I hereby give notice that an ordinary meeting of the Rainbow Communities Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 21
September 2015
1.00pm
Level 26,
Room 1
135 Albert Street
Auckland
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Rainbow Communities Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Co-Chairperson
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Jordon Harris
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Co-Chairperson
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Julie Radford-Poupard
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Members
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Moira Clunie
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Mark Fisher
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Audrey Hutcheson
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Bruce Kilmister
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Lexie Matheson
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Duncan Matthews
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Diana Rands
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Merv Taukei-Ransom
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Julie Watson
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Aram Wu
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(Quorum 6 members)
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Katherine Wilson
Democracy Advisor
15 September 2015
Contact Telephone: 021 712 595
Email: katherine.wilson@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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The Terms of Reference set out the purpose, role and protocols of
the Panel.
Panel members will also be expected to abide by the Code of Conduct
for members of Auckland Council advisory panels.
Purpose
The purpose of the panels is to provide strategic advice to the
council on issues of significance to their communities and to advise on
effective engagement by council with those communities.
Outcomes
The Panel will provide advice through an agreed annual work
programme, integrated wherever possible, with other panels and approved by the
Regional Strategy and Policy Committee.
Annual work
programme
The council will advise the Panel of the areas of strategy, policy
and plan developments that are likely to require comment or advice from the
Panel during the course of the year. The work programme should also provide
scope for the Panel to respond to issues and concerns arising from its
communities and to develop its own priorities.
As resources allow, budget is available for the Panel to support
activities that clearly contribute to the agreed work programme but the Panel
may not access external resources for activities or events, except with the
agreement of council.
Submissions
Panel advice will contribute to council decision-making, but panels
will not make formal submissions on council strategies, polices and plans, for
example, the Long-term Plan.
In their advisory role to the council, Panels may have input to
submissions made by the council to external organisations but do not make
independent submissions, except as agreed with council.
This does not prevent individual members being party to submissions
outside their role as Panel members.
* The above information is a summary of the 2014 Terms
of Reference document and is based on the
Governing Body decisions of 19 December 2013.
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Rainbow
Communities Advisory Panel
21 September
2015
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary
Business 5
5 Rainbow Communities Advisory Panel - Draft Work Programme 7
6 Meeting Schedule for the Rainbow Communities Advisory Panel 11
7 Consideration of Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
There are no
minutes to confirm.
4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Rainbow
Communities Advisory Panel
21 September
2015
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Rainbow
Communities Advisory Panel - Draft Work Programme
File No.: CP2015/19484
Purpose
1. To workshop a draft work
programme for the Rainbow Communities Advisory Panel.
Executive
Summary
2. All demographic panels are
required to produce an annual work programme.
3. The work programme should be
confirmed at the second or third meeting of the panel.
4. It is proposed that the panel
workshop potential content for the Rainbow Communities Advisory Panel work
programme. The Lead Officer and the chair will facilitate the workshop.
5. A summary of the other panels’
work programmes are appended to this report for the panel’s information. Attachment
A.
6. The work programme, once agreed,
will be ratified by the Regional Strategy and Policy Committee of Auckland Council.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a)
prepare a draft work programme for review at its second meeting.
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Attachments
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No.
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Title
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Page
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aView
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21 September 2015, Rainbow Communities Advisory Panel,
Item 5, Examples of Key Focus Areas of Demographic Advisory Panel Work
Programmes
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9
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Signatories
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Authors
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Bruce Thomas - Principal Advisor Panels
Austin Kim - Principal Advisor Panels
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Authorisers
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Warwick McNaughton - Principal Advisor - Democracy
Services
James Hassall - Manager, Litigation & Regulatory
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Rainbow
Communities Advisory Panel
21 September
2015
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Rainbow
Communities Advisory Panel
21 September
2015
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Meeting Schedule for the Rainbow Communities Advisory
Panel
File No.: CP2015/19492
Purpose
1. To schedule further meetings of
the Rainbow Communities Advisory Panel in 2015.
Executive
Summary
2. The demographic advisory panels
generally meet on a six weekly basis.
3. All committees and panels meet
at set time on a specific day. The other demographic panels have the following
days;
· Seniors
Advisory Panel - Monday 10:00am
· Disability
Advisory Panel – Monday 10:00am
· Pacific
Peoples Advisory Panel – Wednesday 4:30pm
· Youth
Advisory Panel- Monday 6:00pm
· Ethnic
Peoples Advisory Panel- Wednesday 6:00pm.
4. The panels, at their first
meeting, agreed a meeting day and time. It is recommended that the Rainbow
Communities Advisory Panel discuss and agree a day and time for its meetings.
It is not practical to schedule meetings on Thursday as this when the governing
body and committees of the whole meet. These meetings are often lengthy and all
involve the Panel’s liason councillor, Cr Casey.
5. Once a day and time are agreed,
the Democracy Advisory will schedule the meetings. Two days need to be scheduled
in 2015 so that the panels work programme can be referred to the December
Regional Strategy and Policy Committee. This will mean that these meetings will
be four or five weeks apart.
6. The third meeting of the panel
will adopt a six weekly meeting schedule for 2016.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a)
agree in a regular meeting day and time.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Bruce Thomas - Principal Advisor Panels
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Authoriser
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James Hassall - Manager, Litigation & Regulatory
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