Agenda of Papakura Local Board

1 Welcome

Board members will lead the meeting in prayer.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board confirm the ordinary minutes of its meeting, held on Wednesday, 19 August 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

A leave of absence has been requested by the Chairperson, Bill McEntee.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Papakura CrimeWatch Patrol Annual Report

Purpose

1. To allow representatives from the Papakura CrimeWatch Patrol to present their Annual Report for the period April 2014 to June 2015.

Recommendation/s

That the Papakura Local Board receive the presentation made by the Papakura CrimeWatch Patrol.

Attachments

a PLB Attachment_Papakura CrimeWatch Patrol Annual Report_16 September 2015..................................................................................... 93

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Papakura Local Board

16 September 2015

Auckland Transport Update - September 2015

File No.: CP2015/19200

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Papakura Local Board and its community; matters of general interest relating to AT activities or the transport sector; and AT media releases for the information of the Board and community.

Recommendation/s

That the Papakura Local Board receives the Auckland Transport Update – September 2015.

Discussion

Local Board Transport Capital Fund:

3. The Papakura Local Board is allocated $306,184 per annum from the Local Board Transport Capital Fund. These funds can be used annually or rolled together to use the full three years’ of funding.

4. Taking into account funding already allocated, The Papakura Local Board has $737,308 remaining to be utilised in this electoral term.

5. For larger projects the 2016/17 financial year’s Local Board Transport Capital Fund (LBTCF) ($306,184) can also be brought forward, providing a total of $1,043,492 to spend, if the Board wishes.

6. The Board has asked Auckland Transport to investigate using the LBCTF allocation to undertake the following projects:

Project	Description	Status	Projected Cost
Connection of Railway Station and Town Centre:	Looking at ways of cognitively linking the town Centre with the Railway station. Projects for further investigation include: Transport leads have agreed to focus on the following: · Parklet outside Library · Public space - Gallery car park · Covered walkway between platform and Railway Street West · Extension of walkway along Railway Street West · Beautification – greenery	Resolution requesting AT to proceed to design and provide a Rough Order of Cost (ROC) for the five identified projects was passed on 20 May 15. Auckland Transport (AT) has contracted Will Thresher to undertake design work on the Parklet, Gallery car park and beautification. We expect to respond with further information in due course. Auckland Transport (AT) presented ideas for the Covered walkway at a workshop on 9 September 2015. The Elected Member Relationship Manager will provide a verbal update of the outcomes of that workshop to the September Board meeting.	To be determined through the Rough Order of Cost phase.
Colour Treatment - Intersections	Road treatment (red) on 4 entrance intersections into Papakura	Resolution requesting AT to provide a Rough Order of Cost (ROC) passed on 20 May 15. Local Board to provide the names of the entrance intersections it wishes to use a red road treatment on. From there, AT can work through the compatibility (at the proposed sites) with AT Code of Practice (ATCOP).	To be determined through the Rough Order of Cost phase.
Blue disabled car park markings	Instillation of full Blue disabled car parks in line with Mobility Parking recommendations.	Resolution requesting AT to provide a Rough Order of Cost (ROC) was passed on 20 May 15. AT is working through its compatibility with AT Code of Practice (ATCOP) and the Elected Member Relationship Manager hopes to bring a verbal update to the September Board meeting.	To be determined through the Rough Order of Cost phase.

Current Papakura Local Board Project Update:

Project

Description

Status

Projected Cost

Refresh of signage in Papakura

Refresh of navigation and directional signage, identification of parking buildings and areas of significance/interest (Maraes, galleries)

AT provided Transport leads (26/2/15) further information and recommendations regarding the wayfinding project.

A workshop has been called on 16 September to tie down the specifics of the project.

The Elected Member Relationship Manager will provide a verbal update of the outcomes of that workshop to the September Board meeting.

On July 16. 2014 the Board approved a maximum of $110,000 to refresh the signage in the Papakura Local Board area.

General Information Items

Redoubt Road-Mill Road Corridor Update

7. The hearing for the Redoubt-Mill Road notice of requirement to designate the route for the project began on Monday 31 August and was expected to run for a week.

8. Of the total 286 submissions received, 23 submitters are expected to appear at the hearing, including nine directly affected by the proposed project.

9. Auckland Transport expects to begin a property purchase programme following the confirmation of the designation, and some purchases are being made in hardship cases. Funding in the current Long Term Plan allows for all properties to be purchased, with construction beginning in the 2025 decade.

10. A recent online survey of 857 Automobile Association members in the wider area for the proposed upgrade was carried out in July. It showed 63% were aware of the project, 76% agreed the area was often congested, 89% agreed road upgrades are needed to cater for future growth and 79% agreed public transport upgrades are needed for future growth.

11. When asked about the proposed project, 77% believed that overall it is a good solution to transport challenges, 83% believed the wider community will benefit from the improvements and 76% agreed the upgrade represents good use of transport funding. Also, 73% agreed that environmental impacts of the upgrade are adequately addressed.

Auckland’s Electric Train Roll-out is Complete

12. Auckland Transport officially marked the arrival of the last of the city’s 57 electric trains with a function at the Wiri Train Depot attended by the Prime Minister on 13 August.

13. The last three trains from Spanish manufacturer CAF landed on the wharf the week before and are now going through final checks at the depot prior to certification. In less than four years, 57 three-car trains rolled off the production line in Spain and were delivered on time and on budget.

14. The project has had support from the Government including a $500 million loan to fund the electric trains and the Wiri depot. There was also a Government grant of $90 million and one of $40 million from Auckland Council.

15. Auckland now has trains that are of international standard. Each train has seating for 232 passengers and standing room for more. The trains have wider doors making it easier for passengers. The central carriage is at platform level for wheelchairs, prams or bikes and automatic ramps mean a seamless transition between the platform and the train. Open gangways between cars mean passengers can move from one end of the train to the other.

16. The first electric trains began operating on the Onehunga line in April 2014 and the network from Papakura in the south to Swanson in the west went all-electric on 20 July. Now that all 57 trains have arrived, more double trains can begin operating to increase capacity at peak times.

17. Rail patronage in Auckland grew 21.7% in the year to the end of June; which is 2.5 million more passengers than in June last year.

Attachments

There are no attachments for this report.

Signatories

Authors

Felicity Merrington – Elected Member Relationship Manager (South), Auckland Transport

Authorisers

Jonathan Anyon – Council Engagement Manager, Auckland Transport

Nina Siers - Relationship Manager

Papakura Local Board

16 September 2015

Papakura Local Board Quick Response Grant Applications: Round One 2015/2016

File No.: CP2015/18593

Purpose

1. The purpose of this report is to present applications received for round one of the Papakura Local Board Quick Response Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Papakura Local Board has set a total community grants and events budget of $241,000 for the 2015/2016 financial year.

3. Eight applications were received in this round, with a total requested of $22,385.

Recommendation/s

That the Papakura Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline

each application in this round.

Table One: Papakura Local Board Round One Quick Response Applications

Application No.	Organisation Name	Project	Total Requested	Eligible /ineligible
QR1614-101	Conifer Grove Residents Association	Towards the 2015/2016 costs incurred (administration, advertising, mileage, newsletters to community, printing, stationery and computer consumables) in running the association	$500	Eligible
QR1614-106	Connect the Dots Charitable Trust	Towards the marketing and material costs for the “Make Moments” programme	$1,000	Eligible
QR1614-111	Kiwanis Club of Drury	Towards vouchers for distribution to children on the Kiwanis programme	$700	Eligible
QR1614-109	Pohutukawa Coast Bike Club	Towards the cost of a professional trail building crew to build bike trails in Whitford Forest	$1,500	Eligible
QR1614-108	Royal Coastguard Boating Education	Towards the purchase of an inflatable boat	$1,257	Eligible
QR1614-105	Tree Crops Association	Towards the production of a conference delegate booklet and speakers notes for distribution to the Tree Crops Association Conference delgates	$1,500	Eligible
QR1614-107	Urban EcoLiving Charitable Trust	Towards the cost of presenters, associated travel and towing charges for the Tread Lightly caravan at Drury School from 3 to 5 November.	$928	Eligible
PA15-2046	Manukau Indian Association Inc.	Towards the cost of the 2015 Diwali Festival event (venue hire, sound and light, advertising, stalls, printing and advertising) to be held at the Vodofone Events Centre, Manukau on 7 November 2015	$15,000	Eligible, transferred from a previous grant round
		Total Requested	$22,385

Comments

4. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Papakura Local Board adopted its grants programme on 15 April 2015 (see Attachment A).

5. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

6. The Papakura Local Board will operate five quick response rounds for this financial year. The first quick response round closed on 14 August 2015.

7. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1,000 people across the Auckland region.

8. For the 2015/2016 financial year, the local board set a total community and events grants budget of $241,000, as below:

2015/2016 Annual Budget	Fund Type	Grants Paid	Balance
$123,000	Local Community Grants Funds		$123,000
$118,000	Local Events Support Grants Fund	$118,000	$0
$241,000		$130,000	$123,000

9. To-date $118,000 has been allocated from the Local Events Fund , leaving a balance of $123,000 for the year, for two local grant rounds and five quick response grant rounds. It is recommended that the board consider allocating up to 10% of this in this grant round ($12,300).

10. Eight applications were received for this quick response round, requesting a total of $22,385.

Consideration

Local Board Views and Implications

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori Impact Statement

13. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

14. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

15. Following the Papakura Local Board allocating funding for round one quick response, Commercial and Finance staff will notify the applicants of the local board’s decisions.

Attachments

No.	Title	Page
a View	Papakura Local Board Community Grants Programme 2015/2016	17
b View	PLB Attachment_Community Grant Quick Response Applications_16 September 2015	21

Signatories

Authors

Jenny Young - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Nina Siers - Relationship Manager

Papakura Local Board

16 September 2015

Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2015

File No.: CP2015/19060

Purpose

1. To give the Papakura Local Board an overview of Auckland Council Property Limited’s (ACPL) activities for the six months 1 January to 30 June 2015.

Executive Summary

2. In May 2015 the Governing Body voted in favour of merging ACPL with Waterfront Auckland to form Development Auckland (DA). The merger responds to feedback from the wider council organisations and seeks to address some key growth, development, housing provision and funding challenges that Auckland will face over the next 20 years. As a CCO Development Auckland will have a commercial orientation, but it will also have explicit public good outcomes to pursue.

3. Substantive elements of the purpose of DA relate to urban redevelopment, strategic advice on council’s property portfolio and the redevelopment of underutilised council assets to achieve commercial and strategic outcomes.

4. In August the governing body received recommendations from council staff in respect of the proposed locational priorities for DA.

5. It would be anticipated that DA will specifically engage with local boards post the formal establishment on the 1 September to consider what activities DA can undertake to benefit their local communities.

6. As this will be our final six-monthly update to you as ACPL, we are including both the full business summary as included in previous versions and additionally providing an outline of some of the strategic and organisational changes we will be making as we transition to Development Auckland.

7. ACPL activity detail is broken down by business unit or work-stream, with a focus on local board specific activities where applicable.

8. Local board specific supporting detail is included in Attachments A, B and C.

Recommendation/s

That the Papakura Local Board receives the Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2015.

Comments

Development Auckland

9. Council formally approved the establishment of Development Auckland (DA), being a merger of Waterfront Auckland and Auckland Council Property Limited, in May 2015.

10. The essential purpose of DA is to contribute to the implementation of the Auckland Plan and encourage economic development by facilitating urban redevelopment that optimises and integrates good public transport outcomes, efficient and sustainable infrastructure and quality public services and amenities. DA will manage council’s non-service property portfolio and provide strategic advice on council’s other property portfolios. It will recycle or redevelop sub-optimal or underutilised council assets and aim to achieve an overall balance of commercial and strategic outcomes.

11. A number of objectives fall within the purpose including facilitating the redevelopment of urban locations and optimising the council’s property portfolio.

12. It would be anticipated that DA will specifically engage with Local Boards post the formal establishment on the 1 September to consider what activities DA can undertake to benefit their local communities.

Workshops and Meetings

13. A schedule of Papakura Local Board workshops and meetings attended by ACPL representatives from July to December is included as Attachment A. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process.

Property Portfolio Management

14. ACPL manages property owned by the council and AT that are not currently required for service or infrastructure purposes. These are properties that are not immediately required for service delivery or infrastructure development but are being held for use in a planned future project such as road construction/widening or the expansion of parks. This work will largely remain unaffected by the transition to Development Auckland.

15. The property portfolio continued to grow during the last six months and now totals 1347 properties containing 1080 leases, an increase of 41 since our July-December 2014 update. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties.

16. ACPL’s return on the property portfolio for the year ending 30 June 2015 provides the shareholder a net surplus of $6.8m ahead of budget, with an actual surplus of $29.8 m against budget of $23m. The average monthly vacancy rate for the period is 1.6% which is under the SOI targets of 5%.

17. A Properties Managed schedule is included as Attachment B of this report. The schedule details:

§ Current ACPL-managed commercial and residential property within the Papakura Local Board

§ Each property’s classification or reason for retention

§ The nature of the property, such as a café within a library, or a residential property with a tenancy in place

§ The budget under which operating expenditure and lease revenue for the property is reported, eg regional or local board.

18. A report indicating portfolio movement in the local board area is attached as Attachment C. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

Portfolio Review and Rationalisation

Overview

19. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

20. July 2014 to June 2015 Target

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$30m disposal recommendations	$69m	These recommendations include $65.9m of sites that are identified for development projects.

21. In setting future disposal targets ACPL is working closely with the council and AT to identify potentially surplus properties.

22. 2014/2015 Targets

UNIT	TARGET	COMMENTS
Portfolio Review	$30m gross value recommended for sale	These targets include disposal recommendations and sales for sites that are identified for place-shaping and housing development projects
Development & Disposals	$30 net value of unconditional sales

Process

23. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with: the council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, a formal report for the local board and the Independent Māori Statutory Board and finally a governing body decision.

Under review

24. Properties currently under review for future use opportunities via the Rationalisation Process in the Papakura Local Board area are listed below. The list includes any properties that may have recently been presented to the governing body and either approved for sale or development and sale or designated for retention. Further details are included in Attachment B.

PROPERTY	DETAILS
23w Royal Arch Place, Papakura	Transferred from Auckland Council Property Department (ACPD) as non-service. Adjacent landowner has enquired about purchasing. ACPL undertook local board engagement in March 2015. Local board to undertake a site visit. ACPL is arranging further engagement with the local board to discuss their views following the visit.
235 Harbourside Drive, Hingaia	Vacant land. Transferred from ACPD as non-service. Rationalisation process commenced in December 2014. Expression of interest received from AT, requesting extension of time as site may be required for shared path/cycleway. Local board engagement undertaken in March 2015. ACPL to re-engage with local board following further advice from AT.
146-152 Great South Road	Commercial site. Property was transferred from AT as no longer required for service. ACPL manage a cell tower licence while the property is going through the rationalisation process, which commenced in December 2014. No alternative service uses were identified during internal consultation. Local board engagement was undertaken in March 2015. Local board raised concerns including provision of parking in the Papakura town Centre. ACPL will work through these concerns and engage further with the local board over the coming months.
39 Taka Street	Residential site. Cleared for sale. Local board agreed disposal on the understanding that a 20m strip be retained for future pedestrian and cycle link between existing and new developments in the area. The property was presented to the Governing Body and approved for disposal following the subdivision and retention of a strip of approximately 20m. AT now advises they do not intend to proceed with any walkway in the future and will not require a margin. ACPL has advised the board of AT’s position and is preparing the site for sale.
40 Queen Street - Papakura	Residential site. Land was a Crown grant in 1896 triggering LINZ and Office of Treaty Settlement notification. ACPL worked with legal services to define a disposal process that complied with legislative requirements. Iwi were advised of the potential acquisition opportunity as part of the disposal process and indicated they were not interested in the properties. Preparing sales strategy while rent reviews are being finalised and registered.
24 King Edward Avenue – Papakura	Residential site. Land was a Crown grant in 1896 triggering LINZ and Office of Treaty Settlement notification. ACPL worked with legal services to define a disposal process that complied with legislative requirements. Iwi were advised of the potential acquisition opportunity as part of the disposal process and indicated they were not interested in the properties. Preparing sales strategy while rent reviews are being finalised and registered.
26-32 O’Shannessey Street, Papakura	Vacant land. Released by AT as not required for transport purposes. ACPL progressing through Rationalisation Process to evaluate future use options. Internal consultation phase to commence shortly. Local board and iwi engagement to follow.
78A Great South Road, Papakura	Commercial site. Property has been transferred from CDAC as no longer required for their service purposes. The property is required for a Storm Water project, which will commence on 1 Jan 2015 and finish by 2016. The balance of the land is being evaluated for future uses via the Rationalisation Process and is currently in the local board and mana whenua phase of review. A local board workshop will be booked in the near future.

Redevelopment/Regeneration and Housing Supply initiatives

Overview

25. ACPL in its current form is contributing commercial input into approximately 54 region wide council-driven regeneration and housing supply initiatives. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $415k to in excess of $100 million.

26. ACPL is also actively contributing to the Housing Action Plan, which is a council initiative focusing on non-regulatory efforts to encourage and increase affordable residential development. ACPL has a Statement of Intent (SOI) target to undertake five housing development projects over three years that will improve housing affordability and the supply of affordable housing encompassing CHO involvement. ACPL is currently actively working on 13 such projects.

27. In our expanded role as Development Auckland we will be expanding on this work to play a much stronger role in urban development through greater scale, enhanced capability and the ability to partner with others. We will have a key role in helping deliver the council priority of quality urban living and will have the mandate to deal with the challenge of Auckland’s rapid growth through regeneration and investment.

28. Development Auckland’s roles and responsibilities will be customised to each specific project initiative and location. A few will be of a high custodial nature associated with urban regeneration. Some will be at the other end of the scale with a more facilitative role; and some will be much more able to be delivered in the short term.

29. ACPL already works closely with the local boards on ACPL-led developments to ensure we give effect to the local boards’ place-shaping role. As Development Auckland engagement will in some areas be of a much broader scope, with the potential for involvement in master-planning activities for significant land areas.

Optimisation Update

30. Optimisation is a programme of work aimed to achieve better use of council’s planned and funded service assets. The programme targets housing and urban regeneration outcomes along with the delivery of cost-neutral service investment on appropriate sites. ACPL and ACPD are leading a cross-council project to establish the rules and methodology for service optimisation activity. The programme will be carried across to Development Auckland.

31. Local board engagement and workshops will be provided to demonstrate the scope of optimisation and the benefits of driving optimal asset performance from qualifying service property. Timeframes for these workshops have been pushed out due to Development Auckland transition work. However ACPL welcomes suggestions of service sites that may have potential for improved service function along with housing or urban regeneration outcomes

Local Activities

32. There are currently no regeneration and housing initiative proposal activities in the Papakura Local Board area.

Acquisitions

Overview

33. ACPL continues to support council and AT programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved council or AT budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

34. From 1 January 2015 to 31 June 2015, 49 property purchases were completed for the council and AT. All of the property acquisitions met independent valuation thresholds agreed with AT, the council and Public Works Act 1981 requirements.

Council Acquisitions

35. Of the 49 property acquisitions over the past six months, 12 were purchased to meet council legal, open space and storm water requirements and to contribute to City Transformation projects. These included the following acquisitions in or neighbouring the Papakura Local Board area.

PROPERTY	STAKEHOLDER	WORK TYPE	LOCAL BOARD
398 S Weymouth Road, Weymouth	Community Policy & Planning	Open Space	Manurewa
84 Cosgrave Road, Papakura	Storm Water	Storm Water	Papakura

Auckland Transport Acquisitions

36. The remaining 37 properties were acquired on behalf of AT. The focus was on acquisitions to support major transport projects including AMETI (five acquisitions) City Rail Link Property Acquisition (seven acquisitions), Redoubt Road Mill Road Corridor Upgrade (six acquisitions) road widening across the region (10 acquisitions) and Northern Strategic Growth Area (one acquisition). Full details of relevant AT projects and associated acquisitions will come to the local board directly from AT.

Business Interests

37. ACPL manages eight business interests region wide on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. There are currently no ACPL managed business interests in the Papakura Local Board area.

Consideration

Local Board Views and Implications

38. This report is for the Papakura Local Board’s information.

Māori Impact Statement

39. Whatungarongaro te tangata, toitū te whenua. The importance of effective communication and engagement with Māori on the subject of land is understood. ACPL has accordingly developed robust engagement with the 19 mana whenua groups for our core business activities. We are currently working with Waterfront Auckland on a future strategy for Development Auckland.

40. Key engagement activities currently include: identifying cultural significance concerns regarding disposal properties, flagging commercial interests, development partnering discussions and issues relating to property management such as protection of wāhi tapu or joint management arising from the resolution of Treaty Settlements. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects where appropriate. As Development Auckland we will work with iwi to consolidate and build on strengths from ACPL and Waterfront Auckland’s approaches along with successful work being done elsewhere in the council family.

41. ACPL additionally undertook to be part of council’s Māori Responsiveness Plan (MRP) pilot programme. The project’s key output is an operational document outlining ACPL’s contribution to council’s strategic and operational commitments to Māori. The MRP was finalised and approved by the ACPL Board in December 2014 and is in the implantation phase. A copy of this is available on the ACPL website. This work will be carried over and reflected in the new organisation.

42. As we transition to Development Auckland, the local board can expect to be advised or involved as appropriate in any discussions that arise in the local board’s area.

Attachments

No.	Title	Page
a View	PLB Attachment_Schedule of meetings and workshops_16 September 2015	61
b View	PLB Attachment_Properties Managed by ACPL in the Local Board area - 16 September 2015	63
c View	PLB Attachment_Property movement in the Local Board area_16 September 2015	65

Signatories

Authors

Caitlin Borgfeldt – Local Board Liaison

Authorisers

David Rankin – Chief Executive

Nina Siers - Relationship Manager

Papakura Local Board

16 September 2015

AC new logo_horz_cmyk

PAPAKURA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

Date	ACHIEVEMENT
7 November 2013	Inaugural Meeting - Election of Chair, Bill McEntee and - Deputy Chair, Michael Turner
8 November 2013	Fireworks Spectacular
9 November 2013	Spring Clean
19 November 2013	Citizenship Ceremony
28 November 2013	Appointment of Board Members to Outside Organisations
28 November 2013	Appointment of Portfolio Allocations, Urban Design Champion, Business Improvement District (BID) Executive Committee and Resource Consent Public Notifications.
30 November 2013	Supported the Papakura Santa Parade
11 December 2013	Board agrees to release of Draft Annual Plan 2014/2015 including the draft Papakura Local Board Agreement 2014/2015 for public consultation
13 December 2013	Supported the Papakura Carols in the Park
29 January 2014	Appointment of Board Youth Portfolio Lead to the Papakura Youth Connections Steering Group
29 January 2014	Formal establishment of the Pukekiwiriki Paa Joint Management Committee
29 January 2014	Position Paper on Draft Psychoactive Substances approved
29 January 2014	Approved position statement to the Auckland Council submission on the proposed Auckland Unitary Plan
11 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Papakura Library
15 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Smiths Avenue and Papakura Library
18 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Takanini Stores
27 February 2014	Papakura Local Board Public Engagement – Workshop – Local Board Chambers
1 March 2014	Movies in the Park
2 March 2014	PIPs Canoe Day
8 March 2014	Southern Regional Hui – Local Board Plans
8 March 2014	Rosehill Family Fun Day
18 March 2014	Citizenship Ceremony
19 March 2014	Papakura Local Board Psychoactive Substances Regulations Submission feedback to form part of the Governing Body Submission to the Ministry of Health
19 March 2014	Papakura Local Board Objection to Liquor Licence Application – Harpreet Kaur Limited
29 March 2014	Papakura East Neighbourhood Policing Team Day
30 March 2014	Takaanini Reserve Neighbourhood Event
5 April 2014	Joint Papakura and Manurewa Elderly and Disability Engagement Session in collaboration with Counties Manukau DHB
16 April 2014	Approved the Papakura Local Economic Development Plan and Commerce and Industry Programme
25 April 2014	Attended ANZAC Day Services at Papakura and Drury
29 April 2014	Advocacy presentation to the Governing Body
	Council Controlled Organisations feedback submitted
	Funding Policy Review feedback submitted
30 April 2014	Inaugural Meeting Pukekiwiriki Paa Joint Management Committee
21 May 2014	Community Group Funding of $80,364.00 awarded in funding Round 2 of the 2013/14 financial year
23 May 2014	Members attended Liquor Licencing Hearing - BottleO
29 May 2014	Dawn blessing of Takaanini Reserve and Ihaka Takaanini Plinths
	Advocacy from the Board on the Takanini Interchange and motorway upgrade
	Advocacy from the Board on Psychoactive substances leading to the temporary withdrawal from the market.
18 June 2014	Approved the Papakura Local Board Community Development, Arts and Culture Work Programme 2014/2015
18 June 2014	Adopted the local content for the Annual Plan 2014/2015 including the Papakura Local Board Agreement 2014/2015
18 June 2014	Approved the Draft Local Board Plan 2014 for consultation
18 June 2014	Support for a joint scoping study with Southern Local Boards for the establishment of community recycling centres in the south.
18 June 2014	Approval of $15,000 funding to establish an annual Papakura Sports Awards
26 June 2014	Papakura Careers Expo
1 July 2014	Local Alcohol Policy Information Event - Stall
	Active promotion of Auckland Transport Parking Strategy consultation
	Active promotion of Long Term Plan youth engagement ‘My Vote Rule’
5 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
8 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
8 July 2014	Rosehill Residents Group – Consultation on Local Board Plan
8 July 2014	Conifer Grove Residents Association - Consultation on Local Board Plan
9 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
July 2014	Stakeholder engagement event of the Arts and Culture Strategic Action Plan
16 July 2014	A total of $6,000 awarded under the Local Event Support Fund
16 July 2014	Feedback provided on the draft Local Alcohol Policy, Local Board role in alcohol licensing applications and Allocation of decision making review
16 July 2014	A grant of $7,800 awarded from the 2014/2015 discretionary operational budget towards the provision of a WW1 centennial commemorative panel at Papakura Museum and external signage for the museum and library.
July/August 2014	SCP on draft local board plan - board members held three drop in sessions at Papakura library and have been attending meetings of residents groups and other organisations in order to encourage submissions.
20 August 2014	Approved funding of $8,500 for Manukau Harbour Forum Action Plan and Work Programme in 2014/2015
20 August 2014	Annual Report 2014/2014 – Chairs Foreword and Achievements approved
20 August 2014	Additional $5,000 grant approved towards Papakura Fireworks Spectacular 2014
20 August 2014	Feedback made on Draft Local Approved Products Policy
21 August 2014	Papakura Volunteer Awards
27 August 2014	Papakura Local Board Plan Hearing
17 September 2014	Establishment of a local alcohol ban review panel to make review of alcohol bans in the local board area
17 September 2014	Approval of additional funding of $20,472 to Papakura and Districts Historical Society Incorporated to extend the Papakura Museum’s opening hours, effective 1 September 2014
17 September 2014	Deliberations on the submissions received to the Papakura Draft Local Board Plan
25 September 2014	Hosted the Local Board Urban Design Champions Quarterly Meeting, focused on design opportunities in Papakura Metropolitan centre
15 October 2014	Adoption of the Papakura Local Board Plan 2014
15 October 2014	Options approved for the future governance and management of community facilities on Smiths Reserve
15 October 2014	Community Group Funding applications approved totalling $15,102
15 October 2014	Funding of $7,000 agreed towards a 2015 Papakura Careers Expo
15 October 2014	Adoption of principles to guide decisions on requests for lease of public open space for early childhood education provision
15 October 2014	Feedback agreed on the Significance and Engagement Policy
15 October 2014	Feedback agreed on the Draft Arts and Culture Strategic Action Plan
15 October 2014	Presentation to the Governing Body on key messages for Papakura in Long Term Plan prioritisation and policies
	Formation of Community Garden in Hingaia
1 & 8 November 2014	Drop-in sessions for Locally Approved Products Policy
14 November 2014	Papakura Fireworks Display
15 November 2014	Inaugural Papakura Market Day
18 November 2014	Papakura Citizenship Ceremony
19 November 2014	Allocation of $29,457 to a targeted biodiversity and private landowner engagement programme in Papakura in Papakura in YR 15.
	Feedback provided on the Community Facilities Network Plan
	Feedback provided on the Locally Approved Products Policy
	Feedback provided on transport priorities for the LTP/RLTP 2015-2025
5 December 2014	Christmas morning tea for key stakeholders
6 December 2014	Papakura Santa Parade
12 December 2014	Papakura Carols in the Park
24 January 2015	Movies and Music in the Park
31 January 2015	Smiths Avenue Community Day
6/7 February 2015	Waitangi Weekend League Nines Tournament - Massey Park
7 February 2015	LTP Pop Up Session - Library
11 February 2015	LTP Pop Up Session - Library
14 February 2015	A NZ Touch Tournament
18 February 2015	Allocation of local board discretionary operational and capital budgets to the following projects: Opex - $15k to urban planning project stage 1 Opex - $20k to Papakura Stream clean up and replanting Opex - $50k to town gateway improvements Opex - $150k for parks projects Capex - $68k for parks projects Capex - $8k for library and museum signage $2.6k to deal with condensation issues at art gallery window
28 February 2015	28 February – LTP pop up session at Drury
9 March 2015	Papakura Have Your Say Events – LTP – 3 sessions held; 1-3 pm; 3 – 5 pm; 5 – 7 pm
10 March 2015	Presented submission to Auckland Transport regarding the Regional Land Transport Plan “Have Your Say” Event.
18 March 2015	Awarded the contract for the management and operation of Massey Park Pool and Papakura Leisure Centre to Community Leisure Management (CLM) for a period of five plus three years from 1 July 2015.
19 March	Citizenship Ceremony
22 March 2015	PIPs Canoe Day – part funded by the Papakura Local Board
23 March 2015	Signing of Youth Employment Pledge by Veolia; held at Bruce Pulman Park over breakfast. Mayor Brown in attendance
31 March 2015	RSA Prizegiving WW1 Event
15 April 2015	Adopted a further $5,000 Discretionary Operational Funding towards completion of Stage 1 of the urban planning project
15 April 2015	Approved $20,000 for the Student Digital Flag Art Competition
25 April 2015	ANZAC Civic Service Papakura ANZAC Day Service Drury
29 April 2015	Papakura Local Board Long Term Plan discussions with Budget Committee
20 May 2015	Approval of installation of wheel stops on Wood Street, $9,000 from Transport Capital Fund
20 May 2015	Agreement to process to detailed design sate for key projects along Railway Street, West, Averill Street and outside library on Great South Road, to be funded from Transport Capital Fund
20 May 2015	Landowner approval granted for a stormwater wetland on Brylee Reserve, Conifer Grove.
20 May 2015	Adoption of Proposal for Review of Alcohol Bans in Papakura, for public submissions commencing 19 June 2015
20 May 2015	Allocation of $11,889 to the Manukau Harbour Forum for continuation of its work programme in 2015/2016
20 May 2015	Formal response made on the Empowered Communities approach proposals
20 May 2015	Discretionary grants approved for Maori Wardens $20,000), Crimewatch Patrols ($20,000), Counties Manukau Sport ($10,000), Papakura Lions ($15,000) and Papakura Rotary ($15,000)
21 May 2015	Blessing of Military Gallery
25 May 2015	Ceremony dedicated to families for Papakura Children’s Cemetery
27 May 2015	Citizenship Ceremony - Pukekohe
28 May 2015	Official opening of the Military Room at Papakura Museum
17 June 2015	Community funding granted totalling $90,340
17 June 2015	Approved CDAC Work Programme
17 June 2015	Approved Community Arts and organisation funding agreements · Papakura Brass Band - $12,000 · Papakura Pipe Ban - $10,000 · Papakura Museum - $108,701
17 June 2015	Approved $7,000 to Papakura Senior Citizens Club towards rates.
17 June 2015	Approved Local Board Agreement 2015/2016
20 June 2015	Matariki Dawn Ceremony – Pukekiwiriki Paa
25 June 2015	Careers Expo – growth in event
27 June 2015	Papakura Children’s Forest Planting
1 July 2015	Smiths Ave – options for reactivating community use of buildings and reserve. Officers investigating multipurpose use of hall from venue for hire to mixed lease / licence and venue for hire with options for joining toilets and hall. Board sounding out community support for voluntary work to bring Awhi house up to standard for leasing and community use. Watching brief item.
July 2015	Mana Whenua relationships meetings – scheduling for a series of relationships building meetings with each Mana Whenua group for Papakura has begun. Watching brief item.
15 July 2015	Allocated $120,000 from its YR 2015/16 town centre safety budget for Community Development and Safety Staff to manage Armourguard Security Services in Papakura town centre and railway station carparks.
	Adopted Massey Park Pool and Papakura Service Centre Business Plan for 2015/16
	Resolved to seek avenues of potential funding for a possible future development of Massey Park outdoor swimming pool
	Approved the dates for the Review of Alcohol Bans 2015 for 18 and 21 August 2015. Deliberations to be held on 26 August 2015
	Supported the Notice of Motion from the Manurewa Local Board supporting the retention of Mt Smart Stadium as the home of the Warriors Rugby League Club
	Approved a grant of $47,000 to Counties Manukau Sport to support the following: - “Have a go” day - Sports Forum - Coaches Club training - Volunteer Recognition Awards - Papakura Schools Programme
	Confirmation of appointments, terms of reference and delegations to the Manukau Harbour Forum
8 August 2015	- Celebrated 25 years of Hawkins Theatre - Papakura Art Gallery – Southside Youth Show
18 August 2015	Papakura Local Board Alcohol Ban Review Hearing
19 August 2015	- Agreed to the Board’s 2015/2016 environmental response fund budget of $25,000 be used to support ecological restoration (weed control) at Dominion Reserve. - Agreed to $10,000 from its 2015/2016 environmental response fund budget to be used to support riparian restoration projects as part of the Wai Care Programme. - Papakura Museum Funding – approved $6,829 additional funding from the Local Driven Initiatives Community Response Fund to ensure opening hours and curatorial support are equal to 2015/2015 levels of service. - Approved the following road names: i. Residential Subdivision by The Grove Land Company Limited/Equinox Capital Limited at 61 Grove Road, Takanini, as Bellbird Street, Warbler Crescent, Saddleback Crescent and Stitchbird Crescent. ii. Residential Subdivision by Equinox Capital Limited/Takanini Industrial Limited at 55 Takanini School Road, Takanini as Nancy Wake Street, Tribute Loop and Divide Loop. - Approved local event funding of $7,500 - Board provided feedback on the Future Urban Land Supply Strategy. - Board provided feedback on the Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review – Local Board Input.
20 August 2015	Papakura Volunteer Awards
26 August 2015	Papakura Local Board Alcohol Ban Review Deliberations
31 August 2015	Attended Powhiri at New Zealand Rugby League Secondary Schools Tournament

Papakura Local Board

16 September 2015

WORKSHOP NOTES

What: Papakura Local Board Workshop

Where: Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When: 10.00 am Wednesday, 5 August 2015

Present: Bill McEntee, Michael Turner, Stuart Britnell, Brent Catchpole, Graham Purdy and Katrina Winn (from 10.14 am to 11.12 am)

Apologies:

Staff: Karen Gadomski, Rangi Maihi and Trish Wayper

Item

1. Manukau Beautification Trust – Eye on Nature

Attendees: Barbara Carney and Graeme Bakker

Purpose: To make a presentation to the board outlining the work carried out by Manukau Beautification Trust particularly the Eye on Nature project.

Powerpoint: A powerpoint presentation was made (see Attachment 1A)

Barbara and Graeme outlined the following work undertaken by the trust:

- Education

- Murals

- Graffiti removal

- Community clean-ups

- Rail Enhancement

- Boomer Business

- Youth Environmental Awards

Gave an overview to the board on the Eye on Nature Project undertaken by the Trust which included:

- A family day

- High school cooking competition

- Cooking demonstrations

- Creatures unlimited

- Educational activities

- Entertainment

- Cultural dancing

- Wearable Arts Awards

The theme for 2016 is “Water for Life”. The family day is 9 April 2016.

2. Mana Whenua Relationship Agreements

Staff: Bernard Te Paa, Theresa Roigard and David Rameka

Purpose: To discuss the development of relationship agreements between Auckland Council Governing Body, Local Boards and mana whenua.

Powerpoint: A powerpoint presentation was made (see Attachment 2A)

The following was discussed:

- Need for improved communication between Auckland Council, Local Boards and mana whenua.

- Agreements helping with communication and accountability

- Legacy Agreements – Papakura District Council had a very good agreement in place. Copy to be traced.

- Need for some flexibility as Boards and areas are quite different.

- Manukau Harbour – needed to be included in the list to be considered.

- Board requested that some background information be supplied to them on the different iwi groups. Especially the group from the Coromandel.

Action:

Papakura District Council legacy agreement with iwi to be traced

Manukau Harbour added to list

Background information on iwi groups to be forwarded to the board members.

3. Parks and Cemetery Maintenance Service Levels

Staff: Pauls Dabbs and Mark Bowater

Purpose: To have a discussion with the board concerning their expectations involving parks and cemetery maintenance service levels

Powerpoint: A powerpoint presentation was made (see Attachment 3A)

Paul outlined the current levels of service and how these are audited as included in the powerpoint presentation

The following issues were discussed:

- Sports fields being mowed but surrounding areas left.

- Different departments of council being responsible for different areas.

- Levels of service between department’s contractors not consistent

- Childrens Forest/Settlement Road – gorse issue on private land but is spreading to council land.

- Cemeteries, particularly Gatland Road. Inconsistent grass mowing between cemetery and surrounds. Needs to be mowed no more than one day apart.

- Stonewall at Gatland Road needs inspection. Rocks being thrown around.

4. Productivity Commission Feedback on “Using Land for Housing”

Staff: Karen Gadomski

Purpose: To discuss the Board’s formal feedback to the Productivity Commission feedback on “Using Land for Housing”

Tabled: Draft feedback (see Attachment 4A)

Board members supported feedback as drafted.

The meeting concluded at 12.10 pm

Papakura Local Board

16 September 2015

WORKSHOP NOTES

What: Papakura Local Board Workshop

Where: Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When: 10.00 am Wednesday, 12 August 2015

Present: Bill McEntee, Michael Turner (not present for Item 1), Stuart Britnell (not present for item 4), Brent Catchpole, Graham Purdy, Katrina Winn (not present for item 4).

Staff: Nina Siers, Karen Gadomski and Rangi Maihi

Item

1. Papakura Local Board Performance Report for period ending June 2015

Staff: Mark Purdie, Chantelle Whaiapu, Sarah McGhee

Purpose: To present to the board the Performance report for the period ending 30 June 2015.

Mark ran through the report and asked for any questions of clarification. Members noted that there were some editorial errors that need to be corrected prior to the report’s publication.

Brent Catchpole queried what the spend had been for at the Hawkins Theatre

Action:

Editorial corrections to be made to the Performance Report prior to its publication on the Papakura Local Board meeting agenda for 19 August 2015.

Mark to clarify spend at Hawkins Theatre

2. Papakura Museum

Staff: Nina Siers

Purpose: To discuss the Papakura Museum funding and opening hours for 2015/2016

Board members discussed as follows:

· Options for funding 10k shortfall to continue existing service levels into 2015/2016

· The need for reporting requirements that capture the services (as demanded by the community) that the museum actually provides

· The need for a comprehensive funding review

· That the museum could apply for extra funding under the Annual Plan process

· That officers could connect the museum with Business Mentors who provide business planning support

· That the museum needs to be assured and certain that they will get the funding they need to operate at current levels of services, for 15/16

Action: Nil.

3. Rings Redoubt

Staff: Marian Whitehead

Invited guests: David Powell, Dr David Robertson

Purpose: To discuss with the board the importance of preserving Rings Redoubt within the proposed development at 965-973 Papakura-Clevedon Road

Dr David Robertson gave a comprehensive overview of the history of Rings/Kirikiri Redoubt and its significance as a historic monument. David Powell gave an outline of the proposed housing development and the difficulty of lay person engagement at the resource consent hearing. Marian Whitehead clarified the resource consent process and noted the request to the Parks Sports and Recreation committee for the acquisition of land to form a historic reserve. In the submission of Mr Powell and Dr Robertson, the land currently proposed for Council acquisition did not fully protect Rings Redoubt or provide a sufficient buffer to protect the views to Manukau Heads and Papakura Redoubts. Marian confirmed that the applicant needs to undertake extensive additional work, including a heritage management plan, and that the area around the redoubt is in stage 6 of the development and should not be imminently affected by construction works.

Action:

Members to consider the matter further and determine whether to formally resolve to advocate to the Parks, Sport and Recreation Committee for the acquisition of further land in the vicinity of Rings Redoubt.

4. Request for affected party approval at 25 Milano Boulevard, Hingaia

Staff: Simon Roche

Purpose: To outline to the Board the request for affected party approval at 25 Milano Boulevard, Hingaia.

Simon outlined the application details for 25 Milano Boulevard and members discussed whether the proposal would adversely affect the neighbouring reserve and walkway. It was generally agreed that the officer’s recommended actions should resolve any issues and that affected party approval should be granted, provided it did not set a precedent for further applications’ non-compliance with PAUP building coverage/impermeable surface rules.

Action:

Simon to clarify whether the proposal is for a retention or detention tank, as this may make a difference to the impact on stormwater overflow.

The meeting concluded at 13.30 pm

Papakura Local Board

16 September 2015

Papakura Community

Crimewatch Patrols Inc.

P.O. Box 72 409

Papakura 2244

Phone: (09) 2986546

Email: pccp.papakura@clear.net.nz

Website: www.papakuracrimewatch.org.nz

PAPA CRIME PATROL

Annual Report Auckland Council
April 2014 – June 2015

Papakura Community Crimewatch Patrols Inc. present the Annual report to Auckland Council in acknowledgement of their funding agreement.

Membership:

	Patrollers Registered	Available patrollers Rostered	Shifts Created
July	79	50	47
Aug	79	50	44
Sept	79	59	44
Oct	72	63	52
Nov	72	51	47
Dec	70	49	48
Jan	70	49	42
Feb	70	52	43
Mar	73	51	48
Apr	74	54	38
May	69	54	48
Jun	70	53	43
Average	73	53	45

Other organisations we have spoken to, or worked with are having similar problems finding enough volunteers. The next generation is not noticeably interested in volunteering in any capacity. This is a worrying trend as New Zealand exists on its volunteers. This year six patrollers who have not patrolled for 3 years have been deleted from our membership as it was unlikely that they would ever be involved or partol again.

A recruitment drive from an article in the Courier was very successful earlier in term of office. Currently we are trying to get an article in the E Local but this is proving a little difficult at present. They are now talking about an article in October.

Patrolling chart for April 20114 to June 2015

PATROL SIGHTINGS

	Vehicle related	Property	Wilful Damage	Disorder	People	Special Lights Etc	Council Flats	Kilometres	Members Hours	Sponsors Premises Checked
April	55	4	1	74	174	7	7	1848	326	268
May	36	10	0	38	50	12	12	2722	332	339
June	33	10	2	40	25	11	11	2064	342	232
July	17	5	0	17	63	8	8	1853	222	159
Aug	49	8	0	25	30	17	45	2191	280	317
Sept	25	6	1	7	8	12	37	2029	240	298
Oct	44	2	6	18	17	12	34	2302	328	249
Nov	44	2	4	18	17	12	34	2342	316	232
Dec	26	5	5	16	52	8	34	2128	422	199
Jan	11	8	1	6	23	23	21	1570	252	188
Feb	10	6	2	5	31	13	17	1843	240	166
Mar	29	5	6	15	36	15	31	2109	286	173
April	11	5	1	8	20	14	16	1784	222	167
May	30	10	2	5	64	14	16	2079	304	228
June	27	10	1	0	17	12	20	1858	265	213
Annual total	447	96	32	292	627	190	343	30722	4377	3428

Patrol Sightings for the first 5 columns are dependent people behaviour at the time of patrolling.

The remaining columns are dependent upon the police and council requests for the time of shift and areas we are required to patrol on the day if necessary. Patrolling is always a surprise because one never knows beforehand what is going to be observed or to be dealt with at any given time.

In the past we have not noted which Schools have been checked upon so as to give an accurate number visited at any one time. This has now been rectified and will be reflected in reports from September 2015. Not all schools lock their gates at night and Takanini School is one that patrollers regularly say was unlocked as night but there was a huge rebuild being done over this last year . It is intended that School Principals will be visited during this next term of office to define exactly what their requirements are and if we can be of any significant help. Most schools currently have a Security Patrol checking on their premises at night.

OUT AND ABOUT IN OUR COMMUNITY:

24 members took part in the Counties Manukau District Operation PR Initiative at Takanini, over two weekends. We used this opportunity to bring the Public’s attention as to what and who we were, handed out pamphlets regarding Guard your Handbag, Secure your valuables in your car, and we need more volunteers. Countdown commented that while we were there they did not have any shop lifting at all.

Patrollers participated in both Family days at Rollerson Park and Takaninini Park. A great time was had talking to people and generally discussing what we do for the community.

The problem of legal substances being sold from outlets saw Community Patrols being actively seen in the locations a lot until a bill was passed banning the sale in our area.

Patrols were out patrolling the parked cars around the streets for the Fireworks display as Massey Park.

We were also out and about for Santa Parade.

We have had one of our cars parked near the Saturday Market in Broadway where pamphlets were also handed out and have had general conversations with the public.

At the Council request patrollers checked on all public parks and walkways during the last half of March checking for obvious use of alcohol in these areas and or residue.

We were pleased to have a presence at the RSA Tattoo in spite of the appalling weather on the day.

PIPS Canoe Day saw us yet again out and about and talking to people.

The committee noticed that there was a lack of identification of who owned the premises in the Service Lane between New World and East Street Car Park. If an incident was called in to North Comms frequently it was impossible to give a Great South Road street number identification. The Committee decided to rectify the matter and with the general help from Kennards Hire who gave us a Cherry Picker for the day and the Local Town Centre the guys were able to paint the Street numbers on the rear of the buildings.

5 members attended the National training Seminar in Wellington towards the end of June. It was interesting hearing about the changes that were being mooted re: patrols throughout the country. Also attending members were given the new tee shirts for Community Patrols to wear and promote.

Members also attended a National Road Show in Pakuranga. This was a first of its kind and was to be the beginning of a new type of training throughout the country.

Several members put their names forth for CCTV monitoring at the District Command Centre and helped in the initial trials. Members also participated in Crowd control at the World Cup Cricket at Eden Park and on the trains.

New Hi Viz jackets have been supplied by CPNZ through their contestable funding. All patrollers now have their own jackets and are responsible for washing and looking after them themselves.

Members also attended and marched in the Anzac Parade at Papakura.

Our administrator is regularly attending meetings with John Shaw re: the CCTV footage retrieval at the Town Centre office.

Don Hadfield has attended meetings in Pokeno helping to establish a patrol in that area.

Regular meetings have been held with the Papakura Police on a weekly basis. Neighbourhood Watch, Civil Defence on a Monthly basis and with the Auckland Council on a request basis

FUNDING: A committee member has taken over the role of funding and has been very successful in finding us a lot more fuel sponsorship. Training travel fares, Funding for Christmas function at the RSA.

Each year we appear to get busier than the year before. We therefore have to ensure that as volunteers our patrollers are not expected to give more support in time and effort than they can manage. Most of our members volunteer for other organisations as well and time is a precious commodity.

As an organisation in Papakura we rely mainly on retired people to fill our membership and the Committee is very grateful to all our patrollers of all age groups for the time and effort they give to this community to ensure Papakura is a safe friendly place to live.

We acknowledge and are grateful to the Auckland Council for their encouragement and commitment to funding us as well as to our individual sponsors.

Together we are in partnership caring for our Society and each other.

The date for our Annual General Meeting has been set for Monday 5^th of October at the RSA Elliot St.

Dawn Hadfield

Administration

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner
Members	Stuart Britnell
	Brent Catchpole
	Graham Purdy
	Katrina Winn

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Nina Siers - Relationship Manager