains concerned about the Block Offer process because of the many known environmental risks associated with oil exploration. It is also of particular concern that the process does not allow for comprehensive and cautionary consideration of the sensitive areas prior to[1]. The Council submission must strongly advocate that the precautionary approach is employed in the determination of the scope of the Block Offer 2016 b) cannot reassure its constituents about the Government’s commitment to minimising risks from both exploratory and production drilling without information about what requirements are placed on applicants by the Environment Protection Authority and Maritime New Zealand. This needs to include information on the resources (including locations) available to deal with any significant oil spills. While the risk of spills may well be low, the exposure to stormy weather of the West Coast of the North Island and New Zealand’s remoteness from access to the most sophisticated equipment for capping wells and containing spills makes comprehensive contingency plans extra important c) delegate to Member Holm to finalise the Board’s submission to the Block Offer 2016. CARRIED
	[1] Protecting sensitive areas: The purpose of the Block Offer is to allocate exploration permits. In most cases, the sensitivity of specific sites is dealt with after a permit is granted. Protections in the regulatory framework include consents required under the Resource Management Act and the Exclusive Economic Zone and Continental Shelf Act. http://www.nzpam.govt.nz/cms/iwi-communities/finding-petroleum-minerals/block-offer-2015-consultation
	Attachments a Puketāpapa Local Board Input to Auckland Council submission NZPM, MBIE on: Block Offer 2015 – Proposal for Petroleum Exploration Permit Round

Outcomes of the 2014/2015 Environmental Work Programme and proposal for 2015/2016

Resolution number PKTPP/2015/215

MOVED by Deputy Chairperson HAJ Doig, seconded by Member MP Wood:

That the Puketāpapa Local Board:

a) note the outcomes achieved through their local environmental programme for the 2014/2015 financial year.

b) approve the allocation of budgets for environmental projects to be delivered by the Infrastructure and Environmental Services department in 2015/2016 as detailed in this report and summarised in the table below:

Project	Total Budget
Ecological restoration programmes monitoring	$10,000
Local streams restoration	$20,000
Community education pollution management	$10,000
Warrant of fitness for rentals and healthy homes projects	$12,000
Grants - sustainability initiatives	$8,000
Support resource recovery network project	$8,000

c) request that any significant changes identified during programme delivery be brought to the Puketāpapa Local Board for approval and delegates approval of minor changes to the portfolio holder Member Doig.

CARRIED

Hearing Panel Decision Report on review of alcohol bans in the Puketāpapa Local Board Area 2015

Resolution number PKTPP/2015/216

MOVED by Member MP Wood, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board:

a) make the alcohol bans recommended to be retained (with any amendments) as contained in Attachment B and C pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015.

b) confirm that the decisions in a) is in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

c) request the Albert-Eden Local Board make a 24 hour, 7 day a week alcohol ban for the area of the Underwood Reserve alcohol ban in the Albert-Eden Local Board area (Map 9 Attachment C).

d) authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to Attachments B and C to correct any identified errors or typographical edits.

e) seek amendments to Alcohol Ban Area Maps 1 and 7 to include Keystone Avenue between Fearon Park and Mt. Roskill Town Centre.

f) note that the Panel received significant evidence of alcohol related harm regarding areas not specifically identified in the statement of proposal that warrant further investigation for potential bans.

g) thank officers in the Bylaws and Local Board Services teams for their work on this review.

CARRIED

9.24 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Mark Thomas	Orakei Local Board
Graeme Easte	Albert-Eden Local Board
Clr Cathy Casey	Auckland Council Elected Representative

Chairperson	Julie Fairey
Deputy Chairperson	Harry Doig
Members	David Holm
	Ella Kumar	(to 7.00pm after Item 11.1)
	Michael Wood