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Resolution number UH/2015/143
MOVED
by Deputy Chairperson BK Neeson, seconded by Chairperson LM Whyte:
That the Upper Harbour
Local Board:
a) adopt the amended Upper
Harbour Local Board Standing Orders as per Attachment A of the agenda, with
the following modifications to standing orders 3.7.3, 3.7.4 and 3.7.5:
3.7.3
 Conditions for attending by electronic link3
The local board or
its committees may
give approval for
a member to attend
meetings by electronic
link, either generally or for
a specific meeting.
The member who is seeking to
attend by electronic link may not take
part in the vote to give
approval. The only
exception is
where there is an emergency, in which case
the member seeking
to attend by electronic link can take
part in the vote.
3.7.4
Request to attend by electronic link4
Where practical, a member will
give the chairperson of the
local board
or its committees, prior notice where they want to attend a
meeting by electronic link.
Where such a request is made, the
chief executive must take reasonable
steps to enable the
member to attend by electronic
link. However, the council has
no obligation to make the
technology for
an electronic
link available.
If the member’s request
cannot be accommodated, or
there is a technological
issue with the link,
this will not invalidate
any acts or proceedings of
the local board or its committees.
3.7.5
 Person
Presidings’ duties5
Where a member is attending a
meeting by electronic
link, the person presiding must
ensure that:
a)
the technology for
the link is available
and of suitable quality
b)
procedures
for using the technology
in the meeting
will ensure
that;
(i) everyone
participating in the meeting
can hear each other
(ii) the member’s
attendance by electronic link does not
reduce their accountability or accessibility in
relation to the meeting
(iii)  the requirements of Part 7
of the Local Government Official Information
and Meetings Act 1987 are met
(iv) the requirements in
these Standing Orders are met.
CARRIED
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